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TNTR EiMITRC)S MANTT A 1t I'L r:,'...,,, :;i;.ri'i' eN f:LECTi*ttS INTRAilIUROS, MANII-A -,r;.1i,{ iii\i i:LtrL ij [: tiRTttif
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Recall of Notice of Award; Memo to Dir. James Jimenez , Director lV - EID on the BAC's Procurement Report on the Ballot Secrecy Folders;
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6 April 2010
OTC PAPER SUPPLY $51 m. Dela Cruz, Street, Sta Quiteria, Kalookan City
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Sir/Madam,
In compliance with Comelec Resolution No' BB14 promulgated 5 April 2010 herewith attac[ed, please be notified that your Notice of Award for the contract on the supply and delivery of 1,815,000 pieces of
ballot secrecy folder is hereby recalled.
For your compliance.
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Director Sonia Tiongson Director lll, EID Transmittal of tlre BAG's Report to the Honorable Commission en Banc on the Procurement of the Ballot Secrecy Folders.
6 April 2010.
SUBJECT
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Reference aforesaid subject, undersigned is herein transmitting to your good office copy of the BAC's report for purposes of record and information.
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Resolution No. 8814 promulgated $ April 2010 and Deliverv J-r' i;ssslbob."nie "' of Ballot SecrecY Folder , , .' , ' i,':
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Please receive the BAC's Board Resolution No. 101-2010' the BAC's reply on En Banc Resolution No' BB14 for the of ballot secrecy folders' RespectfullY submitted, r-oviding for
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Upon closet- r'eview of Cornelec Resolutior'r ltJo. 8795 datecl Marclt 15,20.i0, il. was discoverecl that lhe Bids and Atvards Cornmittee recommet-rdal-ion was a produci of ittconrplete staff worl< for the reason tlrat tlre total nunrber of ballot secrecy folders recomnretrded tc be purchased (l-,815,000) exceeds tlre total number oF ballol secrecy l'olders that rlay actually be used during tlte electiotrs;
Recluirenrents of Election [=ornrs and SurJrplies for tlte tolay 10, 2010 National tnd Lccal L:lecIiolts" arrcl approving tlrereitt tlte recontrnetrdations of Engineer .r1er-qil Juarr S. Soriano, C-hailnrarr, Allocation Conrt'nittee, provicliltg antong rlthers l'cr bhe quarrtily requirenrents of tlre llallot Sect-ecy l=olders, (page 2 r:f the appr"oved quanLity requirerrrents ol'tfre allocatiotr ol'electiot-t forms and r;rrpplies), copy of whicli is hereilt attaclted as Attnex "A; l,ryHEREAS, tlre Bids and Awar"ds Corlnrittee (BAC), after subnritting a -gquest, was furnislred by tlre ASD copy of Llre approved and signed tlrrchase request cf the Allocalion Cr:tnntitlee, tlre end-user I'or the aforesaid 1;rccu;emerrt,, 1"or purfloses of colttpleting the preparation of the Bid i)ocurnents/ copy of said Pr,rr"clrase Rer;uest is lterein attacltecl as Annex "B";
in lulinute ResolLtlion Nunrber' 10-0066, :rornrrlqa[ed on ]-9 January 2010, l.rrovided for tlre "Adjusted Quantity
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infllFRHFORE, irr view of Lhe foregoirrg, l.lte BAC, nrost respectfttlly r:leerns tlra[ |ie llorrorable Cornnrission en Banc, was fully informed of the ltasis on tIe requestecl allocatian anrJ l.lre BAC regularly perfot-mecl its duties in acccidartce with tlte teqr:irenrents pl-o\i ided by law,
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igrred Cltairtrta n, and its l'lerrbers, this 5 APRIL i- ,._ rilippirres. i,I / ' ijr / ,f,,
AI".LEN FRANSIS B. ABAYA (vicd-Chairrnar r)
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T'XCERPT F-ROM THE MINUTES OIT THE REGULAR EN BAN(] MEETTNG OF THE COMMISSION ON ELECTIONS HELD ON IVIARCH 3l-, 2O1O ttl
,,
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Present: f-? r" ' Chairrnan .Jose A.R. Melo Cornmissioner Rene V. Sarmiento ? Commissioner Nicodemo T. Ferrer Comrnissioner I-r-rcenito N. Tagle Commissioner triias R. Yusoph Comrnissioner Arrnando C. Velasco Cornmissioner Gregorio Y . Larrazabal
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1O-O,{.42.
MEMORANDUM OF THE LAW DEPARTMENT ON THE PRTCTNG OF 1,815,OOO PTECES OF BALLOT' SECRECY FOLDER FOR USE IN CONNECTION WITII THE MAY 10, 2O1O ELECTTONS
This pertains to the Memorandum dated March 23, 2O1O of Director Ferdinand Rafanan, Law Department, relative to the letter of Dr. Arwin Serrano, Parish Pastoral Council for Responsible Voting (PPCRV) represent6,tive in' the COMELtrC Bids and Awards Committee on the pricing of 1,B15,OOO pieces of baliot secrecy folder for use in connection with the May LO,20 10 Elections.
The MemorandLlm
of Director Rafanan
reads:
"I ann enclosirtg the letter of Dr. Anuin Setran'to, Parish Pastoral Cottncil for Responsible Voting representatiue in the COMELEC Bids and Awards Comndttee dated March 22, 2O1O. He
turote as Jbllotus:
'I arn turiting this letter to express mg sentirnent regarding the approual of the Contract for Ballot Secrecu Folder (Resolution l[o. 8795) which u)as cuaarded to OTC Paper Supply for the 1,815,OOO pieces of ballot secrecA folder for use in the May 1O, 2O1O National and Local Elections at a price of
Php3BO.OO per piece'.
