Hospital Management System

Software Requirement Specification

Hospital Management System

Submitted By: 1. Mansi Chitkara. 2. Namita Khandelwal. 3. Avinash Chaporkar.

Guided By: Mrs. Kapila Pareek Assistant Professor

IIIM, Jaipur.

Team Number: - 09

International School of Informatics & Management

Formerly India International Institute of Management

Hospital Management System

CERTIFICATE
This is to certify that Hospital Management System embodies the original work done by Mansi Chitkara, Namita Khandelwal, and Avinash Chaporkar during this project submission as a partial fulfillment of the requirement for the System Design Project of Masters of Computer Application IV Semester, of the Rajasthan Technical University, Kota.

Swati V. Chande Principal (MCA Department) International School of Informatics and Management

Mrs. Kapila Pareek Assistant Professor International School of Informatics and Management

Hospital Management System

ACKNOWLEDGEMENT
The satisfaction that accompanies that the successful completion of any task would be incomplete without the mention of people whose ceaseless cooperation made it possible, whose constant guidance and encouragement crown all efforts with success. We are grateful to our project guide Mrs. Kapila Pareek for the guidance, inspiration and constructive suggestions that helpful us in the preparation of this project. We also thank our colleagues who have helped in successful completion of the project.

Mansi Chitkara Namita Khandelwal Avinash Chaporkar

Hospital Management System

CONTENTS
1. Introduction 1.1 Purpose 1.2 Scope 1.3 Technologies used 1.4 Overview 2. Overall Description 2.1 Goals of Proposed System 2.2 Background 2.3 Project Requirements 2.4 User Characteristics 2.5 Constraints 2.6 Definition of Problems 2.7 Alternative Solutions 3. Feasibility Study 3.1 Technical Feasibility 3.2 Economical Feasibility 3.3 Operational Feasibility 3.4 Schedule Feasibility 4. Data Flow Diagrams 5. UML Diagrams 6. Entity Relationship Diagram 7. Data Tables 8. Snapshots 9. Conclusion 10. Bibliography 4

Hospital Management System

1. Introduction
1.1) Purpose
The Software is for the automation of Hospital Management. It maintains two levels of users:> Administrator Level > User Level The Software includes:> Maintaining Patient details. > Providing Prescription, Precautions and Diet advice. > Providing and maintaining all kinds of tests for a patient. > Billing and Report generation.

1.2) Scope
It can be used in any Hospital, Clinic, Dispensary or Pathology labs for maintaining patient details and their test results.

1.3) Technologies to be used

This project will be a desktop application to be developed in VB 6.0 having Ms Access as backend. Database Design (Ms Access) Form Design (VB 6.0) Coding (VB 6.0) Testing (VB 6.0) Reporting Tool (Data Report)

Hospital Management System

1.4) Overview
> Project is related to Hospital Management System. > The project maintains two levels of users: Administrator Level-Doctor User Level-Data Entry Operator > Main facilities available in this project are: Maintaining records of indoor/outdoor patients. Maintaining patients diagnosis details, advised tests to be done. Providing different test facilities to a doctor for diagnosis of patients. + X-Ray + Urine Test + Stool Test + Sonography Test + Gastroscopy Test + Colonoscopy Test + Blood Test + Biochemistry Test Maintaining patients injection entry records. Maintaining patients prescription, medicine and diet advice details. Providing billing details for indoor/outdoor patients. Maintaining backup of data as per user requirements (between mentioned dates). If user forgets his/her password then it can be retrieved by hint question. > In this project collection of data is from different pathology labs. > Results of tests, prescription, precautions and diet advice will be automatically updated in the database. > Related test reports, patient details report, prescription and billing reports can be generated as per user requirements. > User or Administrator can search a patients record by his/her name or their registration date. > Patients diet advice can be provided in Hindi. 6

Hospital Management System

2. Overall Description
2.1) Goals of proposed system
1. Planned approach towards working: - The working in the organization will be well planned and organized. The data will be stored properly in data stores, which will help in retrieval of information as well as its storage. 2. Accuracy: - The level of accuracy in the proposed system will be higher. All operation would be done correctly and it ensures that whatever information is coming from the center is accurate. 3. Reliability: - The reliability of the proposed system will be high due to the above stated reasons. The reason for the increased reliability of the system is that now there would be proper storage of information. 4. No Redundancy: - In the proposed system utmost care would be that no information is repeated anywhere, in storage or otherwise. This would assure economic use of storage space and consistency in the data stored. 5. Immediate retrieval of information: - The main objective of proposed system is to provide for a quick and efficient retrieval of information. Any type of information would be available whenever the user requires. 6. Immediate storage of information: - In manual system there are many problems to store the largest amount of information. 7. Easy to Operate: - The system should be easy to operate and should be such that it can be developed within a short period of time and fit in the limited budget of the user.

Hospital Management System

2.2) Background
A Hospital is a place where Patients come up for general diseases. Hospitals provide facilities like:> > > > > Consultation by Doctors on Diseases. Diagnosis for diseases. Providing treatment facility. Facility for admitting Patients (providing beds, nursing, medicines etc.) Immunization for Patients/Children.

