PSC Report - 4 August 2012

TABLE OF CONTENT
II. PROGRAM RESOURCES................................................................................................................ 9 III. PROGRESS SINCE THE LAST PSC............................................................................................ 10 IV. ACTIVITY PLAN.......................................................................................................................... 29 V. FINANCIAL REPORT................................................................................................................... 38 VI. CHALLENGES AND DIFFICULTIES......................................................................................... 40 ANNEX................................................................................................................................................ 45
ABBREVIATION BTC BTCs RR DARD DCIPMU DoC DoF DoNRE DPC DPI DPIU DSWMP EPA EUR GoB GoV ITA MoF MPI O&M pCERWASS PIM PMU POM PPC PPMU PSC PSWMP TFF TOR VAT VND WSSP Belgian Development Agency The Resident Representative of BTC in Vietnam Department of Agriculture and Rural Development District Construction and Investment Project Management Unit Department of Construction Department of Finance Department of Natural Resource and Environment District Peoples Committee Department of Planning and Investment District Project Implementation Unit District Solid Waste Management Plan Environmental Protection Agency Euro Government of Belgium Government of Vietnam International Technical Advisor Ministry of Finance Ministry of Planning and Investment Operation and Maintenance Provincial Center for Rural Water Supply and Sanitation Participatory Irrigation Management Project Management Unit Project Operation Manual Provincial Peoples Committee Provincial Project Management Unit Project Steering Committee Provincial Solid Waste Master Plan Technical and Financial File Terms of Reference Value Added Tax Vietnamese Dong Water Supply and Sanitation Project in Binh Dinh Province
Progress report for the Project Steering Committee nr.4 on 15 August, 2011
I. PROJECT SUMMARY 1. GENERAL INFORMATION Project Title Duration General Objectives : Water Supply and Sanitation Project in Binh Dinh province : 60 months : To contribute to poverty reduction, enhancing public health and improving living conditions and quality of life of the people of the target areas : To improve the quality of life of the population of some communes of 6 districts of Binh Dinh province (Phu Cat, Phu My, Tuy Phuoc, Tay Son, An Nhon and Hoai Nhon districts) through the provision of efficient facilities for both irrigation and drinking water as well as solid waste management, including appropriate capacity building, awareness raising and operation and maintenance modalities. : Total budget: 8,950,000 Euro In which: - Belgian contribution: - Counterpart Fund: Sector : Water supply and Sanitation 7,500,000 Euro 1,450,000 Euro
Specific Objectives
Budget
2. THE PROGRAMS EXPECTED RESULTS AND ACTIVITIES Result A: Capacity building of the related agencies All the related agencies in charge of the planning, design, implementation and management of the rural water schemes and the solid waste management systems of the province are reinforced through adapted trainings. Result B: Awareness raising A strategy is developed to raise awareness on the use of safe drinking water and on the preservation of the water resource as well as on the importance of protecting the environment with proper recycling, disposal and treatment of domestic solid waste. Result C: Rural water system Cost efficient rural water systems designed for both flooding and dry seasons, for 5+2 communes are implemented, while, possibly, Hoc Mon dam, its spillway and the related irrigation canals are rehabilitated, with efficient operation and maintenance modalities and secured funding. Result D: Solid waste treatment schemes Proper infrastructure on basis of District Master Plans on solid waste management are provided for the treatment of solid waste for the target areas of all or part of 3 or 4 selected districts (Hoai Nhon, Tay Son, Phu My, and/or An Nhon districts) with the setting up of proper operation and maintenance modalities, including availability of funds to operate and maintain the schemes in good conditions.
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3. EXECUTIVE SUMMARY 3.1. Progress of planned Project activities After the third PSC meeting in February 2011, the PPMU concentrated again strongly on the execution of the project components and accelerated the implementation of the activity plan for the first semester of 2011. So far, all activities have been performed to a large extent according to plan, however, with some delays on the designs and the investment part as shown below.
Table 1. Summary completion status of the planned activities in the 1st semester of 2011
Result A: Capacity Building Capacity Building Strategy Concept report and Brief Action Plan for Capacity Development Capacity Development Approaches of the project Based on the strategy adopted at PSC3, the PPMU prepared more detailed strategies to further concretize the CD activities for the three sectors of the project: Rural Waster Supply (RWS), Irrigation and Solid Waste management Regular communication between the PPMU and these leaders and managers about the projects capacity development strategies, have been the basis to identify the needs for training and capacity development of the individual mandated actors in the agencies; The process has started to establish Inter-institutional, Sectorwide Improvement groups of stakeholders to formally carry out CD in the three sectors. The Capacity Development team of the PPMU prepared TOR for tailored capacity development activities for these Groups; facilitation modalities are being identified and activities planned accordingly; Continuation of already ongoing CD activities will be continued: CB for Rural Water Schemes: Hoc Mon dam Workshop for local decision makers and social organizations A study tour to the Philippines Stakeholder analysis has been done for Participatory Irrigation Management (PIM) in Binh Dinh Province piloted in Phu My district for Hoc Mon Dam, including a 2-day stakeholder analysis workshop A study tour to Philippines has been organized jointly with Phu My Irrigation Project (VIE0302211) and Lanh Ra Irrigation project (VIE0402111) with 12 participants;
Leadership & Management Groups & creating Interinstitutional, Sector-wide Improvement Groups
CB for Rural Water Schemes: Phu Cat Water Supply
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Inventory of management models in the rural water supply sector
The project abandoned the idea to recruit a consultant to find out what management models are currently applied in Vietnam and internationally. Instead the PPMU started to work with pCERWASS for preparing and facilitating a stakeholder analysis and IOCA and also to identify eventual weaknesses in O&M of the schemes they already operate. In particular, the PPMU prepared to support pCERWASS to carry out a review of their water supply management practice in other systems under their control, as well as a study on management models for rural water supply elsewhere in the province, in Vietnam and internationally; The overseas study tour to Europe for members of the PPC, DPI, PPMU and pCERWASS was postponed, pending a reflection on the need for the tour and a better preparation of the prospective participants; The tour is now planned in September 2011; Postponed, pending the results of the IOCA and establishing the roadmap to support and strengthen the implementation of pCERWASS management model; PPMU continue to support the development of the DSWMPs by EP&T; The consultant facilitated the four districts to envision their waste management strategy, set priorities and develop detailed action plans for their waste management schemes; The plans have been completed; Workshop guiding EP&Ts consultancy work: Four workshops were organized by the consultant, one for each phase of the consultancy; During the whole duration of the consultancy, the PPMU continued to support the planners of the districts and other stakeholders, in order to ensure that they clearly understand the strategies and solutions proposed by the consultant, discuss about them and support them; The PPMU used the opportunity of the workshops organized by EP&T to make presentations and give training on different aspects of Integrated Solid Waste management (ISWM), providing extra exposure to and/or training in topics of solid waste management that need deepening and for further discussion and getting feedback on EP&Ts results; The PPMU identified and visited one NGO that would be qualified for cooperating with the districts and facilitate the implementation of local waste management schemes and pilot projects; A test of three technologies proposed for valorizing organic waste was followed by an exposition demonstrating these technologies to a wider public;
Overseas study tour to Europe on European management models for utility service companies Cooperation between pCERWASS and water supply institutes Develop four DSWMPs
CB for Solid Waste Management Systems: Preparation of DSWMPs
This development process went along with the following supporting activities Supporting workshops
Implement coaching program
Pilot projects
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Result B: Awareness Raising Assessment & Coordination The agreements signed in December 2010 with pCERWASS and DONRE-EPA for the AR program respectively on water and sanitation, have been implemented efficiently and but not promptly; Administrative difficulties caused a 3 month delay in the payment of the advances to the sub-contractors, which resulted in lack of funds at the subcontractors and initially a slow start of their work; Later on, the work progressed rather well; On the job trainings for pCERWASS & EPA to improve their understanding and implementation performance and consolidate the AR strategies of the project, were implemented by the PPMU and the facilitators during the trainings; Both, pCERWASS and EPA organized follow up trainings on environmental communication for the awareness raising teams in the selected communes and schools as planned for the pilot phase; The communes and schools finalized their Draft Commune Awareness Raising plans and PPMU approved them; pCERWASS/DONRE-EPA implemented the pilot phase of the AR program of the project; More detailed organizational arrangements with district and commune authorities and mass organizations were made; District Task Force (DTF) and Environmental communication teams (ECTeams) were established for communes and schools participating in the program; Information-Education-Communication tools and materials were developed; Result C: Rural Water Schemes Phu Cat Water Supply Tendering for construction & construction supervision 13 procurement packages (11 procurement packages for construction works and 2 procurement packages for equipment supply) and one package for construction supervision have been tendered in two phases. Tender results were not satisfactory for most packages, with insufficient bids and/ or insufficient quality of the bidders in many cases. By the end of July, contracts could only be signed for 7 packages and for the construction supervision. Retendering has been done and the remaining contracts will be signed during Augustus and September 2011; The construction of the Phu Cat rural water supply system started on 18 and 22 July 2011 with 5 works packages; The construction period of this project component will extend as follows: all but one package will complete in December 2012 as planned; package 01-XL, which is the longest in duration (18 months), could not be awarded yet; it is expected to happen in September 2011 and the completion of the construction period will therefore extend until March 2013;
Development of an Awareness Raising Strategy Training
Commune Awareness Raising plans Pilot Activities
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Hoc Mon dam Detailed Design and Cost Estimate This project activity concerns the Detailed Design and Cost Estimate for: rehabilitating and raising the crest of the headwork of Hoc Mon reservoir, rehabilitating the connected irrigation canal system and building a water supply scheme for My Chau commune; This consultancy had been awarded by the project owner (Phu My C&IPMU) to the Joint Venture CTC-BIHECCO, after open tendering. Problems arose with the format and content of the contract and BTC refused to sign it and objected to its implementation. Until today the contract could not be signed, even though the consultant has started the field surveys in December 2011 without a contract; Independent verification of these field surveys revealed serious problems of bad quality and insufficient quantity; The PPMU, the project owner and BTC are negotiation a solution with the consultant. The allocated time for completion of the studies remains 6 months; for now rescheduled tentatively from December 2011 until May 2012; Result D: Solid Waste Treatment Schemes Establish four (4) DSWMPs for An Nhon, Tay Son, Phu My, Hoai Nhon Districts EP&T consultancy The consultant completed the studies for the DSWMPs in June 2011. The PPMU received the draft final report for each of the four districts and, together with the districts, communicated its comments to the consultant. The PPMU will receive the final DSWMPs on 5 August 2011; The plans are comprehensive, covering all types of waste and all 66 towns and communes in the 4 districts. For domestic waste, EP&T proposes separation at source of the waste, together with local treatment of the recyclables and of the organic waste fractions (i.e. for respectively 15 and 60% of all waste generated by the households).
Involve private sector entities in the districts solid waste collection and treatment In line with the TFF, and in order to understand better the present and possible future involvement of the private sector in the revaluing and recycling of the districts solid waste, the PPMU made plans to undertake a market survey of the actual and potential situation on treatment and commercialization of recyclable wastes (such as paper, carton, metals, plastics, etc) and carried out a study on the potential for valorizing organic waste. Implementation of these plans will continue as follows: Recyclable waste Field observations indicate that the local business community for recyclable waste is booming. Almost the entire recyclable waste fraction is being recovered (10 to 20% of the waste generated; The PPMU does not plan to undertake more action for this fraction in the next semester, but to investigate the situation further and await the implementation of the DSWMPs; Organic Waste Follow up activities including:
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Pilot projects: apart from the tests done by the PPMU with the valorization models proposed by the project, the responsibility for implementing the pilot project will lay with the DSWM Boards of the communes; General means PPMU Management and operation of the PPMU progressed properly; The replacement of the CAS (who resigned for personal reasons) has been completed; Project car PSC External Audit The handover and takeover procedures between Kartenex and PPMU has been done and the contract liquidated; The 4th PSC meeting was prepared for 15 August 2011; The 2nd local external audit mission audited the project in April 2011, with positive result.
