Agendus for iPhone - User Guide

Agendus for iPhone brings all of your important information together in one place on your iPhone or iPod Touch.

For many years Agendus has been enthusiastically embraced by Palm OS, Windows Mobile and BlackBerry users, and now on the iPhone or iPod Touch. Agendus integrates your Calendar, Contacts and Task List into one application. Your Contacts are automatically populated in Agendus, because it seamlessly accesses the native contacts database and enhances and extends the built-in iPhone Contacts App. Along with this is a full-featured Task Management solution, allowing users to get things done quickly and efficiently when on the go on their iPhone or iPod Touch. Because of the limitation of accessing the native iPhone Calendar, Agendus utilizes over-the-air synchronization with your Google Calendar.

TABLE OF CONTENTS Basic Operations and Things to Know .... 3 Creating & Editing New Records ... 4 Creating & Editing Events ... 4 Event Settings .... 6 Creating & Editing Tasks .... 7 Task Settings . 9 Creating/Editing Contacts .. 10 Views 11 Today View . 11 Managing Weather Forecast . 12 Today View Preferences .... 13 Configuring Today View Sections / Slots .. 14 Calendar Views ..... 15 Day View ................ 15 Day View Preferences ..... 15 List View ................ 16 List View Preferences ....................... 16 Week View .. 17 Week View Preferences .. 17 Month View .... 18 Month View Preferences .... 18 Year View ....... 19 Year View Preferences 19 Task View ....... 20 Task View Preferences 21 Contact View .. 22 Contact View Preferences .. 23 Other Settings ....... 24 About ..................... 24

The following is a quick rundown of some of the things that make Agendus shine, for additional details and screenshots please see the "Features" page. To glance over the latest new features, fixes and improvements, check out the "What's New" page. Easy Navigation. Agendus for iPhone takes advantage of the unique page transitions, finger scrolling capabilities and ease of getting where you need to, for which the iPhone is known for. Customize to your liking. The preferences panel provides a variety of options allowing fine-tuning of the application and its behavior to the user's liking. iPod Touch. The majority of the features in Agendus for iPhone can be used on the iPod Touch, including the Over-the-Air facilities (via WiFi), with the only limitations being placing phone calls and text messaging. This guide will step you through the major functions of the application. For additional information and to download it click here.

Basic Operations and Things to Know

Create new Events, Tasks or Contacts from anywhere by tapping on view. Agendus synchronizes automatically with the built-in Contacts Calendar Events do not synchronize with the built-in calendar, as this is not yet possible with the iPhone Operating System. Instead we sync with Google Calendar. You can, however maintain only a local calendar, meaning that it does not sync with any clients. Other options will be available in future updates. At this time Tasks in Agendus are local-only, meaning that they do not sync with any clients. This will change in a future update. By Default, Agendus asks to sync your calendar with Google on each launch. You can turn this off in Preferences > Calendar Sync. By Default Agendus prompts you to confirm each sync operation. You can turn this off in Preferences > Calendar Sync. in the upper right corner of all

Creating/Editing New Records

Creating/Editing Events
To create a new Event tap on the On the next screen tap on 'New Event'. You also have the option to quickly create a Weekly or Annually Repeating event on the fly, which will automatically set the event to repeat based on the date you set. from any calendar view or the Today View.

On the Event edit dialog, fill in all of the field you require.

Tap on the Start Time field to modify the Start/End time of the event. Here you can also set the event as All Day if desired.

Tap on the Repeat field to set and/or modify the repeating sequence when applicable.

Tap on the Calendar field if you need to assign this event to a particular calendar. (default calendar can be defined in Event Preferences) Set alarms if required. You can add as many as needed and also you can define which type of alarm you want (Alert, Email or SMS). Add Guests. This will allow you to invite other people to the Event. Once the event is created you will be prompted to email the person. Add Notes to the event if necessary. Tap the 'Delete' button to delete the event.

Event Settings

In the Event Settings dialog you can set various defaults for particular properties newly created events will have when adding new ones. Set the Default Calendar If you have more than one calendar defined, this allows you to set which one new events will be assigned to. Manage Calendars This allows you to add and delete calendars. Default Duration This sets the default duration of new events. The beginning default is 1 Hour. Default Alarm Type This allows you to set the default alarm type between Alert, SMS or Email. The beginning default is Alert. Send Notification On by default, this regulates whether Agendus will send email invitations to Event guests. NOTE: Notifications are not sent to guests until you synchronize with Google Calendar after having created the event and added the guest.