I joined Dr. Artuirt Serrano in the sLtock at' the obuiously exorbitctnt price of Php3BO"OO per piece of folder. Could it be that this is just a typographical error in placing the decirnal poirtt s<t tLtat the rectl price is only PLtp3.BO, or three pesos and eighty centauos? He is anrious that notuhere in the
quoted Bids qn.d Atuards Comtnittee Resolution B5-2O1O is the antount in tuords turitten and neither does Resolution No. 8795 dated Marclt 15, 20 I O show the amount in tuords
This
9,
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Pagte
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2 of MR No. 10-0442
PleaseConsideralsotheqlleqationsinh.islettertLtatth.e ,ind'elibleink'canbeeasilgrentouedbg,zon'rox''Irnakethis the Mentorandu'.nt because t s{itt belieue tttat preparations for. cornittgMag20laAtttomatedElectionsLlreingoodfaith,untainted
bg any possible graft and cort'LLption'"
ThepertinentportionoftheL,etterDr.SerranoiSqrroted,to
'wit:
BaIIot SecreJg trolclbr (Resolution No' 8795) uhich was awarded to OTC Paper Supplg for tlrc 7'875'OOO pieces of ballot secrecA folder for.use in the May 1O'
Plry3?O-OO Per Piece' xxx'"
'rI am turiting tLt.is letter to express rnA sentirnent regarding ih" opp'oual of the Contract for 2O1o wcrtion'tl and iocal Elections at a price of
The cornrnission RESC)LVED, as it hereby RESOLVES, to the reqLrire Director Ferdinancl T. Rafanan to be present during next en banc rneeting on April 06,2O1O in order to eluciclate on tnatters raised iri his instant rnerrrorandurn'
Let a copy of this resollrtiorl be fi-rrnished Director Ferdinand
This is to certify that the foregoing is a trt-le and correct the excerpt from the minutes of the Reguiar en banc Meeting of
Commission on Elections l-reld on March 31,2010.
;;; cor''-i""iol
W'QR-+P-
F-t.l s q:r'
that tlte Please consid'er ctlso the alLegations in h'is letter 'indelibleink'cartbeeasilyre"toutdbg'zo'arox''Irnakethis Mentorandu..rnbn"ou'"tstittbelieuetttatprepQrQtionsfor.the
contittgMay2oloAtttontatedElection.sareingoodfaitLt,tLntainted' bg any possible graft and corrttption'"
Thepertinentportionoftl-reLetterDr.SerranoiSqr]oted,to
'i,vit:
''
awqrd-ed.tooTCPaperSupplyfortheT,BTS,ooo pieces of ballot secrecA folder for.use in the Mapl 70' 2o1O Nltion-al and iolat Elections clt a price of
PhP3BO'OO Per Piece'
for
xtx'"
TheCom'missionRESC)LVED,aSitlrerebyRESOLVES'to during the require Director Ferdinand T. Rafanan to be present on next en bauc meeting on April C/6,2O1O ire order to eluciclate rnatters raised in his instant rnelnorandurn'
Ferdinand Let a copy of this fesolution be furnished Director
'T.
trt-le and correcL Meeting of the excerpt from the minutes of the Regular en banc Commission on trlections held on March 31,2010.
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COMMISSION ON ELECTIONS
Intramuros, Manila
rl l-rai C l-r arrxt*lllt Ir .\J si C o ,rl\ilQS i,t t.r elo1t-l si C o tTlrl-11iss irrir t-l l oln C om iss iot r ct l' mIFl si nNi si C om iss io tr cl'
'..::.,
THE THE
PCS. OF BALLOT SECRECY FOLDER FOR THE MAY 1O, 2O1O NATIONAL AND LOCAL
Jose A. R. Melo Rene V. Sarmiento Nicodemo T. Ferrer Lucenito N. Tagle Armando C. Velasco Elias R. YusoPh Gregorio Y. Larrazabal
Promulgated
l,
x___
ELECTIONS
-----x
RESoLUTION
r,ti1.
r2010
NO.
8814J
This pertains to comelec Resolution No. 8795 dated March 15, 2010 awarding the contract for the supply and delivery of ONE MILLION EIGHT HUNDRED FIFTEEN Tl-IoUSAND (1, s15,000) pieces of ballot secrecy folcler for the use in the lvlay 10,2010 National
Local Elections to OTC PAPER SUPPLY'
ancl
wHEREAS, on March B, 2010, the Bids and Awards committee submittecl a recommendation to award the contract for the sr-rpply ancl detivery of oNE MILLION EIGHT FIUNDRED FIFTEEN THOUSAND (l' 815,000) pieces of ballot secrecy folder for the use in the May .t0, 2010 National and Local Elections to OTC PAPER SUPPLY; wHEREAS, the commission relying heavily on the regularity oF procedure conducted by the Bids and Awards Comtnittee,
the
ffHEREAS, upon closer review of cOmelec Resolution No' 8795 dated March 15,2010, it was discovered tlrat the Bids and Awarcls ' committee recommendation was a product of incomplete staff worl< for,
"" '
;"t
Parge
2 of 3
folders
recommended to be purchased (1, 815,000) exceeds the total number of ballot secrecy folders that may actually be Llsed during the elections;
Awards Committee was based on twenty-two (22) ballot secrecy folders per precinct multiplied by eighty two thousand five hundred (82,500) clustered precincts considering that the actual total clustered precincts are only seventy six thousand three hundred forty (76,340);
WHEREAS, the Commission was insufficiently infornted of suclr computation; WHEREAS, it was also discovered after re-deliberation that the purchase price of THREE HUNDRED EIGHTY PESOS (Php 380.00) per
in it
WHEREFORE, the commission, bY virtue of tlre powel's vested by the constitution, RESOLVED, as it hereby RESOLVES to
SO ORDERED.
