Blueberry Park School Playing Fields Prelims

20 August 2007

Table of Contents
Title A
A10 A11 A12 A13 A20 A30 A31 A32 A33 A34 A35 A36 A37 A50 A54 A55

Page JCLI Agreement for Landscape Works

PROJECT PARTICULARS TENDER AND CONTRACT DOCUMENTS THE SITE/ EXISTING BUILDINGS DESCRIPTION OF THE WORK JCLI AGREEMENT FOR LANDSCAPE WORKS TENDERING/ SUBLETTING/ SUPPLY PROVISION, CONTENT AND USE OF DOCUMENTS MANAGEMENT OF THE WORKS QUALITY STANDARDS/ CONTROL SECURITY/ SAFETY/ PROTECTION SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING FACILITIES/ TEMPORARY WORK/ SERVICES OPERATION/ MAINTENANCE OF THE FINISHED WORKS WORK/ PRODUCTS BY/ ON BEHALF OF THE EMPLOYER PROVISIONAL WORK/ ITEMS DAYWORKS

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A(2)
A10 A11 A12

JCLI Agreement for Landscape Maintenance Works

PROJECT PARTICULARS TENDER AND CONTRACT DOCUMENTS THE SITE/ EXISTING BUILDINGS

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A13 A20 A30 A31 A32 A33 A34 A35 A36 A54

DESCRIPTION OF THE WORK JCLI AGREEMENT FOR LANDSCAPE MAINTENANCE WORKS TENDERING/ SUBLETTING PROVISION, CONTENT AND USE OF DOCUMENTS MANAGEMENT OF THE WORKS QUALITY STANDARDS/ CONTROL SECURITY/ SAFETY/ PROTECTION SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING FACILITIES/ TEMPORARY WORK/ SERVICES PROVISIONAL WORK/ ITEMS

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A JCLI Agreement for Landscape Works

A10 PROJECT PARTICULARS

A10 PROJECT PARTICULARS

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THE PROJECT Name: Blueberry Park Playing Fields. Nature: removal of existing ground and replacement with approved soils. Formation of new playing fields with underground drainage.. Location: Dunchurch Road, Liverpool, L14. Timescale for completion of the 'construction work': co mpletion by 11 weeks after comencement. EMPLOYER (CLIENT) Name: Rob Gilland. Address: Liverpool City Council Children's Services, Brougham Terrace, 1-7 West Derby Road, Liverpool L6 1AE. Telephone: 0151 225 6270. PRINCIPAL CONTRACTOR Name: The Contractor. Address: to be advised. Telephone: to be advised. CONTRACT ADMINISTRATOR (HEREIN REFERRED TO AS 'CA') Name: Michael Morgan. Address: 2020 Liverpool, West House, Mercury Court, Tithbarn Street, Liverpool L2 2QP. Telephone: 0151 237 4258. PLANNING SUPERVISOR Name: Derek Bradshaw. Address: 2020 Liverpool, West House, Mercury Court, Tithebarn Street Liverpool, L2 2QP. Telephone: 0151 237 4100. LANDSCAPE ARCHITECT Name: 2020 Liverpool. Address: West House, Mercury Court, Tithbarn Street, Liverpool L2 2QP. Telephone: 0151 237 4258. CLERK OF WORKS Name: 2020 Knowsley. Address: 9 West Street, Prescot, Knowsley, Merseyside, L34 1LF. Telephone: 0151 477 2012.

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A11 TENDER AND CONTRACT DOCUMENTS

A11 TENDER AND CONTRACT DOCUMENTS

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TENDER DRAWINGS The tender drawings are: 801638-01 Site Location, 801638-02-C General Arrangement Drawing-rev C, 801638-03-B Land Drainage and Soakaway Detailsrev B; 801638-4 Mowing Strip Detail. CONTRACT DRAWINGS The Contract Drawings: The same as the tender drawings. QUANTITIES DRAWINGS The drawings from which the quantities included in the specification/ schedules have been prepared are: - the tender drawings. PRE-TENDER HEALTH AND SAFETY PLAN Format: A separate Pre-tender Health and Safety Plan is included with the tender documents. OTHER DOCUMENTS Inspection: Drawings and other documents relating to the Contract but not included in the tender documents may be seen by appointment during normal office hours at the office of 2020 Liverpool. The documents include: Site investigation report; Services drawings.

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A12 THE SITE/ EXISTING BUILDINGS

A12 THE SITE/ EXISTING BUILDINGS

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THE SITE Description: The site is an area of land which has been recently cleared of housing. The site adjoins a school playground to the east of which it will form a part upon completion of the playing field construction. On the northern, western and southern sides the site is bordered by local estate roads with housing located on the opposite side of the road. A new steel fence forms the current boundary of the site. SITE CLEARANCE Works: Carried out under a separate contract and completed before the Date of Possession for this Contract. Description: Housing demolition and clearance. EXISTING MAINS AND SERVICES Drawings: (Information shown is indicative only): statu tory services drawings are available for inspection by appointment at 2020 Liverpool Offices. Other information: all mains and services entering the site have been disconnected, however Contractors must satisfy themselves that the site is safe to carry out works by appropriate investigation/detection measures. ACCESS TO THE SITE Description: Access to the site is from adjoining local road. Removal of two fencing panels plus the intermediate fence post from the boundary fence is required to create vehicular access to the site. Limitations: Adequate measures to secure the entrance point should be submitted to the CA for approval. Measures should be taken to protect the footway crossover from site traffic. USE OF THE SITE General: Do not use the site for any purpose other than carrying out the Works. Limitations: Do not use any areas of the school grounds other than that within the site boundary. Use of other areas of the school grounds may be available for use if required by pre-agreement with a school representative with appropriate authority.

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SURROUNDING LAND/ BUILDING USES General: Adjacent or nearby uses or activities are as follows: - A school is located to the east of the site. Housing lies to the north, west and south. HEALTH AND SAFETY HAZARDS General: The nature and condition of the site/ building cannot be fully and certainly ascertained before it is opened up. However the following hazards are or may be present: - contaminated land and underground structures. Information: The accuracy and sufficiency of this information is not guaranteed by the Employer or the Employer's representative. Ascertain if any additional information is required to ensure the safety of all persons and the Works. Site staff: Draw to the attention of all personnel working on the site the nature of any possible contamination and the need to take appropriate precautionary measures. SITE VISIT Before tendering: Ascertain the nature of the site, access thereto and all local conditions and restrictions likely to affect the execution of the Works. Arrangements for visit: by appointment with school.

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A13 DESCRIPTION OF THE WORK

A13 DESCRIPTION OF THE WORK

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PREPARATORY WORK BY OTHERS Works: Carried out under a separate contract and completed before the Date of Possession for this Contract. Description: Housing demolition and clearance. THE WORK Description: excavation of existing surface and removal to licensed tip. Importing topsoil to make up levels. Creation of new school playing fields including sub- surface land drainage. 1 years grounds maintenace of completed works. WORK BY OTHERS CONCURRENT WITH THE CONTRACT Scope: See section A50. COMPLETION WORK BY OTHERS Description: Topographical surveys; Site invetigatios.

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A20 JCLI AGREEMENT FOR LANDSCAPE WORKS

A20 JCLI AGREEMENT FOR LANDSCAPE WORKS

JCLI AGREEMENT FOR LANDSCAPE WORKS The contract: JCLI Agreement for Landscape Works, February 2002 revision of 1998 Edition and including Supplemental Conditions. Requirement: Allow for the obligations, liabilities and services described therein against the following headings: THE RECITALS 1st - WORKS, CONTRACT ADMINISTRATOR AND CONTRACT DOCUMENTS The work comprises: excavation of existing surface and removal to licensed tip. Importing topsoil to make up levels. Creation of new school playing fields including sub- surface land drainage. 1 years grounds maintenace of completed works. Contract Administrator: See clause A10/140. Contract documents: The following have not been prepared and will be deleted from the recitals: - Bills of Quantities and schedule of rates. 2nd - PRICED DOCUMENTS The references to Bills of Quantities and schedule of rates will be deleted. 4th - QUANTITY SURVEYOR The 4th Recital will be deleted. 5th - CDM REGULATIONS Alternative B1 will apply. Alternatives A, B2 and B3 will be deleted. THE ARTICLES 3 - CONTRACT ADMINISTRATOR Contract Administrator: See clause A10/140. 4 - PLANNING SUPERVISOR Alternative B will apply. Alternative A will be deleted. Planning Supervisor: See clause A10/150. 5 - PRINCIPAL CONTRACTOR Alternative A will apply. Alternative B will be deleted. 7A - DISPUTE OR DIFFERENCE ARBITRATION Article 7A applies. Article 7B will be deleted.

