Chapter I Introduction The technology today plays a vital role in our society.

It makes man work easier and fast. It lessens error of work by using machines. It reduces costs to an organization from paper works up to computerized working system. Many manual transactions can be computerized by using software applications or computer systems to make work easier and efficient. Information technology can give a company ready access to improve product and service quality, reduce costs, increase productivity in smallest time possible, and communication between employees and to make things with lesser effort but having a better output and even improve company morale.

The process of enrollment in schools requires information technology. The objective of Information Technology is to help humanity from doing loads of work over time. By having computerized system, the cost during enrollment will be cut down and much effort will be reduced. The project involves a series of studies that covers all the requirements of creating a computerized enrollment system. The goal of the study is to provide an efficient computer-based system that will easily update, retrieve, and maintain student records.

This project looks at an Enrolment Database for a college. It stores details of students, courses, year, and section. It may also be used as local assessment of their college fees. The database is designed for use by staff and other authorized user in the college office to enable them to easily produce information required by the different people in the college

The developers main concern is to make a system that will help to speed up the process. The subject of this study is the Enrollment System of Asian Institute of Computer Studies, The study aims provide a system that will serve their Registrar accurately and with efficiency in matters related to their enrollment.

Asian Institute Computer of Study History "To offer quality yet affordable IT education most especially to poor and deserving students." This has been the noble objective of AICS since the very start of its operation way back in 1996. The vision of Mr. Manuel T. Asis, Chairman of the Board and President of AICS, is to let the youth of today learn and enjoy the magnificent growth of Information Technology. It was in November, 1996 when the first school of AICS was opened in Fairview, Quezon City. It offers 2-year Computer Science Course, Computer Technology Course and other computer related short programs.

On its first semester it had only 50 students enrolled in Computer Science course. However, the number increased to more than 600 students enrolled on the second year of its operation and has reached and maintained more than 1,500 up to the present. From 1997 to the present, AICS paves the way to spread its thrust growing to numerous branches strategically located within Metro Manila and Luzon areas.

In the year 2001, AICS Caloocan took a bolder step by introducing and offering BS Computer Science, a continuing degree course for its 2year computer science graduates. This was followed by AICS

Commonwealth in 2008. To date, AICS is offering 2 more BS degree programs, BS Computer Engineering, a continuing course for its 2-year

Computer Technology graduates and BS Entrepreneurship a continuing course for its 2-year Business Information Management graduates.

By the year 2011, AICS has grown to 27 branches. True to its vision and mission goal, Asian Institute of Computer Studies continuously opens its door to the youth who wants to experience and satisfy their thirst and hunger for knowledge particularly in the field of IT. AICS is always on the lookout for potential areas for expansion and reach out to more poor and deserving students desirous to alleviate their status in life. AICS promise to persevere in maintaining and upholding quality education at its best!

This is the pledge of AICS for almost 2 decade of existence. AICS vows to continue and extend its educational services and take part in building up the future generation in the 21st century.

Mission Technology plays a vital role in meeting the expectations of an advanced world that is fast changing and rapidly increasing in complexity and demands. The Philippines, as a member of international community, must address its own priorities by producing human resources that can cope with today's world of information technology. In response to the global demand of IT manpower, AICS takes upon itself the mission of producing graduates that possess the necessary skills and right attitude that could qualify them to join the long race of the best IT people that this world can produce. To this, AICS is committed to:

1. Provide its students an affordable but high quality education; 2. balance their technological education with value-oriented studies; 3. give students a maximum level of support for their development by providing them responsible and professionally competent faculty, adequate facilities, seminars that keep them abreast of the latest technological breakthroughs, and sufficient practical training through simulated office experience as well as linkages with reputable business establishments.

Vision

Asian Institute of Computer Studies is an institution of learning that believes in the Power of Almighty God who has endowed every human being the special gift of knowledge and natural capabilities that can make one self-reliant, and that every individual, no matter how physically, mentally and economically disadvantaged can still be shaped into a responsible and productive person who can become a catalyst of change for the advancement and progress of his country.