A. R. Chairma
,RENE V[ SARMIENAO
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yurrr\<J*' NICODEMQI/ FERRER
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Commissione,
Commissioner
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Intramuros. Manila
PhiliPPines 1Oo2
OF THE BrDs AND AWARDS COM
Procurement Report on the Supply dnd Delivery of tlre 1'815'OOO and Fieces Ballot Secrecy Fotders for itre May 1O' 2O1o National
Local Elections.
ANMINI$TRATIVE
recommenda,tion of the Rqsolution No. 8795, ;hi.h resolved to approve the the Contract on the Supplv and ;,i;;ilA;rds Commirtee (B$C) to awaid Folders to orc paper supply at Deflivery of 1,815,000 pi".* o$atiot Secrecy tlie rate of PhP 380.00 Per Piece; on the foltowing wHEREAS, the BAC recommended the said award
basis:
WHEREAS,theCommissionenBanc,onl5March20]-0,pro.mulgated
Thickness: Material:
Color:
Printing:
Thickness:
Material:
Color:
uiil"t""ii
Bottom LaYer:
Stze:
Thickness: Material:
Color:
2.
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/
its proposal to On 77 February 7010, OTC Paper Supply submitted piece' it also per ruppfy rulO fola"rt ui tttu rate of Php 380'00 the approved design rr6ilitt-O pIs3lJ-rlf its claim of copyright overCertification issued by a inO specifiiationu. Said supptier submltted it is stated the Inteilectual Property Ofiice of the Philippines wherein patent is 10 February 2010' that the date of their application for
alternative supplier from which to compare the offer considering-theclaimforpatent,thecanvasspricesubmittedbythe as used ASD in the procurement of Document Binders was said quotations are herein attached' The ,.J"run.", copy of the gin;ers, made' of modified density fiberboard' and more or less ialr thi size of the required Balot secrecy Folders, is priced at Php320.00.
3. There being no
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rf
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i.
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4. Adopting the same procedure used in the procurement of the Ballot Box, wherein the supplier SMARTMATIC International also had an application for copyright, the BAC submitted its recommendation on the basis of section 5o of the Revised Implementing Rules and Regulations of Republic Act No' 9184 which provides for the alternative mode of procurement of DIRECT CONTRACTING, to
wit:
,,Direct contracting or single saurce Procuremenf is a method of procurement of goods that does not require elaborate Bidding Documents. The supplier is simply aslced to submit a price quotation or a pro-forma invoice together with the conditions of sale. The offer may be accepted immediately or after some
negotiations'
which can x x x procurement of goods of proprietary nature patentst be trade obtained only from a proprietary source' l.e. when
sameitemxxx"
WHEREAS, on basis of the approved design and specifications by the the commission en Banc and the claim of copyright by the provider, using the BAC recommended the award of the said foregoing provision of law, contract.
wHEREFORE, in view of the foregoing, the BAC hereby submits this summary report for purposes of record'
SIGNED by the undersigned Chairmara Vice-Chairman and all its ilippines. Mqmbers, this 5th April 2010, in the City of Maqi
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18,011
Holder/Birrder ,..
Php
pc.
266.7 mm x 43.1.8 mm x 76.2 mm, wood inodified density liberboard with Oxford cloth cover or similar material, color: royal blue witf markings (as specified in the TWG specifications)
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quotalioffi to amd5. fLions r*s.tues tte tlght to reject try or all reroonable md most advmtaBeou
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REPUBLIC OF TIIE PHILIPPINE$ ' '' ' coMMrssloN ON ELpcTroNs ' Intramuros, Manila '
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pany RePlesentative Over PrintedName
2919
ffiIIEST PRINTI}IC CORPOFAfION 28 Il.Hr del Pilar St. Bet frd & 4
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El."tfis rserYes lte right to reject discretion be,comidered remonalle md mosl advdtageous'
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Buyer/Canvasser
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"T'Ii'\jitr"
M. De La Cruz Street, Sta. Quiteria, Caloocan City Tel. Nos. 984-3603 to 04 , Fax No. 984-2852
March 30,2010
of our product relative to products of similar material available in the BALI.OT SECRECY FOLDER
open rnall<et.
We are submitting a sample made of Polypropylene Plastic Material with a size of 3 I 8 mrn (width) x 285 mm ( depth) x 1.8 mm (thickness) which has a total volume of ( 318 mm x 285 mm x 1.8 rnm x 2 sheets ) 326,268 cubic mm.
Let us assume that the metal rnechanism of the sample cost is :P:20.00 pesos to be deducted from the purchase price of :P: 219.75 pesos per piece. Then the cost of the plastic will amount to :P: 199.75 per piece (w/out metal mechanism). And if we divide tlre cost of the plastic materialbased on this atnount, (:P: 199.75 1326,268 cubic rnm ) the price would be:P= 0.00061223 Pesos per cubic mm.
Our Product's bottom layer is made from a Srnooth 3 rnm (thickness) of Polypropylene Board and a top layer of 0.65 mrn (thickness) Polypropylene sheet, thus giving a total thickness of 3.65 mm (thickness). The Depth of our Product is 241 mm and with a Width of 71 1 mm. Correspondingly our total Volume (421 mm x 7 I 1 nm x 3.65 mrn) is 625,431 cubic mm.
