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BACHELOR OF COMMERCE
UG Department of commerce Dr.R.A.N.M ARTS AND SCIENCE COLLEGE (Affiliated to Bharathiar University, Coimbatore) Rangampalayam Erode-638009.
CERTIFICATE
This is to certify that the entitled COTTON MANAGEMENT SYSTEM for ERODE ANNAI SPINNING MILLS (P) LTD submitted to the BHARATHIYAR UNIVERSITY, Coimbatore in partial fulfillment for the award of the degree of BACHELOR OF COMMERCE is a record of original project work done by 1.A.KIRUTHIKA (Reg No: 092AA3229) 2.T.MOHANA (Reg No: 092AA3236) 3.M.S.ARUNKUMAR (Reg No: 092AA3251) 4. P.CHANDRASEKAR (Reg No: 092AA3252) 5.M.MEERAMAIDEEN (Reg No: 092AA3265) 6.S.NANTHAKUMAR No:092AA3274) (Reg No:092AA3266) 7.A.RAJESHKUMAR (Reg 8.M.SATHISHKUMAR
(092AA3277) under my supervision and guidance and this project work has not formed the basis for the award of any Degree / Diploma /Associate ship / fellowship or similar title of any candidate of any university.
Forwarded by
Signature of principal
DECLARATION
I hereby declare that the project work entitled COTTON MANAGEMENT SYSTEM for ERODE ANNAI SPINNING MILLS (P) LTD submitted to the BHARATIYAR UNIVERCITY, Coimbatore in partial fulfillment for the award of the degree of BACHELOR OF COMMERCE is a record of original project work done by we during the period of 2011-12 Department of commerce, Dr.R.A.N.M ARTS AND SCIENCE COLLEGE, ERODE and that this project work has not formed the basis of the award of any Degree/Diploma/Associate ship/fellowship or similar title of any candidate of any university.
ACKNOWLEDGEMENT
First We would like to thank god almighty for all the blessings he has endowed upon me with profound sense of indebtedness; We thank my parents for their immense love and support.
We express our sincere thanks to our honorable president of Mudaliar Educational trust Mr. K.M.DHANDABANI
We immensely thankful to our honorable secretary and correspondent Mr. K.K.BALUSAMY, Dr.R.A.N.M ARTS AND SCIENCE COLLEGE, ERODE
We are take this opportunity to express sincere thanks and gratitude to our principal Dr.T.P.J.BHARATHI, M.com, M.Ed., M.Phil., Ph.D., for giving we the opportunity to carry out the project. We extent we sincere thanks to Mrs. K.VIMALARANI., M.com., M.Phil., PGDCA., Head of the document, Department of commerce for her encouragement.
CONTENTS
S.NO 1 2 INTRODUCTIION FUNCTIONAL DEPARTMENT 2.1 PURCHASE DEPARTMENT 2.2 COTTON DEPARTMENT 2.3 PRODUCTION DEPARTMENT 2.4 QUALITY CONTROL DEPARTMENT 2.5 STORE DEPARTMENT 2.6 SALES DEPARTMENT 2.7 FINANCE & ACCOUNTING DEPARTMENT 2.8 COSTING DEPARTMENT 2.9 PERSONNEL DEPARTMENT 3 CONCLUSION CHAPTER PAGE NO
INTRODUTION:
Cotton textile is a very old industry. It takes care cloth, one of three essential for human living-food, cloth, shelter. Textile mills were established in Mumbai was called MANCHESTER of India and COIMBATORE is called Manchester of South India.
INTRODUCTION OF COMPANY:
The textiles mills were established as early as 1881 recession began to infest the industry most of the mills found it difficult to continue to run the mills and activities came to grinding halt in 1969 . . In order to providecontinue employment to employees Govt of tmilnadu formed TamilNadu Textile Cotporation in 1971 under the Sick Textile undertackings takilng over of management oridance 1971.