3.2. Summary of disbursement progress in 1st semester of 2011

In 2011, the project disbursement was mainly for the establishing the District Solid Waste Management Plans (DSWMPs), Capacity Development (CD) & Awareness Raising (AR) (i.e. trainings, study tours, consultancies), PPMU operation cost and project car, tendering Phu Cat Rural Water Supply (RWS) works and advance payments at the start of the investment for Phu Cat Rural Water Supply. The detailed design of Hoc Mon dam and the establishment of the DSWMPs are paid from the Belgo-Vietnamese Study and Consultancy Fund. From 01/01-31/07/2011, the project disbursed Euro 452,149 or 24.08% of the planned disbursement of 2011. Of which, the disbursement on Belgian fund was Euro 399,520 (Euro 119,062 under Regie modality, Euro 237,299 under Nat.ex modality and Euro 43,159 under Study fund), equivalent to 25.31% of the planned disbursement on 2011; the disbursement on the counterpart fund was Euro 52,628 Euro or 17.57% of the annual planned disbursement. The accumulated disbursement on 31/7/2011 was Euro 996,634 or 10.82% of the project budget. Of which, the disbursement on Belgian fund was Euro 835,516 Euro or 10.82% of the Belgian budget; the disbursement on the counterpart fund was Euro 161,117 or 10.80% of the VN budget. Disbursement progress was delayed on the investment component and on the Study Fund, while Capacity Development and Awareness Raising progressed very well (the latter however to a lesser extend). Delays in the payments to the contractors for the Phu Cat RWS component impacted the disbursement disproportionally. Due to late signing of the contracts, no payments were made in June and only a few in July. Since 88% (Euro 815,088) of the payments in the budget plan for the first semester of this year were destined for the advances to the contractors (to be paid immediately after signing of the contracts), it is easy to understand why it resulted in such a low disbursement rate. The payments slipped from June to July and mainly August. We expect the disbursement to be largely redressed in the second half of the year, because the tendering is now almost complete for all packages. The Study fund also had slow progress, as a result of difficulties with the detailed design of the rehabilitation of Hoc Mon Reservoir, as explained in the report.
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II. PROGRAM RESOURCES 1. HUMAN RESOURCES Composition of the Provincial Program Management Unit (PPMU) The composition of the PPMU remains as reported in the third PSC meeting. However, in May 2011 Mr. Bui Ngoc Can, CAS of the project resigned for personal reasons. The PPMU is in the process of recruiting his replacement. Mr. Can will continue to work in the project until his replacement; Mme Nguyen Ha Nguyen can take up her position in September 2011. International Technical Advisor Unchanged Composition of Program Implementation Units Unchanged Junior Assistant Unchanged Standing Unit of PSC Unchanged 2. FINANCIAL RESOURCES The Program finance includes two fund sources: Vietnamese contribution is 1,450,000 Euro, and Belgian contribution is 7,500,000 Euro. The total fund is 8,950,000 Euro. In addition to the above-mentioned amounts, the Belgian Government also pays an estimated 212,425 Euro from the Belgo-Vietnamese Study and Consultancy Fund for the detailed designs of the water projects and for the development of the DSWMPs of the four districts; and annually a budget is transferred to the Regie account for covering the cost of the Junior Assistants (i.e. 3,000 Euro/year/JA, 2 JAs). Also in addition to the above-mentioned amounts, the Vietnamese Government further contributes substantial amounts to the project for the expenditures of: office space, office furniture, salaries and allowances for PPMU staff (except CAS, Coordinator cum Water and Sanitation Engineer and Secretary/Translator), Land Acquisition (LA) and taxes (if any). (See Annex 2 for more detailed information)
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III. PROGRESS SINCE THE LAST PSC In agreement with the activity plan for the 1 st semester of 2011, approved by the 3 rd PSC meeting, the following work was performed and the following results achieved: 1. RESULT A: CAPACITY BUILDING OF THE RELATED AGENCIES The basis to further concretize and facilitate the Capacity Development Approaches of the project are described in the Capacity Development action plan for 2011-2012 proposed at PSC3 and the concept report on Capacity Development and Institutional Development (e.g. CD & ID concept report attached in annex to the PSC3 report). The activities proposed at PSC3 for the first semester of 2011 are in line with this approach. Before proceeding with the projects progress report of the 1st semester, the plan for this semester presented at PSC3, is briefly repeated below. 1.1. Brief overview of the planning presented at PSC3 for this reporting period The planned activities were: Organize targeted Leaders and Managers for tailored Capacity Development, identify facilitation modalities and activities for them and implement these accordingly; Create Inter-institutional, Sector-wide Improvement Groups, identify facilitation modalities and activities for them and implement these accordingly; Continue already ongoing Capacity Development (CD) activities for the three components of the project: Irrigation, Clean Water Supply and Solid Waste Management; in particular; a. CB for Rural Water Schemes: Hoc Mon reservoir and irrigation system (Irrigation): Workshop on Participatory Irrigation Management (PIM) topic; this workshop is considered the start of the Capacity Development process on PIM; Study tour to the Philippines jointly with Phu My Irrigation Project (VIE0302211) and Lanh Ra Irrigation project (VIE0402111); b. CD for Rural Water Schemes: Phu Cat Water Supply system (Clean Water Supply): Organize Inventory of management models in the Rural Water Supply sector to find out what management models are currently applied in Vietnam and internationally; Organize an overseas study tour to Europe for members of the PPC, DPI, PPMU and pCERWASS on European management models for utility service companies; Explore cooperation mechanisms between pCERWASS and water supply institutes for further capacity development;
c. CB for Solid Waste Management Systems: Preparation of DSWMPs

Continue to support the development of the DSWMPs; Organize supporting workshops guiding EP&Ts consultancy work; Implement a coaching program during the whole duration of the consultancy; Prepare cooperation with NGOs or other organizations;
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Set up pilot projects; 1.2. Report on the Progress achieved in the 1st semester of 2011 Based on the above plans, the following activities have been completed during the period from February 2011 till July 2011: 1.2.1 Further concretize and facilitate the Capacity Development Approaches of the project
Supporting Institutional Development implies institutional reform, a process that takes time, because it includes policy review, legal review, stakeholder analysis, review of rules and regulations, organisational strategies, structures, procedures, etc. Therefore, the Capacity Development Approaches of the project for the components Solid Waste, Clean Water and Irrigation have been developed further in this context. At present, these approaches have been completed and were presented to the stakeholders for consideration. 1.2.2 Identifying Leadership & Management Groups Leaders and managers are the individual actors who are mandated for representing the agency where they work. In the context of the project this refers specifically to the persons involved in all the activities related and at all the levels for the implementation of the different components of the project, including: Integrated SWM in Hoai Nhon, Phu My, An Nhon and Tay Son districts, Clean WS in Phu Cat and Tuy Phuoc Districts and Participatory Irrigation Management (PIM) in Phu My district. Regular communication between the PPMU and these leaders and managers about the projects capacity development strategies, have been the basis to identify the needs for training and capacity development.
1.2.3 Creating Inter-institutional, Sector-wide Improvement Groups1 and

organizing support activities to facilitate the work of these groups and to improve their capacity and performance The process of creation of specific sector-wide and inter-institutional groups is ongoing: PIM2: Stakeholder analysis has been done for Participatory Irrigation Management (PIM) in Binh Dinh Province piloted in Phu My district for Hoc Mon Dam. The PIM methodology requires for the establishment of PIM action groups. The capacity development cell of the project has prepared draft TOR for the institutional and organizational development of PIM, over the full duration of the project. These draft TOR are now under review by the team; Rural Water Supply: Draft TORs have also been prepared for recruiting facilitators to organize relevant activities for institutional-organizational capacity assessment and development of the Rural Water Supply management model of pCERWASS. These draft TOR are now under review by the team; SWM: The District Solid Waste Management Plans (DSWMPs) propose the establishment of District Solid Waste Management Boards and Working Groups.
1
The name Inter-institutional, Sector-wide Improvement Group is a general name used in the concept note of the project's capacity development strategy. In the recently developed action plans this term has the following (preliminary) meaning for the three sectors of the project: (1) sector waste management: District Solid Waste Management Board and DSWM Working Groups; (2) sector irrigation management: PIM-steering board and PIM-action group; (3) sector rural water supply: not specified yet. 2 PIM: In this context PIM refers to Participatory Irrigation Management for Binh Dinh province, piloted by Hoc Mon Reservoir area, as recommended by the Final Evaluation mission of the project VIE0402111 Phu My Irrigation project. Page 11
These groups will be supported by specialists who will facilitate their development and operation. In order to find a sufficient number of suitable specialists, the PPMU has published a call for interest of qualified individuals and institutions, whom are interested as resource institution or person, or as facilitator for participatory stakeholder analysis, IOCA and institutional-organisational strengthening of the agencies in charge of implementing the project components. The TOR were sent to a network of about 30 specialised individuals and published on the website of the project and on the job opportunities website of the VUFO-NGO Resource Centre on 14 June 2011. Furthermore, the PPMU prepared draft TOR for a workshop to support the establishment of District Solid Waste Management Boards and Working Groups as planned according to the District Solid Waste Management Plans (DSWMPs). These draft TOR are now under review by the team. 1.2.4 Continuation of ongoing Capacity Development activities started earlier by the project
a. CB for Rural Water Schemes: Hoc Mon reservoir and irrigation system: PIM Workshop for local decision makers and social organizations: The National Centre for Participatory Irrigation Management under the Vietnam Academy For Water Resources (CPIM) implemented the participatory stakeholder analysis for PIM-actors during the period from 1st of May until 10th of June 2011, with interviews and field visits from 16-19 May 2011 and including a two day workshop from 2-3 June 2011 in Quy Nhon city. 36 participants took part in the stakeholder analysis and workshop, including leaders of relevant communes in Phu My district (My Chau and My Duc, as well as Cay Sung and Dai Son), divisions and units of Phu My district (DPC and District DARD), relevant departments at provincial level (DARD, DoF, DPI and PPC). The topics covered were: identifying key stakeholders for PIM, stakeholder mapping, stakeholder profiles and strategic options, power and influence and power resources, stakeholders interest and scope for action, stakeholders attitude towards change, stakeholders influence and involvement, force field analysis, building trust, exclusion and empowerment, and gender equality. A study tour to the Philippines on Participatory Irrigation Management and Development (PIM): The PPMU contracted NIACONSULT of the Philippines to set up the program of the study tour. NIACONSULT presented a comprehensive training program, thereby making use of workshops/trainings, field visits and meetings. The study tour took place over 7 days from 19 June to 25 June 2011 with 12 participants from 3 projects: VIE 0402111 - Phu My Irrigation (2 persons), VIE0703511 - WSSP (7 persons) and VIE0402111 - Lanh Ra Irrigation (3 persons). The list of participants from VIE 0402111 - Phu My Irrigation and VIE0703511 WSSP had been chosen based on the PIM stakeholder analysis of actors for Hoc Mon reservoir and irrigation system. The participants from these two projects included people from Binh Dinh provincial PC, Binh Dinh provincial departments (DPI, DoF and DARD), the Phu My district Party Committee, Phu My district PC and the WSSP PPMU, plus ITA. The workshop/training topics included lectures and discussions on the structure, role and duties of the National Irrigation Administration (NIA) of the Philippines, which is in charge of nationwide irrigation development; the policy and implementation of NIAs Irrigation Management Transfer (IMT), which has for
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purpose to transfer management, operation and maintenance of National Irrigation Systems to Irrigator Associations (IOs) and the development and organization of the Irrigator Associations at both: National Irrigation Schemes (NIS) and Communal Irrigation Schemes (CIS). The field visits included visits to 2 NIA regional offices (Region 3 in Bulacan, Region 4 in Pila) and 3 irrigation systems (Bustos Dam and Irrigation System, Aulo Small Irrigation Scheme and Upper Pradesh Integrated Irrigation System). The meetings included discussions with NIA national and regional staff, Irrigator Association members as well as farmer cooperatives (in Cabago (at Bustos), Palayan (at Aulo) and Capumaca 1a (at Nueva Ecija). b. CB for Rural Water Schemes: Phu Cat Water Supply Inventory of management models in the Rural Water Supply sector: The PPMU abandoned the initial plan proposed at PSC3 to employ a consultant to implement a study that would find out what management models are currently applied in Vietnam and internationally. Instead, the PPMU is rather preparing a different approach. In a first instance, the Project coordinates with pCERWASS to prepare and facilitate a comprehensive participatory stakeholder analysis as well as a participatory institutional-organisational capacity assessment of all stakeholders related to the management, operation and maintenance of pCERWASS water supply system in Phu Cat and Tuy Phuoc districts. Secondly, the Project will support pCERWASS and enable them to implement research on their current management practice in schemes operated by them in Binh Dinh province and also to study other management models of Rural Water Supply in application throughout Vietnam. (Both objectives are part of the draft TOR for relevant activities on institutional-organizational capacity assessment (IOCA) and development of the Rural Water Supply management model of pCERWASS mentioned under point 3 above). Overseas study tour to Europe: The initial plan proposed at the third Project Steering Committee (PSC3) to organize an overseas study tour to Europe on European management models for utility service companies for members of the PPC, DPI, PPMU and pCERWASS could not be carried out. During that PSC, BTC requested that the PPMU should carry out studies and hold a preparatory workshop on the currently-applied models of water supply and solid waste management in Vietnam and the project area, before it can organize the proposed study tour to Europe. Based on this preliminary work, the PPMU should facilitate the reflections on the need for improvement, define how best reply to the needs for institutional and capacity building as framed in the proposed projects CD & ID strategy and then re-submit the proposal to BTC for approval before implementation. The preliminary activities requested by BTC are being implemented as can be seen in the previous paragraph of this report, but they are still ongoing by the PPMU and the PPMU has not yet submitted the plan for the tour again. It is now planned for early September 2011. Cooperation between pCERWASS and water supply institutes: This activity, which requires exploring cooperation mechanisms between pCERWASS and water supply institutes for further capacity development is still under preparation. No concrete action has been taken yet, as the PPMU considered that other activities needed to be implemented first, such as the participatory stakeholder analysis, IOCA and establishing the roadmap to support and strengthen
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the implementation of pCERWASS management model. c. CB for Solid Waste Management Systems: Preparation of DSWMPs The PPMU continued to support the development of the DSWMPs while the consultant EP&T facilitated the four districts to envision their waste management strategy, set priorities and develop detailed action plans for their waste management schemes. This development process was implemented, along with the following supporting activities: - Supporting workshops To support EP&T consultant, PPMU organized 4 workshops as planned in the contract, with participation of the projects districts, communes and with comments from agencies of provincial level (DoC, DoNRE, etc). The following workshops were held: 7-8 January 2011: Basic information workshop for DSWMP was organized over two days in Quy Nhon City with 63 participants. During this workshop the baseline situation for SWM was agreed; Quy Nhon City with 64 participants. During this workshop EP&T presented the first draft DSWMPs. The workshop was preceded by a preparatory day for the resource persons and facilitators of the workshop; organized over two days in Quy Nhon City with 151 participants. During this workshop EP&T presented the second draft DSWMPs and draft five year action plan. This workshop was also preceded by a preparatory day for the resource persons and facilitators of the workshop; in 4 districts (in Hoai Nhon with 9 participants, in Phu My with 25 participants, in An Nhon with 22 participants & in Tay Son with 21 participants). During these workshop EP&T presented the final draft DSWMPs and five year action plans.