THE CONDITIONS 2 - COMMENCEMENT AND COMPLETION 2.1 - COMMENCEMENT AND COMPLETION The Works may be commenced three weeks from date of receipt of tenderand shall be completed by 11 w eeks aftercommencement. 2.3 - DAMAGES FOR NON COMPLETION Damages for non completion (liquidated damages): At the rate of 443.84 per week or pro-rata thereto between the aforesaid completion date and the date of practical completion. 2.5 - DEFECTS LIABILITY Defects liability period: 12 months. 2.8A - PLANTS DEFECTS LIABILITY AND POST PRACTICAL COMPLETION CARE BY CONTRACTOR Clause 2.8B will be deleted. Post Practical Completion defects liability periods will be: - Grass: 6 months. - Shrubs, ordinary nursery stock trees or other plants: 12 months. - Semimature advanced or extra large nursery stock trees: 2 years. 2.9A - MALICIOUS DAMAGE OR THEFT (BEFORE PRACTICAL COMPLETION) Clause 2.9B will be deleted. 3 - CONTROL OF THE WORKS 3.6 - VARIATIONS Clause 3.6: Will be amended in accordance with the deletions in the 1st and 2nd Recitals. 4 - PAYMENT 4.1 - CORRECTION OF INCONSISTENCIES Clause 4.1 will be amended in accordance with the deletions in the 1st recital. 4.2 - PROGRESS PAYMENTS AND RETENTION Progress payment: 95%. 4.3 - PENULTIMATE CERTIFICATE Penultimate certificate percentage: 97.5%.

4.5 - FINAL CERTIFICATE Period for supply of documentation: six months. 4.6 - CONTRIBUTION, LEVY AND TAX CHANGES Clause 4.6 will be deleted. 5 - STATUTORY OBLIGATIONS 5.2 - VALUE ADDED TAX Clause B1.1 of the Supplemental Conditions does apply. 5.6, 5.7, 5.8 and 5.9 - PROVISIONS FOR USE WHERE ALTERNATIVE B1 IN THE 5TH RECITAL APPLIES. If in the 5th Recital either Alternative A or B2 or B3 applies, clauses 5.6, 5.7, 5.8 and 5.9 will be deleted. 6 - INJURY, DAMAGE AND INSURANCE 6.2 - INJURY OR DAMAGE TO PROPERTY Insurance cover, for any one occurrence or series of occurrences arising out of one event, to be not less than: 1,000,000. 6.3A - INSURANCE OF THE WORKS BY CONTRACTOR FIRE ETC. Clause 6.3B will be deleted. Clause 6.3A will apply. The insurance being for the full reinstatement value plus 20% to cover professional fees. 7 - DETERMINATION 8 - SETTLEMENT OF DISPUTES EXECUTION The Contract: Will be executed under hand.

A30 TENDERING/ SUBLETTING/ SUPPLY

A30 TENDERING/ SUBLETTING/ SUPPLY

MAIN CONTRACT TENDERING 110

SCOPE General: These conditions are supplementary to those stated in the Invitation to Tender and on the form of tender. TENDERING PROCEDURE General: In accordance with JCT Practice Note 6 (Series 2) 'Main Contract Tendering'. Errors: Alternative 2 is to apply. EXCLUSIONS Inability to tender: Immediately inform if any parts of the work as defined in the tender documents cannot be tendered. Relevant parts of the work: Define those parts, stating reasons for the inability to tender. ACCEPTANCE OF TENDER The Employer and Employer's representatives: - Offer no guarantee that any tender will be recommended for acceptance or be accepted. - Will not be responsible for any cost incurred in the preparation of any tender. PERIOD OF VALIDITY Period: After submission or lodgement, keep tender open for consideration (unless previously withdrawn) for not less than 3 months. Date for possession/ commencement: See section A20. PRICING/ SUBMISSION OF DOCUMENTS

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PRELIMINARIES IN THE SPECIFICATION The Preliminaries/ General conditions sections (A10A56 inclusive) must not be relied on as complying with SMM7.

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PRICED DOCUMENTS Alterations: Do not alter or qualify the priced documents without written consent. Tenders containing unauthorised alterations or qualifications may be rejected. Measurements: Where not stated, ascertain from the drawings. Deemed included: Costs relating to items, which are not priced, will be deemed to have been included elsewhere in the tender. Submit: With tender. QUANTITIES IN THE PRICED DOCUMENT Quantities: Where included in the priced document, these have been prepared in accordance with SMM7 only where and to the extent stated. Other items, descriptions and measurements not prepared in accordance with SMM7: Must be priced taking account of the information given elsewhere in the tender documents, including for all associated and ancillary work shown or clearly apparent as being necessary for the complete and proper execution of the work. TENDER General: Tenders must include for all work shown or described in the tender documents as a whole or clearly apparent as being necessary for the complete and proper execution of the Works. SCHEDULE OF RATES Schedule of rates (unpriced): Included with the tender documents. The Contractor may insert additional items. All items must be fully priced. Fully priced copy: Submit with the tender. PROGRAMME Programme of work: Prepare a summary showing the sequence and timing of the principal parts of the Works and periods for planning and design. Itemize any work which is excluded. Submit: With tender. TENDER STAGE METHOD STATEMENTS Method statements: Prepare, describing how and when the following is to be carried out: - Proposals for removal of excavated ground from site; arrangement fornecessary on site surveys during the works; top soil and subsoil reinstatement. Statements: Submit with the tender.

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ALTERNATIVE TIME TENDERS General: In addition to and at the same time as tendering based upon the date or period specified in section A20, an alternative tender based upon a different date for completion or period may be submitted. Date for completion: If any such tender is accepted the date for completion inserted in the Contract will be the date stated in the alternative tender or determined from the period stated in the alternative tender. SUBSTITUTE PRODUCTS Details: If products of different manufacture to those specified are proposed, submit details with the tender giving reasons for each proposed substitution. Substitutions, which have not been notified at tender stage, may not be considered. Compliance: Substitutions accepted will be subject to the verification requirements of clause A31/200. SUBSTITUTE PLANTS/ TREES Details: If plants/ trees differing from those specified are proposed, submit details with the tender giving reasons for each proposed substitution including origin and provenance. Substitutions, which have not been notified at tender stage, may not be considered. HEALTH AND SAFETY INFORMATION Content: Describe the organisation and resources to safeguard the health and safety of operatives, including those of subcontractors, and of any person whom the Works may affect. Include: - A copy of the contractor's health and safety policy document, including risk assessment procedures. - Accident and sickness records for the past five years. - Records of previous Health and Safety Executive enforcement action. - Records of training and training policy. - The number and type of staff responsible for health and safety on this project with details of their qualifications and duties. Submit: With the Tender.

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SUBLETTING/ SUPPLY 710

APPROVED FIRMS General: The work listed below is to be carried out by the firm stated or, where alternatives are given, one of the firms of the Contractor's choice. - Description: Site investigation and topographical surveys. - Carried out by: Merseyside Engineers Laboratory Services (MELS), Cambridge Road Depot, Cambridge Road, Seaforth, Liverpool L21 1EZ. Tel: 0151 928 2643. Contact: Colin Salmon or Bill Larner.

A31 PROVISION, CONTENT AND USE OF DOCUMENTS

A31 PROVISION, CONTENT AND USE OF DOCUMENTS

DEFINITIONS AND INTERPRETATIONS 110

DEFINITIONS Meaning: Terms, derived terms and synonyms used in the preliminaries/ general conditions and specification are as stated therein or in the appropriate British Standard or British Standard glossary. COMMUNICATION Definition: Includes advise, inform, submit, give notice, instruct, agree, confirm, seek or obtain information, consent or instructions, or make arrangements. Format: In writing to the person named in clause A10/140 unless specified otherwise. Response: Do not proceed until response has been received. PRODUCTS Definition: Materials, both manufactured and naturally occurring, and goods, including components, equipment and accessories, intended for the permanent incorporation in the Works. Includes: Goods, plant, materials, site materials and things for incorporation into the Works. SITE EQUIPMENT Definition: All appliances or things of whatsoever nature required in or about the construction for completion of the Works but not materials or other things intended to form or forming part of the Permanent Works. Includes: Construction appliances, vehicles, consumables, tools, temporary works, scaffolding, cabins and other site facilities.