Various operational works that are done in a Hospital are:> > > > > Recording information about the Patients that come. Generating bills. Recording information related to diagnosis given to Patients. Keeping record of the Immunization provided to children/patients. Keeping information about various diseases and medicines available to cure them.

These are the various jobs that need to be done in a Hospital by the operational staff and Doctors. All these works are done on papers. The work is done as follows:> Information about Patients is done by just writing the Patients name, age and gender. Whenever the Patient comes up his information is stored freshly. > Bills are generated by recording price for each facility provided to Patient on a separate sheet and at last they all are summed up. > Diagnosis information to patients is generally recorded on the document, which contains Patient information. It is destroyed after some time period to decrease the paper load in the office. > Immunization records of children are maintained in pre-formatted sheets, which are kept in a file. > Information about various diseases is not kept as any document. Doctors themselves do this job by remembering various medicines. All this work is done manually by the receptionist and other operational staff and lot of papers are needed to be handled and taken care of. Doctors have to remember various medicines available for diagnosis and sometimes miss better alternatives as they cant remember them at that time. 8

Hospital Management System

2.3) Project Requirements

Hardware Requirements Processor Pentium II, Pentium III, Pentium IV or higher RAM 64 Mb or Higher Software Requirements Operating System Win-98, Win-XP, Linux or any other higher version Database Ms Access Disk Space 130 Mb

2.4) User Characteristics

Every user should be: Comfortable of working with computer. He must have knowledge in medical field. He must also have basic knowledge of English too.

2.5) Constraints
GUI is only in English. Login and password is used for identification of user and there is no facility for guest.

Hospital Management System

2.6) Definitions of problems

Problems with conventional system 1. Lack of immediate retrievals: -The information is very difficult to retrieve and to find particular information like- E.g. - To find out about the patients history, the user has to go through various registers. This results in inconvenience and wastage of time. 2. Lack of immediate information storage: - The information generated by various transactions takes time and efforts to be stored at right place. 3. Lack of prompt updating: - Various changes to information like patient details or immunization details of child are difficult to make as paper work is involved. 4. Error prone manual calculation: - Manual calculations are error prone and take a lot of time this may result in incorrect information. For example calculation of patients bill based on various treatments. 5. Preparation of accurate and prompt reports: - This becomes a difficult task as information is difficult to collect from various registers.

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Hospital Management System

2.7) Alternative Solutions

1. Improved Manual System:One of the alternative solutions is the improvement of the manual system. Anything, which can be done by using automated methods, can be done manually. But the question arises how to perform thing manually in a sound manner. Following are some suggestions, which can be useful in the manual system. A more sophisticate register maintenance for various Patient Information, Doctor diary, Immunization Details and a good system for writing bill amount employees and stock availed for the customers can be maintained at central place. Adequate staff may be maintained so that updations are made at the very moment at the same time. Proper person for proper work should be made responsible so that a better efficiency could be achieved. This needs a lot of work force. 2. Batch System:Another alternative solution can be used of computer based batch system for maintaining the information regarding purchase details, customers and employees. A batch system refers to a system in which data is processed in a periodical basis. The batch system is able to achieve most of the goals and sub goals. But a batch system data is processed in sequential basis. Therefore batch system is not suggested. 3. Online System:This system (HMS) provides online storage/ updations and retrieval facility. This system promises very less or no paper work and also provides help to Doctor and operational staff. In this system everything is stored electronically so very less amount of paper work is required and information can be retrieved very easily without searching here and there into registers. This system is been discussed here. 11

Hospital Management System

3. Feasibility Study
Depending on the results of the initial investigation the survey is now expanded to a more detailed feasibility study. FEASIBILITY STUDY is a test of system proposal according to its workability, impact of the organization, ability to meet needs and effective use of the resources. It focuses on these major questions: 1. What are the users demonstrable needs and how does a candidate system meet them? 2. What resources are available for given candidate system? 3. What are the likely impacts of the candidate system on the organization? 4. Whether it is worth to solve the problem? During feasibility analysis for this project, following primary areas of interest are to be considered. Investigation and generating ideas about a new system does this.

Steps in feasibility analysis

Eight steps involved in the feasibility analysis are: 1 Form a project team and appoint a project leader. 1 Prepare system flowcharts. 1 Enumerate potential proposed system. 1 Define and identify characteristics of proposed system. 1 Determine and evaluate performance and cost effective of each proposed system. 1 Weight system performance and cost data. 1 Select the best-proposed system. 1 Prepare and report final project directive to management.