22-23 February 2011: 2nd workshop for 4 DSWMPs was organized over two days in
12-13 May 2011: 3rd workshop for DSWMPs and action plan development was
07-10 June 2011: 4th workshop for DSWMP and action plan was organized separately
The participants to the first two workshops were the representatives of the provincial departments (such as DoC, DPI, DoIC ...) and the representatives of 21 towns/communes, which are the beneficiary towns/communes stated in the TFF, while for the third workshop, the list of participants was the same, however extended to include representatives of all 66 towns and communes in the four districts and the representatives of hamlets. The 4th workshop, which was carried out by EP&T separately in each district involved only the district leaders and the most direct actors for SWM. - Coaching program During the whole duration of the consultancy of EP&T, the PPMU provided support to the planners of the districts and other stakeholders, in order to ensure that they clearly understand the strategies and solutions proposed by the consultant and that they support them. The PPMU used the opportunity of the four workshops implemented under the consultancy of EP&T, as listed in the paragraph above, to extend the scope of work and provide training, discussion and awareness raising on the solid waste management issues of the project area:
1st workshop (on Phase 1 of the DSWMPs): As reported during the previous PSC
meeting, the PPMU commissioned a study on Valorization of organic waste in Binh Dinh province. The draft report of the study was completed on 7 February 2011. The
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results of the study were presented to the participants during the first workshop for the DSWMPs organized on 7-8 January 2011. During this presentation, the organic waste options for the project, proposed by the consultant, were explained by him as well as by relevant practitioners of the four selected technologies including: i) Mr. Nguyen Van Viet, head of the Farmer Union in Binh Tan District of HCMC who explained the model for feeding waste to pigs; ii) Mr. Nguyen Ba Hung, director of Organik farm in Dalat on the Toptex composting technology; iii) Mr. Paul Olivier, independent consultant on the Mesophilic storage and reduction bin and on the cultivation of Black Soldier Fly (BSF) larvae, as well as other decentralized treatment technologies for organic waste. The workshop was followed by an entomological study carried out between 21 January and 24 February 2011 to demonstrate the natural presence of BSF in Binh Dinh province as well as the likelihood of establishment of BSF in mesophilic bins. During the study, BSF larvae were naturally found in every waste dump searched in the province while 6 out of 9 temporary bins erected throughout the four districts and Quy Nhon had been populated with BSF within the timeframe of less than 2 months.
2nd workshop (on Phase 2 of the DSWMPs): In addition to the presentation by EP&T,
the PPMU organized training sessions on the following topics: i) Implementation process and tools of community based environment management by Mr. Doan Van Khai of ENDA; ii) possibilities for the province to obtain CDM credit through the United Nations Framework Convention on Climate Change (UNFCCC), using a Programme of Activities approach (PoAs) by Mme Bui Thi Lan Huong; iii) an introduction by Mme Le Thi Le Thuy on socio-economic dimension of Municipal Solid Waste Management, based on community initiatives (socialization) and how it can provide opportunities for employment and poverty reduction; iv) presentation of the results of the entomological study on the presence of BSF in Binh Dinh by Mr. Todd Hyman, v) a presentation by the PPMU on the National Strategy of Integrated Solid Waste Management to 2025 and the vision to 2050 and vi) a training session on What is Integrated Solid Waste Management by Mr. Pham Hong Nhat (the latter training only for some middle managers of the district solid waste management section and leaders of communes who had not had such training in previous workshops organised by the project). asked to present the content of the draft DSWMPs and draft action plans proposed by EP&T to the participants of that district. In this way, the persons from all concerned levels in the towns and communes could learn to know clearly the content included in the plan for them. In addition, the PPMU organized a participatory process during this workshop which was intended to involve all the actors in charge of SWM from all levels (e.g. the province, the four districts and all 66 towns and communes). The group was split up in 4 working groups (each district is a separate working group and has its own workshop) so that: i) all district and commune actors could get to know each other and their opinions for the future of their collaboration on SWM and ii) all district and commune actors could work together on their own DSWMP. In addition the PPMU, with the help of 8 facilitators organized discussion sessions covering the key elements of the proposed DSWMPs as well as more detailed presentations on 4 important elements for its implementation (i.e. DSWMP strategy & 3 technologies for valorisation of organic waste, raising awareness through these 3 technologies, Waste Resource Centre and establishment of DSWM improvement groups). The facilitators initiated, encouraged and guided the discussions among the participants in the working groups.
3rd workshop (on Phase 3 of the DSWMPs): The person in charge of each district was
- Pilot projects:
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The project planning for the 1st semester of 2011 included an activity to initiate cooperation with NGOs or other organizations to facilitate the implementation of local waste management schemes and for preparing pilot projects to experiment with socialization models for local solid waste management. The PPMU initiated contacts with the NGO Action for the City of Hanoi and visited their offices and some of their work. No further action has been undertaken, awaiting the approval of the DSWMPs and the creation of the DSWM Board and action groups. Future activities for setting up pilot projects will be initiated by these DSWM Boards. - Set-up Demonstration Mesophilic Storage and Reduction Bins Communication Plan: The Mesophilic Storage and Reduction Bin is the centrepiece of the treatment strategy for organic waste in the DSWMPs. Therefore, the PPMU initiated a program to demonstrate the mesophilic storage and reduction bins with 16 households in 4 districts of Binh Dinh province for treatment of their organic waste. Of these, 11 bins were installed at small households of 2 to 3 persons and 5 bins were installed at small businesses (3 small restaurants, 1 small agro-business and 1 rabbit farmer). This program was implemented between 20 April 2011 and 12 June 2011 and involved an external trainer, coaches from the District PCs and the Environmental Communication Teams of each district. The waste was separated at source and the quantities and composition of the waste produced by each of these households or businesses were measured. At the same time the organic waste was treated using the mesophilic bin erected at the household. The result of the tests were very encouraging: In all, a total of 1.656 ton of waste was generated by the households during the testing period, of which 1.192 ton was treated in the bins. The amount of waste recycled was 0.094 ton and the amount of waste discarded was 0.370 ton. Thus, the waste to be collected and transported to a landfill was reduced from 1,656 ton to only 0.370 ton (22%) of the total waste generated. Households generated on average 0.42 kg of waste per person per day of which 76% was treated in the bins, 11 % recycled and 12 % discarded. Businesses generated on average 3.8 kg of waste per business per day of which 69% was treated in the bins, 3 % recycled and 28 % discarded. The average reduction in volume of the waste through mesophilic composting in the bins was 70% over the period of the test, but it varied substantially between the bins. Decomposition of the waste in the bins was by mesophilic decomposition as well as assisted by the black soldier fly (BSF) larvae (which developed in the bins after initial seeding and which feed on the waste). The conclusions of the participants in the experiment on waste separation and treatment at source was generally positive. They found that the mesophilic storage and reduction bin was suitable for them, but that its introduction in the project area will require intensive communication on the benefits of reducing waste to landfill, in particular organic waste. The lessons learned from the demonstration were: Awareness raising, training and follow up are necessary for the success of this model. District and community coaches will be key actors to provide technology support and guidance to the households who use the bins;
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Some bins emitted a foul smell during the initial stages of application, but this disappeared soon after the biological processes in the bin developed; Bins should be installed in individual households only when enough waste is generated by that household. Otherwise bins should be shared by two or more household, or community bins should be used.
2. RESULT B: AWARENESS RAISING Background: During the previous reporting period (e.g. in December 2010), the PPMU signed two agreements with subcontractors for the implementation of the Awareness Raising activities of the project: Solid Waste Awareness Raising Program signed with the Environment Protection Agency (EPA), a specialized agency under DoNRE; Water Supply Awareness Raising Program signed with pCERWASS, a specialized agency under DARD. 2.1. Brief overview of the planning presented at PSC3 for this reporting period Before proceeding with the projects progress report, activities proposed at PSC3 for the first semester of 2011 are briefly repeated below:
The basis for implementation of the AR is fixed in these agreements.