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TERMS USED IN SPECIFICATION Remove: Disconnect, dismantle as necessary and take out the designated products or work and associated accessories, fastenings, supports, linings and bedding materials. Dispose of unwanted materials. Excludes taking out and disposing of associated pipework, wiring, ductwork or other services. Fix: Unload, handle, store, place and fasten in position including all labours and use of site equipment. Supply and fix: Includes all labour and site equipment for unloading, handling, storing and execution. All products to be supplied and fixed unless stated otherwise. Keep for reuse: Do not damage designated products or work. Clean off bedding and jointing materials. Stack neatly, adequately protect and store until required by the Employer or for use in the Works as instructed. Make good: Execute local remedial work to designated work. Make secure, sound and neat. Excludes redecoration and/ or replacement. Replace: Supply and fix new products matching those removed. Execute work to match original new state of that removed. Repair: Execute remedial work to designated products. Make secure, sound and neat. Excludes redecoration and/ or replacement. Refix: Fix removed products. Ease: Adjust moving parts of designated products or work to achieve free movement and good fit in open and closed positions. Match existing: Provide products and work of the same appearance and features as the original, excluding ageing and weathering. Make joints between existing and new work as inconspicuous as possible. System: Equipment, accessories, controls, supports and ancillary items, including installation, necessary for that section of the work to function. MANUFACTURER AND PRODUCT REFERENCE Definition: When used in this combination: - Manufacturer: The firm under whose name the particular product is marketed. - Product reference: The proprietary brand name and/ or reference by which the particular product is identified. Currency: References are to the particular product as specified in the manufacture's technical literature current on the date of the invitation to tender.

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SUBSTITUTION OF PRODUCTS Products: If an alternative product to that specified is proposed, obtain approval before ordering the product. Reasons: Submit reasons for the proposed substitution. Documentation: Submit relevant information, including: - manufacturer and product reference; - cost; - availability; - relevant standards; - performance; - function; - compatibility of accessories; - proposed revisions to drawings and specification; - compatibility with adjacent work; - appearance; - copy of warranty/ guarantee. Alterations to adjacent work: If needed, advise scope, nature and cost. Manufacturers' guarantees: If substitution is accepted, submit before ordering products. CROSS REFERENCES Accuracy: Check remainder of the annotation or item description against the terminology used in the section or clause referred to. Related terminology: Where a numerical crossreference is not given the relevant sections and clauses of the specification will apply. Relevant clauses: Clauses in the referred to specification section dealing with general matters, ancillary products and execution also apply. Discrepancy or ambiguity: Before proceeding, obtain clarification or instructions. REFERENCED DOCUMENTS Conflicts: Specification prevails over referenced documents. EQUIVALENT PRODUCTS Inadvertent omission: Wherever products are specified by proprietary name the phrase 'or equivalent' is to be deemed included.

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SUBSTITUTION OF STANDARDS Products specified to British Standard or European Standard: Substitution may be proposed of products complying with a grade or category within a national standard of another Member State of the European Community or an international standard recognised in the UK. Before ordering: Submit notification of all such proposals. Documentary evidence: Submit for verification when requested as detailed in clause A31/200. Any submitted foreign language documents must be accompanied by certified translations into English. CURRENCY OF DOCUMENTS Currency: References to published documents are to the editions, including amendments and revisions, current on the date of the Invitation to tender. SIZES General dimensions: Products are specified by their co-ordinating sizes. Timber: Cross section dimensions shown on drawings are: - Target sizes as defined in BS EN 336 for structural softwood and hardwood sections. - Finished sizes for non-structural softwood or hardwood sawn and further processed sections. DOCUMENTS PROVIDED ON BEHALF OF EMPLOYER

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ADDITIONAL COPIES OF DRAWINGS/ DOCUMENTS Copies: Two of each contract drawing and contract document will be issued free of charge (not counting any certified copies). Additional copies: Issued on request and charged to the Contractor. DIMENSIONS Scaled dimensions: Do not rely on. THE SPECIFICATION Coordination: All sections must be read in conjunction with Main Contract Preliminaries/ General conditions.

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DOCUMENTS PROVIDED BY CONTRACTOR/ SUBCONTRACTORS/ SUPPLIERS 610

PRODUCTION INFORMATION Contractor/ Domestic subcontractor provide: drawings for drainage and infiltration tanks assembly. Submit: - For comment and make any necessary amendments. - Sufficient copies of final version for distribution to all affected parties. TECHNICAL LITERATURE Information: Keep on site for reference by all supervisory personnel: - Manufacturers' current literature relating to all products to be used in the Works. - Relevant British, EN or ISO Standards. MAINTENANCE INSTRUCTION AND GUARANTEES Components and equipment: Obtain or retain copies, register with manufacturer and hand over on or before completion of the Works. Emergency call out services: Provide subcontractors telephone numbers for use after completion.

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A32 MANAGEMENT OF THE WORKS

A32 MANAGEMENT OF THE WORKS

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SUPERVISION General: Accept responsibility for coordination, supervision and administration of the Works, including subcontracts. Coordination: Arrange and monitor a programme with each subcontractor, supplier, local authority and statutory undertaker, and obtain and supply information as necessary for coordination of the work. INSURANCE Documentary evidence: Before starting work on site submit details, and/ or policies and receipts for the insurances required by the Conditions of Contract. INSURANCE CLAIMS Notice: If any event occurs which may give rise to any claim or proceeding in respect of loss or damage to the Works or injury or damage to persons or property arising out of the Works, immediately give notice to the Employer, the person named in clause A10/140 and the Insurers. Failure to notify: Indemnify the Employer against any loss, which may be caused by failure to give such notice. CLIMATIC CONDITIONS Information: Record accurately and retain: - Daily maximum and minimum air temperatures (including overnight). - Delays due to adverse weather, including description of the weather, types of work affected and number of hours lost. OWNERSHIP Alteration/ clearance work: Materials arising become the property of the Contractor except where otherwise stated. Remove from site as work proceeds.

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TENDER PROGRAMME Content: Include details of dates for commencement, completion, end of defects periods and periods for: - Acceptance of tender: Commencement on site: Topographical surveys: Site Investigations: Removal of existing ground: Topsoiling: Seeding operations: Drainage installation: Practical completion: End of maintenance period:. PROGRAMME Master programme: Immediately when requested and before starting work on site submit in an approved form a master programme for the Works, which must include details of: - Planning and mobilisation by the Contractor. - Subcontractor's work. - Work resulting from instructions issued in regard to the expenditure of provisional sums. - Work by others concurrent with the Contract. Submit two number copies. MONITORING Progress: Record on a copy of the programme kept on site. Avoiding delays: If any circumstances arise which may affect the progress of the Works submit proposals or take other action as appropriate to minimize any delay and to recover any lost time. SITE MEETINGS General: Site meetings will be held to review progress and other matters arising from administration of the Contract. Frequency: Every two weeks. Location: on site. Accommodation: Ensure availability at the time of such meetings. Attendees: Attend meetings and inform subcontractors and suppliers when their presence is required. Chairperson (who will also take and distribute minutes): Contract Administrator.

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NOTICE OF COMPLETION Requirement: Give notice of the anticipated dates of completion of the whole or parts of the Works. Associated works: Ensure necessary access, services and facilities are complete. Period of notice (minimum): Two weeks. REMOVAL/ REPLACEMENT OF EXISTING WORK Extent and location: Agree before commencement. Execution: Carry out in ways that minimize the extent of work. PROPOSED INSTRUCTIONS Estimates: If a proposed instruction requests an estimate of cost, submit without delay and in any case within seven days. MEASUREMENT Covered work: Give notice before covering work required to be measured. INTERIM VALUATIONS Applications: Include details of amounts due under the Contract together with all necessary supporting information. Submission: At least seven days before established dates. PRODUCTS NOT INCORPORATED INTO THE WORKS Ownership: At the time of each valuation, supply details of those products not incorporated into the Works which are subject to any reservation of title inconsistent with passing of property as required by the Conditions of Contract, together with their respective values. Evidence: When requested, provide evidence of freedom of reservation of title.

