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SANGGUNIAN REPRESENTATIVES' MANUAL

FIRST EDITION

EDITORIAL BOARD Editors-in-Chief Gio Alejo Lance Viado Chief Layout Editor Kitkat Lastimosa Initial Editor Mark Jambaro Contributors Drew Copuyoc Ian Agatep AJ Elicano Nick Lucero Billie Dumaliang Liang Borlagdan

SANGGU 101
EVERYTHING A REPRESENTATIVE NEEDS TO KNOW ABOUT THE SANGGUNIAN

ENTRUSTED TO LEAD AND COMMITTED TO SERVE

TABLE OF CONTENTS

Table of contents
08 13 14 19 20 22 23 24 28 30 32 36 38 Welcoming Remarks The Vision and Mission of the Sanggunian A Quick Guide to the Constitution Thrust for SY 2011-12 The Sanggunian Leadership The Roles of Officers What every block and course rep should know and have Magna Carta of Student Rights The Ateneo Student Concern Center (ASCC) Frequently asked questions by your constituents Project Management System Internal Communication Protocols Top 55 Directory

WELCOMING REMARKS

When I said that poverty is a monster with many hearts, I was thinking of the sheer complexity of caring for the common good, the greater good. Leaders are vested with the capacity and power to deal with the concerns of the commons. As a former Sanggu member and now your University President, I am hopeful that as young leaders who are learning to listen and be open to others, you in the Sanggunian will wrestle with the imperatives of the common good in the face of competing, vested interests in the community we serve. The common good can be so abstract and yet so vital to our people. Congratulations to you on this manual for Block and Course representatives. This is one of many steps that are needed in orchestral work of leading our people to where we need to go. Even Ignatius Loyola in his later years manualized and codified the operations that followed the work of inspiration. While the rest of his brothers were all over the world, breaking new ground, he was at his desk in Rome, writing, consoling, inspiring. Remember the enemy has many hearts. It will take leaders with fire in their belly to kill the beast. Learn what you have to learn; eat what you have to eat to get that strong belly.

Jose Ramon T. Villarin, SJ


President of the Ateneo de Manila University

WELCOMING REMARKS

To our dear Block and Course Representatives, First of all, let me commend the Sanggunian ng Mag-aaral ng mga Paaralang Loyola for the effort they have put into producing this very useful publication. I appreciate their intention to educate each of you on the Sanggunians objectives and structure, as well as the administrative processes involved in your work as block and course representatives. For me it is a significant move toward professionalization and raises the bar for future batches of the Sanggunian in the areas of organization and documentation. Second, let me thank each of you for taking on the responsibilities you have signed up for this schoolyear. Youve been generous enough to represent your block or course on top of your busy class and extra-curricular schedules. I hope that through this experience of both leadership and serviceor should I say leadership through serviceyou will be encouraged to give of yourself even more in the following years. Finally, let me encourage everyone in the Sanggunian to continue to challenge themselves this schoolyear. One schoolyear is a very short time in the life of a school, but for individual students and batches of students, one schoolyear is enough to make positive changes, one schoolyear is enough to change lives. The path youve chosenof service, leadership, and excellenceis not an easy one. I hope that with the support of the student body and the Loyola Schools administration, and the support that you give to each other, this schoolyear will be a most productive, positive, and memorable one for each of you and the Sanggunian as a whole.

John Paul C. Vergara, Ph.D.


Vice President for the Loyola Schools

WELCOMING REMARKS

Dear Sanggunian Officers, In your journey as student leaders, may the wisdom of Ignatius guide your way. Constantly seek how you may be generous. Know that you serve heaven through serving others. Give without hesitation. Fight even if you are down. Work until the task is done. Do these in exchange of nothing. Do all these as a response to the mission you have been called to do. As you journey, know that you are with others who seek to serve with as much zeal and passion. We, your LS-OSA formators, are here to support and guide you every step of the way. AM+DG,

Christopher F. Castillo
Director, Office of Student Activities, Loyola Schools

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WELCOMING REMARKS

The Sanggunian has been around for more than eight decades. But only in recent years have we articulated what it means to be the sole autonomous student government of the Loyola Schools of the Ateneo de Manila University. As former Sanggunian President Omi Castanar once said, the Sanggunian is the only student institution with the capacity and mandate to represent the eight thousand students of the Loyola Schools. The Sanggunian is blessed with this power and responsibility because of you, our block and course representatives. You are the reason why the Sanggunian can represent, serve and mobilize the whole Ateneo student body effectively. To further aid you in fulfilling your duties as a Sanggunian officer, the Office of the Sanggunian Vice President has crafted this Representatives Manual. This aims to further clarify your roles, responsibilities and powers as an important member of the Sanggunian. I challenge you to make full use of it so that we, as one Sanggunian, can be more effective in serving and leading the student body. Always one with you in leadership and service,

Mark Andrew G. Copuyoc


President, Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

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What is Sanggu?

VISION & MISSION

Vision
A community of academically excellent, culturally rooted, socially involved and spiritually mature Ateneans actively contributing to the building of the Filipino nation.

Mission
Your Sanggunian seeks to participate in the task of forming our Ateneo student community by way of student movement integration, representation that is immersed in student life and Atenean values, and services that address basic student needs and provide opportunities for the growth and development of our community.