SRI RANGA VILAS MILLS PANKAJA MILLS CAMBODIA MILLS PIONEER MILLS CBE. SPG AND WRG, MILLS MURUGAN MILLS
FUCTIONAL DEPARTMENT
PURCHASE DEPARTMENT COTTON DEPARTMENT PRODUCTION DEPARTMENT QUALITY CONTROL DEPARTMENT STORE DEPARTMENT SALES DEPARTMENT FINANCE & ACCOUNTING DEPARTMENT COSTING DEPARTMENT PERSONAL DEPARTMENT
PURCHASE DEPARTMENT
The following diagram heads the purchase department:
Staff
FUNCTIONS:
Quality and other specification relating to new materials Model in case of machineries and spares Low price and High Quality. Any spare parts immediately purchase.
SENDING THE QUOTATION: After, Cambodia Mills send the Quotation stating that their rates and their capacity to deliver the goods. PURCHASE ON AND OFF PERIOD:
On period-October to march, Off period-April to August.
DISCOUNT:
The suppliers allowed for discount 10days pay the bill four discount rate 2.5%,20 days for 1.5%, 30 days for discount rate for 5%.
ORDINARY PURCHASING:
In the ordinary purchasing to follow all the Rules and Regulations. If any material needed should send the message to the Head Office, Ordinary purchase of any Material purchased from Head Office.
EMERGENCY PURCHASING:
Emergency purchasing goods any NTC Rules and Regulations not following them. In emergency goods purchased store keeper for emergency goods. TNGST NO.2140142 Dt. 1.4.95 CST No.573579 Dt. 18.6.76
COTTON DEPARTMENT
This department plays a major role in the company because the organization raw material is cotton usually purchase of the items required for the organization of Annai(TN&P) in done by the purchase department of C.C.I. (Cotton Corporation of India.).
RAW MATERIAL
The raw materials can be classified in two types of fibers
COTTON CLASSIFICATION
Cotton can be classification in to three different types.
The following diagram heads the cotton purchasing department Cotton Purchasing
Staff
Parties lot number press mark press running number varity name station name bale serial number
VARITIES OF COTTON
The lower counts
PRODUCTION DEPARTMENT
The following diagram heads the production department
Mixing
Blow Room
Carding
Comber
Drawing
Simplex
Ring Spinning
Cone Winding
Double Winding
Packing
MIXING
In this process the raw cotton is mixed with the man made fiber. This is the first step in the production process. The cotton and polyester is mixed as per the percentage for requirement. Cottin 30%, Polyester 70%
Mixing cotton is polyester spray the cotton oil and 10ml and tinting powder.
BLOW ROOM
The mixed cotton and the fiber are send to the blow room with the help of the equipment. The cotton is freed from extended impurities purifications process begins by training the compressed mars into loose tuffs by blending the various lots of cotton constituting the mix and production uniform sheet known as lape. The impurities and the dust in cotton removed in the blow room. The feeding material in the room namely raw cotton and fiber is delivery in the lape form after processing.
CARDING
In carding the cotton is the feeding material which further completely opened in to individual fiber to product silver which is suitable to subsequent process the production of counts largely depends on the type of cotton defter and silver hank lop. High speed carding machines are used to optimize (LR Carding 19 Mas LR Aero carding -8Nos.)
DRAWING
Eight can are taken to drawing it comes as 1 silver from the cards are uneven and should be made uniform in cross section and weight through it length through drawing operations the fiber are made approximately parallel to produce a stand of uniform thickness and the process is separated at the subsequent passages. Thus unevenness produced in the silver in removed.
SIMPLEX
In the simplex the thickness of the silver is reduced and the silver is given twist as to wound them into bobbins. The purpose of this process is to convent the silver in to thinner stands to achieve the derived ultimate yarn count. The production at the simplex depends on the spindle speed the ultimate product get in this process in rowing.
SPINNING
The yarn round on bobbins is given further to twist at considerable high speed and drafted to procedure. It enables further processing awards enlargement and waste. High draft systems enable production so superior of their raw materials. And break during spinning. This process ends by producing yarn.