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A33 QUALITY STANDARDS/ CONTROL

A33 QUALITY STANDARDS/ CONTROL

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INCOMPLETE DOCUMENTATION General: Where and to the extent that products or work are not fully documented, they are to be: - Of a kind and standard appropriate to the nature and character of that part of the Works where they will be used. - Suitable for the purposes stated or reasonably to be inferred from the project documents. Contract documents: Omissions or errors in description and/ or quantity shall not vitiate the Contract nor release the Contractor from any obligations or liabilities under the Contract. WORKMANSHIP SKILLS Operatives: Appropriately skilled and experienced for the type and quality of work. Registration: With Construction Skills Certification Scheme. Evidence: Operatives must produce evidence of skills/ qualifications when requested. QUALITY OF PRODUCTS Generally: New. (Proposals for recycled products may be considered). Supply of each product: From the same source or manufacturer. Whole quantity of each product required to complete the Works: Consistent kind, size, quality and overall appearance. Tolerances: Where critical, measure a sufficient quantity to determine compliance. Deterioration: Prevent. Order in suitable quantities to a programme and use in appropriate sequence. QUALITY OF EXECUTION Generally: Fix, apply, install or lay products securely, accurately, plumb, neatly and in alignment. Colour batching: Do not use different colour batches where they can be seen together. Dimensions: Check on-site dimensions. Finished work: Without defects, e.g. not damaged, disfigured, dirty, faulty, or out of tolerance. Location and fixing of products: Adjust joints open to view so they are even and regular.

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INSPECTIONS Products and executions: Inspection or any other action must not be taken as approval unless confirmed in writing referring to: - Date of inspection. - Part of the work inspected. - Respects or characteristics which are approved. - Extent and purpose of the approval. - Any associated conditions. RELATED WORK Details: Provide all trades with necessary details of related types of work. Before starting each new type or section of work ensure previous related work is: - Appropriately complete. - In accordance with the project documents. - To a suitable standard. - In a suitable condition to receive the new work. Preparatory work: Ensure all necessary preparatory work has been carried out. MANUFACTURER'S RECOMMENDATIONS/ INSTRUCTIONS General: Comply with manufacturer's printed recommendations and instructions current on the date of the Invitation to tender. Changes to recommendations or instructions: Submit details. Ancillary products and accessories: Use those supplied or recommended by main product manufacturer. Agrment certified products: Comply with limitations, recommendations and requirements of relevant valid certificates. WATER FOR THE WORKS Mains supply: Clean and uncontaminated. Other: Do not use until: - Evidence of suitability is provided. - Tested to BS EN 1008 if instructed. SAMPLES/ APPROVALS

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SAMPLES Products or executions: Comply with all other specification requirements and in respect of the stated or implied characteristics either: - To an express approval. - To match a sample expressly approved as a standard for the purpose.

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APPROVAL OF PRODUCTS Submissions, samples, inspections and tests: Undertake or arrange to suit the Works programme. Approval: Relates to a sample of the product and not to the product as used in the Works. Do not confirm orders or use the product until approval of the sample has been obtained. Complying sample: Retain in good, clean condition on site. Remove when no longer required. APPROVAL OF EXECUTION Submissions, samples, inspections and tests: Undertake or arrange to suit the Works programme. Approval: Relates to the stated characteristics of the sample. (If approval of the finished work as a whole is required this is specified separately). Do not conceal, or proceed with affected work until compliance with requirements is confirmed. Complying sample: Retain in good, clean condition on site. Remove when no longer required. SETTING OUT General: Submit details of methods and equipment to be used in setting out the Works. Levels and dimensions: Check and record the results on a copy of drawings. Notify discrepancies and obtain instructions before proceeding. Inform: When complete and before commencing construction. APPEARANCE AND FIT Tolerances and dimensions: If likely to be critical to execution or difficult to achieve, as early as possible either: - Submit proposals; or - Arrange for inspection of appearance of relevant aspects of partially finished work. General tolerances (maximum): To BS 5606, tables 1 and 2. CRITICAL DIMENSIONS Critical dimensions: Set out and construct the Works to ensure compliance with the tolerances stated. Location: Detailed on drawings 801638-02 General Arrangement Drawing, 801638-03 Drainage and Edging Construction Details. SERVICES REGULATIONS New or existing services: Comply with the Byelaws or Regulations of the relevant Statutory Authority.

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WATER REGULATIONS/ BYELAWS NOTIFICATION Requirements: Notify Water Undertaker of any work carried out to or which affects new or existing services and submit any required plans, diagrams and details. Consent: Allow adequate time to receive Undertaker's consent before starting work. Inform immediately if consent is withheld or is granted subject to significant conditions. WATER REGULATIONS/ BYELAWS CONTRACTOR'S CERTIFICATE On completion of the work: Submit (copy where also required to the Water Undertaker) a certificate including: - The address of the premises. - A brief description of the new installation and/ or work carried out to an existing installation. - The Contractor's name and address. - A statement that the installation complies with the relevant Water Regulations or Byelaws. - The name and signature of the individual responsible for checking compliance. - The date on which the installation was checked. MECHANICAL AND ELECTRICAL SERVICES Final tests and commissioning: Carry out so that services are in full working order at completion of the Works. DEFECTS IN EXISTING WORK Undocumented defects: When discovered, immediately give notice. Do not proceed with affected related work until response has been received. Documented remedial work: Do not execute work which may: - Hinder access to defective products or work; or - Be rendered abortive by remedial work. TESTS AND INSPECTIONS Timing: Agree and record dates and times of tests and inspections to enable all affected parties to be represented. Confirmation: One working day prior to each such test or inspection. If sample or test is not ready, agree a new date and time. Records: Submit a copy of test certificates and retain copies on site.

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DEFECTIVE PRODUCTS/ EXECUTIONS Proposals: Immediately any work or product is known, or appears, to be not in accordance with the Contract, submit proposals for opening up, inspection, testing, making good, adjustment of the Contract Sum, or removal and re-execution. Acceptability: Such proposals may be unacceptable and contrary instructions may be issued. WORK BEFORE COMPLETION General: Make good all damage consequent upon the Works. Temporary markings, coverings and protective wrappings: Remove unless otherwise instructed. Cleaning: Clean the Works thoroughly inside and out, including all accessible ducts and voids. Remove all splashes, deposits, efflorescence, rubbish and surplus materials. Cleaning materials and methods: As recommended by manufacturers of products being cleaned, and must not damage or disfigure other materials or construction. COSHH dated data sheets: Obtain for all materials used for cleaning and ensure they are used only as recommended by their manufacturers. Minor faults: Touch up in newly painted work, carefully matching colour and brushing out edges. Repaint badly marked areas back to suitable breaks or junctions. Moving parts of new work: Adjust, ease and lubricate as necessary to ensure easy and efficient operation, including doors, windows, drawers, ironmongery, appliances, valves and controls. SECURITY AT COMPLETION General: Leave the Works secure with, where appropriate, all accesses closed and locked. Keys: Account for and adequately label all keys and hand over to Employer with itemised schedule, retaining duplicate schedule signed by Employer as a receipt. MAKING GOOD DEFECTS Remedial work: Arrange access with Employer. Rectification: Give reasonable notice for access to the various parts of the Works. Completion: Notify when remedial works have been completed.

710

720

730

A34 SECURITY/ SAFETY/ PROTECTION

A34 SECURITY/ SAFETY/ PROTECTION

110

PRETENDER HEALTH AND SAFETY PLAN Location: Integral with the project Preliminaries, including but not restricted to the following sections: - Description of project: Sections A10 and A11. - Client's consideration and management requirements: Sections A12, A13 and A36. - Environmental restrictions and on-site risks: Section A12, A35 and A34. - Significant design and construction hazards: Section A34. - The Health and Safety File: Section A37. EXECUTION HAZARDS Common hazards: Not listed. Control by good management and site practice. Significant hazards: The design of the project includes the following: - Hazard: deep excavations. - Precautions assumed: ensure plant and machinery is manouvered approipriately and safely around deep excavations with adequate warning and protection for both machine handlers and site personnel. - Specification reference: R13,620A. - Drawing reference: 801638-02-C General Arrangement Drawing-rev C, 801638-03-B Land Drainage & Soakaway Details-rev B.

120

130

PRODUCT HAZARDS Hazardous substances: Site personnel levels must not exceed occupational exposure standards and maximum exposure limits stated in the current version of HSE document EH40: Occupational Exposure Limits. Common hazards: Not listed. Control by good management and site practice. Significant hazards: Specified construction materials include the following: - Hazard: epidermal damage. - Material: cementitious materials. - Specification reference: E10,60.

