Managing Favorites SAP GUI 620 (S000)

Purpose
Use this procedure to organize menu selections according to the way the user works.
Users can create and maintain folders for singular menu options, for groups of menu
options, or for WEB (Internet/intranet) access.

Trigger
Perform this procedure when a user would like to create, change or delete a folder,
transaction, file or website within the Favorites menu folder.

Prerequisites
Before beginning this task, obtain the following information:
• Security access to transaction(s)
• Transaction name or menu path location
• File location
• Website name and address

Menu Path
Use the following menu path(s) to begin this transaction:
• N/A

Transaction Code
S000

Helpful Hints
N/A
Procedure

1. Start the process from the SAP Easy Access screen.

SAP Easy Access

2. Perform one of the following:

 If Then Go To

Adding a subfolder to the Favorites Complete steps 3 - 4.1 Step 3

folder of the SAP user menu

Adding a transaction to the Complete steps 5 - 6.1 Step 5

subfolder created

Adding a transaction directly to the Complete steps 7 - 8.1 Step 7

Favorites folder

Deleting a transaction or subfolder Complete steps 9-9.1 Step 9

from the SAP user menu

Adding an Internet/intranet website Complete steps 10 - 11.3 Step 10

using a subfolder that was
previously created.

User would like to change Complete steps 12 - 13.1 Step 12

information regarding the website
link created
User would like to create specific Complete steps 14 - 14.2 Step 14
settings for the SAP Easy Access
menu, such as placement in the
menu of the Favorites folder.
User would like to log off the Complete step 15 Step 15
current SAP session.

3. Select Favorites  Insert folder.

Creating a Folder in the Favorite List

The insert folder option creates file folder(s) to organize SAP transactions the way
you want to work.

4. As required, complete/review the following fields:

Field Name R/O/C/D Description

Folder name R The descriptive name of the folder.

Example: Reports
 4.1 Select the CONTINUE icon.

SAP Easy Access

 The system displays the message, "Folder entered in favorites list."

5. Select the subfolder to add the transaction.

5.1 Select the following menu path to add Favorites  Insert transaction.

Manual entry of a transaction

The Insert transaction option adds, changes and/or moves SAP transactions into a
user's file folder(s).

6. As required, complete/review the following fields:

Field Name R/O/C/D Description

Transaction code R A unique four-character (in most cases) identification assigned

to each SAP transaction based on its purpose.
Example: Y_DC1_32000447- PCARS Expenses

6.1 Select the CONTINUE icon.

SAP Easy Access

The system displays the message, "Node added to favorites list."

7. Locate the transaction to be added to "Favorites" by using the menu path. Example:
Accounting Financial Accounting Accounts Payable Master Records
FK03 -Display
SAP Easy Access

7.1 Select the ADD TO FAVORITES icon.

SAP Easy Access

The system displays the message, "Node added to favorites list."

 7.2 An additional way to add a favorite is to select the following menu path.
Favorites  Insert transaction

Manual entry of a transaction

8. As required, complete/review the following fields:

Field Name R/O/C/D Description

Transaction code R Description of the Transaction code.

Example: FBL3

8.1 Select the CONTINUE icon.

SAP Easy Access

The system displays the message, "Node added to favorites list."

9. Select the transaction to be deleted.

Example: Y_DC1_32000447- PCARS Expenses.

9.1 Select the DELETE FAVORITES icon.

An additional method of deleting an object is by right-clicking on the object and

selecting Delete Favorite.
SAP Easy Access

The system displays the message, "Node deleted from favorites list."
10. Select the subfolder to add the Internet/intranet website. Example: Work-related
websites.

10.1 Select the following menu path to add Favorites  Add other objects

Add additional objects

The Add other objects function allows user to enter websites and access them
directly from SAP.

10.2 By default the system selects the "Web address or file" RADIO button.

10.3 Select the CONTINUE icon.

Add a Web address or file path

11. As required, complete/review the following fields:

 Field Name R/O/C/D Description

Text R Free form text for the document that contains explanations or
notes that apply to the document as a whole.
Example: Official Website for the Commonwealth of PA
Web address or file R The identifier that enables a user to find an Internet/intranet
website or file on the network.
Example: www.state.pa.us
Continuation C Additional text to identify and characterize an object or activity.

11.1 Select the CONTINUE icon.

SAP Easy Access

The system displays the message, "Node added to favorites list."

11.2 To verify the website works from the link created, double-click to select the
website.
PA Powerpoint-Microsoft Internet Explorer

11.3 Select the CLOSE icon to close the Internet/intranet window.

12. Select the web address to be changed.

12.1 Right-click on the web address.

12.2 Select Change Favorite

Change Web address or path

13. As required, complete/review the following fields:

Field Name R/O/C/D Description

Text C Free form text for the document that contains explanations or
notes that apply to the document as a whole.
Example: Commonwealth of PA
Web address or file C The identifier that enables a user to find an Internet/intranet
website or file on the network.
Example: www.state.pa.us
Continuation C Additional text to identify and characterize an object or activity.

13.1 Select the CONTINUE icon.

SAP Easy Access

The system displays the message, "Node changed."

14. To create specific settings for the SAP Easy Access menu, Select Extras  Settings

Settings

Indicator Action

Display favorites at end of list Moves the Favorites folder and all contents to
the end of the menu on the SAP Easy Access
screen.

Do not display menu, only display Removes all folders, but the Favorites from the
favorites SAP Easy Access screen.

Do not display picture When selected this indicator will remove the
default SAP Easy Access screen picture.

Display technical names When selected this indicator will show the
transaction code as well as the name of the
transaction on the SAP Easy Access menu.

14.1 Select the "Display favorites at the end of list" CHECKBOX.

14.2 Select the CONTINUE icon.

SAP Easy Access

15. Select the EXIT icon.

Log Off

16. Select the YES button to log off of the SAP system.

17. You have completed the processes.

Result
You have successfully completed the process to create, change or delete a folder,
transaction, file or website within the Favorites menu folder.

Comments
Congratulations!