By r.rsing our offer price of :P:380.00 per folder, the price per cubic mm is only 380.00 I 625,431 cubic mm) =p= 0'00060758 Pesos cubic mm'
(:p:
By using the cost per volume of commercial available plastic folder, our product should amount to ( :P: 0.00061223 per cubic mm. x 625,4321cubic mrn) a price of :P: 383.00 per pc., notwithstanding, the cost of Printing / Rivets / and the Customization to the COMELEC needs.
We therefore come to the conclusion that we have offered the best, reasonable and most equitable PRICE, keeping in mind COMELEC extremely urgent neecls to Secure the Special Size automated Offi cial Ballots
Verv Trul
Yours,
Cc:All Commiss
Executive Di
lg_9Mqss-loN oN
ELEffi
NOTICE OF AWARD
16 March 2010
OTC PAPER SUPPLY
lD)F:dEmtrqn
hl,*ffi#JU
Pursuant to Comelec Resolution No. 8795 prrrmulgated 15 March 2010, you are her-eby notified that the Comrrrission AWARDS to your firm the contract for the printirrg and delivery of the following:
QUANTITY
1,815,000
ARTICLES/SP ECIFICATIO
UNIT
PRICE
pieces
P380.00/piece Ballot Secrecy Folder Top Layer: Size: 9.5 incltes (width) x 28 inches (length) Thickness: 0.65 mm Material : Polypropylette Sheet Color: Royal Blue Printing: One Color Print Comelec Logo and "Ballot Secrecy Folder" Expandable Spine: Size: 2 inches (width) x 28 irrches (length) Thickness: 0.2 mm Material: Polypropylene Sheet
Color: Black Joint: Ultrasonic welded with the Top Layer and joint by rivets with the Bottom LaYer
BoLtom Layer:
Size: 9,5 inches (width) x 28 inches (length) Thickness: 3.0 mm Material: Polypropylene Board Color: Royal Blue
DELIVERY
DATE:
Within ten (10) days from receipt of tlris Notice of Award, your firm shall post 2/itn tne Cornmission a performance security in the amount equivalent to five percent r'(SVo) of the contract price in the form of either cash, nranager's/cashier's check and
bank draft/guarantee confirmed by a universal or commercial bank payable to Conrnrission on Elections. Your failure to post the requisite performance security shall be ground for the annulment of this award.
FOR
."r"/f
41'Jo AWARDS
coMMiTTFt
AWARD:
lC
(Signa
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lhl THE MATTER OF BAC RESOLUTION Chairman Jose A.R. Melo \ l\lo. gS_2010, RE: RECOMMENDATION Commissioner Rene V. Sarmiento \ Nicodemo T' Ferrer {c)F AWARDS
\ THE BIDS AND lSmmissloner (;oMMrrrEE AWARD 3:ilili::i::::i:;"#:Xt H:"""" ,'C)ONTRACT FOR THE SUPPLY AND CommissionerEtias R. yusoph St iDELIVERY OF 1,815,000 PCS. OF CommissionerGregorio Y.Larrazabal \ EIALLOT SECRECY FOLDER FOR THE N \
ro
';H;
EILECTIONS
x-------------
LOCAL
Promulgated:
N, \
N
---------------x
RESOLUTTON
,
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Lea R. Alarkon, Chairman, Bids and Awards Committee, submitting BAC FLesolution No. 85-2010, re: reeornmendation to award the contract for the
supply and delivery of 1 ,B'15,000 pieces of
l\4ay 10, 2010 National and Local Elections.
ballot
WHEREAS, on 27 February 2010, OTC PAPER SUPPLY submitted to the Bids and Awards Committee (BAC) its proposal to supply the above-subject procurement with attachment of its lmproved File Folder whose technical specifications are very much in unison with the design approved by the Honorable Commission En Banc as wellas lfs affachment of the certification issued by the lntellectual Praperty Office certifying that it had a pending patent application on the aforesaid lmproved File Folder;
WHEREAS, Section 48.1 in relation to Section 53.2 of the Revised lmplementing Rules and Regulations of Republic Act No. 9184, provides that in emergency cases, where immediate action rs necessary to restore vital public servlces, the procuring entity may resort to alternative methods of procurement; WHEREAS, Section 50 of the Revised lmplementing Rules and Regulations of R.epublic Act No. 9184 provides that alternative mode of direct contracting is applicable in case of procurement involving goods of proprietary nature which can be obtained only from a proprietary source, i.e., when patents, trade secrets, and copyrights prohibit others from manufacturing the same item, and when the procurement of critical plant components from a specific supplier is a condition precedent to hold a1
,,Jj
"iJ
Pz,qe 2
cantractor to guarantee lfs project performance, in accordance with the provisions of its contract;
WHEREAS, after a careful evaluation of the proposal and the accompanying eligibility documents, as wellas ifs application for copyright, the BAC finds that only OTC PA,PER SUPPLY can supply and deliver the necessary baltot secrecy folder for the May 10, 2010 National and Local Etections by viftue of its claim of copyright over the design of the ballot
secrecy folder;
WHEREFORE, in view of the foregoing, the BAC hereby recommends to the Honorable Commission En Banc to award the contract for the Supply and Delivery of the 1,815,000 pieces of Ballot Secrecy Folders for the May 10, 2010 National and Local Elections at the rate of P3B0.0O per piece to OTC PAPER SUPPLY;
XXX.,'
The Commission RESOLVED, as it hereby RESOLVES, to approve the fo.egoing recommendation of the Bids and Awards Committee as embodied in
E;\C Resolution No. 85-2010 to award the contract for the supply and delivery of one million eight hundred fifteen thousand ('1,815,000) pieces of ballot se)crecy folder for use in the May 1O, 2010 National and Local Elections to
C)TC PAPER SUPPLY.