140

CONSTRUCTION PHASE HEALTH AND SAFETY PLAN Submission: Present to the Employer/ Client not less than two weeks before commencement on site. Confirmation: Do not start construction work until the Employer has confirmed in writing that the Construction Phase Health and Safety Plan includes the procedures and arrangements required by CDM Regulation 15(4). Content: Develop the plan from and draw on the Outline Construction Phase Health and Safety Plan, clause A30/570, and the Pre-tender Health and Safety Plan. SECURITY Protection: Safeguard the site, the Works, products, materials, and any existing buildings affected by the Works from damage and theft. Access: Take all reasonable precautions to prevent unauthorized access to the site, the Works and adjoining property. Special requirements: site works to be co-ordinated with opening times of school unless alternative arrangements can be made direct with the school. Special care should be taken to ensure that access by school pupils is controlled when the school is active. OCCUPIED PREMISES Extent: The premises will be occupied and/ or used during the Contract as follows: Monday to Friday during school opening/use times. Contractor to confirmed exact times with school. Works: Carry out without undue inconvenience and nuisance and without danger to occupants and users. Overtime: If compliance with this clause requires certain operations to be carried out during overtime, and such overtime is not required for any other reason, the extra cost will be paid to the Contractor, provided that such overtime is authorized in advance. PASSES Controlled areas: Passes will be required for access to school grounds. Authorised persons: Submit a list of the names of all persons requiring passes together with any other related information reasonably required. Return of passes: When requested or on completion of the work to which the pass relates.

150

170

180

210

EMPLOYER'S REPRESENTATIVES SITE VISITS Safety: Submit details in advance, to the Employer or the person identified in clause A10/140, of safety provisions and procedures (including those relating to materials, which may be deleterious), which will require their compliance when visiting the site. Protective clothing and/ or equipment: Provide and maintain on site for the Employer and the person stated in clause A10/140 and other visitors to the site. NOISE CONTROL Standard: Minimize noise levels during execution of the works. Equipment: Fit compressors, percussion tools and vehicles with effective silencers of a type recommended by manufacturers of the compressors, tools or vehicles. Restrictions: Do not use radios or other audio equipment or permit employees to use in ways or at times that may cause nuisance. POLLUTION Prevention: Protect the site, the Works and the general environment including streams and waterways against pollution. Contamination: If pollution occurs inform immediately, including to the appropriate Authorities and provide relevant information. FUEL, LUBRICANTS AND HYDRAULIC FLUIDS Restrictions: - Storing, handling and refuelling: On hard standing or other approved areas. Keep away from watercourses, drains, soil, planting and grassed areas. - Vehicles and equipment: Ensure there is no leakage or spillage. If spillage occurs, inform immediately and take appropriate emergency action. PESTICIDES Use: Not permitted. NUISANCE Duty: Prevent nuisance from smoke, dust, rubbish, vermin and other causes. Surface water: Prevent hazardous build-up on site, in excavations and to surrounding areas and roads. BURNING ON SITE Burning on site: Not permitted.

330

340

345

350

360

400

430

WASTE Includes: Rubbish, debris, spoil, containers and surplus material. Minimize: Keep the site and Works clean and tidy. Remove: Frequently and dispose off site in a safe and competent manner: - Non-hazardous material: In a manner approved by the Waste Regulation Authority. - Hazardous material: As directed by the Waste Regulation Authority and in accordance with relevant regulations. Voids and cavities in the construction: Remove rubbish, dirt and residues before closing in. Waste transfer documentation: Retain on site. EXISTING SERVICES Confirmation: Notify all service authorities, statutory undertakers and/ or adjacent owners of proposed works not less than one week before commencing site operations. Identification: Before starting work, check and mark positions of mains/ services. Where positions are not shown on drawings obtain relevant details from service authorities, statutory undertakers or other owners. Work adjacent to services: - Comply with service authority's/ statutory undertaker's recommendations. - Adequately protect, and prevent damage to services: Do not interfere with their operation without consent of service authorities/ statutory undertakers or other owners. Identifying services: - Below ground: Use signboards, giving type and depth; - Overhead: Use headroom markers. Damage to services: If any results from execution of the Works: - Immediately give notice and notify appropriate service authority/ statutory undertaker. - Make arrangements for the work to be made good without delay to the satisfaction of service authority/ statutory undertaker or other owner as appropriate. - Any measures taken to deal with an emergency will not affect the extent of the Contractor's liability. Marker tapes or protective covers: Replace, if disturbed during site operations, to service authority's/ statutory undertakers recommendations.

510

520

ROADS AND FOOTPATHS Duty: Maintain roads and footpaths within and adjacent to the site and keep clear of mud and debris. Damage caused by site traffic or otherwise consequent upon the Works: Make good to the satisfaction of the Employer, Local Authority or other owner. EXISTING TOPSOIL/ SUBSOIL Duty: Prevent over compaction of existing topsoil and subsoil in those areas which may be damaged by construction traffic, parking of vehicles, temporary site accommodation or storage of materials and which will require reinstatement prior to completion of the Works. Protection: Before starting work submit proposals for protective measures. RETAINED TREES/ SHRUBS/ GRASSED AREAS Protection: Preserve and prevent damage, except those not required. Replacement: Mature trees and shrubs if uprooted, destroyed, or damaged beyond reasonable chance of survival in their original shape, as a consequence of the Contractor's negligence, must be replaced with those of a similar type and age at the Contractor's expense. RETAINED TREES Protected area: Unless agreed otherwise do not: - Dump spoil or rubbish, excavate or disturb topsoil, park vehicles or plant, store materials or place temporary accommodation within an area which is the larger of the branch spread of the tree or an area with a radius of half the tree's height, measured from the trunk. - Sever roots exceeding 25 mm in diameter. If unintentionally severed give notice and seek advice. - Change level of ground within an area 3 m beyond branch spread. EXISTING FEATURES Protection: Prevent damage to existing buildings, fences, gates, walls, roads, paved areas and other site features, which are to remain in position during execution of the Works. Special requirements: protect pavement and boundary fencing from vehicles entering and leaving site.

530

540

550

560

620

ADJOINING PROPERTY Permission: Obtain as necessary from owners if requiring to erect scaffolding on or otherwise use adjoining property.

625

ADJOINING PROPERTY RESTRICTIONS Precautions: - Prevent trespass of workpeople and take precautions to prevent damage to adjoining property. - Pay all charges. - Remove and make good on completion or when directed. Damage: Bear cost of repairing damage arising from execution of the Works.

A35 SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING

A35 SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING

130

METHOD/ SEQUENCE OF WORK Specific Limitations: Include the following in the programme: - Topographical surveys are required for the area containing contaminated ground before excavations commence; when excavations have been carried out and upon completion of the works. This will have an impact on work sequencing and should be adressed within the work programme in consultation with the appointed Site Investigation consultant. USE OR DISPOSAL OF MATERIALS Specific limitations: any contaminated excavated material removed from site should be taken to a tip appropriately licensed for the level of contamination prevalent. WORKING HOURS Specific limitations: 8.30 to 17.30.

160

170

A36 FACILITIES/ TEMPORARY WORK/ SERVICES

A36 FACILITIES/ TEMPORARY WORK/ SERVICES

110

SPOIL HEAPS, TEMPORARY WORKS AND SERVICES Location: Give notice of intended siting. Maintenance: Alter, adapt and move as necessary. Remove when no longer required and make good. TEMPORARY ACCOMMODATION Proposals for temporary accommodation and storage for the Works: Submit two weeks prior to the Commencement Date. Details to be included: Type of accommodation and storage, its siting and the programme for site installation and removal. NAME BOARDS/ ADVERTISEMENTS Name boards/ advertisements: Not permitted. WATER Supply: Clean fresh water for the execution of the Works. Approval: Obtain before using a supply other than potable mains water. WATER RESTRICTIONS Emergency legislation: If the water supply is or is likely to be restricted inform without delay and ascertain the availability and additional cost of water from alternative sources. TELEPHONES Direct communication: As soon as practicable after the Date of Possession provide the Contractor's person in charge with a mobile telephone.

