Asset Tracking System

Copyright Biztree Inc. 2010. All rights reserved.
Protected by the copyright laws of the United States & Canada and by international treaties. IT IS ILLEGAL AND STRICTLY PROHIBITED TO DISTRIBUTE, PUBLISH, OFFER FOR SALE, LICENSE OR SUBLICENSE, GIVE OR DISCLOSE TO ANY OTHER PARTY, THIS PRODUCT IN HARD COPY OR DIGITAL FORM. ALL OFFENDERS WILL BE SUED IN A COURT OF LAW.
SUPPLY INSTALLATION AND COMMISSIONING OF MICROLAN ASSET TRACKING SYSTEM.
C o p y r i g h t
B i z t r e e
I n c .
2 0 1 0 . Prepared for
A l l
Prepared by
MICROLAN KENYA LIMITED

1st Floor, Plessey House Uhuru Highway, Opp. Nyayo Stadium Next to Nakumatt P.O. Box 62743, 00200 Nairobi Kenya Tel: 0752 690 524 Fax: 020 537277 Godfrey.langat@microlanafrica.com Submitted on 12th March 2011
r i g h t s
r e s e r v e d .
P r o t

. All rights reserved. Protected by the copyright laws of the United States & Canada and by international treaties. IT IS ILLEGAL AND STRICTLY PROHIBITED TO DISTRIBUTE, PUBLISH, OFFER FOR SALE, LICENSE OR SUBLICENSE, GIVE OR DISCLOSE TO ANY OTHER PARTY, THIS PRODUCT IN HARD COPY OR DIGITAL FORM. ALL OFFENDERS WILL BE SUED IN A COURT OF LAW.
Table of Contents
Statement of Confidentiality & Non-Disclosure ....................................................................................... 2 Executive Summary .................................................................................................................................... 3 2. Identification of Needs & Opportunity .................................................................................................. 4 2.1 OFFICE OF THE PRIME MINISTER Needs ....................................................................................... 4 2.2 Additional Requirements ..................................................................................................................... 5 2.3 Assumptions ........................................................................................................................................ 5 2.4 The Opportunity ................................................................................................................................... 5 2.5 Project Scope ...................................................................................................................................... 6 3. Proposed Strategy or Plan ..................................................................................................................... 7 3.1 Objectives ............................................................................................................................................ 7 3.2 Strategy ............................................................................................................................................... 7 3.2.1 Deliverables .................................................................................................................................. 7 4. Why Choose MICROLAN KENYA LIMITED? .................................................................................... 8 4.1 Benefits of Our Proposed Plan ............................................................................................................ 8 4.2 Team Qualifications ............................................................................................................................. 8 4.3 Success Stories ................................................................................................................................... 8 5. Implementation Plan ............................................................................................................................... 9 5.1 Methodology ........................................................................................................................................ 9 5.2 Scheduling ........................................................................................................................................... 9 5.3 Testing & Evaluation.......................................................................................................................... 10 5.3.1 Performance metrics ................................................................................................................... 10 6. Costs OR Budget .................................................................................................................................. 11 6.1 Cost Breakdown ................................................................................................................................ 11 6.2 Payment Terms ................................................................................................................................. 12 7. Conclusion ............................................................................................................................................. 13
C o p y r i g h t
B i z t r e e
I n c .
2 0 1 0 .
A l l
r i g h t s
[Supply and Installation of MicroLAN Inventory and Asset Tracking System] prepared by MICROLAN KENYA LIMITED Document version 1.1 April 23, 2012 Page 1 of 13
Confidential
r e s e r v e d .
P r o t

Statement of Confidentiality & Non-Disclosure

This document contains proprietary and confidential information. All data here is provided in reliance upon its consent not to use or disclose any information contained herein except in the context of its business dealings with MICROLAN KENYA LIMITED. The recipient of this document agrees to inform present and future employees of the OFFICE OF THE PRIME MINISTER who view or have access to its content of its confidential nature. The recipient agrees to instruct each employee that they must not disclose any information concerning this document to others except to the extent those matters are generally known to, and are available for use by, the public. The recipient also agrees not to duplicate or distribute or permit others to duplicate or distribute any material contained herein without MICROLAN KENYA LIMITED's express written consent. MICROLAN KENYA LIMITED retains all title, ownership and intellectual property rights to the material and trademarks contained herein, including all supporting documentation, files, marketing material, and multimedia. BY ACCEPTANCE OF THIS DOCUMENT, THE RECIPIENT AGREES TO BE BOUND BY THE AFOREMENTIONED STATEMENT.
C o p y r i g h t
B i z t r e e
I n c .
2 0 1 0 .
A l l
r i g h t s
Confidential
r e s e r v e d .
P r o t