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Hospital Management System

3.1) Technical feasibility

A study of resource availability that may affect the ability to achieve an acceptable system. This evaluation determines whether the technology needed for the proposed system is available or not. Can the work for the project be done with current equipment existing software technology & available personal? Can the system be upgraded if developed? If new technology is needed then what can be developed? This is concerned with specifying equipment and software that will successfully satisfy the user requirement. The technical needs of the system may include: Front-end and back-end selection An important issue for the development of a project is the selection of suitable front-end and back-end. When we decided to develop the project we went through an extensive study to determine the most suitable platform that suits the needs of the organization as well as helps in development of the project. The aspects of our study included the following factors. Front-end selection: 1. It must have a graphical user interface that assists employees that are not from IT background. 2. Scalability and extensibility. 3. Flexibility. 4. Robustness. 5. According to the organization requirement and the culture. 6. Must provide excellent reporting features with good printing support. 7. Platform independent. 8. Easy to debug and maintain. 9. Event driven programming facility. 10.Front end must support some popular back end like Ms Access. According to the above stated features we selected VB6.0 as the front-end for developing our project. 13

Hospital Management System

Back-end Selection: 1. Multiple user support. 2. Efficient data handling. 3. Provide inherent features for security. 4. Efficient data retrieval and maintenance. 5. Stored procedures. 6. Popularity. 7. Operating System compatible. 8. Easy to install. 9. Various drivers must be available. 10. Easy to implant with the Front-end. According to above stated features we selected Ms-Access as the backend. The technical feasibility is frequently the most difficult area encountered at this stage. It is essential that the process of analysis and definition be conducted in parallel with an assessment to technical feasibility. It centers on the existing computer system (hardware, software etc.) and to what extent it can support the proposed system.

3.2) Economical feasibility

Economic justification is generally the Bottom Line consideration for most systems. Economic justification includes a broad range of concerns that includes cost benefit analysis. In this we weight the cost and the benefits associated with the candidate system and if it suits the basic purpose of the organization i.e. profit making, the project is making to the analysis and design phase.

The financial and the economic questions during the preliminary investigation are verified to estimate the following: The cost to conduct a full system investigation. 14

Hospital Management System The cost of hardware and software for the class of application being considered. The benefits in the form of reduced cost. The proposed system will give the minute information, as a result the performance is improved which in turn may be expected to provide increased profits. This feasibility checks whether the system can be developed with the available funds. The Hospital Management System does not require enormous amount of money to be developed. This can be done economically if planned judicially, so it is economically feasible. The cost of project depends upon the number of manhours required.

3.3) Operational Feasibility

It is mainly related to human organizations and political aspects. The points to be considered are: What changes will be brought with the system? What organization structures are disturbed? What new skills will be required? Do the existing staff members have these skills? If not, can they be trained in due course of time? The system is operationally feasible as it very easy for the End users to operate it. It only needs basic information about Windows platform.

3.4) Schedule feasibility

Time evaluation is the most important consideration in the development of project. The time schedule required for the developed of this project is very important since more development time effect machine time, cost and cause delay in the development of other systems. A reliable Hospital Management System can be developed in the considerable amount of time. 15

Hospital Management System

4. Data Flow Diagrams

DFD: Level 0

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Hospital Management System

DFD: Level 1

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Hospital Management System

DFD: Level 2

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Hospital Management System

DFD: Level 3

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Hospital Management System

5. UML Diagrams
Usecases: 1. Admissions 2. Doctor Appointments 3. Tests Appointments 4. Bed Allotment 5. Undergo Operation 6. Login 7. Draw Salary 8. Add Doctor/Staff 9. Delete Doctor/Staff 10. Edit Doctor/Staff 11. Prescribe Tests 12. Ward Wise Bed Status 13. Admission/Discharge Reports 14. Patient Information Actors: 1. Receptionist 2. Doctors 3. Staff/Nurses 4. Income 5. Expenditure 6. Records System 7. Information System

ADMISSIONS: This Module helps in registering information about patients and handles patients query. A unique ID is generated for each patient after registration. This helps in implementing customer relationship management and also maintains medical history of the patient. DOCTOR APPOINTMENTS: This Module Deals with, when the ID is generated the patient receives the Appointment time & number from the Receptionist and accordingly visit the doctor. TESTS APPOINTMENTS: This Module Deals with, when the ID is generated the patient receives the Appointment time & number from the Receptionist and accordingly undergoes the tests. BED ALLOTMENT: This Module handles with allotting the Bed to various patients by checking their ID. UNDERGO OPERATION: This Module handling with undergoes the various operations by diagnosing the patients. LOGIN: This Module checks whether the person is a Doctor/Staff and handles various activities such as draw Salary and give Salary. DRAW SALARY: This Module checks whether the person is a Doctor/Staff and draws salary based on the information. ADD DOCTOR/STAFF: This Module handles the activities such as adding Doctor/Staff information into the database.

DELETE DOCTOR/STAFF: This Module handles the activities such as deleting Doctor/Staff information into the database. EDIT DOCTOR/STAFF: This Module handles the activities such as editing Doctor/Staff information into the database. PRESCRIBE TESTS: This Module handles various activities such as Doctor Diagnoses the patient, gives treatment & gives suggestions to the patients, & prescribes laboratory tests & medicines. WARDWISE BED STATUS; This Module takes care of medical equipment, doctor visit, vitals recording, patient case sheet, diet ordering, blood requisition, transfer intimation and discharge intimation etc. It also deals with the maintenance of the wards, inter- and intraward transfers. ADMISSION/DISCHARGE REPORTS: This Module helps in generating patients discharge summary, which includes patients health at the time of discharge, medical history, various diagnosis and drug prescriptions, history of present illness and course in hospital. PATIENT INFORMATION: This Module helps in generating the patient information which is provided by doctor.