Creating/Editing Tasks
Tap on the from the Task View. This will immediately create a new Task and activate the cursor and keyboard so you can begin typing.

You can also create a new Task if you are in a Calendar View. In this case when you tap on the will see the screen showing the option to create an Event, Task or Contact. Once you name the Task, if you want to add more details to it, tap on the

you

to show the edit dialog.

In the edit dialog you can: Set the Status, Priority, Due Date, Repeating sequence, Category, add Notes and Delete the Task. Click 'Save' each time after making changes. In the Category picker you can also tap on Edit Categories to add new categories or edit existing ones.

Task Settings

In the Task Settings dialog you can set various defaults for particular properties newly created tasks will have when adding new ones. Default Priority Set the Default priority of new tasks. The beginning default is Medium. Default Due Date. The beginning default is the current date (Today). Default Due Time. The beginning default is the current time. Highlight Past Due. This sets Past Due Task's font to red. Log to Contact. This setting logs a task to the notes of an associated contact if any upon completion of the task. Delete On Completion. This automatically deletes the task upon completion, rather than simply marking it complete. This is OFF by default. Confirm Deletion. Dependent on the previous setting, when this is on you will be prompted to confirm the deletion of the task. Default Categories. Set which category(ies) new tasks are assigned upon creation. Manage Categories. Here you can add, delete and modify categories.

Creating/Editing Contacts
Tap on the while in a contact view to invoke the Contact Edit dialog.

You can also create a new Contact if you are in a Calendar View. In this case when you tap on the you will see the screen showing the option to create an Event, Task or Contact.

In the Edit dialog, simply tap on the applicable fields you need to fill. Tap on the photo field to add a photo to the contact. You will be prompted to add the photo from your onboard photos or if using an iPhone, you will have the option to take a photo using the device camera. You can also add other fields not shown by tapping on the add field cell Tap on the also see a button to add additional items of the same type. Once you have a field completed you will button that allows you to remove the field.

Views
Agendus' Views consists of a Today, Day, List, Week, Month, Year, Task, Contact Compact, Contact Expanded and Contact Birthday Views.

Today View

Agendus' main landing screen is the Today View (shown above). It allows a quick view of and direct access of: Upcoming events Upcoming tasks Weather forecast Quote of the day Day in history To retrieve/refresh the Weather, Quote of the Day and Day in History, simply tap within their slot Note: At this time the Weather forecast is cached and does not update automatically. To update tap within the slot, then once on the 9-Day forecast screen tap Each slot can be collapsed to hide its contents by tapping on the symbol to the right in each slot header.

Retrieving/Managing Weather Forecast in the Today View

The first time you tap on the Weather slot you will be prompted to enter your location. You have the option to manually enter your City, State, US Zip Code or City, Country and or Provence. Alternatively you can have Agendus determine your location via the built-in GPS by pressing Find Me.

Once you've set your location, Agendus will then update the weather for this location in the Today View. After the weather has been updated, the next time you press on the slot in the Today View, you will be presented with a 9-day forecast screen shown in the image at the top of this section. While viewing the 9-Day forecast screen, you can update it to the current forecast by pressing the

Today View Preferences

To access the Today View Preferences tap on in the upper left of the view or you can tap on in the main

toolbar. On the next screen tap on 'Today View Preferences'.

The Today View can be configured for: Maximum number of Events or Tasks to show (Defines how many records will ever show in the Today View at any given time. This can range between 3 to 7.) Show/Hide Completed Tasks (By Default Completed Tasks do not show in the Today View.) Show Icon Alert(Shows/hides the red badge on the Today View toolbar button events/tasks are due) , which indicates

Configure the Today View Sections To hide/show sections uncheck or check their respective boxes To rearrange the sections, tap/hold and drag the the section. up or down and then release to reposition

Calendar Views
In addition to the Today View, Agendus has 5 different Calendar Views. These are Day, List, Week, Month and Year. The Agendus Calendar is optimized to synchronize with Google Calendar. You can, however also keep a calendar locally on the device and not sync with any client.
At this time Agendus does not synchronize with other Cloud services or with a Desktop client, such as Outlook for Windows or Entourage for Mac.

Day View

The Day View in Agendus displays a single day's events, with each event appearing in a block form, extending the duration of the event. Events appear in the color of the associated calendar Tap on the to open the event's detail page. Day View Preferences Set the hour at which you would like the Day View to begin. For example if your work day starts at 9:00 am, set it for this time. As a result, when you go to this view, the table will adjust so that 9:00 am is the top-most hour of the day, with previous hours of the day accessible, but visible only after scrolling upward.