Executive Summary
Microlan Kenya Limited is pleased to present this business proposal for the Supply and Installation MicroLAN Asset Tracking System project. We understand the dynamics of the market that your Company Limited faces and recognize the unique opportunity to supply and implement a comprehensive utility solution. We believe that the market is on an upward growth and that we are uniquely positioned to successfully achieve your goals by MicroLAN Inventory and Asset Tracking System. Having duly examined your situation, we are confident that our proposed services will effectively address your needs. Our goal is to provide your company with a comprehensive solution in Asset Tracking by interacting with the System users to establish the challenges they face and provide timely solutions and support services for the organization and to complete the project two months after commencement date for a total cost of KShs. ./-. By availing itself of our services, Your Company will be able to: Create product or service items and auto generate tracking number according to items categories. Establish minimum and maximum stock levels. Create up to 999 Inventory Categories. Serial Number Tracking track each individual inventory item by serial number. Each time a serial number item moves, you supply a serial number for the item. Maintaining an accurate fixed assets register which records information such as: date of purchase; date of disposal; purchase price; etc. Accurately recording any sale, disposal or loss of assets. Inventory Journals to adjust quantities
C o p y r i g h t
B i z t r e e
I n c .
This Product automates all these processes for you, once you provide the initial information, the system takes over and manages your assets for you
2 0 1 0 .
A l l
r i g h t s
Confidential
r e s e r v e d .
P r o t

2. Identification of Needs & Opportunity

2.1 OFFICE OF THE PRIME MINISTER Needs MICROLAN KENYA LIMITED understands the needs of your Company to be as such: General Requirements
C o p y r i g h t
Create product or service items and auto generate tracking number. Establish minimum and maximum stock levels. Serial Number Tracking an accurate fixed assets register Accurately Record Asset movement. Generate Accurate Reports Inventory Journals to adjust quantities Computer Network Computers Server
B i z t r e e
Technical Requirements
I n c .
Reporting/Monitoring Methods:

Regular Meetings with your Companys Management and End Users Regular Progress Reports
2 0 1 0 .
Project Completion 2 Months after commencement date
Timeline Requirements: Proposal Submittal 12

TH
Supplier Selection N/A
Project Start Immediately
Initial Review After Every two weeks
A l l
March 2011
r i g h t s
Confidential
r e s e r v e d .
P r o t
2.2 Additional Requirements MICROLAN KENYA LIMITED has identified the following requirements that should be met in order to successfully complete this project:

Server Machine Running Windows 2003 Network Computers Crystal Report Version 9
2.3 Assumptions The following assumptions were made when preparing this proposal:
There is a Network
2.4 The Opportunity
You have the opportunity to acquire a professional complete Inventory and fixed assets System. If successfully accomplished, our strategy can yield best returns on investment. Industry trends, notably in Information Communication Technology, have shaped our proposed strategy as described in section 3.2. MICROLAN KENYA LIMITED will be instrumental in helping you to reach a new market and stave off the threat of Data Integrity and Security
Confidential
2.5 Project Scope
This project will involve the Companys end Users and require the coordination of all departments in offices in your company.
Confidential

3. Proposed Strategy or Plan

3.1 Objectives We have analyzed your present market situation and believe the following objectives can be achieved: Keep track of new inventory. Keep track of Inventory/Asset movement. Transaction processing Timely and accurate recording of record Disposal or movement. Inventory Journals to adjust quantities Generate accurate Reports.
C o p y r i g h t
B i z t r e e
3.2 Strategy
The TASKey strategy implementation solution employs a simple one page planning template that is being used by thousands of people in over 175 countries to develop powerful action plans in around 10 minutes. These action plans are easy to implement, because the people who developed them understand them. Me2Team web and mobile software makes it easy to break down a strategy into small actionable plans that provide relevant detail when implementers need it. The secret is that action plan goals are easily aligned to the strategic goal, so when all action plans are completed the strategic goal is achieved.
I n c .
2 0 1 0 .
3.2.1 Deliverables In the course of this project, we will deliver the following:
A l l
Development, testing and implementation of MicroLAN Inventory and Asset Tracking
System.

MicroLAN Inventory and Asset Tracking System Customization Server, Client Configuration
r i g h t s
Confidential
r e s e r v e d .
P r o t

4. Why Choose MICROLAN KENYA LIMITED?
4.1 Benefits of Our Proposed Plan When comparing our capabilities to that of competitors, the benefits of choosing MICROLAN KENYA LIMITED are:

C o p y r i g h t
Improvement in business model, high ROI (Return On Investment) Monthly cost savings Short time to completion Service reliability Lower implementation cost
B i z t r e e
4.2 Team Qualifications Key Team Members: GRIFFIN M. O. NYAKERIGA, SOFTWARE MANAGER Graduate of Software Engineering from Jomo Kenyatta University of Agriculture and Technology GODFREY LANGAT, SOFTWARE ENGINEER Graduate from Kabarak University Computer Science JOEL GATOBU, OPERATIONS MANAGER Graduate from Kenya College of Industrial Development Studies
I n c .
2 0 1 0 .
4.3 Success Stories
A l l
MICROLAN KENYA LIMITED has worked on similar projects in the past and has successfully Implemented Majisoft Utility Billing Software and other Software products in many organizations as can be seen in the list of our clients. Most notable relevant experiences include Nyeri Water and Sewerage Company where we have installed and commissioned Majisoft utility Billing System, Gusii Water and Sanitation Company where we have Trained, Networked and implemented Majisoft Utility Billing System , Queensway Sacco where we have done the same for a Sacco Management system.
r i g h t s
Confidential
r e s e r v e d .
P r o t
5. Implementation Plan
5.1 Methodology
We have the opportunity to follow the Waterfall Methodology methods of work in this project. The deliverables shall be provided as given below