USECASE DIAGRAM
S ystem

admissions

<<extend> > <<extend> >

bed allotment

I ncome

undergo operation

doctor appointments Receptionis t te ts appointments s

Finance Management System

login

Expenditure Draw Salary Staff/ Nurses

Add Doctor/ Staff

Delete Doctor/ Staff Records System I nhouse Edit Doctor/ Staff I nfo

Pre cribe Tests s Doctors

WardWise Bed Status

Admission/ Discharge Reports I nformation System Pa ient I t nformation

Consultant s

CLASS DIAGRAM:

Edit +public int addDoctor() +public int addstaff() +public void delDoctor(int id) +public void delStaff(int id) +public void editDoc(int id) +public void editStaff(int id) 1..* editing

Expenditur e +float amt +int billno +public void giveSalary(int id) 1..* 1

Patient +Private int id +Private Varchar name +private int age

+private varchar address +private char sex +private date appdate +public int create() +public is Inpatient(int id) +public int ispatient(int id)

doctor information

draw salary 1 1 DoctorStaf f +private int id +private varchar name +private int age +private varchar 1..* address +private char sex +private float Salary +public void drawSalary()

Appointment +date dt +time tm

1 patient registers

Test Operations +private int patientid +private int id +private int flag 1

1 Registration +public int register() +public void allot Bed(int id) Issue Bill

takes appointments

+public void opappt() +public void testappt() +public void docappt() +public int getTests(int id) +public int getOper(int id)

1 allocates Bed 1 1..* Ward +private int wardno +private int nobeds +private varchar *name +float amt +int billno +public float +public float +public float +public float

1 Income generates discharge report

addTestCharges(int id) addOprCharges(int id) addApptCharges(int id) addWardCharges(int id)

1 Reports +public void dispWardStatus() +public void dispAddisReport(int id) +public void disppatInfo(int id)

gene rates ward report

+public int bedStatus() +public varchargetName(int bedno)

1 displays patient info

SEQUENCE DIAGRAMS

ADMISSIONS:

Patient Registration

I ncome

Ap ointment p

1 : create()

2 : in atient() p

3: register()

4: ad Ap tCharges() d p

5 : date() 6 : time()

DOCTOR APPOINTMENTS:

Patien t

I ncome

Ap ointment p

TestsOperations

1 : ispatient() 2: ad Ap tCharges() d p

3 : date()

4 : time()

5 : docap t() p

TESTS APPOINTMENTS:

Patien t

I ncome

Appointments

TestsOperations

1 : inpatient()

2: addTestCharges() 3 : date()

4 : time()

5 : testap t() p

BED ALLOTMENT:

Registratio n

I ncome

Ward

Reports

1 : ad WardCharges() d

2: allotBed()

3 : getname()

4 : dispWardStatus()

UNDERGO OPERATION:

Patien t

I ncome

TestsOperations

1 : ispatient()

2: ad oprcharges() d

3: getOpr()

LOGIN:

Edit

DoctorStaf f

Expen iture d

1 : isDoctor()

2 : isStaff()

3: drawSalary()

4: giveSalary()

DRAW SALARY:

Edit

DoctorSatf f

Expenditur e

I ncome

1 : isDoctor()

2 : isStaff()

3: drawSalary()

4 : giveSalary()

ADD DOCTOR/STAFF:

E di t

DoctorStaff

1 : isDoctor()

2 : isStaff()

3 : ad Doctor() d

4 : ad Staff() d

DELETE DOCTOR/STAFF:

Ed i t

DoctorStaff

1 : isDoctor()

2 : isStaff()

3 : delDoctor()

4 : delStaff()

EDIT DOCTOR/STAFF:

Edit

DoctorStaff

1 : isDoctor()

2 : isStaff()

3 : editDoc()

4 : editStaff()

PRESCRIBE TESTS:

DoctorStaff

TestsOperations

Reports

1 : ad TestsCharges() d

2 : getTests()

3: Ad isReport() d

WARDWISE BED STATUS:

Patien t

Ward

Reports

1 : isPatient()

2 : allotBed()

3: bedStatus()

4: dispWardStatus()

ADMISSION/DISCHARGE REPORTS:

Patien t

TestsOperations

Reports

1 : isPatient()

2 : getTests()

3: getOper()

4: dispWardStatus()

5 : dispAd isReport() d

PATIENT INFORMATION:

Patient

Registration

Reports

1 : isPatient()

2: dispWardStatus()

3: dispAddisReport()

4 : dispPatt info()

COLLOBORATION DIAGRAMS
ADMISSIONS:

1 : create() Patient Registration

3 : register()

2 : in atient() p 4 : ad Ap tCharges() d p

5 : date() Ap ointment p I ncome

6 : time()

DOCTOR APPOINTMENTS:

1 : ispatient() Patien t I ncome

2 : ad Ap tCharges() d p Ap ointme p nt

3 : date() 4 : time()

5 : docap t() p

TestsOperations

TESTS APPOINTMENTS:

3 : date() Patient 1 : in atient() p ad TestCharges() d 2: I ncome Appointmen ts 4 : time()

5 : testap t() p

TestsOperations

BED ALLOTMENT:
2 : allotBed() I ncome getname() Ward

3:

1: addWardCharges()

4 : dispWardStatus()

Registration

Reports

UNDERGO OPERATION:

2: ad oprcharges() d I ncome

1: ispatient()

3 : getOpr()

Patient

TestsOperations

LOGIN:

3 : drawSalary() DoctorStaff

2: isStaff()

4 : giveSalary()

1 : isDoctor() Edit Expen iture d

DRAW SALARY:

3 : drawSalary() DoctorSatf f Expen itur d e I ncome

4 : giveSalary() 2 : isStaff()

1 : isDoctor()

Edit

ADD DOCTOR/STAFF:

DoctorStaff

4 : ad Staff() d

3 : ad Doctor() d

2 : isStaff()

1 : isDoctor()

Edit

DELETE DOCTOR/STAFF:
DoctorStaff

4 : delStaff ()

3 : delDoctor()

2 : isStaff()

1 : isDoctor()

Edit

EDIT DOCTOR/STAFF:

DoctorStaff

4 : editStaff()

3 : editDoc()

2 : isStaff()

1 : isDoctor()

E di t

PRESCRIBE TESTS:

Reports 3: Ad isReport() d

TestsOperations

2: getTests()

1 : ad TestsCharges() d

DoctorStaf f

WARDWISE BED STATUS:

Report s

4 : dispWardStatus()

3 : bedStatus() Ward

1: isPatient()

2 : allotBed()

Patient

ADMISSION/DISCHARGE REPORTS:

3: getOper() 5 : dispAd isReport() d TestsOperations Reports

4: dispWardStatus() 2 : getTests()

1 : isPatient()

Patient

PATIENT INFORAMTION:
1: isPatient() Patient Registration

2 : dispWardStatus()

3 : dispAd isReport() d 4 : dispPatt info() Reports

STATECHART DIAGRAMS

PATIENT:

Enter Hospital

Takes Ap ointment p

Un ergo Diag osis d n

Takes Treatment not cured

Un ergo lab Tests& Buy Medicines d

gets cured

RECPTIONIST:

Takes Details os patient

Checks availabilty of doctor

gives ap ointment p

gives bill

takes bill amou t n

DOCTOR:

Diagonise patient

Gives Treatment

Prescribes Medicines & tests

Cures the patient

COMPONENT DIAGRAM

HEALTH CARE DOMAI N

GUI

DEPLOYMENT DIAGRAM

DI SEASE UNI T SERVER

< artifact>> < contains information about

Receptionist PC

< artifact>> < user friendly screens

6. Entity Relationship Diagram

login

password

HMS Login password

user do do Login

have

Admin

take write

do

give

write

Patient Reg.

Login Test Backup do Prescription

Test

give

prescription

Patient

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Hospital Management System

7. Data Tables

1. Login Table:Field Name

User_Name Password Hint_Question Hint_Answer User_Type

Data Type
Text Text Text Text Text

Description

2. Patient Detail Table:Field Name

Registration_No Registration_Date Name Address City TelePhone_Mobile_No Marital_Status Religion Gender Father_Husband_Name

Data Type
Text Date/Time Text Text Text Text Text Text Text Text

Description

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Hospital Management System Field Name

Status Age

Data Type
Text Number

Description
Indoor / Outdoor

3. Patient Diagnosis Table:Field Name

Dignosis_No Registration_No Dignosis_Date Provisional_Dignosis Remark BioChemistry Stool Blood Colonoscopy Gastroscopy Urine XRay SONOGRAPHY Others Reconsultation_Advice_Week Reconsultation_Advice_Date FINAL_Diagnosis ECG

Data Type
Text Text Date/Time Text Text Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Text Text Date/Time Text Yes/No

Description

Week Wise

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Hospital Management System 4. Patient Diet Advice Table:Field Name

Dignosis_No Diet_Advice

Data Type
Text Text

Description

5. Patient Medicine Table:Field Name

Dignosis_No Medicine_No Medicine_Name Precaution No_of_Doses

Data Type
Text Number Text Text Number

Description

Medicine Related Hindi Words

6. Patient Injection Dates Table:Field Name

Dignosis_No Injection_Date Status

Data Type
Text Date/Time Text

Description

Injection Taken or Not

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Hospital Management System

7. Biochemistry Test Table:Field Name

Registration_No Test_Date Glucose_Fasting_R Two_Hr_Pg_Pp Blood_Urea Creatinine S_Cholesterol Total_Protein Albumin Globwlin A_G_Ratio Game_Gt Alkaline_Ptase Bilirubin_Direct Bilirubin_Indirect Bilirubin_Total Sgot Sgpt Half_Hr_Pg_Pp One_Hr_Pg_Pp One_And_Half_Hr_Pg_Pp

Data Type
Text Date/Time Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description

70-110 mg % < 100 mg % 10-40 mg % 0.6-1.5 mg % 130-250 mg % 6.0-8.0 gm % 3.5-5.0 gm % 2.3-3.6 gm % ? 1.5 :,-2.3:1 11-50 UL 10-90 U/L Adult 0.0-0.8 mg % 0.0-0.6 mg % 0.2-1.0 mg % 0-40 U/L 0-40 U/L < 110 mg % < 160 mg % < 140 mg %