Thus, Asian Institute of Computer Studies envisions its graduate to be a total person who is:

1. Physically fit, emotionally stable, morally sound and intellectually prepared; 2. responsible individual with high integrity; 3. service-oriented persons who is responsive to the moral, spiritual, cultural, social and economic needs of his country; 4. Innovative and active participants in the shaping of the future IT generation.

Objective of the Studies This study will help the Faculty and staffs of the College of AICS make enrollment easy by the help of the enrollment database system. The database system will make the enrolment and collection of fees for the college of AICS easy and fast. The Enrollment database system will store the data of the student this includes the name of the student, section, subject, schedule, and college fees. General Objective: To promote a faster and well organize enrollment system Specific Objective: Lessen the work of Admin and Receptionist of AICS Making the enrollment process faster Having a good arrangement of students data Having an organize arrangement of student enrollment form

Statement of the Problem The Asian Institute of Computer Studies is using a manual system for their enrollment facility. The unorganized compilation of enrollment form causes the slow management of the enrollment files. The manual enrollment system also causes some errors and delays updates of payment and it is also slow. General Problem The general problem of Asian Institute of Computer Studies is its unorganized and slow enrollment system. Specific Problem How to lessen the work Admin and Receptionist How to make the enrollment process faster How to make the enrollment files organize How to avoid errors and delays of updates on payment.

Scope The proposed improved enrollment system for Asian Institute of Computer Studies aims to make the enrollment system faster and more organize. We aim to apply a system that is reliable and easy to use. It can arrange and store files directly in the computer database using the computer program we will create. The computer program we will create will use the computer software Visual Basic Express 2010 and My SQL 2008 database. Limitation Only Admin have the privilege to access the application. For security purpose.

Definition of Terms Computerized-System - A system of interconnected computers that share a central storage system and various peripheral devices such as a printers, scanners, or routers. Each computer connected to the system can operate independently, but has the ability to communicate with other external devices and computers. Data-based - is an organized collection of data for one or more purposes, usually in digital formed. Technology - is the making, usage and knowledge of tools, techniques, crafts, systems or methods of organization in order to solve a problem or serve some purpose. Retrieve - to locate and bring in. Manpower - power available from or supplied by the physical effort of human beings. Info-Technology - the technology involving the development, maintenance, and use of computer systems, software, and networks for the processing and distribution of data. Objective - relating to or existing as an object of thought without consideration of independent existence. System - a regularly interacting or interdependent group of items forming a unified whole. Innovative - characterized by, tending to, or introducing innovations.

Chapter II Review of related literature The proposed system for Asian Institute of Computer Studies. One of the most significant steps in a research project is conducting the literature review. Through this chapter, the readers can familiarize to the study of the proponents. The related and previous studies presented in this chapter would give the readers and future researchers, an idea of the proposed system of the proponents. The proponents selected and reviewed these studies and previous works to provide information for the readers LOCAL STUDIES The idea behind a enrollment system is not a new concept. As student enrollees increase every year, enrollment procedure become harder to deal. This will only serve to increase the problem facing enrollment that provides more easy way in enrolling. This will also be a big help to all the enrollment staff especially under the computer department because they are the one who are entitled to touch The idea behind a enrollment system is not a new concept. As student enrollees increase every year, enrollment procedure become harder to deal. This will only serve to increase the problem facing enrollment that provides more easy way in enrolling. This will also be a big help to all the enrollment staff especially under the computer department because they are the one who are entitled to touch

Foreign Studies

Despite recent threats of terrorism, enrollment in foreign collegestudy programs has increased for next year, according to an international student exchange organization.

Officials with the group, the American Institute for Foreign Study, said enrollment by college students for the 1986-87 school year had risen to 2,200 from 1,800 this year.