Let the Bids and Awards Committee implement this Resolution. SiIf ORDERED.
A.R. MEL
,/,RENE V. SARMIEMTO
'/^-*'/'*^4
Commissioner
Olq
Offioia]- Business
Commissioner
NICODEMO T, FERRER
'
On Off{rmfa1 Busi-ness
NIT
GREGO
oY.
Commissioner
Chairman All Commissioners Executive Director Deputy Executive Director for Operalions Bids and Awards Committee Project Management Oifice lnternal Audit Office coA Resident Audito/
A,n uv
REPUBI,IE OF.THE
COMMTSSTON ON
Intramuros,
This is to certify
Secrecy Folder in lhe qmount of Six Hundred Eighly Nine Million Seven
Hundred Thousond Pesos
only
chorgeoble ogoinst
NLE
lssued lhis
2010.
Noled by:
EDafrffiD. MEJos
bilector
tV
\-.
REPIJBLTC oF', THE.
\-,
PHrtrPPrNEs
COMMISSTON ON ELECTIONS
r
offi
MEMORANDUM
FOR
Intramuros, Manila
eBi
DrR. EDUARDo D.
*ll l"ll'-'"1.
MEros
ilUJ
I
Departmena
Purchase of Batlot Secrecy fofiE|-;:::::;[:'{--::"," i:"-,'-'^**-"'--"'Purchase af Ballot Secrecy fodEr (BAC-M Ref # 2009-023)
B March 2010
DATE
There being an approved order to procure 1,815,000 pieces of Ballot Secrecy Folder, undersigned respectfully requests for a Certification as to the Availability of Funds (CAF) amounting to Six Hundred Eighty Nine Million Seven Hundred Thousand Pesos (P689,700.000.00) to defray the procurement of the same
For your consideration.
.flrAt*,'Nro
Tu'(
tu,N-'Tr{
'
b coMurSsroN oN
REPUBLIC OF THE PHITIPPINES
-::::*
lVL
E- cdfY
Intranuros, Manila
EIJECTToNS
Oi:FI,.]i: OF I'HE EXICUTIVE OIRFCIOR
CTMfuIISSION ON FLECTION
i\,IIINIORA.NDUN,I
FOR
THRU
- Iteconunendation of An ards on the supply and deliverl 1,815,000 pcs. of Ballot Secrecy Folder for the NIal' 10' 201{ NationaI ancl Local Elections (tsAC-N{-Itef. #2009-023\
Transmittal
of
DATE
8 Nlarch 2010-0J-07
BAC's Board Resolution No. 85-20 10, providing for the recommendation to arvard the contracts on the supply and delivery ofthe above-stated.
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REPUBLIC OF THE PHILIPINES COMMISSION ON ELECTIONS Intramuros, Manila, Philippines 1O02
*lIl1:10='=oI1:"1:'=ao='=l'::::i:"i:J:i:T5::ii'='i::Tl=====:
(Supply and Delivery of 1,815,000 Pieces of Ballot Secrecy Folder for tht
Comelec Minute Resolution No. 10-0251 approving the design presented [t Executive Director Jose M. Tolentino, Jr. for the procurement of the Ballot Secrec' Folder for the May 10, 2010 National and Local Elections; wHEREAS, on 77 February 2010, oTc PAPER SUPPLY submitted to tht Bids and Awards Committee (BAC) its proposal to supply the above-subjec procurement with attachment of its Improved File Folder whose technica specificatrons are very much in unison with the design approved by the Honorablt Commission En Banc as well as its attachment of the certification issUed by tht Intellectual Property Office certifying that it had a pending patent application on tlrt aforesajd Improved File Folder; WHEREAS, Section 48.1 in relation to Section 53.2 of the Revisec Implementing Rules and Regulations of Republic Act No. 9184, provides that ir etnergency cases, where irnmediate action is necessary to restore vital publit services, the procuring entity may resort to allernative methods of procurement;
Wl-tEREAS, Section 50 of the Revised Implementing Rules and Regulation: of Republic Act No, 91-84 provides that alternative mode of direct contracting is applicable in case of procurement involving goods of proprietary nature which car be oblained only from a proprietary Source, i.e., when patents, trade secrets, anc
copyrights prohibit others from manufacturing the same item, and when the pro.ui"n-."ni of critical plant components from a specific supplier is a conditior precedent to hold a contractor to guarantee its project performance, in accordance with the provisions of its contract;
wHEREAS, after a careful evaluation of the proposal and lhe accompanyinc /, /eligibility documents, as well as its application for copyright, the BAC finds thal oniy OTC pApER SUPPLY can supply and deliver the .necessary ballot secrecy ol folder for the May 10, 2010 National and Local Elections by virtue of its claim copyriglrt over the design of the ballot secrecy folder; wHEREFORE, in view of the foregoing, the BAC hereby recommends to the Honorable Commission En Banc to award the contract for the Supply and Delivery anc of the 1,815,000 pieces of Ballot secrecy Folders for the_May 10, 2010 National SUPPLY; Local Elections at tlre rale of P380.00 per piece to oTC PAPER
APPROVED and SIGNED bY the unders in the Ci
(ch
j-iids au,-l
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Cotunission un Elections
lrrIt atrtLri'os, hlarri la
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like tc respe,-rl.lull3,-submit lbr r,,;rir oousicleration. our irroposai lirr ]Ja.llot Seeri6c;;y Fckler ai F]lip 380"{"}0ip,: rvilir ihe fbllt"nving specificatioits:
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{-lltlasouic r';elclecl u,il-h t}re [cp l-a3rer anrl joint try lirets'+ith the B'r;liorir I niet
9.5 inch*s (rvidlh) x 28 iuches (leiigth)
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iiittache<l is a r:op;v o{''the Certificaii*n 1i'oin the lntellectual I'io1q't1 Oflice rvith ,r\1rplii:irliuu I'J,:. 2-201{.)-0{l{10.5i}" affir:mi.ng our patent apirlicatiorr fo{t$rA"hor,'efnentiotterJ li:kJei i\lsr.r alta':lreil is a c{r[]"r, of'the l-]eed o,f As,qignrnertt for the Patent o1'tlte ltnl;roled File Folcler'" e.ie,{r{rlsrl lrv ilr;lself in favnt'ol {-}TC Paper Suppll'.