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Hospital Management System Field Name

Bun Hdl_Cholesterol Ldl_Cholesterol Vldl_Cholesterol Triglycerides S_Total_Lipids S_Amylase S_Lipase Sodium Potassium Chloride Calcium Ldh_Total Ck_Nac_Activated Ck_Mb_Nac_Activated Uric_Acid Urine_Sugar1 Urine_Sugar2 Urine_Sugar3 Urine_Sugar4 Acid_Ptase Glucose_R_PP T3

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description
8-20 mg % 30-55 mg % 60-165 mg % 0-60 mg % 0-60 mg % 400-700 mg % 25-125 U/L 8-54 Ug/L 136_146 mEq/L 3.5-5.0 mEq/L 94-111 mmo I/L 8.5-11.0 mg/dl 230-461 U/L 0-190 U/L < 12 U/L 4-6 mgdl

0.3-2.5 uI U/L

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Hospital Management System Field Name

T4 TSH

Data Type
Text Text

Description
4.5-12 uI U/L 0.4-4.0 uI U/L

8. Blood Test Table:Field Name

REGISTRATION_NO TEST_DATE HAEMOGLOBIN TLC NEUTROPHILS LYMPHOCYTES EOSINOPHIL MONOCYTES BASOPHILS OTHERS ESR PERIPHERAL_BLOOD_FILM_1 PERIPHERAL_BLOOD_FILM_2 HAEMATOCRIT_PCV TOTAL_RBC PLATELETS COLOUR_INDEX

Data Type
Text Date/Time Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description

13-15 GMS% 4500-10500 CELLS/CU MM DLC , 45-68% DLC , 25-45% DLC , 2-6% DLC , 1-4% DLC , 1-2% DLC 0-10 MM IST Hr

MIL/C.MM CU.MM

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Hospital Management System Field Name

MCHC MCV MCH TEC VEC PARACYTES BLOOD_GROUPING RH_FACTOR RH_ANTIBODY_TILER DIRECT INDIRECT PLASMA_FIBRINOGEN HIV HBSAG WIDAL FOETAL_HAEMOGLOBIN RETICULOCYTES BLEEDING_TIME_MIN BLEEDING_TIME_SEC CLOTING_TIME_MIN CLOTING_TIME_SEC PROTHROMBIN_TIME_CONTRO L SECS_PATIENT_1

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description

FI PG CU.MM

150-400 mg%

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Hospital Management System Field Name

SECS_PATIENT_2 PTTK_CONTROL HAEMOLYSIS_START_FROM SALINE_COMPLETE_AT CLOT_RETRACTION_TIME_CRT LE_CELLS ESR_PLATELETS

Data Type
Text Text Text Text Text Text Text

Description

9. Colonoscopy Test Table:Field Name

REGISTRATION_NO TEST_DATE ANAL_CANAL RECTUM SIGMOID_COLON DESCENDING_COLON SPLENIC_FLEXURE TRANSVERSE_COLON HEPATIC_FLEXURE ASCENDING_COLON CAECUM TERMINAL_ILEUM

Data Type
Text Date/Time Text Text Text Text Text Text Text Text Text Text

Description

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Hospital Management System Field Name

BIOPSY OPINION_1 OPINION_2

Data Type
Text Text Text

Description

10. Gastroscopy Test Table:Field Name

Registration_No Test_Date Esophgus Fundus Corpus Antrum Blub First_Part Second_Part Biopsy Opinion_First Pylorospasm Biliary_Reflux Gut_Hypomotility Opinion_second

Data Type
Text Date/Time Text Text Text Text Text Text Text Text Text Text Text Text Text

Description

Esophgus Stomach Stomach Stomach Deuodenum Deuodenum Deuodenum

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11. Sonography Test Table:Field Name

Registration_No Test_Date L_Size L_Echotexture Focal_Pathology Ihbr Pv Cbd G_Size Wall_Thickness Lumen P_Size P_Shape P_Echotexture S_Size S_Shape S_Echotexture K_Size_Rt K_Size_Lt K_Shape_Rt K_Shape_Lt

Data Type
Text Date/Time Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description

Liver Liver Liver Liver Liver Liver Gall Bladder Gall Bladder Gall Bladder Pancreas Pancreas Pancreas Spleen Spleen Spleen Kidneys Kidneys Kidneys Kidneys

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Hospital Management System Field Name

K_Cortex_Rt K_Cortex_Lt K_Corticomedullary_Differentiation_Rt K_Corticomedullary_Differentiation_Lt K_Pcs_Rt K_Pcs_Lt K_Calculus_Rt K_Calculus_Lt Aorta Ivc Pre_Paraortic_Lymphadenopathy Fluid_In_Peritoneal_Cavity Visualised_Bowel U_Status U_Wall_Thickness U_Calculus Prevoid_Urinary_Vol Postvoid_Urinary_Vol Pr_Size Pr_Echotexture

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description
Kidneys Kidneys Kidneys Kidneys Kidneys Kidneys Kidneys Kidneys Petroperitoneal Structures Petroperitoneal Structures Petroperitoneal Structures Petroperitoneal Structures Petroperitoneal Structures Urinary Bladder Urinary Bladder Urinary Bladder Urinary Bladder Urinary Bladder Prostate Prostate

