SENIOR FIVE ICT PRACTICAL ACTIVITY SHEET 1

Name
Class/Section-

Objectives Task 1 Open the document called water.doc. Spell check the document. Italicize the heading Eight glasses a day. Centre the heading. Increase the font size of the heading to 18. Change the heading to capital letters. Make the first letter on the first paragraph drop cap. Make the last paragraph beginning Water is available bold.In the third sentence of the second paragraph, delete the text For Exampleso that the sentence starts with Tomatoes. 9) In the final paragraph, organize the water types in the sentence beginning Water comes in many forms into a bulleted list format. 10) Insert a blank line between the paragraphs. 11) Insert a page break after the third paragraph. 12) Add a header water factsheet and todays date. Format the header to Times New Roman 8 pt. 13) Add page numbers to the bottom right. 14) Replace the word consume with the word drink. 1) 2) 3) 4) 5) 6) 7) 8) 15) Cut the first paragraph and place it as the last paragraph in the document. 16) Change the line spacing of the first paragraph to 1.5. 17) Change the line spacing of the second paragraph to double. 18) Fully justify the second paragraph. 19) Use the format painter to copy the formatting from the second to the third paragraph. 20) Insert a piece of clipart related to water into the top right hand corner of the document. 21) At the end of the document insert the following title and the table: To format text and to enhance its appearance To create and insert tables

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Benefits of bottled water

Ease Freshness Quality Minerals

Water is provided in various sizes from 1 litre to 3 litres Bottled water is guaranteed to have been bottled within the last month. Bottled water provides consistent quality. Bottled water provides a large range of essential minerals and trace elements

22) Format the table into a suitable way that you like it. 23) Sort the table by first column in Ascending order. 24) Format the entire work in two columns. 25) Find out how many words are there in your document. Task 2 1) Open the Document congratulations-mailmerge.doc 2) Use the database PrizeDraw.mdb. 3) Insert field into the document as shown below

4) Merge to a new document.

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Task 3 1) Open the file called:Table of Interview Appointment Times.doc. Add details of your choice and save the file. 2) Open a new document and type in the basic letter as shown below.

3) Use mail merge buttons to insert the correct fields codes for each persons name address, appointment date and time at the relevant positions in the document. 4) Save the document with the name Mailmerge letter for interview appointments.

Task 4 Your work at the local state tourism office has taught you a great deal about what your state has to offer in the area of tourism and outdoor recreation. Every quarter you print a news letter to promote the exploration of your state. Its time to publish the spring /Summer issue. Use the draft document and save it as Tourism graphics. The figure given below serves as a guide for how your completed document should look like. Use Autoshapes to create the triangle and sun graphics.(Do not type the document).Open the document draft 1 and copy paste the required area into your new document.

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Extension activity Q1. On a new document: click the Insert Table button and specify 3 columns with 2 rows.
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Type the following information, press t to move from cell to cell.

3. Save the document as Tables. 4. Select the third column then display Table Tools Layout ribbon. In the Cell Size group, click the drop down arrow under Autofit, select AutoFit Contents to make it more narrow. 5. Select the second column, in the Rows & Columns group click Insert Column to the Left. 6.Add the following information in the new column: Jos Bowen; Albert Niemi; Geoffre Orsak; Cordelia Candelaria; John Attanasio; William Lawrence; David Chard 7. Save again. 8. Click in front of Meadows; in the Rows & Columns group click Insert Above twice to insert two blank rows. 9. Select the four cells in the first row; click Merge Cells (in the Merge group) to make one cell. 10. Type Academic Deans in the first row; on the second row, type School in the first column, Dean in the second column, Office in the third column and Phone in the last column. 11. Save the document again. Click below the table and press enter at least 4 times to put in blank lines. Then copy the table below the first table on the second blank line. [Select the whole table, click Copy, click on the blank line, click Paste. 12. Click in the first table, display the Table Tools Design. Select a Table Style.