Technical implementation details Product testing and beta phases Staff training Downtime Recovery & emergency plans
5.2 Scheduling In order to initiate this plan, we first need to gather the user needs. It will then be possible to proceed with the customization of the System which will allow us to successfully implement MicroLAN Inventory and Asset Tracking System . We expect to complete this project in two months after order. A proposed schedule is summarized in the table below.
Activity ID 1 2 3 4 Progress Report or Midpoint Review
Activity Installation Customization Integration Implementation & Testing Training Data Migration
Duration 1 week 1 week 1 week 2 weeks
Start Date
End Date
5 6
1 week 2 weeks
Table 2. Proposed Schedule
Confidential
5.3 Testing & Evaluation Testing and debugging will be ongoing after installation, customization and integration with the accounts package Evaluation will take place on a WEEKLY basis. The following reports will be produced on a WEEKLY basis: Progress Reports.
5.3.1 Performance metrics The following metrics should be used to measure the success and progress of this project.
C o p y r i g h t
Past results Industry benchmarks or averages Set goals and requirements Desired improvements in production levels, quality or performance Behavior based 1. 2. 3. 4. Increases attendance or clientele Number of calls received Number of complaints Change in customer behavior
B i z t r e e
I n c .
2 0 1 0 .
A l l
r i g h t s
Confidential
r e s e r v e d .
6. Costs OR Budget
6.1 Cost Breakdown Based on our analysis of your needs and the nature our proposed plan, the total funds required is estimated at: ./-. The cost breakdown is detailed in the table below. Estimated man-hours: does not include breaks and non-working days. Total estimated project duration: Two Months. Estimated daily cost N/A.
Cost Element MicroLAN Inventory and Asset Tracking System. Training Annual/Monthly Maintenance Fee Utilities (e.g. long distance communications, fax, internet connection) Total
Amount . ..N/A N/A KShs. 800,000/-
Confidential

6.2 Payment Terms All equipment, production and general costs (e.g. travel expenses), and man-hours used to complete this project will be billed. This proposal provides an estimate of total costs. All amounts exceeding this quotation are subject to the approval of KIAMBU WATER AND SANITATION COMPANY LIMITED. Payments shall be made in the following percentages of the total cost
C o p y r i g h t
PAYMENT STRUCTURE Project Commencement Training Commissioning Total
Amount 40% 30% 30% 100%
B i z t r e e
I n c .
2 0 1 0 .
A l l
r i g h t s
Confidential
r e s e r v e d .
P r o t
7. Conclusion
MICROLAN KENYA LIMITED is confident that our proposed MicroLAN Inventory and Asset Tracking System will meet the requirement of OFFICE OF THE PRIME MINISTER. We sincerely hope that you will consider us as a long-term partner and allow us to enter into a mutually beneficial relationship. We are available to answer any questions you may have and look forward to discussing this opportunity further. After reviewing this document, the following steps should be performed in order to come to a final agreement. - Submission of questions/suggestions - Counter proposal or approval by OFFICE OF THE PRIME MINISTER - Negotiation of fees, terms, clauses and conditions We declare this offer to be binding and free of errors or omissions. Due diligence has been performed in order to ensure compliance with your requirements and particular situation. We agree to hold our proposal open for acceptance until a date that is convenient for OFFICE OF THE PRIME MINISTER
Thank you for your interest.
Sincerely, Godfrey K. Lang at. SOFTWARE ENGINEER, MICROLAN KENYA LIMITED
Confidential

Asset Tracking System

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Asset Tracking System

Uploaded by

Copyright:

Available Formats

Copyright Biztree Inc. 2010. All rights reserved.

SUPPLY INSTALLATION AND COMMISSIONING OF MICROLAN ASSET TRACKING SYSTEM.

MICROLAN KENYA LIMITED

Statement of Confidentiality & Non-Disclosure

2. Identification of Needs & Opportunity

Timeline Requirements: Proposal Submittal 12

Supplier Selection N/A

Project Start Immediately

Initial Review After Every two weeks

2.4 The Opportunity

2.5 Project Scope

3. Proposed Strategy or Plan

Development, testing and implementation of MicroLAN Inventory and Asset Tracking

4. Why Choose MICROLAN KENYA LIMITED?

4.3 Success Stories

Duration 1 week 1 week 1 week 2 weeks

Table 2. Proposed Schedule

Amount . ..N/A N/A KShs. 800,000/-

PAYMENT STRUCTURE Project Commencement Training Commissioning Total

Amount 40% 30% 30% 100%

Thank you for your interest.

Sincerely, Godfrey K. Lang at. SOFTWARE ENGINEER, MICROLAN KENYA LIMITED

You might also like