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THE CONSTITUTION

A quick guide to the 2005 constitution of the undergraduate students of The Ateneo de Manila University
LS CB SB Sanggu Rep Consti SAF SJC OSA Sem Org VP SecGen FO SecTreas EO OIC ExeComm Loyola Schools Central Board School Board Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila Representative Constitution Student Activities Fee Student Judicial Court Office of Student Activities Semester Organization Vice President Secretary General Finance Officer Secretary-Treasurer Executive Officer Officer-in-Charge Executive Committee

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THE CONSTITUTION

THE LS STUDENT BODY


ALL UNDERGRADUATE LS STUDENTS are under the jurisdiction of the Sanggunian and of this Consti. Graduate, auditor, cross-registrant, exchange, non-degree, part-time, public servant, and special students are not under their jurisdiction, but may avail of the protection, services, and rights they uphold.

PURPOSES Sanggu shall advance the general welfare of the Ateneo student community through: (a) protecting academic rights and welfare; (b) establishing effective student services;. (c) fostering students social, political, cultural, and spiritual life; (d) developing University spirit; and (e) serving as the official coordinating channel of the LS student body with the administration, faculty, non-academic personnel, parents, and other sectors. POLICIES Sanggu shall: (a) dialogue and work with student movements, other student councils, and the marginalized sectors of society; (b) pursue review, reforms, and improvement of the undergraduate curriculum; (c) uphold the Magna Carta; and (d) encourage student political parties that engage with relevant issues and visions.

PRINCIPLES, PURPOSES, AND POLICIES OF THE SANGGUNIAN


PRINCIPLES Sanggu is the sole autonomous government of the LS student body, and all its powers come from and belong to the said body. It represents, consults, and answers to the student body, allowing them to participate in school governance and providing service towards Atenean formation. Its delegates represent the student body in all policy- and decision-making University bodies and other associations which affect student welfare. Sanggu believes in a quality Jesuit education that is humanistic, ethical, spiritual, nationalistic, patriotic, liberal, critical, and creative. It is committed to the Universitys thrust for truth in service of God and man, and for the development of society and culture. Recognizing the youths role in the advancement of the nation, it strives to raise the student bodys awareness of and response to issues affecting the life of the Filipino people.

COMPOSITION OF SANGGU
Sanggu is the official student council of the Ateneo LS. Composed of all members of: the CB, the SBs, the SJC, the COMELEC, the sectoral councils (COA and ARSA), the Depts, and Sanggus special units.

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THE CONSTITUTION

No student may become an officer of Sanggu unless he/she is a Filipino citizen and is taking at least the minimum university load requirement for regular students. THE CB The central government of the student body, which handles policy work pertaining to student life, forms task forces to fulfill the needs of Sanggu, and represents the students in all University bodies whose activities and decisions concern their welfare (e.g. Curriculum Committee, Discipline Committee, etc). The CB can also grant or withdraw recognition to the sectoral councils (COA and ARSA) in the CB, deliberate resolutions submitted to them by at least 10% of the Student Body, and bring up unresolved matters to the student body for them to decide among alternatives. President Sanggus Chairperson, Chief Executive Officer, and spokesperson, and the official rep of the student body, responsible for regularly reporting on the state of Sanggu and approving and disapproving the selection of chairpersons of special Sanggu units and projects. VP Sanggus second-in-command, assuming the responsibilities of the President if the President is unavailable, assuming the presidency in case the office is vacated, and handling special projects and policies of Sanggu such as internal development and office reviews as needed. SecGen Sanggus Chief Administrative Officer, handling the organizations daily affairs, documents, and procedures, as well as disseminating information about Sanggus activities through means such as AOB.

FO Principal budgetary officer of Sanggu, in charge of managing Sanggus finances, reporting to the CB and the student body regarding Sanggus expenditures, and handling budget hearings for projects and the like. CB Reps The elected reps of their respective schools in their year levels, voting on matters raised in the CB, consulting their constituents when appropriate, and handling policies pertaining to student life in the CB committees (e.g. the Committee on Academic Affairs, the Committee on Extracurricular Affairs, etc). A schools Senior CB Rep also represents his or her schoolmates in the fifth year and beyond, and the position may be held by such students in addition to fourth years. Sectoral Reps The elected heads of the recognized sectoral councils, who vote as CB reps who represent all students and groups belonging to their sector while keeping them autonomous from the CBs direct control. THE SBs local governments of the four Loyola Schools, responsible for being Sanggus direct links to the student body and formulating projects specifically for the students of their particular schools. Chairperson Chief EO and spokesperson of the SB, overseeing all its work and maintaining its autonomy. SecTreas Chief Administrative Officer and second-in-command of the SB, handling records, correspond-

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THE CONSTITUTION

ences, and finance, and taking on the role of the Chairperson when the elected Chair is absent or vacates his/her position. EO Reps of their batch to the SB ExeComm, creating projects and programs mainly for their constituents, and coordinating with their batches block or course reps. A schools Senior EO is also responsible for his/ her schoolmates in the 5th year and beyond, and the position may be held by such students in addition to fourth years. Block/Course Reps Reps of their specific blocks or courses, relaying their constituents concerns to Sanggu, serving as Sanggus communication, mobilization, and consultation arms, and often taking on project executive roles. Currently, there is one block representative per block per year for freshmen and sophomores, and one course representative for every 30 students per course per year for juniors and seniors. THE SECTORAL COUNCILS These councils represent sectoral interests within the Ateneo student community. They handle students who engage in an activity unique from the entire student body (e.g. being a member of an accredited student org or dorming). As such, they are given seats in the CB to ensure that these students are represented in policymaking. The current sectoral councils are the Council of Organizations of the Ateneo (COA) and the Ateneo Resident Students Association (ARSA). The CB reserves the right to determine which councils are to be granted voting rights, and to