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PHILIPPINES
CERTIFICATION
INTELTECTUAL PROPERTY
This is to certify that HENRy youNc, of 38 cresta street, Brgy. siena, Quezon city, fited an apprication for a utitity model in this oni"6'tnioug; representative, Augusto l. severino, particularly.ditailec as fol lows:
Application Filing T it
No.: le : Maker :
Date :
Henryyoung
evaluation
we certify further, that s_ubjeet application is still pending and under the of the Examiner beforb it ian be recommended 16r publicalion- in This certification is be.ing issued upon the request of Mr. Augusto t. severino, ;
serve.
'-
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ln witness whereof, I have hereunto affixed my hand and the seal of the lntellectual fJo.perty Office at MakatiCity, Philippines, this lgrH day of , 2o1o
M. EVASCO
ru
of Patents
Doc. No.: BOP-0S7 Series of: 2010 Requested by: Mr, Augusto L severino
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iTJffi#8",,",
1200 philippines
Faosimiie: +632-B9oi8oz
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payor:
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tire numner anO date of this receipt on ihe back of the Dtiv6 check end/ol money orderleceived'
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P H I L I P P-LtrE S Payor:
IHtELLEC?lrAL FE0iERTY
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REMARKS:
PAYMENT DETAILS:
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Reoeived the
It Stated above.
Irtd Fs-lr:erd
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NOTE: Write he number and dste ofthis receipt on the back ofthe
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SOA No. SF./ERINO, AUGUSTO
I
v
00032201 0007'l 704
Application No.
Filing Date Applicantr
22010000050
2t1412010
YOUNG, HENRY K.
Title
AGKNOWLEDGEMENT
on February 1 0' 201 0 This is to acknowledge reoeipt of the above-identifled apptication Processing of the {iling date requiremenF ryi! ?9 oonsidered in its order' This application as flled ls deemed CoMPLETE a3 to that effect' proceJln" Cjm"" *iff ne senaing 6ifielipiicantlsl Official Action(s) or Notice(s) to this applicarion wi1 now
the or submission of documents, reqarding this application' ln any dealing made before the oftice, be it a query, {ollow-up Flllns Date): ti'" nplt tbnrtoru niUnreiq irlrNe SAJE (on RESEIVED DATE if iiot or Action appticani(s) is (are) requtred t" inOi*i" pERSONNEL:rl+dHAnoe , if so indicaGd in the latest communication AppLtCANT: TTTLE; BUREAu; DtvtstoN; & so indicated at o.i"rpon""" tust-ne aJOresseJbnly to THE DIRECTOR OF FATENTS sent by rhis Office. A1 ,nrrrniJriion, prop.riiblii.-, rpObuiroins, ssr sen' Git PuyatAve., Makati city, Metro Manila' Philglltl.-r Ffl*FFnT rhis dddress: tnteldctual fees This serves also as STATEMENT OF ACCOUI'IT for the following assessed
:
f *FFtf,E
1S;'17:4i3
*fi#: $tte:
:jrls:iii illfi$JfSlO
Type of Fee
s01 Filing Fee
' I
Total Aesessed
Feas
1,500.00
15-00
1
I% LRF
Grand Total
,515.00
Note:
Nor
Paid withln oNE(1) month from ihe Jiling dats o{ this applioation
Records Officer ll
in by the
Z ^J-0/
FILING
DATE: ,
0 *&<?D-cl-f?
F5.."' :i. ''
Date of Receiot:
'
10FE8Z0r$ , t{.}/p4
7
Box No.
(WI-IETHER OR t{OT ALSO DESIGN ER). Use ihis box for in applicant or, if there are several applicants, one of them. lf mor a than one person (inclu where applicable, a legal entity) is involved, continue in supplen ental box. The person in this box is (check one only):
Narne arirl
Box ltlo.
ll. APPLICANT
lgApplicr
address:
ljEtIRY YOUNG
38 CRESTA STREET BRG'/. SIENA, QUEZONI CITY
i/ *rr
ilAHli
98 ?lP. SlEnr
.r
f:it sF
0tr:'iS
trt6*r3
[:rt11
1
flJirglo
,i1$.{,fi
HEF*ftffist
Fax Num
E-mailaddress:
Country of Residence:
tr,vo
rect of each person. lf the following sub-boxes are insufficient, continue in the "supplemental Br rx". (giving therein for each additional person the same indications as those requested in the following two sub-boxes) or by using a "continuation
sheet".