230

340

430

435

440

A37 OPERATION/ MAINTENANCE OF THE FINISHED WORKS

A37 OPERATION/ MAINTENANCE OF THE FINISHED WORKS

120

THE HEALTH AND SAFETY FILE Content: to be as prescribed in Pre-tender Health and Safety Plan. Number of copies: Submit 2 to the Planning Supervisor. last date for submission: 2 weeks before the date for completion stated in the contract. MAINTENANCE INFORMATION Content: Include: - Printed instructions of procedures to be adopted by the Employer for the maintenance of the Works. - Copies of manufacturers current literature for all products for which the particular proprietary brand has been chosen by the Contractor, including where appropriate COSHH dated data sheets and manufacturers recommendations for cleaning and maintenance. - Copies of all guarantees, warranties and maintenance agreements offered by subcontractors and manufacturers. - Copies of all test certificates and reports required in the specification. Submit: At end of the maintenance period.

180

A50 WORK/ PRODUCTS BY/ ON BEHALF OF THE EMPLOYER

A50 WORK/ PRODUCTS BY/ ON BEHALF OF THE EMPLOYER

110

WORK BY/ ON BEHALF OF EMPLOYER Title: Remediation and validation of contaminated ground. Description of work: Site investigation and topographical surveys. Carried out by: Merseyside Engineers Laboratory Services (MELS). Attendance: Allow for the following additional to those reasonably required by the conditions of contract: - Appointment, management and co-ordination of site investigation and topographical surveys within the overall site works.

A54 PROVISIONAL WORK/ ITEMS

A54 PROVISIONAL WORK/ ITEMS

525

PROVISIONAL SUM NOT SPECIFICALLY FOR WORK - SURETY "The Contractorshall provide surety for the due and complete fulfilment of the Contrsct entered into by the Contractor by way of procuring a Guarantee Bond from a Gaurantee Society, Bank or insurance Company to be approved by the Employer in the sum of 10% of the total amount of the tender plus interest thereon up to a maximum of 10% of the amount of the bond and legal fees up to a maximum of 5,000.00, or shall in lieu of finding such surety, deposit with the Employer the same aamount in which case the balance remaining thereof, if any, will, after satisfying the suretyship be returned to him but the Employer will be entitled to retain any interest which may have accrued on the sum deposited".

590

CONTINGENCIES Provisional sum: Include: 6,500.00 (Six Thousand, Five Hundred Pounds.

A55 DAYWORKS

A55 DAYWORKS

110

LABOUR Provisional sum: Include prime cost of labour incurred before the Final Completion Date: One thousand pounds. - Percentage adjustment: Add to cover incidental costs, overheads and profit: %. Provisional sum: Include prime cost of labour incurred after the Final Completion Date: One thousand pounds. - Percentage adjustment: Add to cover incidental costs, overheads and profit: %. PRODUCTS Provisional sum: Include prime cost incurred at any time during the Contract five hundred pounds. - Percentage adjustment to cover incidental costs, overheads and profit: %. EQUIPMENT Provisional sum: Include prime cost of plant (equipment) incurred before the Final Completion Date: One thousand pounds. - Percentage adjustment to cover incidental costs, overheads and profit: %. Provisional sum: Include prime cost of plant (equipment) incurred after the Final Completion Date: F ive hundred pounds. - Percentage adjustment to cover incidental costs, overheads and profit %. Plant (equipment) costs: Rates set out in the Schedule of Basic Plant Charges published by the RICS current at the Date of Tender.

120

130

A(2) JCLI Agreement for Landscape Maintenance Works

A10 PROJECT PARTICULARS

A10 PROJECT PARTICULARS

110

THE PROJECT Name: Blueberry Park Playing Fields. Nature: maintenance of new playing fields. Location: Dunchurch Road, Liverpool, L14. Timescale for completion of the 'construction work': o ne year after completion. PRINCIPAL CONTRACTOR Name: The Contractor. Address: to be advised. Telephone: to be advised. CONTRACT ADMINISTRATOR (HEREIN REFERRED TO AS 'CA') Name: Michael Morgan. Address: 2020 Liverpool, West House, Mercury Court, Tithbarn Street, Liverpool L2 2QP. Telephone: 0151 237 4258. PLANNING SUPERVISOR Name: Derek Bradshaw. Address: 2020 Liverpool, West House, Mercury Court, Tithebarn Street Liverpool, L2 2QP. Telephone: 0151 237 4100. LANDSCAPE ARCHITECT Name: Michael Morgan. Address: 2020 Liverpool, West House, Mercury Court, Tithbarn Street, Liverpool L2 2QP. Telephone: 0151 237 4258. CLERK OF WORKS Name: Frank Jones. Address: 2020 Knowsley,9 West Street, Prescot, Knowsley, Merseyside, L34 1LF. Telephone: 0151 477 2012.

130

140

150

180

190

A11 TENDER AND CONTRACT DOCUMENTS

A11 TENDER AND CONTRACT DOCUMENTS

120

CONTRACT DRAWINGS The contract drawings are included with the tender documents and are as follows: - 801638-01 Site Location Plan, 801638-02-C General arrangement Drawing-rev C.

A12 THE SITE/ EXISTING BUILDINGS

A12 THE SITE/ EXISTING BUILDINGS

110

THE SITES Locations: The site is a newly created school playing field. The site adjoins a school playground to the east. On the northern, western and southern sides the site is bordered by local estate roads with housing located on the opposite side of the road. A new steel fence forms the boundary of the site on three sides with the fourth side being open to the rest of the school grounds and the school building. ACCESS TO THE SITE Description: Entrance to the site will be via the main school gates and following a route through the school grounds agreed with a school representative of appropriate authority. Limitations: Maintenance operations to be carried out during school opening hours unless alternative arrangements are agreed. Maintenance visits must be by arrangment and with advanced notification to nominated school representative. USE OF THE SITE General: Do not use the site for any purpose other than carrying out the Works. Limitations: Ensure all pavings are adequately protected from damage which may be caused by plant or arisings from the works. Locations of spoil heaps and storage areas to be agreed prior to beginning work on site. SURROUNDING LAND/ BUILDING USES General: Adjacent or nearby uses or activities are as follows: - A school is located to the east of the maintenance area. Housing lies to the north, west and south. SITE VISIT Before tendering: Ascertain the nature of the site, access thereto and all local conditions and restrictions likely to affect the execution of the Works. Arrangements for visit: by appointmant with school.

200

220

230

250

A13 DESCRIPTION OF THE WORK

A13 DESCRIPTION OF THE WORK

120

THE WORK Description: maintenance of newly installed school playing fields. WORK BY OTHERS CONCURRENT WITH THE CONTRACT Scope: See section A50.

130

A20 JCLI AGREEMENT FOR LANDSCAPE MAINTENANCE WORKS

A20 JCLI AGREEMENT FOR LANDSCAPE MAINTENANCE WORKS

JCLI AGREEMENT FOR LANDSCAPE MAINTENANCE WORKS The contract: JCLI Agreement for Landscape Maintenance Works, February 2002 revision of 1998 Edition (incorporating Amendment LMW1) and including Supplemental Conditions. Requirement: Allow for the obligations, liabilities and services described therein against the following headings: THE RECITALS 1st - LOCATION OF WORK AND CONTRACT ADMINISTRATOR Landscape maintenance work to be carried out at: Blueberry Park Playing Fields. Contract Administrator: See clause A10/140. 2nd - CONTRACT DOCUMENTS The references to list of items of maintenance work, schedules and schedule of liquidated damages will be deleted. 3rd - PRICED DOCUMENTS The references to schedules will be deleted. THE ARTICLES 2 - CONTRACT SUM Alternative A will apply. Alternative B will be deleted. The contract sum will be divided as follows: quarterley 3 - CONTRACT ADMINISTRATOR Contract Administrator: See clause A10/140. 5A - DISPUTE OR DIFFERENCE ARBITRATION Article 5A applies. Article 5B will be deleted. THE CONDITIONS 1 - INTENTIONS OF THE PARTIES 2 - COMMENCEMENT AND DURATION