withdraw this recognition after due process. All recognized sectoral councils must have their own constitutions and/or Code of Internal Procedures that must at all times be in full accord with the Sanggu Consti. DEPARTMENTS OF THE SANGGUNIAN Body created by the CB address specific needs of the Ateneo student population or of Sanggu in particular. The Sanggu Depts are the: Department for Student Leadership and Development, Department of Student Welfare and Services, Department of Communication, Department of Corporate Relations, Department of External Affairs, Department of Internal Affairs, and Department of Research and Statistics. THE SJC the judicial arm of Sanggu that handles any complaint involving the constitutionality, legality, or jurisdiction of the acts, policies of Sanggu and its officers. 1. Constitutionality. Whether an act, policy, or resolution violates any provision of the Sanggu Consti. 2. Legality. Whether an act violates any previous resolution or legally binding agreement. 3. Jurisdiction. Whether an act does not fall within the jurisdiction of a particular body of Sanggu, as defined by the Consti. SJC may also reprimand, investigate, and impeach Sanggu officials whom it has found guilty of any impeachable or recallable offense, at its own discretion or on the basis of written complaints from any member of the student body within seven regular school days. Should the SJC fail to meet this deadline, complaints shall be automatically dismissed.

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THE CONSTITUTION

THE COMMISSION ON ELECTIONS The Ateneo COMELEC is the independent electoral arm of Sanggu, governing all matters pertaining to Sanggu candidacy, campaigning, elections, plebiscites, and/or referenda. The COMELEC must have an electoral code, which must obey the Consti; if not, the Consti takes precedence. The electoral code should be reviewed yearly and revised accordingly by the COMELEC Board of Commissioners, with the SJC approving any revisions and new versions. If a new version is rejected, the last approved code still holds sway. ELECTIONS AND VACANCIES At least 50%+1 of the constituency must vote in an election, plebiscite, or referendum for it to be considered valid. Right to abstain must always be respected. Should abstentions garner the majority of votes, the contested position shall remain vacant. In the case of plebiscites and referenda, the status quo is maintained. Vacancies that occur in Sanggu before the election of Freshman Officers, with the exception of the positions of President and SB Chairpersons, shall be filled during the Freshman and Special Elections. Vacancies in the CB after the Freshman and Special Elections are filled following this pattern: the VP automatically ascends to become President in case the seat is vacant, while a vacant VP, SecGen, or FO position is filled by a CB Rep chosen from the already-elected CB Reps. There is currently no provision for vacancies among CB Reps to be filled following the Freshman and Special Elections except through a resolution passed by the CB.

Vacancies in any SB after the Freshman and Special Elections are filled thusly: the SecTreas may become acting Chairperson, the EOs may choose from among themselves an acting SecTreas, a years Block/Course Reps may choose from among themselves an acting EO, and an OIC Block or Course Rep may be appointed from among the students of the concerned block or course. FINANCE AND BUDGET SAF and Publications Fees are collected from the student body every year. These are released by the Central Accounting Office, upon the approval of the OSA, every seme. OSA then determines how much of this money is given to Sanggu, after the org submits its budget proposal for the coming sem. Allocation of funds within Sanggu is handled through the Office of the Finance Officer, primarily through budget hearings. All financial records of Sanggu must be open to the student body at all times, and are examined at the end of every sem by the SJC.

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THE CONSTITUTION THRUST

Thrust for SY 2011-12


The Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila, recognizing the importance of advancing a student-centered government, will focus its efforts on Participative Representation through student engagement, provision of basic services, and community formation.

COMMUNITY FORMATION Activities and endeavors aimed at enhancing the student life of Ateneans that develop their character, and help them prepare for life outside of the Ateneo BASIC SERVICES Actions aimed toward helping Ateneans in academic and administrative matters in the school STUDENT ENGAGEMENT Projects and initiatives aimed at bringing to the consciousness of the Ateneans different issues that are present in society today and calling them into action