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Hospital Management System Field Name

Pr_Capsule U_Size U_Position U_Echotexture U_E_Cavity U_Endometrium O_Size_Rt O_Size_Lt O_Shape_Rt O_Shape_Lt O_Echotexture_Rt O_Echotexture_Lt O_Adenexal_Mass_Rt O_Adenexal_Mass_Lt Free_Fluid_In_Pouch_Douglas Impression

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description
Prostate Uterus Uterus Uterus Uterus Uterus Ovaries Ovaries Ovaries Ovaries Ovaries Ovaries Ovaries Ovaries Ovaries

12. Stool Test Table:Field Name

Registration_No Test_Date Color Consistency

Data Type
Text Date/Time Text Text

Description

Physical Physical

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Hospital Management System Field Name

Mucus Blood Wbc_Hpf Rbc_Hpf Mecrophages Trophozoite P_Ova P_Cyst C_Ova C_Cyst Occult_Blood Ph Red_Sub

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text Text

Description
Physical Physical Micoscopic Micoscopic Micoscopic Parasites Parasites Parasites Concentration Method Concentration Method Special Test Special Test Special Test

13. Urine Table Field Name

REGISTRATION_NO TEST_DATE APPEARANCE SP_GRAVITY REACTION ALBUMIN SUGAR

Data Type
Text Date/Time Text Text Text Text Text

Description

ROUTINE ROUTINE ROUTINE ROUTINE ,mg% ROUTINE

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Hospital Management System Field Name

RBCS_HPE WBCS_HPF EPITH_CELLS_HPF CRYSTAILS_HPF CAST_HPF AMORPHOUS_SEDIMENTS SPERMATOZOA OTHERS BILE_SALT BILE_PIGMENT UROBILINOGEN_HPF PORPHOBILINOGEN ACETONE OCCULT_BLOOD PKU BECE_JONES_PROTEINS AMINO_ACID 24HRS_URINARY_PROTEIN 24HRS_URINARY_17_KETOST ERIOD 24HRS_URINVARY_VMA TOTAL_VALUE PREGNANCY_TEST

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description
MICROSCOPIC MICROSCOPIC MICROSCOPIC MICROSCOPIC MICROSCOPIC MICROSCOPIC MICROSCOPIC MICROSCOPIC SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST SPECIAL_TEST

34

Hospital Management System 14. USG Table Field Name

Registration_No Test_Date LIV LIV1 LIV2 GALL GALL1 COMM COMM1 PORT PORT1 PAN PAN1 SPLE SPLE1 KIDN KIDN1 KIDN2 RK LK BOTH BOTH1

Data Type
Number Date/Time Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text

Description

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Hospital Management System Field Name

URIN URIN1 N N1 UTER LONG ANTE TRAN N3 ADNE OTH ECHO

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text

Description

15. X-Ray Table Field Name

Registration_No Test_Date X_Ray_Name Remark_1 Remark_2 Remark_3 Remark_4 Remark_5

Data Type
Text Date/Time Text Text Text Text Text Text

Description

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Hospital Management System Field Name

Remark_6 Remark_7 Remark_8 Remark_9 Remark_10 Remark_11 Opinion

Data Type
Text Text Text Text Text Text Text

Description

16. X-Ray Values Table Field Name

X_Ray_Name Remark_1 Remark_2 Remark_3 Remark_4 Remark_5 Remark_6 Remark_7 Remark_8 Remark_9 Remark_10 Remark_11 Opinion

Data Type
Text Text Text Text Text Text Text Text Text Text Text Text Text

Description

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Hospital Management System

17. Patient Fee Table Field Name Receipt_No Registartion_No Receipt_Date F_Total_Fees W_Total_Fees Receipt_Name Dignosios_Fees XRay_Fees ECG_Fees Lab_Test_Fees Gastroscopy_Fees USG_Fees Indoor_Injection_Fees Colonoscopy_Fees Data Type Text Text Date/Time Number Text Text Number Number Number Number Number Number Number Number Total Fees in Figure Total Fees in Words SELF / Cheque Description

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Hospital Management System

8. Snapshots

1. Login Form

2. Home Page

39

Hospital Management System 3. Patient Entry Form

4. Prescription Entry Form

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Hospital Management System

5. Patient Diagnosis History Form

6. Patient Injection Entry Form

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Hospital Management System

7. Patient Receipt Entry Form

8. Accumulated Receipt Form

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Hospital Management System

9. Patient Receipt Query Form

10.Gastroscopy Test Form

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Hospital Management System

11.Biochemistry Test Form

12.Colonoscopy Test Form

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Hospital Management System

13.Blood Test Form

14.Stool Test Form

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Hospital Management System

15.Sonography Test Form

16.X-Ray Form

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Hospital Management System

17.Urine Test Form

18.Test Reports Form

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Hospital Management System

19.Search By Name Form

20.Search By Date Form

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Hospital Management System

9. Conclusion
The project Hospital Management System (HMS) is for computerizing the working in a hospital. The software takes care of all the requirements of an average hospital and is capable to provide easy and effective storage of information related to patients that come up to the hospital. It generates test reports; provide prescription details including various tests, diet advice, and medicines prescribed to patient and doctor. It also provides injection details and billing facility on the basis of patients status whether it is an indoor or outdoor patient. The system also provides the facility of backup as per the requirement.