Assessment & Coordination: Start to implement the agreements with pCERWASS and DONRE-EPA for the awareness raising programs efficiently and promptly; Development of an Awareness Raising Strategy: Consolidation trainings for pCERWASS/DONRE-EPA to improve the performance of their awareness raising strategies and implementation plans; Training: Organization of follow up trainings by pCERWASS and DONREEPA on environmental communication for the awareness raising teams of the pilot phase; Commune Awareness Raising plans: Support the communes for the finalization of the Draft Commune Awareness Raising plans; Pilot Activities: pCERWASS/DONRE-EPA speed up the implementation of the pilot phase (such as more detailed organizational arrangements with district and commune authorities and mass organizations, set up the awareness raising teams, development of Information-Education-Communication tools and materials, ); Overall the PPMU was able to follow this plan reasonably well, however with some delay, as can be seen from the progress reported below. 2.2. Progress report of the Awareness Raising activities of the project a. Assessment & Coordination The PPMU contracted pCERWASS and DONRE-EPA in December 2010, as subcontractors for implementing the awareness raising programs respectively on Rural Water Supply and Sanitation. These agreements have been implemented starting in December 2010 until today. However disbursement of the advance payments for the 1 st quarter to both pCERWASS and DONRE-EPA were delayed until 16 March 2011 and 24 January 2011 respectively, which retarded efficient implementation of the agreed activities. pCERWASS/DONRE-EPA implemented the pilot phase of the AR program of
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the project; More detailed organizational arrangements with district and commune authorities and mass organizations were made; District Task Force (DTF) and Environmental communication teams (ECTeams) for communes and schools participating in the program were established. Information-Education-Communication tools and materials were developed. More details on this topic are given for each sector in chapter IV below. b. Development of an Awareness Raising Strategy for EPA and pCERWASS Regular communication between the PPMU staff and the pCERWASS/DONRE-EPA and on the job training by the PPMU and the facilitators during the trainings provided sufficient guidance to both subcontractors (i.e. EPA and pCERWASS) for a good understanding and performance of their awareness raising strategies and implementation plans. At the end of the first quarter of contract performance, the PPMU and the subcontractors jointly evaluated their quarterly financial and technical progress reports and their overall performances, before disbursing the 2nd advance for the 2nd quarter of the contract performance. It was found that both subcontractors have a good understanding of the AR strategy of the project and that pCERWASS gave generally good follow up with the District EC teams and the School EC teams. But DONRE-EPA needed to increase its presence in the field. Subsequently, during quarter 2, lack of human resources, in particular within EPA, has caused slower progress than expected and resulted in insufficient intensity of field work for supporting the District Task Forces (DTFs) and the Environmental Communication Teams (ECTeams) of the Solid Waste Awareness Raising component. c. Training The pCERWASS and DONRE-EPA supported by the PPMU organized 7 follow up trainings on environmental communication for the awareness raising teams of the pilot phase as follows: 7-8 March 2011: Training on communication skills for clean water for District Task Forces (DTFs) of Phu Cat and Tuy Phuoc districts, Environmental Communication Teams (ECTeams) of Cat Tien and Phuoc Thang communes organized in Quy Nhon with 24 participants; 8-9 March 2011: Training on communication skills for solid waste for District Task Forces of Hoai Nhon, Phu My, An Nhon and Tay Son districts, Environmental Communication Teams of Bong Son and Phu My towns, Nhon Thanh and Tay Phu communes with 40 participants; 10-11 March 2011: Training on education & communication skills for solid waste for ECTeams of primary and secondary schools in towns/communes in pilot phase organized in Quy Nhon with 45 participants; 10-11 March 2011: Training on education & communication skills for clean water for ECTeams of primary and secondary schools in Phuoc Thang commune (Tuy Phuoc district) and Cat Tien commune (Phu Cat district) organized in Quy Nhon with 21 participants; 17-18 May 2011: Training on M&E for clean water communication activities for DTFs, ECTeams of commune and ECTeams of primary and secondary schools of Cat Tien and Phuoc Thang communes organized in Quy Nhon with 49 participants;
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16-17 May 2011: Training on M&E for SW communication plan at the community for commune ECTeams of 04 towns/communes in the project area organized in Quy Nhon with 41 participants; 18-19 May 2011: Training on M&E for SW communication plan at the school for ECTeams of primary and secondary schools of 04 towns/communes in the project area organized in Quy Nhon with 50 participants; Facilitators for each of the training were employed by the PPMU under the Regie budget line Z_01_06 - Consultants. d. Pilot Activities The pCERWASS and DONRE-EPA have established detailed organizational arrangements with district and commune authorities and mass organizations as well as set up the awareness raising teams. With the help of the Junior Assistant specialized in Awareness Raising of the PPMU, both sub-contractors prepared Information-Education-Communication (IEC) tools and materials such as dedicated booklets, leaflets and posters for Clean Water Supply as well as Solid Waste.
3. RESULT C: RURAL WATER SCHEMES Result C concerns the water supply schemes. This includes two project components: Phu Cat Rural Water Supply schemes in the districts of Phu Cat and Tuy Phuoc and Hoc Mon Reservoir and Irrigation Canal System Rehabilitation in Phu My district. 3.1. Brief overview of the planning presented at PSC3 for this reporting period a. For Phu Cat Clean WS Tender the construction contractors for 16 Packages as in the tender plan approved by the PPC and sign contracts by June 2011; Tender the supervision consultant and sign the contract by May 2011; Start the construction of the Phu Cat water supply system. The construction period is 18 months, from June 2011 until December 2012; Pay advance to the contractors. b. For Hoc Mon Reservoir and Irrigation Canal System Rehabilitation Complete the Detailed design and Cost estimate of the work Rehabilitating Hoc Mon dam (including the headwork of reservoir, irrigation canal system and My Chau water supply scheme); Assess and approve the detailed design and cost estimate after getting the non-objection of BTC; 3.2. Progress report of the Rural Water Schemes 3.2.1. Phu Cat Rural Water Supply System a. Land acquisition The land acquisition and compensation to households have been completed. This activity was involved by the Land Acquisition Councils of Tuy Phuoc and Phu Cat districts. b. Explanation on the tendering for construction works and supply of equipment As approved by the Binh Dinh PPC Chairperson at the Decision nr.35/QD-CTUBND
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dated 11 January 2011 on the tender plan of Phu Cat Running Water Supply sub-project, there are 13 procurement packages (11 procurement packages for construction works and 2 procurement packages for equipment supply). After the completion of necessary procedures as regulated, the project owner (pCERWASS) tendered for construction contractors and equipment suppliers as follows:
1st time: on 24 February 2011: This time included 5 procurement packages: 01-XL
(Water treatment plant, 4 first-level pumping stations and raw water pipeline), 02XL (Booster pumping station), 11-XL (22KV power transmission network, transforming station, 0.4KV wire line for water treatment plant, 4 wells and booster pumping station), 02-HH (Procurement of equipment, controlling power system and lighting power system for water treatment plant, 4 first level pumping stations, and booster-pumping station) and 03-HH (Water meters and fittings for household connection). (Transferring pipeline), 04-XL (Clean water pipeline network of Cat Thang commune, Phu Cat district), 05-XL (Clean water pipeline network of Cat Chanh commune, Phu Cat district), 06-XL (Clean water pipeline network of Cat Tien commune, Phu Cat district), 07-XL (Clean water pipeline network of Phuoc Hoa commune, Tuy Phuoc district), 08-XL (Clean water pipeline network of Phuoc Thang commune, Tuy Phuoc district), 09-XL (Clean water pipeline network of Cat Nhon commune, Phu Cat district) and 10-XL (Clean water pipeline network of Cat Hung commune, Phu Cat district).
2nd time: on 25 March 2011: This time included 8 procurement packages: 03-XL
Tender result is as follows: For the procurement packages nr.03-XL, 04-XL, 06-XL, 08-XL, 10-XL and 11XL: BTC had their non-objection on the tender results. The project owner conducted the contract negotiation and signed contracts with the winning bidders. 5 of the 6 contracts were signed and the construction started on 18 -22 July 2011. For the procurement package 06-XL, the construction is planned to start at the middle of August 2011;
There were no bids passing technical requirements for the procurement packages
nr.01-XL, 02-XL, 07-XL, 09-XL, 02-HH and 03-HH at the 1 st tendering. The project owner revised the tender plan (tendering time was revised) and then organized the retender. The new opening date was 20 July 2011. This time included 4 packages (01-XL, 02-XL, 09-XL, 03-HH). The bids are under evaluation by the project owner now;
For the procurement package 02-HH, the project owner is now preparing for the new tender. The tender invitation document is planned to be issued in August 2011. For the procurement package 07-XL (Clean water pipeline network of Phuoc Hoa commune, Tuy Phuoc district), part of this pipeline is along the provincial road 640 which passes the communes of Phuoc Hoa, Phuoc Thang, Cat Tien and Cat Chanh. This part will be used to supply clean water to the resettlement area of Cat Tien from the source of Phuoc Son water treatment plant, an existing plant managed by pCERWASS. Therefore, the PPC requested to accelerate the construction of this pipeline network. Being agreed by BTC, the project owner revised the fund sources of this package (it will be totally financed by Counterpart fund). The tendering method is nomination. The contract has been awarded; the construction started on 18 July 2011;
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For the procurement package 05-XL: The offering prices were higher than the package estimate. Being agreed by BTC, the project owner allowed the bidders to reoffer their prices. The reoffering documents have been sent to BTC on 31 May 2011 and currently the PPMU awaits BTCs non-objection. The contract is planned to be awarded at the end of August 2011. c. Explanation on the tendering for the contract of the supervision consultant The tender invitation document for the contract package 01-TVGS for recruiting the supervision consultant was sold the first time on 08 February 2011. There were 4 bidders buying the tender document. Bid closing date was 24 February 2011, but by that date, not any bidder had submitted a bid. As agreed by BTC, the project owner invited HydroScience Engineers for contract negotiation on the service of construction and equipment installation supervision. However, the offering price proposed by that company was too high (> 7 billion VND) while the package estimate is 1.356 billion VND). In the mean time they would bear no liability. On 9 June 2011, BTCs representative gave his non-objection to the nomination result that the Dai Viet Water and Environment Development JSC is awarded to implement the contract. On 29 April 2011, the project owner issued the Requirement Dossier to 3 bidders, and only 2 of them submitted their bids on 11 May 2011. As agreed by BTCs representative, the project owner opened the bids and evaluated them.
The contract package 01-TVGS for supervision of construction and equipment installation has been signed and then the contract performance started on 18 July 2011 together with the work procurement packages. d. Disbursement Due to the inflation, the bidding prices of several bidders who pass technical requirements exceeded the cost estimates of the tender plan. The regulated process of handling these problems required to spend a certain time. Therefore, the actual tendering duration lasted longer than the planned duration. As a result, the disbursement for the Phu Cat running water supply sub-project is mainly done in the last semester of 2011. By the reporting date (31 July 2011) there has been advance payment to the contractors of the procurement packages 04-XL, 07-XL, 08-XL and 10-XL. The total advance to these contractors is 5.124 billion VND or Euro 222,000 at the exchange rate 23,036VND/EUR, of which Euro 175,942 is paid by the Belgian fund under Natex modality, and Euro 46,058 is paid by the Counterpart fund. Advance payment for packages 03-XL and 11-XL are under preparation and will be done in early August 2011. By 31 December 2011, the total disbursement on this project component on the Belgian contribution will attain about 1,135,141 Euro, and Euro 290,0876 on the Counterpart fund (See Annex 3 for more details) 3.2.2. Hoc Mon dam Detailed design The consultancy on survey, preparation of design drawings and cost estimates for the Rehabilitating Hoc Mon reservoir including the headworks, the canal system and the My Chau water supply plant is executed under the Belgo-Vietnamese Study and Consultancy
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Fund; The tendering procedure for the consultancy was done in the second semester of 2010; since September 2010. The Construction and Investment Project Management Unit of Phu My district awarded the contract to the Joint Venture of CTC-BIHECCO. BTC issued non-objection on the bidding and bid evaluation process. The project owner signed the contract with the successful contractor in December 2010. This contract was scheduled to start on 17 December 2010 and it would be completed on 26 May 2011; However, when the contract (already signed by the contractor and the Construction and Investment Project Management Unit of Phu My district) was presented to BTC, the latter found several inconsistencies and objected to signing it; In the letter nr. 30/TLN/2011 dated 02 March 2011 addressed to the National Director of the project, BTC reiterated that it had not received and signed a new revised contract and that no payment would be made for work implemented before BTC had agreed to sign the contract; However, in the mean time the Joint Venture of CTC-BIHECCO had already started the work. In an attempt to regulate the situation BTC agreed by letter to the PPMU with nr.68/TLN/2011 dated 27 April 201 to exceptionally consider payment of work performed by the JV since 17 December 2010, provided an independent party, employed by the PPMU, effectively and duly certifies that works performed by the JV was done according to good practice, meet all relevant standards and quality requirements and that the quantities performed are as proposed in the bill of quantities of the contract; The PPMU then prepared BID and TOR for such verification and short listed 3 consultants for verifying the topographic and geological surveys of the abovementioned work. After an appointment procedure with 2 offers received, the PPMU selected Nguyen Truc Construction Consultancy Co. Ltd. BTC issued its nonobjection by letter nr.119/VA/2011 of 28 June 2011; The contract was signed on 01 July 2011 and on 04 July 2011 the consultant organized a kick-off meeting. The contract duration was 30 days. On 21 July 2011, the consultant presented his draft final report to the PPMU, the Construction and Investment Project Management Unit of Phu My district and a representative from BIHECCO. The situation does not seem good. The work done by BIHECCO so far seems to be carried out neither according to the relevant standards and quality, nor in sufficient quantity required under the bill of quantities of the contract. Given the difficulties encountered during the verification, the PPMU agreed to extend the contract duration for Nguyen Truc Construction Consultancy Co. Ltd up to 5 August 2011; The discussion on the final report will be organized at the PPMU office with the participation of the PPMU, the project owner and the designer. After that, they will submit the final report on 5 August 2011. Considering the situation reported in the paragraph above, the PPMU was not in a position to assess and approve the detailed design and cost estimate in the timeframe proposed at PSC3.