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STRUCTURE

The Sanggunian Leadership


TOP 4
Drew Copuyoc
President

Vice President

Gio Alejo

Secretary-General

Ian Agatep

Steph Gumaru
Finance Officer

SECTORS AND DEPARTMENTS


COA President

Ken Abante Justin Tan

Regine Guevarra
DEA Chairperson

ARSA President

Billie Dumaliang
DIA Chairperson

DLSD Chairperson

Froilan Lakip

DRS Chairperson

Jove Sinco

DSWS Chairperson

Michael Roa

DPR Chairperson

Misha Solano

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STRUCTURE

SOSE
Alyssa Gaisano
Chairperson Secretary-Treasurer

SOSS
Ana Raymundo
Chairperson Secretary-Treasurer

Carlos Arellano

Bryan Chua

Philippe Bitong
1st Year CB Rep

Charmaine Chan
3rd Year CB Rep

1st Year CB Rep

Polo Martinez

Moses Albiento
3rd Year CB Rep

1st Year Exec Officer

Hannah Chua

Jonathan Babaran
3rd Year Exec Officer

1st Year Exec Officer

Guio Martinez

3rd Year Exec Officer

Toni Potenciano Lysa Nuqui

2nd Year CB Rep

Cate Sison

4th Year CB Rep

Cheth Mundin Abigail Sulit

2nd Year CB Rep

Daniel Remo

4th Year CB Rep

2nd Year Exec Officer

Tin Andujare

4th Year Exec Officer

2nd Year Exec Officer

Kyla Javellana

4th Year Exec Officer

Jerome Zapata

SOM
Claudia Vega
Chairperson Secretary-Treasurer

SOH
Lance Viado
Chairperson Secretary-Treasurer

Fara Supetran

Chris Reyes

1st Year CB Rep

Ryan Yu

3rd Year CB Rep

Alvin Yllana

Harvey Parafina
1st Year CB Rep

3rd Year CB Rep

AJ Elicao

1st Year Exec Officer

Alex Tanjangco

3rd Year Exec Officer

Michelle Dionaldo Alwyn Chua Bene Go

Betty Caronogan
1st Year Exec Officer

3rd Year Exec Officer

Jiggy Villamin Nicole Reyes Jenica Dizon

2nd Year CB Rep

Joben Odulio Janina Roa

4th Year CB Rep

2nd Year CB Rep

Felix Mintu

4th Year CB Rep

2nd Year Exec Officer

4th Year Exec Officer

2nd Year Exec Officer

Mari Mantaring

4th Year Exec Officer

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ROLES

The roles of officers


The Central Board Representative (a) To represent all students belonging to their school from their year level; (b) To maintain liaison between his/ her constituents and the Central Board, consulting block or course representatives from his/her constituency when appropriate; and (c) To perform such other functions the Board may so direct. Executive Officer (a) To represent their constituents to the School Board Executive Committee; (b) To formulate projects and programs concerning their school-level and implement these in cooperation with their block or course representatives; and (c) To perform such other functions as the School Board may so direct. Course/Block Representative (a) To represent and actively communicate their constituents concerns to the Sanggunian; (b) To serve as the consultative arm of the Central Board Representatives and the School Board; (c) To serve as the communication and mobilization arm of the Executive Officers; and (d) To perform such other functions as the School Board may so direct.

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MUST KNOW

What every block and course rep should know and have
Contact Information of ALL Blockmates/ Coursemates This is a must-have for every Rep so that he/ she will easily be able to disseminate information to their direct constituents. The most important contact information are the cellphone numbers, email addresses, Facebook and instant messaging profiles of the Reps blockmates/coursemates. Contact Information of CB and Exec Officer These are the 2 most important people that a rep will most probably deal with regards to his/ her Sanggu duties. It is but right that a rep can easily contact them and vice-versa. The Rep Card This serves as the instrument in order for the School Board Chairs and Sec-Treasurers to get to know the Block Reps and Course Reps more. It is also used by the Department of Internal Affairs to evaluate the performance of Sanggunian Reps and choose the most outstanding Reps for the month/sem. ASCC Accessibility The ASCC is usually the avenue for the Sanggunian to process concerns and complaints by constituents. As a Rep, one should have full knowledge on the different ways to access ASCC and at the same time, be able to share this information with his/her constituents. This will further be elaborated in the next section. The Sanggu Hotline, Sanggu FB Page and Ateneo de Manila University FB Page Each Rep is expected to have the Sanggu Hotline in his/her cellphone for easy reference. The current hotlines are 09277777579 (Globe) and 09283481686 (Smart). All reps should also be a part of the official Sanggunian ng mga Magaaral ng mga Paaralang Loyola AND Ateneo de Manila University Facebook Pages by liking them in order to get the latest updates with regards to school concerns as soon as possible (e.g. suspension of classes, major events). Knowledge of Different Sanggu Projects and Initiatives This will enable each Rep to engage in specific activities that he/she is interested in as well as present these projects to his/her constituents who would want to participate and take part of these initiatives. Examples of these are project grants (for student groups and independent organizations), thesis grants, photocopy subsidies, sportsfests, tutorial services and the like. The Four Pillars As Atenean student leaders in their own right, each Rep is expected to embody the four Sanggunian values of being academically excellent, culturally rooted, spiritually mature and socially involved in their own ways.

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MAGNA CARTA

The magna carta of student rights


and computation of their final grade 8. Students have the right to complete their program of study in school, except in cases of academic deficiency, disciplinary violations and non-payment of tuition and fees 9. Students have the right to evaluate their teachers and courses towards the end of the semester 10. Departments are encourage to include teaching demonstrations in front of students who can participate and give feedback when hiring new faculty 11. Students have the right to adequate facilities in school, as well as a list of accredited dormitories outside of school

ACADEMIC RIGHTS
1. A student can choose his/her field of study (as long as he/she complies with admission requirements), conduct his/her own research, express opinions in an acceptable manner and raise grievances following procedures set by the handbook and manuals 2. Students should be given a copy of the student handbook 3. Students should have the opportunity to be advised to fix his/her IPS 4. A class syllabus should be given by the teacher at the start of the semester, containing policies, requirements, grading system and consultation hours 5. Long exams should be announced 1 week before, while midterms and/or finals should be announced 2 weeks before the date of examination 6. Major requirements (papers and projects) should be announced 3 weeks into the semester 7. Students have the right to see their papers

ACCESS TO INFORMATION
1. Students should have access to public information which directly affect their individual or collective welfare 2. Students have the right to access their

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MAGNA CARTA

own school records as long as all requirements and obligations have been settled. The school shall protect the confidentiality of these records. Certificates, diplomas, transcripts and the like should be issued to students within 30 days as long as all requirements have been fulfilled 3. Students have the right to be informed regarding tuition fees, special fees and its breakdown, and the deadline of payments. 4. Students have a right to be informed of refund for laboratory breakage fees and other such fees at least 1 week before it is given

ble and address to the school/government authorities any grievances, and should not be interfered upon by the police/military/ security force inside the school 5. Students have the right to proper religious formation and to practice their respective religions as long as it does not impede other faiths and beliefs 6. Students have the right to dress according to their individual tastes outside the classroom while keeping within the academic context of the University