The person in this box is (check one only): Name and address
;Maker
only
lf the person indentified irr this sub-box is applicant (or applicanl and maker), indicate also:
;sq$ryllNelielgllty,* 'ihe
person in this box is (check one
I
oniyJ--
co
p1
Maker
Maker only
lf tl,i, person indentified in this sub-box is applicant (or applican. :and maker), indicate also:
:i3piicants.
entity) is hereby/has been appointed as agent The following person (include, where applicable, a lega bqfore the lntellectual Property office' or common representative to act on behalf of the applicant(s) l,lame and address, including postal codes AUGUSTO I. SEVERINO 725 CORONADO STREET HULO, MANDALUYONG CITY
-l-elephone
number:
Fax No.:
E-mailaddress:
tincluding area code) priority of flre following earlier application(s) is hereby claimed t3ox No. V pRloRtTy CLAIM (lF ANy). The
lfountry
rn
applicant by an agent' a separate power of attorney lf the present Request Form is signed on behalf of any lf such case it is desired to make use of a appointing the agent and.signed 6y the applicant is required.
Property office)' e copy thereof must be attached general power of atoornef io*po=it"c witi1 1re lntellectual to this form.
ffilitteo
@trowingnumberof
sheets:
in bythe applicant) Ttris apptication as filed is accompanied by the items checked below:
request I 2. descriPtion 3. claims -sheets 4. abstract -sheets 5. drawing(s) -sheets -sheets sheets Total -sheets of the drawing (if any) Fioure number -is suggested to accompany the abstract for
r:
rl copy of general g
publication
lPO-BP Form 1A
.a
ABSTRACT The present utility moder discroses an improved file folder defined by a generally rectangular folder body comprising of a back,panefiqpd"it., , , . front panel. The back panel and front panel are being fixedly connected'" ' ,
using an intermediate panel. The intermediate panel is being;r}"?r* . welded on the side edge portion of the front panel while the back paneitr I il Fd.tlg is being fixedly attached on the other end portion of said interrnediate
10
panel using plurality of rivets. The front panel and intermediate panel'is" preferably made of flexible plastic material while the back panel is made of hard, thick plastic material.
SPECIFICATION
i
Title
The present irtility nrodel relates to a file or document holder ,.,but.li more specifically to a file folder which is adapted to contain long docunrent or file urhich is expandable.
fu
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t il
. ' 9.'r:n
10
professio'ral fields and other endeavors that lize clocunrent storage management techniques, weil-structurecr e file folders are essentiar. current storage mechanisms of d or other important items include filing the items in folded ders or folded hanging file forders. such fire forders or hanging folders are wide enough to hold a few sheets or pap8r or narrow non-document items. However, filing and storing a large number of sheets or wider
items overloads current designs thereby decreaslng file mobility in a file cabinet or other storage device, degrading the quarity of the fire, and obscuring any code or marking on the file.
ln many
t5
20
A conventional file folder=generally includes a front cover, a back Gover and a connection pdrtion which connects the front cover and the back cover side by side. Document is received between the front and file it contains whiclr. Further, there exists, folders which are made of hard card board which are being laminated or covered with plastic
material,
bacl< covers. l\4ost of this folders are made of plastic materiar which are flexible which r,vhen not properly fileel, hampers that document or
25
this effectively contain the docr-rment or fire as the troard is hard enougrr to keep the doeurnent in flat eondition. However, sometimes, the plastic covering is being worn-out exposing the board which makes it unsighily. There also exists, file folders wherein the front panel, back panel and
the
30
this is expensive board which are being also been covered. However, is also possible' and the probability that the covering will be worn-out
Thus,thepresentutilitymodelhasbe.enproposedtocombineahard plastic front panel to plastic material as a back panel and a flexible would eliminate the protect the document or file being lreld therein' This
of board made of covering previously been made with the reinforcement
paper or i,vood. improved file folder It is an object of the utility model to provide an and protect the document or fite therein with its
front panel made of back panel made of hard plastic material and with-iis made of boards' flexible ptastic material, eliminating the reinforcement
folder witlr
provide an improved file It is a further object of the utility modet to its intermediate connecting member being connected to the
to the front panel, back panel using rivets, while it is being l-ieat weld
15
make it'exPandable.
20
still another object of ihe utility model is to provide an improved hold long document file folder wherein the folcler is nrade long enough to orfilertlhichisnotpresentexistingfoldersinthemarket.
provide an improved It is a further obiect of the utility model is to in folder which is inexpensive, depenclable and fully effective
file
:15
These and other objects of the present rrtility model will become and readily apparent upon further review of the following specification
drawings, wherein:
Figurelisaperspectiveviewofthepreferredembodimentofthe
present utility model for an improved file folder;
Figure 2 is another perspective view thereof in open position; Figure 3 is a cross-sectional view taken along line 2-Z of Fig.
and
1;
Referring now to the drawing in detail r'vherein like reference numerals designate the san'le parts all throughout the succeeding
description, there is shown the utility model for an improved file folder generally designated as 10.
i0
Said an improvecl file folder 10 definecl by a generally rectangular folder body 11 comprising of a back panel 12 and a front panel 13. Said back panel 12 and front panel 13 is being fixedly connected on its longer
side porlions 14 ancl 14a using an inteimediate panel 15. Said intermediate panel 15 is being heat welded "H" on the opposed side
15
edge portion of said front panel while said back panel 12 is being fixedty attached on the other end portion of said intermediate panel 15 using
plurality
intermediate panel 15 is preferably made of flexible plastic material while said hrack panel 12 is nrade of hard, thick plastic material. Further, said
2A
intermediate panel 15 is being folded inwardly to make it expandable. Preferably, said folder is made with its height "H" being more than
long
the optimum dimensional relationship for the parts of the utility model are
deemed readily apparent to one skilled in the art, and all equivalent relationships to those illustrated in the drawings and described in the specification are intended to be encompassed by the present utility
model.
considered Therefore, the foregoing considered as illustrative only of the principles of the utility model. Further, since numerous moclification and
the changes will readity occur to those'st<itteO in the art, it is not desired
to limit the utility model to the exact construction and operation shown
and described, and accordingly, all modification and equivalents may be resorted to, falling within the scope of the r-rtility nrodel.