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13. Click in the second table. Display the Table Tools Design ribbon. Click the More button for Table Styles. Click New Table Style at the very bottom of the window. 14. Type a name for the new style on the first line: Class Style 15. Apply Formatting To has Whole Table selected. While Whole Table is specified, select a Font, Font Size, and Font Color. 16. Select Header Row for Apply Formatting To. Make it Bold, give it Shading, and possibly change the Font Color for the Header Row. For the Header Row also select an Alignment like Align Top Center. 17. Add Borders and additional Shading as desired. 18. When finished defining the Style, click OK. 19. Click in the second table, click the More button for Table Styles. Click to select your new style at the top of the list. 20. Save the file again. 21. Select all of the table rows starting with the second row, School. 22. Display the Table Tools Layout ribbon. Click Sort in the Data group. Select Header row in the bottom left corner of the Sort dialog box. Select School for Sort By. Click OK. 23. Save the file again. 24. Make a Page Break to start a new page. 25. Start Excel, then open the worksheet: Expenses.xls Select the cells A1:C15 then click Copy. 26. Return to Word, click on the blank page, click Paste. If you change one of the numbers in the table, it will not recalculate automatically. 27. Look at the Print Preview. 28. In Excel, close the Expenses.xls file (leave Excel running). 29. Return to Word; click on a blank line below the table. 30. Display the Insert ribbon, click Object in the Text group. Select Object, click the tab Create from File. Click the Browse button, locate Expenses.xls click Insert. Click OK. 31. An Excel object is inserted. If you double click on the object, you will be able to perform Excel commands. The subtotals and grand total will automatically recalculate if the numbers are changed (while the object is selected).
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32. Click on a blank line below the object. Display the Insert ribbon, click Object in the Text group. Select Object, click the tab Create from File. Click Link to File. Click the Browse button, locate Expenses.xls click Insert. Click OK. 33. This object is actually linked to Excel, if you double click the object it brings up the file in Excel. If you make changes in Excel, the changes will show up in the Word object also (once it is updated). 34. In Word, click Print Preview to look over the "Excel" tables. Close it. Mail Merge Letters with New List 1. Start a new document. Display the Mailings ribbon. 2. In the Start Mail Merge group, click the down arrow on the Start Mail Merge button. Click Step by Step Mail Merge Wizard. 3. The Mail Merge task pane will be displayed on the right as it did in Word 2003. 4. In the task pane on the right, click Letters, click Next: Starting document (at the bottom of the task pane). 5. Select Use the current document, then click Next: Select recipients. 6. Select Type a new list, click Create. 7. Click the Customize Columns button in the lower left, the Customize Address List dialog box is displayed. Remove each of the following fields by selecting the field name and clicking the Delete button. Fields to delete: Company Name, Address Line 2, Country or Region, Home Phone, Work Phone. 8. Select Address Line 1, click the Rename button and rename the field: Address click OK. 9. Click the Add button, type: Interest click OK. 10. Save the file as Patrons in the Word folder. 11. Type the following 5 records, press tab after each entry, press t after the last field to go to the next new record. [for State on all five, type TX]

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Title First Name Last Name Address City Zip Code Email Interest Title First Name Last Name Address City Zip Code Email Interest Title First Name Last Name Address City Zip Code Email Interest

Mr. John Smith 100 Main Street Dallas 75201 training100@smu.edu athletics Ms. Melinda Matthews 301 Elm Street Dallas 75201 training102@smu.edu concert Mr. Ryan Amber 1500 Buckingham Garland 75040 training104@smu.edu concert

Title First Name Last Name Address City Zip Code Email Interest Title First Name Last Name Address City Zip Code Email Interest

Dr. Maria Garcia 2402 Custer Plano 75075 training106@smu.edu theater Ms. Susan Johnson 200 Throckmorton Ft. Worth 76010 training108@smu.edu athletics

12. When the last entry is typed, click OK, save the file in the Word folder as Patrons. Click OK to close the recipient list. 13. Click Next: Write your letter. 14. On the main document, display the Insert ribbon, click Date and Time in the Text group, select the date format desired, click OK. Press e 2 times. 15. Click Address Block click OK. Press enter 3 times. 16. Click Greeting Line, click OK press enter twice. [a comma is included in the Greeting Line] 17. Type the text in the text box below, to insert the code Interest click More items, select Interest. Click Insert, then Close. (Your copy will have additional blank lines.) todays date AddressBlock GreetingLine Thank you for answering our recent survey. In appreciation for you taking the time to respond to our survey we would like to send you two tickets. Because of your interest in Interest, your tickets will be for the next upcoming Interest event. Please feel free to contact me at (214) 768-1000 if there is anything we can do for you.
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18. Click Next: Preview your letters. Scroll through the recipients letters. 19. Click Next: Complete the merge. Click Edit individual letters. 20. In the letters to Mr. John Smith and to Ms. Susan Brown, in the sentence: Because of your interest in athletics, your tickets will be for the next upcoming athletics event. 21. Change athletics event to golf tournament. 22. Display the Print Preview to see the letters. Close the preview. 23. Save as Patron letters for the filename.

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