FREEDOM OF EXPRESSION
1. Students have the right to express their views and opinions freely in a matter that is acceptable to the academic community, and should not be a ground for denying scholarships and privileges to students 2. Students have the right to privacy of communication as long as it doesnt violate school policies 3. Students have the right to publish newspapers and other similar publications as guided by RA 7079 (Campus Journalism Act) 4. Students have a right to peaceably assem-

RIGHT TO PARTICIPATE IN POLICY-MAKING


1. Students have the right to observe the meetings of the Board of Trustees with regards to policies that directly affect them through their elected representatives (Sanggu President) 2. Students have voting and deliberating rights in the following committees: School Forum (2), Administrative Council (2), Standards (1), Curriculum (1), Discipline (2), Budget (2), Social Involvement (2), Agenda Setting (1), Cafeteria (2), Dormitory (2) 3. The Budget Committee can only act on proposals to adjust the tuition fee after

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MAGNA CARTA

consulting with the students and parents 30 days before the start of the academic year in which the changes will be reflected 4. Students have the right to be consulted on any proposed tuition fee increase and its justification. Any adjustments or objections shall be discussed in consultative meetings that are documented and circulated 5. Students have the right to initiate the formulation, modification and rejection of school policies affecting students by making proper representation to official bodies 6. Beyond the student representation in the different committees, students shall have the right to be consulted before any school rule affecting them is approved and implemented

3. No military detachment shall be installed or maintained in the school campus, except in cases of national and local emergencies such as war or natural calamities

RIGHT TO ORGANIZE
1. Students have the right to form, assist or join any organization, alliance or federation that promotes Ateneo ideals. Student organizations have the right to seek accreditation subject to the standards of OSA and COA 2. Student organizations shall enjoy autonomy, meaning they can create their own leadership structure, set their own directions and goals and manage their own accounts. The moderators act in an advisory capacity. OSA shall set the parameters upon which these organizations will operate 3. There shall be one supreme council, the student council, and it should serve as the representative of the student body, duly recognized by the Loyola Schools. Student leaders shall be assured of their security of tenure for their terms, unless removed due to academic, discipline or impeachment cases 4. The school will collect a student activities

RIGHT TO SECURITY
1. Students have the right to be free from any form any form of unreasonable search and seizure as defined by law 2. All students have the right to be treated with courtesy and respect. They shall be free from any physical or sexual harassment. They shall be protected from any libelous or slanderous statements

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MAGNA CARTA

fee and student publication fund in behalf of the school council and publications organizations. The allocation of the fee will be decided upon by the OSA, student council and publications organizations, and will be subject to the auditing procedures of the OSA and CAO 5. The School shall provide, free of charge, a space, hall, or building to house 6. the offices of the different recognized student organization and athletic teams within the campus.

presentation of the defense during the hearing conducted by the Discipline Committee 3. All decisions in any disciplinary proceeding of the student involved must be rendered on the basis of relevant and substantial evidence and testimonies. Gravity of sanctions must be proportionate to the seriousness of the violation committed

RIGHT TO DUE PROCESS IN DISCILPINARY PROCEEDINGS


1. Students have the right to be informed of their offense, to defend themselves, and to be rendered an impartial decision 2. Penalties of suspension, exclusion or expulsion shall not be meted out unless the following rights have been observed and accorded the student: right to be presumed innocent until proven; right to be informed in writing of the charge; right to full access to the evidence in the case; right to defend ones self and to be defended; right to appeal decision of VPLS to University President; right to have their parents witness the

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ASSC

The Ateneo Student Concern Center (ASCC)


The Ateneo Student Concern Center (ASCC), is a unit under the Office of the President that serves as the bridge between the student body and the Central Board. We aim to listen to and find answers for the various questions and concerns students may have. We relay the information to the different CB committees who, in turn, take action in order to resolve the particular question or concern. As block and course representatives, you are very important to the ASCC. You serve as the primary link between the Sanggunian and the students. So, when your blockmates or coursemates come to you to express their concerns about professors, violations to their student rights, faulty facilities and the like, we are here to help you out. We, together with the Central Board, will work hand in hand to find solutions for each student concern.

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ASCC

WHEN SOMEONE COMES TO YOU WITH A CONCERN OR COMPLAINT, WHAT DO YOU DO?
You can either submit it for that person or make the complainant do it for himself.

HOW DO YOU SUBMIT CONCERNS OR COMPLAINTS?


There are 3 ways to reach us: 1. By filling up forms found in the Sanggu room (MVP 200) 2. By going to http://bit.ly/ASCCForm and putting in the required information 3. By sending a message to our hotline, 092777777579 We will forward these concerns to the CB and assign them to the particular CB Committees. The CB Committee in charge will update you regularly as to the progress of your concern until it is resolved. Through cooperation between the course and block representatives, the Central Board, and ASCC, we hope to be able to respond efficiently and effectively to the concerns of every Atenean. www.facebook.com/ASCCSanggu | 09277777579

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FAQ

Frequently asked questions by your constituents


WHAT IF A BLOCKMATE/COURSEMATE HAS A COMPLAINT REGARDING ACADEMICS? (TEACHER/COURSE/EXAM/SUBJECT)
First, ask him/her if he/she has talked with the teacher/program director/department chair involved in order to solve the issue. If the answer is yes and there has still been no resolution then he/she can ask the help of Sanggu via ASCC at 09277777579 or www.facebook.com/ASCCSanggu

WHAT IF A BLOCKMATE/COURSEMATE ASKS IF THERE ARE CLASSES OR NOT?