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4. RESULT D: SOLID WASTE TREATMENT SCHEMES 4.1. Brief overview of the planning presented at PSC3 for this reporting period Continue the establishment of four (4) DSWMPs for An Nhon, Tay Son, Phu My, Hoai Nhon Districts; Implement coaching program; Involve private sector entities in the districts solid waste collection and treatment. 4.2. Progress report of the Solid Waste Treatment Schemes 4.2.1. Establish District Solid Waste Management Plans for An Nhon, Tay Son, Phu My and Hoai Nhon Districts (4 DSWMPs) a. EP&T consultancy for the establishment of four (4) DSWMPs The contract for the Consultancy on developing district solid waste management detailed plans for the four districts of Hoai Nhon, Phu My, An Nhon and Tay Son is executed under the Belgo-Vietnamese Study and Consultancy Fund; The contract for this consultancy was signed with the consultant EP&T on 5 November 2010. As contracted, EP&T must complete the DSWMPs at the end of May 2011. However, during the implementation, the PPMU and the consultant mutually agreed to postpone the 4th phase of the contract by 1 month in order to leave more time for the districts to study the draft DSWMPs. The contract extension got BTCs nonobjection. The draft final DSWMPs of the four districts were submitted to the PPMU on 24 June 2011. The PPMU sent this draft to the districts for their comments. The PPMU collected all comments and then sent them to EP&T on 14 July 2011. EP&T will finalize the DSWMPs and submit them to the PPMU on 5 August 2011. The DSWMPs were drawn up in close consultation with all stakeholders within the district through meetings, discussions and workshops. They conform to the governments decrees and laws and in particular Decree No. 59/2007/ND-CP issued on the 9 th April 2007 concerning the principles applied in solid waste management as well as Decision No. 2149/QD-TTg signed by the Prime Minister on 17 December, 2009, approving the National Strategy on Integrated Solid Waste Management till the year 2025. Content of the DSWMPs: The DSWMPs give an overview of the related Governments laws, Decrees and Regulations on solid waste management. For each type of waste, the plans also provide a description of the current situation, where after the present waste quantities and characteristics are discussed. Then, the plans describe the requirements to waste collection, treatment and disposal, the capital and financial costs of the system, as well as cost recovery, requirements to institutional strengthening, capacity development and awareness raising. The key elements of the DSWMPs are briefly summarized below: Time span: The Plans extend over a period covering the years 2011 through 2020, with a vision to the
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year 2025. The plans are completed with an action plan for every district covering a 5 year period. In particular, the District Solid Waste Management Plans cover the management of the domestic waste, the industrial waste and healthcare risk waste. Area covered by the DSWMPs: The DSWMPs are comprehensive and cover all types of waste and all 66 towns and communes in the four districts. District Solid Waste Management Board: The District Solid Waste Management Board will be established under the District Peoples Committee. This Board will be responsible for all aspects of the implementation of the District Solid Waste Management Plan. The District Solid Waste Management Board can establish working groups covering more specific topics under the District Solid Waste Management Plan. The District Solid Waste Management Board will be responsible for ensuring that there are sufficient revenues and funds available to establish and subsequently operate the solid waste management systems in a sustainable manner. Setting-up a Waste Resource Centre: The DSWMPs propose that a Waste Resource Centre (WRC) is set up at the provincial level, either under an existing provincial department or as an independent organization. The WRC will be financed through a mixture of donors, income generation and support from the Government of Vietnam. The Centre is to support the provision of core solid waste management services. Solid Waste Collection Rates: The DSWMPs expect that by the year 2015, collection rate of the waste will reach 70% in the Towns and a few selected communes. All other communes are expected to have a collection rate of 30% in 2015. By 2020, the collection rate will be 80% in the towns and 40% in the communes. The collection rates are expected to further increase to 50% by 2025 in the communes. The plans propose that the management of solid waste should follow the following sequence of priorities: Reduction in the quantity of waste produced and to reduce its negative impacts; Recycle the waste, where the discards are separated into materials that may be incorporated into new products; Use of waste not suitable for re-use or recycling as source of energy; Disposal of waste not suitable for re-use or recycling nor for energy recovery, as well as the remains of waste from which energy has been recovered, without endangering human health and without using processes or methods which could harm the environment. Waste separation and treatment at source: The DSWMPs propose waste separation at source, combined with local treatment. In this case, the collection only of the remaining waste, that cannot be treated locally, will be necessary. The waste will be separated at source and locally treated by households. Only waste which remains after separation and local treatment will be collected. The collected
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waste will be transported and buried in a sanitary landfill. b. Review of the Provincial Solid Waste Management Plan The TFF of the project asks for a review of the Global Strategy on Solid Waste for Binh Dinh province. This requirement was included in the TOR of the contract with EP&T. The study of EP&T confirms globally that the Province Solid Waste Master Plan (PSWMP) for the urban areas and the industrial zones in Binh Dinh area up to 2020 approved by Decision no. 637/Q-UBND dated 27 August 2009 by the Peoples Committee of Binh Dinh Province is in agreement with national standards. The plans view of point proposes to arrange reasonably the locations for the solid waste treatment plants in the provincial area so that each waste treatment plant will serve one area with the fitting radius (not according to the administrative units). Based on this view of point, EP&T proposes to build only 2 instead of 4 landfills for the four districts and that two districts use shared landfills (i.e. Tay Son and An Nhon, as well as Phu My and Hoai Nhon). EP&T recommends that the principle of one district, one landfill should be abandoned. With sharing the landfills, a large environmental benefit can be realized, as well as a substantial amount of money saved, both on investment in the landfills and on operating the landfills, as shown in the table below: Unit: Million VND Summary of landfill costs (Million VND) Landfill investment cost construction 4 landfills; not shared 147,049 59,106 2 landfills; shared 111,551 34,630 Saving s 35,498 3 7 % 70,128 29% Percentage 24%
Landfill cost of operation and maintenance3 93,736 Total: investment plus O&M (Source: Draft DSWMPs)
240,785
170,657
c. Involve private sector entities in the districts solid waste collection and
treatment In line with the TFF, and in order to understand better the present and possible future involvement of the private sector in the revaluing and recycling of the districts solid waste, the PPMU made plans to undertake a market survey of the actual and potential situation on treatment and commercialization of recyclable wastes (such as paper, carton, metals, plastics, etc) and on the potential for using compost made from organic waste. Implementation of these plans will continue as follows: Recyclable waste The average composition of the waste generated in the districts is estimated from the waste characterization surveys by the project and can be summarized for the four districts to be as follows: recyclables 15%, biologically degradable waste 60% and other waste 25%. The biologically degradable waste is by far the largest fraction. The Households can
3
Based on 15 year lifetime Page 25
treat the biologically degradable waste to produce compost or other products (see below), as well as separate valuable materials for selling (i.e. recyclable as well as organic waste). Field observations indicate that the local business community for recyclable waste is booming. Almost the entire recyclable waste fraction is being recovered by itinerant waste collectors and buyers (i.e. scavengers), who sell it to local waste recycling businesses. The PPMU did not undertake any action for this fraction. The DSWMPs accept that at least 10 to 20% of the overall waste stream is already removed at the household level; mostly these are recyclable materials such as: cardboard, paper, bottles, cans and metals that are sorted at source by the households. The DSWMPs assume the following evolution in the recyclable waste fraction: For Towns: Currently 15% of the domestic solid waste generated is sold to scavengers and recyclers. It is estimated that these quantities will increase slightly over the coming years to 18% (e.g. the amount of recyclables in the waste is higher in towns than in communes). For Communes: Currently 10% of the domestic solid waste generated is sold to scavengers and recyclers. It is estimated that these quantities will increase slightly over the coming years to 12%. Organic (biologically degradable) Waste
The biologically degradable waste fraction constitutes 60 % of the all the waste generated by the households of the 4 districts. These households will be encouraged to separate food refuse and other organic material for composting or revaluing in another way. This District Solid Waste Management Plan calls for 15% of the total generated domestic solid waste stream, consisting of organic waste, to be treated at source by the year 2025 in towns (i.e. a quarter of all the organic waste produced) and likewise 30% in communes (i.e. half of all the organic waste produced). Of course this is only feasible if households are willing to do so, otherwise the waste will be a mixture of organic and other waste. Therefore, extensive awareness raising and education will be required for the entire population of the districts. The technologies proposed by Somers Livestock Solutions for valorization of organic waste are used to obtain this degree of treatment. They are the following: - Use of Mesophilic storage and reduction bins: The mesophilic units are concrete or brick storage bins in which the volume and weight of organic waste is reduced by natural processes (bacteria, fungi, larvae, worms). The bins can be used both at household level and at community level. - Commercial black soldier fly (BSF) larvae production from organic waste. This model is operated by waste collectors or scavengers. Black soldier fly larvae, which feed on most types of organic waste, are cultivated in a biopod, specially designed for this purpose. - Small scale composting of market waste. The organic waste of the market is separated at source and brought to a nearby location where it is composted under a Toptex fleece, using the technology of thermophilic composing. This is an economical
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composting technique that can be applied small scale. - Feeding waste to livestock (chicken, pigs, cows, fish, etc). The practice of feeding fresh food waste to pigs and cows is already extensively used in the project area. In order to avoid transmission of diseases only fresh waste should be used and all food should be cooked for 1 hour (one hour boiling time). d. Follow up activities including: Pilot projects, training and coaching programs and further development of the models proposed by the consultant Somers Livestock Solutions Three of the 4 models described above have been tested in the project area. The feeding model to livestock is already common practice, but home composting using mesophilic bins, thermophilic composting using Toptex fleece and the cultivation of BSF larvae are rather new for Binh Dinh province. The following tests were carried out: two tests of thermophilic composting using Toptex fleece (in Tay Son district); - two tests with a biopod for BSF larvae cultivation (one in Tay Son and one with an interested private person in Quy Nhon City); - 16 tests with mesophilic storage and reduction bins in 16 families (also described above under the section on Capacity development). All tests were carried out successfully and an exposition with a demonstration of the 3 tested models was organized during the workshop at the end of the 3 rd phase of the establishment of the DSWMP. 5. GENERAL MEANS 5.1. PPMU Replacement of the Capacity Development and Awareness Raising Specialist of the project (CAS): For personal reasons, Mr. Bui Ngoc Can, CAS of the project has resigned and needs to be replaced. After carrying out the recruitment procedures, the PPMU selected an appropriate candidate. The PPMU will submit the candidate profile to BTC and PPC for their consideration and acceptance in August 2011. Mr. Bui Ngoc Can will continue to work in the project until his replacement has taken up her post. 5.2. Project car Complete the handover and takeover procedures between Kartenex and PPMU, liquidate the contract: The handing over procedures for the car were completed on 22 March 11 The full payment of the contract was done on 24 May 11
5.3. Mid Term Review (MTR) TOR and BID for the MTR were completed in June and tendering for recruitment of the consultant is in progress by BTC HQ. The MTR is scheduled to take place in November
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and December of 2011. 5.4. External Audit The 2nd local audit mission was received in the PPMU from 25-29 April 2011. The audit covered the operation of the project from 01 July 2010 to 31 December 2010. In the auditors opinion, the financial statements for the audited period give a true and fair view of the balances of assets, liabilities and funds of the Project as at 31 December 2010 and of its receipts and expenditures for the period from 01 July 2010 to 31 December 2010, in accordance with the accounting policies. The next audit is planned in Q4 of 2011.
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IV. ACTIVITY PLAN 1. REVISION OF THE FIVE - YEAR ACTIVITY PLAN (2009 2014) The five year action plan of the project has been adjusted to take into account the progress of the project to date. The full Five-Year Activity Plan has been shown in the annex 1. 2. DETAILED ACTIVITY PLAN FOR THE SECOND SEMESTER OF 2011 2.1. RESULT A: CAPACITY BUILDING The framework of our action plan for Capacity Development is the projects Capacity Development Strategy Concept & Action Plan, as adopted in February 2011 by PSC3. In this strategy CD actions concentrate mainly on the following important facets: institutional-organisational development leadership and management development enhancing technical knowledge and skills
Three critical underlying principles have been agreed. They are:
- multi-stakeholder4 involvement in identification of needs for CD, in decision making

and in implementation; buy-in and ownership by all involved actors; On-the-job-guidance from a coach (i.e. a sector planning and implementation expert).