Winding
Three Machines show the unevenness found in the yarn product (i.e) the thickness and thinness in the yarn high quality standers are maintained by effective and periodical test. In this department each and every type cotton is productly first and two types combined to form a high cotton yarn. Two types of yarn produced here
Production Materials
STORES DEPARTMENT
Store keeping invoice proper maintenance of stores identifying and classifying them according to their nature, type and size. If also includes proper
maintenance of stock records proper storage of goods store keeper is responsible for store control of any material on spare required for respective department, the in charge should sign and given detail of required material is required material is required material is requisition ship.
Store Keeper
Staff
Producing material in necessary for production Maintaining stock Maintaining buffer stock during emergency period
COLLECTION OF QUOTATION
After grouping the product the quotation are send to every individual department manager for approval.
orders To receipts of goods To verity the quantity received as per order To preparation of in pass To checking the quality
After satisfaction of quality of goods the in pass is received signed by the concerned department that to accounts department.
A.ITEM
Quotation of pricing rate is 15,000 and above. In this pricing rate above purchase for machines and spare sports, canteen, and electrical equipments respective authority supplier, continues supplying hour.
ELECTRICAL ITEMS
Fast Machine bearings Spinning accessories Spindle tape Electronic goods Yarn processing chemicals
SALES DERPARTMENT
The quality controller and the production execution are responsible for the functioning of sales dept of this organization of Annai (TN&P) they are charging four packing and dispatching the materials collection of amount.
Cost Accountant Sales Officer of Cambodia Mills Staff Cambodia Mills makes hot for direct sales the powers are vested with (TN&P) Ltd., Head Office. Their Sales is of two types
DEPOT KEEPERS
The H.O.(TN&P) Ltd., makes sales for depot keeper the depot collect the yarns and send customer depot sales credit responsible for H.O. of NTC (TN&P) Ltd.,
Mills(TN&P)Ltd-40%
CONSIGNMENT
The amount is receive hodrance before goods are send consignment sales are
OWN REPORTS
The mills makes direct sales to local area for consignment sales responsible for company sales department
Thirupur
Somanur Erode
MARKETING DEPARTMENT
Marketing is challenging and exciting the solving of marketing problems require in eight experience and analysis ability. Take case of a company faced with problem of increasing in sales. Increase sales after expand give profit.
ROLE
Review authority
H.O. marketing function Customer served business farms Sales product market condition and section Authority of approval Issue and control authority
Mill send weekly price of list to H.O. H.O. Shall send their sale person to market and
procedure customer enquiry to market department by means such letter, Tax, E-mail, etc.
One copy to H.D One copy to filing One copy for transports
2. Incase of bank document 3. Copies hand over to banker Three copies hand over to banker
The marketing departments will interest to the respective transport for issue of large receipt from transports recommended by respective.
SOURCE OF FINANCE
FUNCTION
Finance and accounts department perform following function
Planning Formulation of financial budget Working capital management Negotiation with banks and financial institution Day to day management of funds Interaction with credit reading agency and finance
institution Preparation of P&L A/c and B/S Purchase bill passing Sales and income tax matter Voucher prepared Cash payment voucher
Cash receipt voucher prepared by cashier Bank payment voucher Debit advertisement voucher for recording bank
BORROWINGS
A company needs money to finance its activities from time to time. A part of this requirement is met by the issue of shares.
Cash book Bank book Purchase journal Sales journal General journal Sundry creditors ledger Fixed deposit ledger trade deposit ledger General ledger
FILES MAINTAINED
Yarn processing Machinery Capital assets Continent file Delivery note Winding processing order Indent copy file Indent copy file In pass SPG
COSTING DEPARTMENT
In plays a vital role in the affairs of the company. Every week cost department will forecast the yarn.
COST
The cost estimate is prepared separately for various varieties 20s/30s/40s/60s/80s/90s/100s to arrive of the actual cost/contribution profitability statement prepared. A daily profitability statement an estimate on production office.