The best way to go first is to check the PAG-ASA website (www.pagasa.dost.gov.ph) and check if Metro Manila is an area with Signal No. 3. This automatically means no classes for the college level. Other than this, you can call the Ateneo trunk line at 4266001, or see the Ateneo de Manila University or Sanggunian facebook pages to see if there are any announcements. Finally, the ADMU SMART Infoboard also sends announcements of suspensions to SMART subscribers which will eventually be sent out by the Sanggunian to its reps (to you).

WHAT IF YOUR CB/EXEC CALLS FOR A CONSTITUENCY CHECK DURING TIMES OF DISASTER?
When a constituency check is activated, your main job as a rep is to contact all your blockmates/ coursemates. This can be done via SMS or FB or through whatever means of communication you can employ. After this, you should then communicate with your exec officer the following message: For __ Yr, Block/Course ___, as of ____am/pm, (no.) people are SAFE, (no.) people NEED HELP. Ex: For 1st Yr Block XX2 as of 10:45pm, 93 people are SAFE, 5 people NEED HELP The information of the 5 people who need help (eg name, address) can then be uploaded to a googledoc which the Secretary-General will create as a database.

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FAQ

HOW DO I KEEP MY CONSTITUENTS INFORMED?


Remember to be faithful in attending the events of the Sanggunian as much as you can. The most important and regular meeting is the MONTHLY plenary of the school board where the reps gather to talk about upcoming activities and issues. Once in a while, the Central Board also calls for a session of the House of Representatives wherein the reps become spokespersons for their own constituents regarding certain issues both inside and outside the school. It is also the avenue where discourse and privilege speeches can be given by any representative prior to the approval of the Secretary General for it to be included in the agenda. Your attendance to these events will be the basis of your CB and Exec Officers to know who will be recommended to the Department of Internal Affairs to be awarded as the Rep of the Month for your school. Given that you are also students, absences due to academic reasons and other special reasons can be excused given that an Early Departure, Tardiness, Absence Form is filled out and given to your Exec Officer. Officers who continuously err in fulfilling their mandate shall be dealt with accordingly by the Sanggunian.

WHAT IF I/MY CONSTITUTENTS HAVE QUALMS ABOUT THE SANGGUNIAN OR ANY OF ITS MEMBERS?
Do not keep it to yourself. The Sanggunian is very open to opinions from others in order for it to improve its service to its constituents. As a member of the Sanggunian, it is also your duty to address these concerns to other Sanggunian officers. If it is you yourself which has a complaint regarding your CB/EO, then you have your School Chair and/or Sec-Treas to talk to, and vice-versa. Always remember that any misunderstanding can be fixed through PROPER COMMUNICATION and UTMOST PROFESSIONALISM.

31

PROJECT MANAGEMENT SYSTEM

Project Management Division of the Department of Internal Affairs


This division aims to monitor projects under the Sanggunian including task forces but not including those under the Sanggunian Service Departments (DSWS & DSLD).

VISION
DIA-PM visualizes a truly autonomous Sanggunian that can successfully supervise and monitor its own projects and initiatives through an established Project Monitoring System (PMS).

MISSION
To devise an efficient and user-friendly system that can be used to effectively monitor the three main phases of each project of the Sanggunian namely Planning, Implementation, and Execution. To work with the Office of Student Activities in making sure that school policies and regulations are properly abided by the Sanggunian. To create innovative tools that can help members further improve their Project Management skills and knowledge.

32

PROJECT MANAGEMENT SYSTEM

OFFICERS OF THE DEPT. OF INTERNAL AFFAIRS


PROJECT MANAGEMENT DIVISION

OFFICERS FOR PROJECTS


(MAY VARY FROM UNIT TO UNIT AND NATURE OF PROJECT)

CHAIRPERSON: aligns the goals and priorities of the department for the current term. In direct communication with the Vice-President and Top 55 Officers. Oversees all projects and manages members of DIA. PM DIRECTOR (PMD): designs the Project Management System with OSA and in consultation with the School Boards. Ensures that agreed-upon procedures are followed through out the year. Edits the PMS revisions based on feedback and initial results. PM COORDINATOR (PMC): Ensures that the PMS is followed for all projects of the School Boards or Special Units. In direct contact with Project Heads and School Boards outside DIA, monitors and compiles all required forms. FINANCE OFFICER: In-charge of preparing budget proposals and handling money matters for DIAs initiatives.

PROJECT HEAD: Oversees a particular project of DIA or a project in collaboration with other units of the Sanggunian or external organizations. Prepares project proposal, budget proposal (with the FO) and sets regular meetings with his/her Committee Heads. PROGRAMS COMMITTEE HEAD: Designs the program flow and contacts people or groups who will perform, facilitate, speak, or participate in the program. Responsible for Stage Management & runners as well. FOOD COMMITTEE HEAD: Contacts food provider, coordinates with FO regarding budget, and with LOG for dining set-up. LOGISTICS COMMITTEE HEAD: Reserves, purchases, and prepares all necessary venues, equipment, and materials for the event. COMMUNICATIONS COMMITTEE HEAD: Makes promotional materials and disseminates them effectively to target audience. MARKETING COMMITTEE HEAD: In-charge of contacting and engaging sponsors and partners for the project.