The project will in the first place prepare the institutional-organisational development for each sector, as a starting point to ensure the basis for "inter-agency cooperation" and sustained CD in the future. During the planning period covered by this report, the PPMU will, for each of the three sectors of the project (i.e. Solid Waste Management, Rural Water Supply and Irrigation Management), proceed with the following activities: Design and conduct institutional-organisational capacity and performance assessments (IOCA); Identify needs and strategic levers to improve capacity and performance. Mandated groups5 of stakeholders will formally carry out the task above. Supported by the project, the groups will launch, during a series of meetings, the necessary planning and implementation processes, with the involvement of the relevant provincial agencies. During this process, the PPMU will provide coaching by an expert in the sector and organise activities such as workshops, seminars, trainings, study trips, etc... The primary objective during this period is to create awareness, buy-in and commitment of all agencies and well-defined mandates. The project will also attempt to find and employ a coach that can guide stakeholders through their specific planning and implementation process. The detailed activity plan for CD is described in more detail under the sector report of each sector. Reference is made to the chapters 2.3.1.1, 2.3.2.1 and 2.3.3.1 below for the CD activity plan for Rural Water supply, Irrigation and Solid Waste Management.
4
A stakeholder is always an agency, organization, institute, association, union, etc and only in rare cases may it refer to an individual if it is a relevant actor (e.g. a private waste collector in a town or commune). 5 These groups are named in the Capacity Development Strategy document as inter-institutional, sector wide improvement groups. As already explained earlier, they take up a sector specific name during implementation. Page 29
2.2.
RESULT B: AWARENESS RAISING
The framework of the Awareness Raising action plan is the project's Strategy for Awareness Raising approved at PSC2 of 22 June 2010. The general objective of this strategy is to improve the knowledge and perception of the community about: 1) Solid Waste, about the impact of waste on our environment, about the importance of waste separation, collection, treatment and recycling. Consequently local people will be well aware of their responsibility and show the appropriate behaviour on how to deal with waste in their daily life. 2) Clean Water Use and Water Resource Protection, about the importance of the use of clean water and of water source protection. Consequently, local people will be well aware of their responsibility and show the appropriate behaviour towards the importance of access to clean water services and towards the protection of water resources. Based on this objective there are three programs of environmental awareness raising ongoing, in particular:
Environmental Awareness Raising Program in Communities Environmental Awareness Raising Program in Schools Environmental Mass Communication and Information-Education-Communication
(IEC) Materials Program The target groups of this awareness raising program are the rural population and schools in rural areas. The detailed activity plan for CD is described in more detail under the sector report of each sector. Reference is made to the chapters 2.3.1.2, 2.3.2.2 and 2.3.3.2 below for the AR activity plan for Rural Water Supply, Irrigation and Solid Waste Management. 2.3. 2.3.1. RESULT C: RURAL WATER SCHEMES PHU CAT WATER SUPPLY
2.3.1.1. ACTIVITY PLAN FOR CAPACITY DEVELOPMENT PROCESS FOR RURAL WATER SUPPLY WORKS (RWS) Along with the construction of the Phu Cat Rural Water Supply works, the dialogue needs to start about management models, operation and maintenance of the water supply works, thereby involving all relevant stakeholders. PCERWASS will play the key role of leading agency in this dialogue. The primary activity during the 2nd semester of 2011 will be a sector and institutionalorganisational analysis with regards to the management models 6 and operation and maintenance modalities proposed by pCERWASS for the Phu Cat Rural Water Supply System. In parallel, the project will support pCERWASS to carry out a review of their water supply management practice in other systems under their control, as well as a study on management models for rural water supply elsewhere in the province, in Vietnam and internationally. The projects actions will thus focus on the management models and operation and maintenance modalities for Phu Cat Rural Water Supply System. Three activities are planned:
6
Management models include: budgeting and tariff setting, internal & external accountability, customer relations, service reliability level, etc. Page 30
a. Dialogue with PCERWASS on process of capacity analysis for RWS management (July December 2011) A detailed action and activity plan is currently being established The dialogue is ongoing. b. Sector and institutional-organisational analysis & Awareness Raising of stakeholders for RWS Management, O&M Write TID, tender and select facilitator for preparatory stakeholder analysis and IOCA (August September 2011); participatory stakeholder analysis (September 2011); further IOCA and recommendations (October - November 2011);
strategic orientations and roadmap for implementation of RWS management model (December 2011 up to February 2012) c. Study trip on RWS management models in Vietnam and abroad (September November 2011) PPMU writes TOR; PCERWASS studies management models in Vietnam and prepares and organizes study trip for stakeholders (October November 2011); study trip in Vietnam (December 2011); study trip in Europe (September 2011); Evaluation workshop and capitalization (December 2011).
Estimated budget required for the 2nd semester of 2011 is Euro 30,560 from GoB contribution all of which is spent under the NatEx modality. 2.3.1.2. ACTIVITY PLANNING FOR AWARENESS RAISING FOR CLEAN WATER & WATER RESOURCE PROTECTION Along with the construction of Phu Cat Water Supply works, the dialogue about the importance of the use of clean water and protection of local water resources has started, thereby involving all stakeholders and beneficiaries. pCERWASS is playing the key role of leading agency in this dialogue with all stakeholders and beneficiaries. During the period December 2010 - June 2011 two District Task Forces (DTFs) have been set up in the two targeted districts Phu Cat and Tuy Phuoc, which comprise members of DARD, Youth Union, Women Union, DoET and DoH. In addition, two Clean water Communication Teams (Communes) and four Clean water Communication Teams (at primary and secondary schools) have been developed in the two targeted districts. All the ECTeams have been provided trainings to strengthen their capacities to design, implement and monitor the communication activities. After this training, all the clean water Teams developed Communication Plans, which have been approved by the PPMU and pCERWASS. A contract is signed with the Binh Dinh Mass Media (television, newspaper, radio) to disseminate general, easy-to-understand, education messages on environment protection and on the project's activities. Binh Dinh Television is also in the process of developing a documentary, which should be ready by October 2011. Information, Education and Communication (IEC) materials have also been developed and printed, including booklets, posters and t-shirts.
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The focus of the activities in the pilot phase is: Developing a good relation with pCERWASS and raise their capacity to implement the AR program as a subcontractor of the project; Set-up ECTeams and DTFs Pilot Phase and evaluate the Awareness Raising Programme Develop IEC Materials & Documentary
The Pilot Phase will be finished December 2011. By that time internal and external evaluations need to be conducted with technical support of the PPMU. During the 2nd semester of 2011, the focus of the actions is on finalizing the pilot phase and preparing the extension phase. Actions in 2011, semester 2: Study Trip on Awareness Raising Models in Vietnam to Hanoi (August) Continue the Implementation of Environmental communication Plans (August December) Continue the monitoring and evaluation of the EC plans (August December) Internal and external evaluations (October December) Wrap-up workshop of the pilot phase (December) Summary report will be written and disseminated (December)
Review environmental awareness raising plan for the extension phase based on lessons learned of pilot project (October - December) Maintenance plan of environmental awareness raising (after end of pilots activities) 2.3.1.3. ACTIVITY PLANNING FOR INVESTMENT IN PHU CAT AND TUY PHUOC CLEAN WATER SUPPLY NETWORK There are 13 procurement packages (11 procurement packages for construction works and 2 procurement packages for equipment supply) in the tender plan of Phu Cat Running Water Supply sub-project. The activities for the investment component of the next period include: Continue the implementation of works packages 03-XL, 04-XL, 06-XL, 07XL, 08-XL, 10-XL, 11-XL and supervise construction; Award the works packages 05-XL start to implement the construction and construction supervision; Complete Bid evaluation and contract award of work packages nr.01-XL, 02XL, 09-XL and 03-HH (after non-objection from BTC) and start to implement the construction and construction supervision;
Retender the procurement package nr. 02-HH for Procurement of equipment, controlling power system and lighting power system (for water treatment plant, 4 first level pumping stations, and booster-pumping station), evaluate the bids and after nonobjection from BTC start to implement the contract; All construction work and supply of equipment should be completed by December 2012, except for the Water treatment plant, 4 first-level pumping stations
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and raw water pipeline (constructed under package 01-XL). The latter should be completed in or before March 2013. Make regular payments to the contractors, as the work progresses. Estimated budget required for the 2nd semester of 2011, from GoB contribution is Euro 1,293,085, of which all is spent under the NatEx modality. Estimated budget required for the 2nd semester of 2011 from GoV contribution is VND 5. 621 billion (approximately Euro 244,019). 2.3.2. HOC MON DAM 2.3.2.1. ACTIVITY PLAN FOR CAPACITY DEVELOPMENT PROCESS FOR PARTICIPATORY IRRIGATION MANAGEMENT During the final evaluation of the BTC-irrigation project VIE 0302211 (February 2011), the Consultant recommended that BTC should invest in institutional-organisational PIM development along with planned investments in the upgrading of irrigation infrastructure works. Therefore, the project started up a Participatory Stakeholder Analysis of actors for PIMdevelopment in May 2011. The PIM Centre (Hanoi) facilitated this activity. Besides, a study trip to the Philippines for leaders & managers of provincial and district stakeholders is conducted in June 2011. Following these activities, the process of formalizing and supporting an action group for institutional-organisational PIM-development, representing all relevant stakeholders during the remaining time of the project, will be designed by this action group, in collaboration with a PIM specialist (PIM Centre of similar) and supported by the PPMU. The aim of these activities is to raise awareness and realise buy-in and commitment by the stakeholders (provincial, district and communal) The projects actions will thus focus on the awareness raising and commitment for PIM and the start up of a formal PIM-action group and IOCA. Three activities are planned: a. Finalize TID, tender and select consultant for coaching of PIM-development process (August October 2011) Reviewing and complementing baseline study (September) Implementing PIM requires the participation of many sectors and departments of different levels, including provincial, district and communal levels. Although these organizations were analyzed during the participatory stakeholder analysis, further analysis is still required. The analysis covered three main aspects: (1) Functions and legal status; (2) Resource and responsibility; (3) Relationship with other organization. The status of PIM, the Water User Organisation models, the financial mechanisms and the detailed institutional arrangements all still need more detailed clarification. Finalize TID, tender and select consultant for coaching of PIM-development process for the remaining duration of the project (August October) b. Establishment of PIM Unit (October November 2011) Getting agreement on PIM-development and institutionalisation (October) consultation process, workshop for definition of roles and responsibilities of formal PIM-unit (October) appointment of PIM-unit (November)
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c. PIM-unit designs and conducts institutional-organisational capacity & performance assessment (IOCA) (November December 2011) organise supporting workshop for defining purpose and design of an institutional-organisational capacity assessment (November); organise supporting workshops for the implementation of the institutionalorganisational capacity assessment (IOCA) (December); Follow up the work of the consultant and PIM-unit (November and continuously thereafter). Estimated budget required for the 2 nd semester of 2011 is Euro 9,100 from GoB contribution all of which is spent under the NatEx modality. 2.3.2.2. ACTIVITY PLANNING FOR AWARENESS RAISING AR for the irrigation component of the project is integrated in the PIM development plan. 2.3.2.3. ACTIVITY PLANNING FOR INVESTMENT REHABILITATION OF HOC MON RESERVOIR IN THE
Detailed Design Consultancy on survey, design drawings and cost estimate for Rehabilitating Hoc Mon reservoir The detailed design consultancy covers the following components: Increase the capacity and rehabilitate the Headworks (Dam, Saddle Dam and Spillway) and Irrigation Canal System and Construct the My Chau Rural Water Supply Network. The consultancy is paid under the Belgo-Vietnamese Study Fund. The following activities are planned:
Based on the final conclusion of the independent verification by Nguyen Truc Construction Consultancy Co. Ltd., in August 2011, the PPMU will organize a meeting with the project owner, the designer and the verifier to agree on the survey quantity and quality actually done by the JV, and then report BTC on the meeting result for their consideration and decision. Estimated budget required for the 2nd semester of 2011 is Euro 967,206 from GoB contribution under the NatEx modality and Euro 244,019 from GoV contribution. 2.4. RESULT D: SOLID WASTE TREATMENT SCHEMES
2.4.1. ACTIVITY PLAN FOR CAPACITY DEVELOPMENT PROCESS FOR DISTRICT SWM Multiple activities (workshops, study trips) have already been organised during the previous stages of the project to raise the awareness on integrated solid waste management (ISWM) of decision makers of the districts, towns and communes, as well as other stakeholders. Four district solid waste management plans (DSWMPs) have been developed and a number of meetings at commune and district level as well as several workshops have been organised to support the development of the plans. The DSWMPs foresee in the creation of DSWM boards and working groups in each of the four districts. The CD actions of the project in the second semester of 2011 will be in support of the creation and first tasks of these DSWM boards and working groups. The projects actions will thus focus on these groups. Three activities are planned now until the end of the year:
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a. Establishment of DSWM Boards & working groups in 4 districts (September October 2011) This will involve the following steps: organise a supporting workshop for definition of roles and responsibilities (September) prepare the appointment of the Boards and Working groups in each district (October)
b. Define coaching process of sub-groups (September October 2011)

Including: Identify needs of working groups (during workshop of roles & responsibilities) and define draft coaching processes (for stakeholder analysis, problem analysis, planning, implementation etc.) (October)
write TIDs, tender and select facilitators with necessary expertise for coaching process of the working groups (from September until October) together with the selected facilitators and main stakeholders, finalize planning of coaching processes (October) c. Start up coaching processes & follow up (November December 2011) Including: Start the cooperation between facilitators and working groups (start stakeholder analysis, problem analysis, planning for implementation, etc) (November December) organise supporting activities in collaboration with facilitators (e.g. workshops, study visits, ) (November December) follow up the work of the facilitators (November December) Estimated budget required for the 2nd semester of 2011 is Euro 25,780 from GoB contribution of which Euro 24,780 is spent under the NatEx modality and Euro 1,000 under the Regie modality. 2.4.2. ACTIVITY PLANNING FOR AWARENESS RAISING FOR SOLID WASTE MANAGEMENT During the year 2010 and the first half of 2011 the PPMU organised several activities (workshops, trainings) to raise the awareness of households, commune members, district decision makers and EPA about waste, the impact of waste on our environment, about the importance of waste separation, collection, treatment and recycling. EPA is playing the key role of leading agency in this dialogue with all stakeholders and beneficiaries. During the period December 2010 - June 2011 four District Task Forces have been set up in the four targeted districts Hoai Nhon, Phu My, Tay Son and An Nhon, which consists members of DoNRE, Youth Union, Women Union, DoET and DoH. In addition, four Environmental Communication Teams (4 Communes: Bong Son- Hoai Nhon, Phu My- Phu My, Nhon Thanh- An Nhon, Tay Phu Tay Son) and eight Environmental Communication Teacher Teams (secondary and primary schools) at these communes have been established in the four targeted districts. All the ECTeams have been provided trainings to strengthen their capacities for designing, implementing and monitoring
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the communication activities. After these trainings, the ECTeams developed Communication Plans, which have been approved by the PPMU and EPA. A contract is signed with the Binh Dinh Mass Media (television, newspaper, radio) to disseminate general, easy-to-understand, education messages on environment protection and on the project's activities. Binh Dinh Television is also in the process of developing a documentary, which should be ready by October 2011. IEC (Information, Education and Communication) Materials have also been developed and printed, including booklets, posters and t-shirts. The focus of the activities in the pilot phase is: Developing a good relation with EPA and raise their capacity to implement the AR program as a subcontractor of the project; Set-up ECTeams and DTFs Pilot Phase and evaluate the Awareness Raising Programme Develop IEC Materials & Documentary
In the previous period, the PPMU found that its subcontractor EPA, although qualified, collaborative and willing to implement the projects strategy, did not assign enough human resources for implementing the program to the quality and speed required by the project. In this semester, the PPMU will negotiate with EPA their capabilities for assigning more resources to the implementation of this contract. The Pilot Phase will be finished December 2011. By that time internal and external evaluations need to be conducted with technical support of the PPMU. During the 2nd semester of 2011, the project will focus on finalising the pilot phase and preparing the extension phase. Actions planned in 2011, semester 2: Study Trip on Awareness Raising Models in Vietnam to Hanoi (August) Continue the Implementation of Environmental Communication Plans (August December) Continue the monitoring and evaluation of the EC plans (August December) Internal and external evaluations (October December)
Carry out the pilot projects on organic waste treatment models (October 2011 March 2012) Wrap-up workshop of the pilot phase (December) Summary report will be written and disseminated (December)
Review environmental awareness raising plan for the extension phase based on lessons learned of pilot project (December) Maintenance plan of environmental awareness raising (after end of pilots activities) 2.4.3. ACTIVITY PLANNING FOR INVESTMENT FOR SWM
Apart from the institutional arrangements, such as setting up the DSWM Board and working groups (described under the CD plan in 2.4.1 above) and coordinate with EPA to implement the AR programme for every type of waste management, the project will begin to:
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Establish the organic composting at households and markets; Build waste disposal sites (sanitary landfills); Establish the domestic solid waste collection and transportation system; Ensure that all healthcare waste is collected and treated; Improve management of industrial waste; Set up a provincial Waste Resource Centre (WRC).
These activities, except the WRC, will start after the establishment of a District Solid Waste Management Board, (or Working Groups set up under it). The Board will have the necessary authority to make decision, establishing the legal and financial basis for the various activities. The groups will also oversee the implementation of all aspects of the solids waste management systems for domestic waste, healthcare waste and industrial waste. The WRC will be established later. During the 2nd semester of 2011, the Project will have time to implement only the following activities for the Solid Waste Management component: Approve District Solid Waste Management Plan (October 2011) Prepare the Investment plans of the new sanitary landfills (October 2011 April 2012) 2.5. GENERAL MEANS Continue the staffing, management and operation of the PPMU;
- Prepare for the 5th PSC meeting; - Receive the 3rd local audit mission, which should take place in October 2011;
Receive the MTR mission, which should take place in December 2011; Estimated budget required for the 2nd semester of 2011 from the GoB fund is Euro 53,559 (Euro 38,642 under Regie modality and Euro 14,917 under NatEx modality). The estimated budget required for 2011 from the GoV fund is Euro 2,883 (full year).
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V. FINANCIAL REPORT 1. GENERAL OVERVIEW OF THE FINANCIAL PROGRESS a. General view of the disbursement progress Since the beginning of 2011, the PPMU has continued to concentrate strongly on the activities of Result A (Capacity building) and Result B (Awareness Raising) as well as the solid waste related studies (DSWMP development and Valorization of Organic Waste) under Result D and the preparation of the Phu Cat Water Supply investment under Result C. In general, the project activities have progressed rather well and in agreement with the expected plan of the third PSC. Nevertheless, administrative difficulties have led to delays in the Phu Cat Rural Water Supply investment, so the disbursement progress was delayed accordingly. The detailed design for the rehabilitation of Hoc Mon reservoir and canal system and the Rural Water Supply to My Chau have met with problems and no disbursement is expected in 2011 anymore. b. Rate of disbursement progress until end of July 2011 The tables below show the disbursement progress of the project in the first semester of 2011, including July, as well as the disbursement progress for the full duration of the project, since the start in august 2009 up to 31 July 2011. The tables also show the rate of progress expressed as a percentage of the plan presented at PSC3. During the reporting period, from 1 January 2011 until 31 July 2011, the disbursement by the project was Euro 452,149, equivalent to 24.08% of the planned disbursement of 2011, Of which, Euro 399,520 was from Belgian fund (Regie: 119,062; Nat.ex: 237,299 and Study fund: 43,159 Euro) (25.31% of the planned disbursement of 2011), and Euro 52,628 was from Counterpart fund (17.57% of the planned disbursement). The accumulated disbursement since the start of the project till 31 July 2011 is Euro 996,634, equivalent to 10.82% of the project budget. Of which, Euro 835,516 Euro was from Belgian fund (10.82% of the Belgian budget), and Euro 161,117 was from Vietnamese counterpart fund (10.80% of the VN budget).
Table 2. Disbursement progress on 31 July 2011
Unit: Euro; exchange rate: 23,036 VND/EUR Disbursement 01/01-31/7/2011 Nr Fund source and modality Planned disbursement 2 1,578,320 210,305 1,306,357 61,659 299,531 1,877,851 Actual disbursement 3 399,520 119,062 237,299 43,159 52,628 452,149 Disbursement rate (%) 4=3/2 25.31 56.61 18.16 70.00 17.57 24.08 7,721,426 831,000 6,678,000 212,425 1,492,495 9,213,921 Total budget Accumulation on 31/7/2011 Actual Disbursement disbursement rate 5 835,516 379,427 328,555 127,534 161,117 996,634 6 10.82 45.66 4.92 60.04 10.80 10.82
1 I GoB fund 1 Regie 2 Nat.ex 3 Study fund II GoV fund Total
(See Annex 2 for more details)

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2. FINANCIAL PLAN FOR THE 2ND SEMESTER OF 2011 During the second half of 2011, the project will continue to implement its CD and AR activities as well as the investment for Phu Cat RWS. The table below shows the planned disbursement for the period from August 2011 until 31 December 2011.
Table 3. Financial plan for the last 5 months of 2011
Budget code A B Item Capacity building Awareness raising Fund source GoB nat.exregie nat.exregie nat.ex. nat.ex. nat.exnat.exnat.ex. regie GoV Unit: Euro; x rate: 23.036 VND/Euro Planned disbursement for the last 5 months of GoB GoV Total Nat.ex Regie SF 127,174 7,862 V V V V V 967,206 53,559 46,941 5,417 1,202 23,000 18,500 4,500 1,178,800 1,069,058 91,242 18,500 246,903 79,074 48,100 7,862 967,206 14,917 38,642 9,500 37,441 5,417 1,202 4,500 18,500 18,500 244,019 2,883 2,883
C Rural water systems D Solid waste Z General means Z_01 Personnel Z_02 Officie equipment Z_03 Monitoring and evaluation Additional available Belgian budget from SF-regie other sources District Solid Waste Management SF Plans for the 4 districts Junior Program (Junior Assistants regie 1&2) TOTAL ( A + B + C + D + Z)
(See Annex 2 for more details) Total expected disbursement in the planning period amounts is Euro 1,425,703 (15.47% of total project value), of which Euro 91,242 are spent on Regie modality, Euro 1,069,058 on NatEx modality, Euro 246,903 on GoV budget and Euro 18,500 on Study Fund. Payments on the Regie modality for CD include the cost of ITA and consultancies for facilitators and trainers. Expenses on the NatEx budget include workshops, trainings and also consultancies for facilitators and trainers, as coaches for the inter-institutional, sector wide improvement groups. Payments on AR are for the sub-contractors pCERWASS and EPA. The bulk of the disbursement (84%) will be spent on the construction works for Phu Cat RWS.
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VI. CHALLENGES AND DIFFICULTIES 1. CHALLENGES AND DIFFICULTIES a) The increase of construction costs due to inflation causes difficulties for the counterpart fund In the last years, the prices of materials, fuels and labor increased a lot due to inflation. . At this moment the cost forecasts of the construction works estimates increased by 30% compared to those at the signing date of the Specific Agreement. The investment at the previously planned scale will be difficult, due to lack of money. In addition, the revision of cost forecasts needs to be repeated many times, which possibly will cause more delays. Currently, the national and local governments are actively implementing 6 groups of solutions presented in the Resolutions nr.11/NQ-CP dated 24/02/2011 on the main measures for the purposes of limiting inflation, macroeconomic stability and social security, including public investment cut-down and state budget deficit reduction. Therefore, with time the counterpart funds for the project will be restrained. b) Change of PPMU staff The Capacity Development and Awareness Raising specialist (CAS) of the project has been working for the project since January 2011. His capacity was strengthened through many trainings, workshop and study tours locally and abroad. In the first two years of the project, the capacity development and awareness raising components have achieved some positive results, especially the change on awareness of relating agencies and public towards clean water and sanitation. However, because of some personal reasons, the CAS requested to resign from the project. Now the PPMU had to recruit his replacement. After this recruitment, the PPMU must spend a certain time and budget on training and developing the new CAS. This may have an influence on the project progress in the immediate future.
c) The collaboration among the project owners with the PPMU/ ITA in the last time has not been done smoothly and timely enough
The collaboration of the Phu My C&I PMU with the PPMU (included the ITA) and the donor in the last time has not been done smoothly and timely enough. Phu My district often failed to consult with the PPMU on the actions they undertake or the decisions they make. This failure influences on the general progress. In particular, regarding the Rehabilitation of Hoc Mon reservoir, the project owner signed a contract with the designing consultant, while this contract had not been seen and approved by the donor. Nevertheless, the supplier started the work without a contract signed by BTC. In order to regularize this situation, the PPMU employed an independent party to verify the surveys already done by the designer before having a contract, but found that it was substandard and not in agreement, with neither the TOR nor the Bill of Quantities. The PPMU is working to solve this problem. Invariably, the implementation of the rehabilitation of Hoc Mon Reservoir project component, which had already met problems in the past, will be further delayed. d) There is a disagreement on the investment of sanitary landfills between the districts and the consultant developing the DSWMPs During the last PSC meetings, the PSC agreed that the number, scale and location of sanitary landfills would be identified after the approval of the DSWMPs. As contracted with EP&T, the DSWMPs will be finalized and submitted to the PPMU on 6 August 2011. However, there is still a disagreement on the investment of sanitary landfills among key relating actors.