2.1 - COMMENCEMENT AND DURATION The Works shall be carried out from: the date of completion of the construction works (the 'Commencement date') and shall continue until: 12 months after the date of commencement (the 'End date'). 3 - CONTROL OF THE WORKS 3.5 - CONTRACT ADMINISTRATOR'S INSTRUCTIONS Period for compliance: five days. 4 - PAYMENT 4.2 - PERIODIC PAYMENTS Periodic payments: Payment intervals: quarterley. 4.5A - BONUS Clause 4.5A will be deleted. 4.5B - LIQUIDATED DAMAGES Clause 4.5B will be deleted. 4.6 - CONTRIBUTION, LEVY AND TAX CHANGES Clause 4.6 will be deleted. 5 - STATUTORY OBLIGATIONS 5.2 - VALUE ADDED TAX Clause B1.1 of the Supplemental Conditions does apply. 6 - INJURY, DAMAGE AND INSURANCE 6.2 - INJURY OR DAMAGE TO PROPERTY Insurance cover, for any one occurrence or series of occurrences arising out of one event, to be not less than: 1,000,000.00. 7 - DETERMINATION 7.2 - DETERMINATION BY EMPLOYER Number of failure events: two. Period: one month. 7.3 - DETERMINATION BY CONTRACTOR Period of suspension: one month. 8 - SETTLEMENT OF DISPUTES

A30 TENDERING/ SUBLETTING

A30 TENDERING/ SUBLETTING

110

SCOPE General: These conditions are supplementary to those stated in the Invitation to Tender and on the form of tender. TENDERING PROCEDURE General: In accordance with JCT Practice Note 6 (Series 2) 'Main Contract Tendering'. Errors: Alternative 2 is to apply. EXCLUSIONS Inability to tender: Immediately inform if any parts of the work as defined in the tender documents cannot be tendered. Relevant parts of the work: Define those parts, stating reasons for the inability to tender. ACCEPTANCE OF TENDER The Employer and Employer's representatives: - Offer no guarantee that any tender will be recommended for acceptance or be accepted. - Will not be responsible for any cost incurred in the preparation of any tender. PERIOD OF VALIDITY Period: After submission or lodgement, keep tender open for consideration (unless previously withdrawn) for not less than 3 months. Date for possession/ commencement: See section A20. PRICING/ SUBMISSION OF DOCUMENTS

145

160

170

190

210

DESCRIPTIONS Scope: General requirements and full descriptions of work and materials are not repeated in the listed or scheduled items of maintenance work and reference should be made to the Conditions of Contract, Preliminaries, Specification and Drawings. TENDER DOCUMENTS Alterations and qualifications: Do not alter or qualify tender documents without written consent. Tenders containing unauthorised alterations or qualifications may be rejected.

215

300

QUANTITIES IN THE PRICED DOCUMENT Quantities: Where included in the priced document, these have been prepared in accordance with SMM7 only where and to the extent stated. Other items, descriptions and measurements: - Must not be relied upon as complying with a published standard method of measurement. - Must be priced taking account of the information given elsewhere in the tender documents, including for all associated and ancillary work shown or clearly apparent as being necessary for the complete and proper execution of the work. PRICING OF MAINTENANCE WORK Prices and rates: For all listed, specified or scheduled items of maintenance work are deemed to be inclusive of all labour, materials, temporary works, mechanical plant, overheads and profit. Including general liabilities, obligations and risks described or implied in the tender documents. Items not priced: Costs will be deemed to have been included elsewhere. Priced document: Submit with the tender. SCHEDULE OF RATES Schedule of rates (unpriced): Included with the tender documents. The Contractor may insert additional items. All items must be fully priced. Fully priced copy: Submit with the tender. PROGRAMME Content: As specified in clause A32/210 or a summary. Submit: With the tender. DESIGN/ MANAGEMENT OBJECTIVES Statement: To meet Employer's objectives in terms of the evolution of the landscape and provision of a service to public/ users. Submit: With the tender. HEALTH AND SAFETY INFORMATION Content: Describe the organisation and resources to safeguard the health and safety of operatives, including those of subcontractors, and of any person who may be affected by the maintenance work. Submit: With the tender. TRAINING OF OPERATIVES Training policy: Describe and submit with the tender. Training records: Prior to their starting work, the training record and experience of each operative must be approved.

305

440

480

485

550

560

SUBLETTING/ SUPPLY

A31 PROVISION, CONTENT AND USE OF DOCUMENTS

A31 PROVISION, CONTENT AND USE OF DOCUMENTS

DEFINITIONS AND INTERPRETATIONS 110

DEFINITIONS Meaning: Terms, derived terms and synonyms used in the preliminaries/ general conditions and specification are as stated therein or in the appropriate British Standard or British Standard glossary. COMMUNICATION Definition: Includes advise, inform, submit, give notice, instruct, agree, confirm, seek or obtain information, consent or instructions, or make arrangements. Format: In writing to the person named in clause A10/140 unless specified otherwise. Response: Do not proceed until response has been received. PRODUCTS Definition: Materials, both manufactured and naturally occurring, and goods, including components, equipment and accessories, intended for the permanent incorporation in the Works. Includes: Goods, plant, materials, site materials and things for incorporation into the Works. SITE EQUIPMENT Definition: All appliances or things of whatsoever nature required in or about the construction for completion of the Works but not materials or other things intended to form or forming part of the Permanent Works. Includes: Construction appliances, vehicles, consumables, tools, temporary works, scaffolding, cabins and other site facilities.

120

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135

210

CROSS REFERENCES Accuracy: Check remainder of the annotation or item description against the terminology used in the section or clause referred to. Related terminology: Where a numerical crossreference is not given the relevant sections and clauses of the specification will apply. Relevant clauses: Clauses in the referred to specification section dealing with general matters, ancillary products and execution also apply. Discrepancy or ambiguity: Before proceeding, obtain clarification or instructions. REFERENCED DOCUMENTS Conflicts: Specification prevails over referenced documents. EQUIVALENT PRODUCTS Inadvertent omission: Wherever products are specified by proprietary name the phrase 'or equivalent' is to be deemed included. DOCUMENTS PROVIDED ON BEHALF OF EMPLOYER

220

230

410

ADDITIONAL COPIES OF DRAWINGS/ DOCUMENTS Copies: Two of each contract drawing and contract document will be issued free of charge (not counting any certified copies). Additional copies: Issued on request and charged to the Contractor. DIMENSIONS Scaled dimensions: Do not rely on. THE SPECIFICATION Coordination: All sections must be read in conjunction with Main Contract Preliminaries/ General conditions.

440

460

A32 MANAGEMENT OF THE WORKS

A32 MANAGEMENT OF THE WORKS

GENERALLY 110

SUPERVISION General: Accept responsibility for coordination, supervision and administration of the Works, including subcontracts. Coordination: Arrange and monitor a programme with each subcontractor, supplier, local authority and statutory undertaker, and obtain and supply information as necessary for coordination of the work. INSURANCE Documentary evidence: Before starting work on site submit details, and/ or policies and receipts for the insurances required by the Conditions of Contract. INSURANCE CLAIMS Notice: If any event occurs which may give rise to any claim or proceeding in respect of loss or damage to the Works or injury or damage to persons or property arising out of the Works, immediately give notice to the Employer, the person named in clause A10/140 and the Insurers. Failure to notify: Indemnify the Employer against any loss, which may be caused by failure to give such notice. PROGRAMME/ PROGRESS

120

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210

PROGRAMME Master programme: Immediately when requested and before starting work on site submit in an approved form a master programme showing the proposed sequence and timing of the principal maintenance operations. Allow for: coordination of maintenance operations with the schools use of the playing fields. Submit: two number copies. SITE MEETINGS General: Attend to review progress and other matters arising from administration of the Contract. Location: on site. Frequency: as required. Chairperson (who will also take and distribute minutes): Contract Administrator.

260

CONTROL OF COST 430

PROPOSED INSTRUCTIONS Estimates: If a proposed instruction requests an estimate of cost, submit without delay and in any case within seven days. PERIODIC PAYMENTS Applications: Include details of amounts considered due under the Contract together with all necessary supporting information. Submission: At least seven days before established dates.

460

A33 QUALITY STANDARDS/ CONTROL

A33 QUALITY STANDARDS/ CONTROL

110

INCOMPLETE DOCUMENTATION General: Where and to the extent that products or work are not fully documented, they are to be: - Of a kind and standard appropriate to the nature and character of that part of the Works where they will be used. - Suitable for the purposes stated or reasonably to be inferred from the project documents. Contract documents: Omissions or errors in description and/ or quantity shall not vitiate the Contract nor release the Contractor from any obligations or liabilities under the Contract. QUALITY OF PRODUCTS Generally: New. (Proposals for recycled products may be considered). Supply of each product: From the same source or manufacturer. Whole quantity of each product required to complete the Works: Consistent in kind, size, quality and overall appearance. Source of supply: Submit evidence when requested. MANUFACTURER'S RECOMMENDATIONS/ INSTRUCTIONS General: Comply with manufacturer's printed recommendations and instructions current on the date of the Invitation to tender. Changes to recommendations or instructions: Submit details. Ancillary products and accessories: Use those supplied or recommended by main product manufacturer. Agrment certified products: Comply with limitations, recommendations and requirements of relevant valid certificates. WATER FOR THE WORKS Mains supply: Clean and uncontaminated. Other: Do not use until: - Evidence of suitability is provided. - Tested to BS EN 1008 if instructed.