33

PROJECT MANAGEMENT SYSTEM

PLANNING PHASE

consultations with constituents & stakeholders

IDEA
Submit Form A & B to DIA-pm@yahoogroups.com (Sec-Gen and DIA) for CB scheduling

OSA Consultation

CB APPROVAL
Submit budget proposal to Finance Officer

BUDGET HEARING
34

PROJECT MANAGEMENT SYSTEM

IMPLEMENTATION PHASE

UPDATE FORM B
Update in real-time. Prompting by Project Management Coordinator will happen 2 weeks before Execution Date for Project Status Release.

CLOSURE PHASE

SUBMIT FORM C
Send Evaluation Form within 2 weeks after Execution Date to DIA-pm@yahoogroups.com Project is not complete without this form.

35

INTERNAL COMMUNICATION PROTOCOLS

Internal Communication Protocols


The internal communication protocol of the Sanggunian is the process by which information is passed to the different members of the organization. This ensures that an efficient system is followed by the Sanggunian to avoid miscommunication or any unnecessary steps in relaying or receiving information. The Secretary-General is the chief administrative officer of the Sanggunians information management.

CLASS 0 1 2

AUDIENCE Not official Sanggunian correspondences, please send directly to persons involved Everyone (student body) a) Block and Course Representatives b) Deputies c) Sectors Top 55 officers only

36

INTERNAL COMMUNICATION PROTOCOLS

TYPE OF MESSAGE
Announcements (News, Events, Important Dates, etc.) Inquiries Updates (Only for task forces) Minutes Surveys Polls (usually for CB) Resolutions External Invitations (raw) Birthday Reminders (monthly) Personal Views/Insights Useless Replies

AUDIENCE
3 3 Units Involved 1, 2, 3 1 1 3 2 (b) 0, 2, 3 0

SENDER
Priority/Compilations by Secretary-General *May be sent by anyone if urgent. Anyone Discretionary Discretionary *to be made available on website Department of Research and Statistics Notification by Secretary-General Secretary-General Department of External Affairs Vice President (with the help of the Department of Internal Affairs) Anyone Make sure to indicate PV in title.

SecretaryGeneral

Top 44, Departments, Sectors and Arms

Block and Course Reps

Unit Members (Depts, Sectors, Arms)

37

DIRECTORY

TOP 55 OFFICERS AND BOARD REPRESENTATIVES FROM SANGGUNIAN SECTORS,DEPARTMENTS, ARMS AND CABINET
S.Y. 2011 2012
TOP 4
NAME NICKNAME YR & COURSE
5 BS ME-AB EC-H

POSITION

CONTACT NO 09178871117 09994936765 09154482062 09175087264

E-MAIL

Mark Andrew G. Copuyoc Gabriel Ignacio P. Alejo Francis Ian L. Agatep Stephanie Anne M. Gumaru

Drew Gio Ian Steph

President Vice-President Secretary-General Finance Officer

andrewcopuyoc@yahoo.com gioalejo120990@gmail.com ianagatep@gmail.com samgumaru@yahoo.com

3 BS HSc 3 BS MGT 4 AB EU

JOHN GOKONGWEI SCHOOL OF MANAGEMENT SCHOOL AND CENTRAL BOARD


NAME NICKNAME YR & COURSE 4 BS ME 3 BS CTM 4 BS MGT 4 BS MGT 3 BS LM 3 BS CTM 2 BS ME 2 BS LM 1 BS ME 1 BS ME POSITION Chairperson Secretary-General 4 Exec Officer 4 CB Rep 3 Exec Officer 3 CB Rep 2 Exec Officer 2 CB Rep 1 Exec Officer 1 CB Rep CONTACT NO 09175158765 09175908060 09177364656 09175698923 09179176429 09165472156 09278266040 09173121992 09175025398 09178811193 E-MAIL

Claudia Alexis T. Vega Francine Nicole C. Supetran Benedick Mervyn S. Go Alwyn John Hendric S. Chua Michelle Lorraine J. Dionaldo Alvin Jonathan P. Yllana Janina S. Roa Joben Mariz J. Odulio
Ma. Alexandria Felice D. Tanjangco

Claudia Fara Bene Alwyn Mich Alvin Ina Joben Alex Ryan

claudia_alexi@yahoo.com francinesupetran@gmail.com bonedog_418@yahoo.com a.chua03@gmail.com michelledionaldo@yahoo.com alvin_yllana@yahoo.com janinaroa@yahoo.com jobenmariz@yahoo.com alextanjangco@gmail.com ryan_carl_yu@yahoo.com

Ryan Carl Y. Yu

SCHOOL OF SCIENCE AND ENGINEERING SCHOOL AND CENTRAL BOARD


NAME NICKNAME YR & COURSE 4 BS MIS 4 BS CH-MSE 4 BS BIO 4 BS MIS 3 BS MIS 3 BS CS 2 BS HSc 2 BSM AMF 1 BS HSc 1 BS AMF POSITION Chairperson Secretary-General 4 Exec Officer 4 CB Rep 3 Exec Officer 3 CB Rep 2 Exec Officer 2 CB Rep 1 Exec Officer 1 CB Rep CONTACT NO 09175161638 09175990099 09178741304 09088687409 09063225463 09228435186 09178099274 09167012568 09275438707 09228468769 E-MAIL