CHAPTER III Methodology of the study

Planning Phase Analysis Phase Design Phase

Support Phase Implementation Phase

The systems development life cycle (SDLC) is a conceptual model used in project management that describes the stages involved in an information system development project, from an initial feasibility study through maintenance of the completed application.

Planning-The planning stage of the system development life cycle begins with a request to the system analyst. this is known as the system request. A system request is a describes a problem or desired changes to be made to an information system. The purpose of our planning is to improve the enrollment system from a slower system to a much faster and efficient enrollment system.

Analysis- in this phase the analyst gathers all the needed information on what is currently in place and what is needed. They registrar and the teachers wants to help the enrollee to less the effort for the transaction by using our created enrollment system.

Design- A design lifecycle is a set of procedures that guide the design of the software. Explicit recognition of a life cycle encourages development teams to address development issues at the appropriate time.

First Form How to login administrator in Computerize enrollment System.

Second Form Choosing The Course of the student and its status.

Third Form- Freshmen Computer Science enrollment form

Implementation-The implementation stage of any project is a true display of the defining moments that make a project a success or a failure. The implementation stage is defined as the system or system modifications being installed and made operational in a production environment.

Support-System performance is monitored. Software will definitely undergo change once it is delivered to the customer. There are many reasons for the change. Change could happen because of some unexpected input values into the system. In addition, the changes in the system could directly affect the software operations. The software should be developed to accommodate changes that could happen during the post implementation period.

System Development Software Visual Basic 2010 Express Visual Basic 2010 Express is part of the Visual Studio 2010 Express at any family, level a can free use set to of tools that custom Basic Windows developers using and

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Microsoft SQL Server 2008 Microsoft SQL Server is a relational database server, developed by Microsoft: It is a software product whose primary function is to store and retrieve data as requested by other software applications, be it those on the same computer or those running on another computer across a network (including the Internet). There are at least a dozen different editions of Microsoft SQL Server aimed at different audiences and for different workloads (ranging from small applications that store and retrieve data on the same computer, to millions of users and computers that access huge amounts of data from the Internet at the same time).

Software and Hardware Requirements System requirements for Vb Express 2010

Software Requirements

Visual Studio 2010 can be installed on the following operating systems:

Windows XP (x86) with Service Pack 3 - all editions except Starter Edition

Windows Vista (x86 & x64) with Service Pack 2 - all editions except Starter Edition

Windows 7 (x86 & x64) Windows Server 2003 (x86 & x64) with Service Pack 2 Windows Server 2003 R2 (x86 & x64) Windows Server 2008 (x86 & x64) with Service Pack 2 Windows Server 2008 R2 (x64)

Supported Architectures:

32-Bit (x86) 64-Bit (x64)

Hardware Requirements

Computer that has a 1.6GHz or faster processor 1 GB (32 Bit) or 2 GB (64 Bit) RAM (Add 512 MB if running in a virtual machine)

3GB of available hard disk space 5400 RPM hard disk drive DirectX 9 capable video card running at 1024 x 768 or higherresolution display

DVD-ROM Drive

Method of Collecting Data Interview Method Two of my members interviewed and listen attentively to the Admin of college of AICS. The Admin help us to gather relevant information which help us with our topic. Questionnaire Method Here are the lists of questions 1. Who is the owner of the company? 2. When was the business establish? 3. How Many branches? 4. What are the different courses your school has to offer? 5. What is the minimum average of enrollee per year? 6. Is your enrollment system still manual or computerize? 7. Are you experiencing some difficulties in your current system? 8. How long have you experiencing this difficulty? 9. If we will ask you for a permission to change and offer you more efficient system will you allow us?.

Computerize Enrollment System For AICS

Prepared By: John Ryan Erazo Scott Mance Gen Buan Mark Shai Darwin Perey Philip Pimentel Kent Guanzon Justin Versoza