List View

The List View in Agendus is a simple, yet powerful scrolling list of both events and tasks for any given month. You can change months by swiping right to left to go forward or left to right to go back. Alternatively you can tap on the Tap on the buttons. to open the event's detail page. button.

Quickly delete an event by swiping left to right directly on the event. Doing so will invoke the List View Preferences The List View can be configured for: Show/Hide Tasks Show/Hide Completed Tasks Show/Hide Events

Week View

The Week View in Agendus provides a great snapshot of your schedule for a given week, with clear, easyto-read blocks for each day. You can change weeks by swiping right to left to go forward or left to right to go back. Tap on any day within this view and go to the Day View for the selected day. If you see More in the lower right corner of a day that indicates there are more events than what are shown in the view. Tap on the day to see all events for that day. Saturday and Sunday are compressed in this view. Week View Preferences
At this time the Week View has no options. We will be adding these in a future update.

Month View

The Month View provides one of the efficient means of navigating your calendar quickly. The upper portion of the screen displays an common full-month, while the lower portion provides the detail for the selected day. Single-tap on any day in the month to display that day's events in the detail pane. Quickly delete an event by swiping left to right directly on the event inside the detail pane. Doing so will invoke the button.

Double-tap on any day to immediately jump to that day in the One-Day View Swipe vertically to navigate between months. Small dots on each date indicate events are present. This enables a quick glance of activity for your an entire month. Month View Preferences
At this time the Month View has no options. We will be adding these in a future update.

Year View

The Year View provides an entire year's worth of dates shown in monthly calendars. Immediately jump to a month by simply tapping on it. Small dots indicate events are present on those dates. Scroll through years at a time by swiping or by tapping the Year View Preferences
At this time the Year View has no options. We will be adding these in a future update.

buttons.

Task View

The Agendus Task View provides a detailed overview of due and upcoming tasks plus related contacts linked to them, with in-place multiple task deletion capability. The Task View can be filtered/grouped by many different values, these being Status, Priority, Category and Due Date. If you have assigned a category to a Task that has a color associated with it, the Task's text will appear in that color. Icons in the position of the check box indicate the current status of the Task. Tasks with a status of Not started simply appear with a check box. Tap on the icon/check box to complete the task. Quickly delete a task by swiping left to right directly on the task. Doing so will invoke the button.

Task View Preferences

The Task View can be configured for: Show/Hide Completed Tasks (off by default) Show/Hide Undated Task (on by default) Show/Hide Due Date (off by default) Show Due Time (off by default and dependent on 'Show Due Date' being enabled) Retain On Exit (retains any applied filters upon termination of Agenduson by default) Show/Hide Icon Alert (the refers to the red alert badge in the main toolbar)

Contact Views

Agendus has three Contact Views Compact Mode, which is similar to the native iPhone's Contact List. Expanded Mode, which in addition to the contact name shows the contact photo if one exists, and also up to 2 phone numbers and 1 email. Birthday View, which shows upcoming birthdays for your contacts. Tap on a Contact to show its detail To quickly delete a contact swipe from left to right directly on the contact to invoke the contact list to only show a particular group. button.

Tap on the Groups button at the top left to define contact groups based on similarity to quickly filter your

From the Expanded Mode you can tap on the phone numbers/emails and immediately start a call or email

Contact View Preferences

The following Contact View can be configured: Sort Order Display Order Show/Hide the Alphabet Filter Default Action (for when tapping on phone/email in Expanded View) Birthday Preferences This allows you to: Show/Hide Icon Alert Add to your calendar (automatically populates your calendar with the birthdays of your contacts) Define which birthdays to show in the view, based on the time frame before the date

Other Settings
Over-the-Air Services

In the Services Preference panel, you can configure the various Over-the-Air services that Agendus utilizes. The Twitter field allows you define which Twitter client to Tweet the Love about Agendus. We currently support most of the popular Twitter clients, and will be adding others in the future. Set your Weather location. Set your weather temperature scale. (If you previously used Find Me to set your location, this will be defined automatically, based on your geographic location.)

About

The About dialog provides you with useful information about the installed version and build of Agendus that you have, and also provides outlets for Sharing about Agendus with a friend via email, sending us Feedback or Suggestions and sharing on Twitter.