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Hospital Management System

10. Bibliography

1. Mastering VB 6.0 2. SMS hospital.

REVISIONS III

1 INTRODUCTION 1 1.1 DOCUMENT PURPOSE 1 1.2 PRODUCT SCOPE 1 1.3 INTENDED AUDIENCE AND DOCUMENT OVERVIEW 1 1.4 DEFINITIONS, ACRONYMS AND ABBREVIATIONS 1 1.5 DOCUMENT CONVENTIONS 1 1.6 REFERENCES AND ACKNOWLEDGMENTS 2 2 OVERALL DESCRIPTION 3 2.1 PRODUCT PERSPECTIVE 3 2.2 PRODUCT FUNCTIONALITY 3 2.3 USERS AND CHARACTERISTICS 3 2.4 OPERATING ENVIRONMENT 3 2.5 DESIGN AND IMPLEMENTATION CONSTRAINTS 2.6 USER DOCUMENTATION 4 2.7 ASSUMPTIONS AND DEPENDENCIES 4 3 SPECIFIC REQUIREMENTS 5 3.1 EXTERNAL INTERFACE REQUIREMENTS 3.2 FUNCTIONAL REQUIREMENTS6 3.3 BEHAVIOUR REQUIREMENTS 6 4 OTHER NON-FUNCTIONAL REQUIREMENTS 7 4.1 PERFORMANCE REQUIREMENTS 7 4.2 SAFETY AND SECURITY REQUIREMENTS 4.3 SOFTWARE QUALITY ATTRIBUTES 7 5 OTHER REQUIREMENTS 8 9

APPENDIX A DATA DICTIONARY APPENDIX B - GROUP LOG 10

1. Introduction
1.1) 1.2) 1.3) 1.4) Purpose Scope Technologies to be used Overview

2. Overall Description
2.1) Goals of proposed system
1. 2. 3. 4. 5. 6. 7. Planned approach towards working: Accuracy: Reliability: No Redundancy: Immediate retrieval of information: Immediate storage of information: Easy to Operate: -

2.2) Background 2.3) Project Requirements Processor Pentium II, Pentium III, Pentium IV or higher Software Requirements Operating System Hardware Requirements RAM 64 Mb or Higher Database Disk Space 130 Mb

Win-98, Win-XP, Linux or any other higher Ms Access version 2.4) User Characteristics 2.5) Constraints 2.6) Definitions of problems
1. 2. 3. 4. 5. Lack of immediate retrievals: Lack of immediate information storage: Lack of prompt updating: Error prone manual calculation: Preparation of accurate and prompt reports: -

2.7) Alternative Solutions

1. Improved Manual System:2. Batch System:3. Online System:-

Feasibility Study
Steps in feasibility analysis

3.1) Technical feasibility

Front-end and back-end selection Front-end selection: Back-end Selection:

3.2) Economical feasibility 3.3) Operational Feasibility 3.4) Schedule feasibility

ADMISSIONS:
This Module helps in registering information about patients and handles patients query. A unique ID is generated for each patient after registration. This helps in implementing customer relationship management and also maintains medical history of the patient.

DOCTOR APPOINTMENTS:
This Module Deals with, when the ID is generated the patient receives the Appointment time & number from the Receptionist and accordingly visit the doctor.

TESTS APPOINTMENTS:
This Module Deals with, when the ID is generated the patient receives the Appointment time & number from the Receptionist and accordingly undergoes the tests.

BED ALLOTMENT:
This Module handles with allotting the Bed to various patients by checking their ID.

UNDERGO OPERATION:
This Module handling with undergoes the various operations by diagnosing the patients.

LOGIN:
This Module checks whether the person is a Doctor/Staff and handles various activities such as draw Salary and give Salary.

DRAW SALARY:
This Module checks whether the person is a Doctor/Staff and draws salary based on the information.

ADD DOCTOR/STAFF:
This Module handles the activities such as adding Doctor/Staff information into the database.

DELETE DOCTOR/STAFF:
This Module handles the activities such as deleting Doctor/Staff information into the database.

EDIT DOCTOR/STAFF:
This Module handles the activities such as editing Doctor/Staff information into the database.

PRESCRIBE TESTS:
This Module handles various activities such as Doctor Diagnoses the patient, gives treatment & gives suggestions to the patients, & prescribes laboratory tests & medicines.

WARDWISE BED STATUS;

This Module takes care of medical equipment, doctor visit, vitals recording, patient case sheet, diet ordering, blood requisition, transfer intimation and discharge intimation etc. It also deals with the maintenance of the wards, interand intra- ward transfers.

ADMISSION/DISCHARGE REPORTS:
This Module helps in generating patients discharge summary, which includes patients health at the time of discharge, medical history, various diagnosis and drug prescriptions, history of present illness and course in hospital.

PATIENT INFORMATION:
This Module helps in generating the patient information which is provided by doctor.