130

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APPROVAL OF PRODUCTS Submissions, samples, inspections and tests: Undertake or arrange to suit the Works programme. Approval: Relates to a sample of the product and not to the product as used in the Works. Do not confirm orders or use the product until approval of the sample has been obtained. Complying sample: Retain in good, clean condition on site. Remove when no longer required. APPROVAL OF EXECUTION Submissions, samples, inspections and tests: Undertake or arrange to suit the Works programme. Approval: Relates to the stated characteristics of the sample. (If approval of the finished work as a whole is required this is specified separately). Do not conceal, or proceed with affected work until compliance with requirements is confirmed. Complying sample: Retain in good, clean condition on site. Remove when no longer required. SUPERVISION Replacement: Give maximum possible notice before changing person in charge or site agent. MAINTENANCE RECORD SHEETS Scope: Submit accurate records of maintenance operations carried out including delays due to adverse weather or ground conditions. Content: Descriptions of: - weather. - ground conditions encountered. - work affected. - number of hours lost. Frequency of submission: on request MAINTENANCE DOCKETS Submit: On completion of the maintenance operation. Format: Maintenance dockets should include the name of the site, date of visit, activity and be countersigned by a representative of the Employer if the site is occupied. .

230

510

650

660

A34 SECURITY/ SAFETY/ PROTECTION

A34 SECURITY/ SAFETY/ PROTECTION

130

PRODUCT HAZARDS Hazardous substances: Site personnel levels must not exceed occupational exposure standards and maximum exposure limits stated in the current version of HSE document EH40: Occupational Exposure Limits. Common hazards: Not listed. Control by good management and site practice. Significant hazards: Specified construction materials include the following: - Hazard: poisoning. - Material: fertilizer and herbicide. - Specification reference: Q35.

150

SECURITY Protection: Safeguard the site, the Works, products, materials, and any existing buildings affected by the Works from damage and theft. Access: Take all reasonable precautions to prevent unauthorized access to the site, the Works and adjoining property. Special requirements: Ensure security proposals are co-ordinated with specific arrangements operated by the adjoining school. OCCUPIED PREMISES Extent: The premises will be occupied and/ or used during the Contract as follows: pupils and teaching staff during the day and evening. Works: Carry out without undue inconvenience and nuisance and without danger to occupants and users. Overtime: If compliance with this clause requires certain operations to be carried out during overtime, and such overtime is not required for any other reason, the extra cost will be paid to the Contractor, provided that such overtime is authorized in advance. PASSES Controlled areas: Passes will be required for access to School grounds. Authorised persons: Submit a list of the names of all persons requiring passes together with any other related information reasonably required. Return of passes: When requested or on completion of the work to which the pass relates.

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180

275

VANDALISM Vandalism or malicious damage: Give notice immediately. NOISE CONTROL Standard: Minimize noise levels during execution of the works. Equipment: Fit compressors, percussion tools and vehicles with effective silencers of a type recommended by manufacturers of the compressors, tools or vehicles. Restrictions: Do not use radios or other audio equipment or permit employees to use in ways or at times that may cause nuisance. POLLUTION Prevention: Protect the site, the Works and the general environment including streams and waterways against pollution. Contamination: If pollution occurs inform immediately, including to the appropriate Authorities and provide relevant information. FUEL, LUBRICANTS AND HYDRAULIC FLUIDS Restrictions: - Storing, handling and refuelling: On hard standing or other approved areas. Keep away from watercourses, drains, soil, planting and grassed areas. - Vehicles and equipment: Ensure there is no leakage or spillage. If spillage occurs, inform immediately and take appropriate emergency action. PESTICIDES Use: Not permitted. NUISANCE Duty: Prevent nuisance from smoke, dust, rubbish, vermin and other causes. Surface water: Prevent hazardous build-up on site, in excavations and to surrounding areas and roads. BURNING ON SITE Burning on site: Not permitted.

330

340

345

350

360

400

430

WASTE Includes: Rubbish, debris, spoil, containers and surplus material. Minimize: Keep the site and Works clean and tidy. Remove: Frequently and dispose off site in a safe and competent manner: - Non-hazardous material: In a manner approved by the Waste Regulation Authority. - Hazardous material: As directed by the Waste Regulation Authority and in accordance with relevant regulations. Voids and cavities in the construction: Remove rubbish, dirt and residues before closing in. Waste transfer documentation: Retain on site. ROADS AND FOOTPATHS Duty: Maintain roads and footpaths within and adjacent to the site and keep clear of mud and debris. Damage caused by site traffic or otherwise consequent upon the Works: Make good to the satisfaction of the Employer, Local Authority or other owner. EXISTING TOPSOIL/ SUBSOIL Duty: Prevent over compaction of existing topsoil and subsoil in those areas which may be damaged by construction traffic, parking of vehicles, temporary site accommodation or storage of materials and which will require reinstatement prior to completion of the Works. Protection: Before starting work submit proposals for protective measures. EXISTING FEATURES Protection: Prevent damage to existing buildings, fences, gates, walls, roads, paved areas and other site features, which are to remain in position during execution of the Works. Special requirements: none. ADJOINING PROPERTY Permission: Obtain as necessary from owners if requiring to erect scaffolding on or otherwise use adjoining property.

520

530

560

620

625

ADJOINING PROPERTY RESTRICTIONS Precautions: - Prevent trespass of workpeople and take precautions to prevent damage to adjoining property. - Pay all charges. - Remove and make good on completion or when directed. Damage: Bear cost of repairing damage arising from execution of the Works.

A35 SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING

A35 SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING

130

METHOD/ SEQUENCE OF WORK Specific Limitations: Include the following in the programme: - co-ordinate maintenance operations to comply with school requirements for use of pitches. USE OR DISPOSAL OF MATERIALS Specific limitations: position of temporary stockpiles of arisings to be agreed with school and to be removed from site at the end of maintenance visit. WORKING HOURS Specific limitations: maintenance to be carried out during school opening hours. Co-ordinate with school.

160

170

A36 FACILITIES/ TEMPORARY WORK/ SERVICES

A36 FACILITIES/ TEMPORARY WORK/ SERVICES

110

SPOIL HEAPS, TEMPORARY WORKS AND SERVICES Location: Give notice of intended siting. Maintenance: Alter, adapt and move as necessary. Remove when no longer required and make good. TEMPORARY ACCOMMODATION Proposals for temporary accommodation and storage for the Works: Submit two weeks prior to the Commencement Date. Details to be included: Type of accommodation and storage, its siting and the programme for site installation and removal. ROADS Permanent roads, hard standings and footpaths on the site: The following may be used, subject to clause A34/520: - Details: Car park and paths within school grounds giving acces to the site to be maintained. - Restrictions on use: hours of use must be agreed with appropriate school representative. - Protective or remedial measures: employ appropriate protection of hard surfaces from damage and make good damage that occurs as a consequence of the works. NAME BOARDS/ ADVERTISEMENTS Name boards/ advertisements: Not permitted. LIGHTING AND POWER Supply: Provide electricity and all equipment and make temporary arrangements for distribution about the site. WATER Supply: Clean fresh water for the execution of the Works. Approval: Obtain before using a supply other than potable mains water. WATER RESTRICTIONS Emergency legislation: If the water supply is or is likely to be restricted inform without delay and ascertain the availability and additional cost of water from alternative sources.

230

310

340

420

430

435

440

TELEPHONES Direct communication: As soon as practicable after the Date of Possession provide the Contractor's person in charge with a mobile telephone.

A54 PROVISIONAL WORK/ ITEMS

A54 PROVISIONAL WORK/ ITEMS

580

ADDITIONAL WORK Action: Notify as soon as it becomes apparent that additional maintenance or repair work is required. Do not commence additional work without a specific instruction. CONTINGENCIES Provisional sum: Include: 330.00 (Three Hundred and Thirty Pounds).

590