FIG.
1
HENRYYOUNG
Representative
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',
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1{J
4.i)"9
13
--
FIG.2
HENRYYOUNG
Representative
\3
fFhE:
i#
F'lG. 3
FIG. 4
HENRYYOUNG
CLAIM$:
1. An improved file folder clefirred by a generally rectangular folder , l' body comprising of a back panel and a front panet; ffiiO"Uecp panel and front panel being fixedly connected using an
intermediate panel, characterized in that, saicl intermediAtb F.?Selir being heat tryelclecl on the side edge portion of said front panel
'
l,l.
.. ' ir"'.i
"'
:#$r
P
said
An improved file folder in accordance to claim front panel and intermediate panel is preferably
plastic material.
1,
in
of flexible
hard, thick
r5
3. An improved file fotder in accorclanhe to claim 1, wherein said intermediate panel .being folded inwardly adapted to be
expandable.
4.
itii:lrl
Afl;. Alarkon:
We r,vc'uld like tc respectfully subrnit for your consideratioll, our proposal fcrr 1,815,000 Ballot Secreey Folder at Php 380.00ipc with the folloviing specificalions:
pes" Flastic
'i'op
La5 er:
Size:
Thickness:
9.5 jnches (uidth) x 28 inches (length) 0.65 mrn Polyprbpylene Sheet R"oyal Blue One Color Print Comelec Logo and "Ballot Secrecy Folder"
2 inches (width) x 2$lnches (length)
Thickness:
Blalk
Ultrasonic welded w-ith the Top Layer and joint by rivets with the Bottom Layet
9.5 inches (width) x 28 inches (length) 3.0 mm Polypropylene Board Royal Blue
Thickness:
Color:
JVlalerial:
Attached is a copy of the Certification from the Intellectual Properly Office with Application No. 2-20i0-000050, affirming our patent application for the above mentioned folder. Also attached is a copy of the Deed of Assignment for the Patent of the Improved File Folder. executed by rnyself in favor of OTC Paper Supply. Thank you for your prompt attention and kind consideration.
enry K. Young
o
:tb,*el ilt--:4"
tJ r-
'E:
We would like to respectfully submit for your consideration, our proposal for
pcs. Plastic Ballot Secrecy Folder at Php 380.00/pc with the following specifications:
Top Layer:
Size: Thickness:
Material: Color: Printing: Expandable Spine: Size: Thickness: Material: Color: Joint:
9.5 inches (width) x 28 inches (length) 0.65 mm Polypiopylene Sheet Royal Blue One Color Print Comelec Logo and "Ballot Secrecy Folder" 2 inihes (width) x 28tnches (lenglh) 0.2 nlm Polypropylene Sheet Black Ultrasonic welded with the Top Layer and joint by rivets with the Bottom Layer 9.5 inches (width) x 28 inches (length) 3.0 mm Polypropylene Board Royal Blue
Bottom Layer:
Size: Thickness:
Material: Color:
Attached is a copy of the Certification from the Intellectual Property Office with Application No. 2-2010-000050, affirming our patent application for the above mentioned folder. Also attached is a copy of the Deed of Assignment for the Patent of the Improved File Folder, executed by myself in favor of OTC Paper Supply. Thank you for your prompt attention and kind consideration.
Young
',I
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-,,
E}.KCERPT
FIIOM THE MINUTES CIIi THE REGULAR EN BANC MEETING OF THE COMMISSION ON ELECT'IONS FIEILD ON FEBRUARv L7, aOLO ,_ ", *.:_ ];*
present:
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pItocUREMEN'f lo/bzsfX rr*I "rHE IvIAT'rER olr rHE prtocUREMEN'f oF 'rrrE s r\'" MAT'rER
II{
BALLOT
-fhis pertains to the design clf the ballot secrecy folder wlrich will be usecl for the May 10, 2010 Ar-rtomated National and Local ElecLions. Said rJesign was presentecl by Executive Direclor Jose tvl. Tolentino Jr. to tlre nnerltrers of tlre Commission durirrg its rrreetirrg on Febi-uary L7, 2010
(A.lvt.;,
1. to approve tlre design of tlre ballot secrecy folder to be used in the May 10, 201-0 Automated ttJational and Local Elections with l"he
fol lowi ng specifications
:
Top [-ayer:
Size: 9.5 inclres (widih) x 28 inches (lengtlr) Tlricl<ness: 0.65 mm Material: Color: Printing:
PolypropyleneSl-reet
Rciyal Blue
Expandable Spine: Size: 2 inclres (width) x 2B inches (length) Tlricl<ness: 0.2 mm Material: Polypropylene Slreet Color; Ultrasonic welded witlr tl're Top Layer joined by rivets witlr tlre BotLom Layer
Bottom Layer:
Size: Tfiickness: Material: Color:
L.'fr
-lrf*
Faoe. 7
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.2. to direct tlre Bids and Awards Cornmittee to take appropriate action for the procurement of said ballot secrecy folders.
Let tlre Bids arrcl Awards Comrnittee irnplement this resolt-ttion.
50
ORDERED.
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ARMI ission
4-Lt/4
T. FEII'ITER
ssioner
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ission
GR,HGOR.IO
Comr lS51C)ner
Chairrnan All Conrmissioners
Executive Director Deputy Fxecul-ive Director for Operations Bids and Awards Comnritteer/
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