Wages (Fixed Nature) Staff Salaries Repairs &maintenance Deprecation Factory over head Administration over heads etc.,
Wages variable Vitalities cost-power-water-compares air etc., Consumable stores and spares etc.,
RESEARCH CENTURIES
Ahmedabad Textiles Industrys Research Association (ATIRA) Bombay Textile Research Association (BTRA)
PROCESS OF MANUFACTURE
Spinning Department Weaving Department Processing Department Utility Department Ancillary production centers Marketing cantors
BUDGET
Budget for yarn are separately for every year. In case of budgets. They are four types:
FORECOST
For every month fore cost statement are made with the budget as a base fore cost are also done for your separately. It is a statement which gives as idea about the production profit and loss.
ACTUAL
In this statement the real costs which have been accured is taken and compared with the budget and forecasted figures when there is any difference the reason for the difference is analyzed.
PRODUCTION BUDGET
To began with production budget the first statement to be prepares for Head Office(TN&P).
WAGE BUDGET
Finally the details of the employee their basis salary collected by the cost department real allowance and other allowance recalculated payment and daily wage for worker of cost department. Another statement is prepared for wages in the department they are for water, power, modification, machine shop, stores watch and canteen, building and the total is taken into account.
STANDARD WAGES
In this statement wages for all types of workers grades are given individually and wages are calculated. The total wages P.F., Bonus ,ESI , and other incentive are added the total value are given separately
POWER BUDGET
In this budget the actual power consumed by each and every unit is taken into account with the help of this statement the exact amount of power consumed land its rates can be determined.
FINANCIAL EXPENSES
For the preparation of the budget the actual expenses incurred by the control Government in NTC (TN&P) Ltd Mills Head Office considered direct cost and variable cost. The financial expenses statement in this budget is the machine rate and the expenses budget. The machine cost is variable per month and the budgeted machine is arrived.
COST CREDIT
According to Chartered Institute of Management Accountants in London (CIMA) cost is the verification of the correctness of cost accounts and of the adherence to the accounting plan.
In this force cast it explain the selling price, contribution fixed expensed administration and interest and also P&L manufacturing responsible cost department like that of yarn fore costing actual are done after finalizing the fore cost and actual report in to be prepared and submitted to the Central Government.
PERSONNEL DEPARTMENT
Canteen Production Time officers Welfare
Staff
Staff
Employee
FACTORY LAYOUT Adequate accommodation is made available for the factory workers sufficient space is provided between machinerys for then to move about. ESI(EMPLOYEE STATE INSURANCE) This scheme was introduced from the year 1995 and is still working satisfaction ESI over agley for employee must be 90 days salary. Employee Management 17.5% (Monthly)
4.75%(6.50) (Monthly)
Employee Sickens Any Accident By pass Surgery And our family member
The employees carefully enjoy the schemes and the workers are contributing to the rules.
Employee =12% of salary Management =12% Company =3.67+8.33+pension amount Pension only 6500 for eligibility Form 10 who the next person From 19 retirement, resignation, dismiss From 20 still death serviced and 50 yrs completely From 10C 50 yrs below scheme certificate From 10D pension immediately sent to person next our wife is children below 26
PF.LOAN FACILITY
Form 31: Marriage Loan 3 times Employee percent of salary for Loan Site purchase 24 month salary House Consecution (36 Month salary) House purchaser Educations loan(3 times) Medical Loan(ESI) Eligibilty Non Person (12 Month salary)
CONCLUSION
The computerization is aimed decreasing work of employees in this company, When the computer is implanted, there is no need to keep the details of in textiles of regards. All the data can be stored in the system and whenever the user needs to access the data, he can easily retrieve it. The company maintains the record-using computer to develop in such a way that it should be easy to handle. A person even without prior training can operate it.
CONTENTS
INTRODUCTION
BRANCHES
FUNCTIONAL DEPARTMENT
PURCHASE DEPARTMENT
COTTON DEPARTMENT
PRODUCTION DEPARTMENT
STORE DEPARTMENT
SALES DEPARTMENT
COSTING DEPARTMENT
PERSONNEL DEPARTMENT
CONCLUSION