Alyssa Jan G. Gaisano Carlos Luis L. Arellano Abigail B. Sulit Cheth Neciemie G. Mundin Jonathan Daniel A. Babaran Charmaine Kaye G. Chan Kristine Mae B. Andujare Catherine Therese M. Sison Hannah Yzabelle L. Chua Philippe Y. Bitong

Lai Carlos Abi Cheth Tata Charm Tin Cate Hannah Philippe

alyssajangaisano@gmail.com carlosluisarellano@gmail.com abigailsulit@gmail.com


chethie.ksmember@gmail.com

tata.babaran@yahoo.com charmabulous@yahoo.com tin_andujare@yahoo.com cate_sison@yahoo.com


hannahyzabellechua@yahoo.com

pbitong@yahoo.com

38

DIRECTORY

SCHOOL OF SOCIAL SCIENCES SCHOOL AND CENTRAL BOARD


NAME NICKNAME YR & COURSE 4 AB DS 4 AB MEC 4 AB POS 4 BS PSY 3 AB SOS - BS LM 3 AB COM 2 AB POS 2 BS PSY 1 AB COM 1 AB EC POSITION Chairperson Secretary-General 4 Exec Officer 4 CB Rep 3 Exec Officer 3 CB Rep 2 Exec Officer 2 CB Rep 1 Exec Officer 1 CB Rep CONTACT NO 9158542489 9177952225 9175434752 9178699395 9154274275 9152570046 9175372161 9178055952 9234294696 9278387750 E-MAIL anamariaraymundo@yahoo.com bryan_aldrich_chua@yahoo.com

Ana Maria B. Raymundo Bryan Aldrich R. Chua Alyssa Hannah R. Nuqui Jerome Albert T. Zapata Moses Mijkhael SD. Albiento
Maria Antonia Giannina L. Potenciano

Ana Bryan Lysa Jerome Moses Toni Dan Kyla Guio Polo

alyssa.r.nuqui@gmail.com jerome_zapata@yahoo.com mosesalbiento@gmail.com tonipotenciano@gmail.com dan080892@yahoo.com cdbjavellana@yahoo.com


toodlesthebear@yahoo.com.ph

Daniel Antonio S. Remo Carla Denise B. Javellana Raphael Guio A. Martinez Raphael Niccolo L. Martinez

apollo_lights@yahoo.com

SCHOOL OF HUMANITIES SCHOOL AND CENTRAL BOARD


NAME NICKNAME YR & COURSE 4 BFA ID 5 BFA CW 4 BFA ID 4 AB LIT (ENG) 3 AB IS 3 BFA CW 2 BFA ID 2 AB PH 1 AB IS 2 AB PH POSITION Chairperson Secretary-General 4 Exec Officer 4 CB Rep 3 Exec Officer 3 CB Rep 2 Exec Officer 2 CB Rep 1 Exec Officer 1 CB Rep CONTACT NO 09178871117 09994936765 09154482062 09175087264 09154482062 09175087264 09154482062 09175087264 09154482062 09175087264 E-MAIL

Lance Andrew D. Viado Christopher Alex V. Reyes Jenica Beatriz V. Dizon Nicole Marie Reyes John Luigi R. Villamin Antonio Rafael N. Elicao Mariane Patricia Q. Mantaring Felix Raphael G. Mintu Ana Bettina D. Caronogan Jan Harvey S. Parafina

Lance Chris Jenica Nicole Jiggy AJ Mari Felix Betty Harvey

lanceviado@gmail.com
christopher_alex_reyes@yahoo.com

jenica.dizon@yahoo.com nicolemarie424@yahoo.com jiggyvillamin@gmail.com aj.n.elicano@gmail.com mari@mantaring.org felixmintu@gmail.com bettinacaronongan@yahoo.com jhparafina@gmail.com

SANGGUNIAN SECTORS, DEPARTMENTS, AND ARMS


NAME NICKNAME YR & COURSE 4 BS ME 4 BS MGT 4 BS ME 5 BS COE 4 BS HSc 2 BS MGT-H 4 AB DS 4 BS MGT-H 4 BS ME 3 BS MGT POSITION COA President ARSA President DLSD Chairperson DSWS Chairperson DPR Chairperson DIA Chairperson DEA Chairperson DRS Chairperson SJC Chief Magistrate
COMELEC Chief Commissioner

CONTACT NO 09154176081
09173249672/ 09228784220

E-MAIL

Kenneth Isaiah I. Abante Justin Ryan Y. Tan Froilan Lakip Michael Benjamin C. Roa Felicia Mikaela S. Solano Billie Crystal G. Dumaliang Regine Stephanie B. Guevara Jove Sinco Gerald T. Chua Margaux Tan

Ken Justin Froi Mikki Misha Billie Reg Jove Gerald Margaux

coapresident@gmail.com justin_ryan13@yahoo.com

09174181554
09209281011/ 09275057788

capapasroa@yahoo.com.ph mishasolano@gmail.com billiedumaliang@yahoo.com regineguevara@yahoo.com jove_sinco@yahoo.com sjc_geraldchua_13@ymail.com

09175398963 09178361230 09178258321 09176312555


09228530284/ 09162530284

09177944948

39

Prayer for Generosity


Dearest Lord, Teach me to be generous. Teach me to serve you as you deserve. To give and not to count the cost, to fight and not to heed the wounds, to toil and not to seek for rest, to labor and not to ask for reward. Save that of knowing that I am doing Your Most Holy Will. Amen.

AD MAJOREM DEI GLORIAM +

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