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The DSWMPs propose these 2 landfills will be shared and Phu My). This alternative province to save a substantial operation of the landfills.
to build 2 shared landfills for the 4 districts. Each of by 2 districts (i.e. Tay Son and An Nhon, Hoai Nhon provides great environmental benefits and allows the amount of money on investment, as well as on the
The 4 districts propose building the 4 landfills in the 4 districts at the same time. In the last time, in Binh Dinh Province, the transport of solid waste between the districts has been objected by the people. Therefore, it will be difficult if shared landfills are built for 2 districts. In case the project budget is not sufficient for the 4 landfills, the project can split the investment into many phases rationally providing that the post-investment systems efficiency is maximized at each phase. At first, the project should finance completely in the first 2 cells. Later on, the districts ought to seek other legal investment budgets for the investment of the next phases to complete the system. 2. THE IMPORTANT ISSUES THE PSC NEEDS TO DECIDE 2.1. Approval of the progress report on the projects activity and financial performance for the reporting period In agreement with the Minutes of the PSC meeting nr.3, the PPMU accelerated the execution of the approved planning. The progress of the project components have been reported above. Key issue nr.1 The PPMU requests the PSC to approve the progress report on the projects activity and financial performance for the reporting period. 2.2. Approval of action plan and financial plan The revised 5-year activity plan (2009 2014) and the detailed activity plan for the second semester of 2011 was presented in the Chapter IV. The financial plan for the second semester of 2011 for GoB fund and for the year 2011 for GoV fund was briefed in item 2 of Chapter V. The details are shown in the Annex 2. A summary of the required budget related to these activities, by budget source and payment modality, is shown in the following table.
Page 41
Fund source in Euro and VND Currency Capacity building Awareness raising Rural water supply Solid waste General means Additional available budget from other sources Study fund Junior assistant Total per modality Total per fund source Key issue nr.2
Nat.Ex Euro 79.074 7.862 967.206 0 14.917 0 0 1.069.058
GoB fund Regie Euro 48.100 0 0 0 38.642 0 4.500 91.242 1.178.800
SF Euro 0 0 0 0 0 18.500 0 18.500
GoV fund Million VND 0 0 244.019 0 2.883 0 0 246.903
The PPMU requests the PSC to approve the revised 5-year activity plan (2009 2014), the detailed activity plan for the last semester of 2011, and the Financial plan for the last semester of 2011for GoB fund and for the year 2011 for the GoV fund to facilitate the implementation and the disbursement. 2.3. The PSC is requested to decide on the number and location of the sanitary landfills In the last time, construction and investment costs increase due to inflation. The investment in the sub-projects at the initially planned scale will be difficult due to a budget shortfall. Key issue nr.3 Based on the urgent need of the people, and the most recent cost estimates of all project components and the available budget as presented in Annex 4, the PPMU requests the PSC to consider and approve on the following sub-projects: Phu Cat running water supply sub-project (including 7 communes) Rehabilitating Hoc Mon reservoir (Reservoir rehabilitation and canal system) 4 landfills for 4 districts taking into account the investment phasing (build 2 cells/landfill)
2.4. Carry over the balance of the Phu My Irrigation project and the Phu My Water project, which is the ODA fund financed by the Belgian Government, to the Water Supply and Sanitation project in Binh Dinh Province Since 2005, Binh Dinh Province has got a nice support from the Belgian Government and the VN Government, which is shown through the 3 cooperation projects, including one ongoing project, Water Supply and Sanitation project (VIE0703511), and 2 projects closed already: Phu My Irrigation project (VIE0302211) and Phu My Water project (VIE0402311).
Page 42
After closing, these 2 projects remain about Euro 204,946. The PPC suggested the BTC and the MoF to use these amount for the extension of the 2 projects in Phu My districts (VIE0302211 and VIE0402311). However, as replied by the MoF in the Letter nr.8826/BTC-QLN dated 06/7/2011, according to the results of the 6th conference of the Joint Committee for the development cooperation between the Belgian Government and the Vietnamese Government, these amount should be used for the new ICP for 2011-2015. It means that these amount will not be used for the extension of the 2 projects in Phu My. Key issue nr.4 Due to inflation, the budget for investment of the Water Supply and Sanitation project is insufficient. The PPMU requests the Belgian Government to consider and carry over the abovementioned balance to this project. 2.5. As requested by the national auditors, the districts of Phu Cat and Tuy Phuoc should return the fund of NTP on rural water supply and sanitation for 2010. In addition, they should plan their financial contribution timely to keep the schedule of the Phu Cat Running Water Supply sub-project a. According to the TFF, the land acquisition for the Phu Cat running water supply subproject is paid by the districts. However, in 2010, the two districts of Phu Cat and Tuy Phuoc did not arrange any budget for this item. In order to follow the project schedule as committed with the donor, by the letter nr.3417/UBND-NN dated 01/10/2010, the PPC allowed using the NTP fund on rural water supply and sanitation for 2010 to pay the land acquisition. This amount was VND 2 billion, and was initially decided to be used for the investment of the Phu Cat running water supply work by the Decision nr.843/QD-UBND dated 22/12/2009. So the districts must return this amount to the NTP in 2011. As requested by the national auditors for the NTP on rural water supply and sanitation in 2010, the districts must arrange their budget to return the amount of VND 2 billion to the NTP because this expenditure was not the right use (the NTP fund is only used for construction and supply).
b. Currently, most of the contractors have started implementing the work. The system is
planned to be completed and put into use in quarter 1/2013. The counterpart fund for this sub-project is approximately 45 billion VND. Of this total, the contribution of Phu Cat district and Tuy Phuoc district is 13.5 billion VND or 30% (referred to the Decision Nr.103/QD-UBND dated 03/3/2010 of the Binh Dinh PPC on the financial contribution of the districts/cities to the ODA projects in the provincial areas). Key issue nr.5 In order to follow the project schedule as committed with the donor, the PPMU requests the PPC to ask the 2 districts of Phu Cat and Tuy Phuoc to arrange their contribution in 2011, which is at least VND 2 billion (1.5 billion from Phu Cat and 0.5 billion from Tuy Phuoc). 2.6. The donor should give their timely non-objection to tender results to facilitate the contract awarding
Page 43
After getting BTCs non-objection to the tender results of the procurement packages under Phu Cat running water supply sub-project, the project owner approved the tender results and awarded the contracts. Key issue nr.6 For the packages needed to be retendered, the PPMU requests the donor to verify and give non-objection in time to facilitate the next implementation. Signed: Binh Dinh, ITA July 2011
PROVINCIAL PROJECT MANAGEMENT UNIT PROJECT DIRECTOR
Page 44
ANNEX Annex 1: General plan up to 2014

General plan up to 2014
Year 2011 Year 2012 Year 2013 Year 2014 JuneJuly Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May JuneJuly Aug SeptOct Nov Dec Jan Feb Mar Apr May JuneJuly
Capacity Development
Awareness raising and buy-in (2/2010-2/2012) Institutional and organizational capacity assessment (6/2011 - 8/2012) Institutional and organizational change process (6/2012 - the end of the project) Awareness for water supply and solid waste Pilot phase (01- 12/2011) Developing IEC materials (01 - 12/2011) Extension phase (1/2012 - the end of project) Rural water systems Phu Cat Water Supply System o Tendering for construction (02 - 9/2011) oConstruction (7/2011 - 3/2013) Rehabilitating Hoc Mon reservoir: o Detailed Design and Cost estimate (12/2011 - 6/2012) o Tendering for construction (7 - 10/2012) oConstruction (11/2012 - 4/2014) Solid waste oDeveloping DSWMPs (12/2010 - 9/2011) o Review and revise the investment plans for landfills (10/2011 - 4/2012) oTendering for Detailed Design and Cost estimate of the landfills (5/2012 - 02/2013) oTendering for construction (3 - 6/2013) oConstruction (7/2013 - 6/2014) Old plan Revised plan
Note
Page 45
Annex 2: Financial plan for the project VIE 0703511

Budget code A __ A _01_00 A _01_01 A _01_02 A _01_03 A _01_04 B__ B_01_01 B_01_02 B_01_03 B_01_04 B_01_05 C__ C_01_01 C_01_02 C_01_03 C_01_04 C_01_05 D__ D_01_01 D_01_02 D_01_03 D_01_04 D_01_05 Z__ Z_01_ Z_01_01a Z_01_01b Z_01_02a Z_01_02b Z_01_02c Z_01_02d Z_01_03a Z_01_03b Z_01_04 Fund source Item GoB Capacity building Training needs assessment Training Seminar and study tour Guidance on master plan preparation Technical assistance Awareness raising Assessement & coordination Develop. of awareness raising strategy Training Pilot activities Technical assistance Rural water systems Definition of responsibilities Review detail design, incl. relocation Investment works Set-up monitoring & reporting tools Definition of financial means for O & M Solid waste Definition of responsibilities Detail design & review Investment works Set-up monitoring & reporting tools Definition of financial means for O & M General means Personnel Project director General - Planning officer Accountant Cashier/filing officer Driver Security guard Civil engineer Environmental engineer Capacity building & awareness specialist Project Coordinator Cum Water and Z_01_05 Sanitation Engineer & Project Secretary/translator Z_01_06 Consultancy Z_01_07 Admin & financial guideline Z_02_ Office equipment and functioning Z_02_01a IT & equipment Z_02_01b Working space, furniture Z_02_02 Office running costs Z_02_03 Local transportation Z_02_04 Communication Z_02_05 Steering committee organisation Z_02_06 Other operation cos ts Z_03_ Monitoring & evaluation Z_03_01 Mid-term review Z_03_02 External auditing Z_03_03 Backstopping Z_03_04 Final evaluation Additional available Belgian budget from other sources Survey, detailed design and cost estimate of Phu Cat Running Water Supply Survey, detailed design and cost estimate of Hoc Hon Dam Rehabilitation District Solid Waste Management Plans for the 4 districts Junior Program (Junior Assistants 1&2) Interest of Nat.ex accounts Interest of Regie accounts TOTAL (A + B + C + D + Z) nat.ex-regie nat.ex nat.ex nat.ex nat.ex regie nat.ex-regie nat.ex nat.ex nat.ex nat.ex regie nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex-regie nat.ex-regie GoV GoB 575.000 10.000 120.000 70.000 15.000 360.000 390.000 10.000 50.000 50.000 100.000 180.000 3.056.000 10.000 20.000 2.981.000 25.000 20.000 2.914.000 10.000 202.000 2.657.000 25.000 20.000 565.000 271.000 GoV Total 575.000 10.000 120.000 70.000 15.000 360.000 390.000 10.000 50.000 50.000 100.000 180.000 3.706.000 10.000 20.000 3.631.000 25.000 20.000 3.714.000 10.000 202.000 3.457.000 25.000 20.000 565.000 271.000 Total budget in TFF Total cost estimate Additionally needed budget (*) Total 575.000 10.000 120.000 70.000 15.000 360.000 390.000 10.000 50.000 50.000 100.000 180.000 5.978.803 2.272.803 10.000 20.000 5.903.803 2.272.803 25.000 20.000 4.598.031 884.031 10.000 202.000 4.341.031 884.031 25.000 20.000 870.000 305.000 323.157 52.157 4.500 4.500 1.700 1.700 13.000 13.000 5.400 5.400 15.500 15.500 1.600 1.600 1.057 1.057 9.400 9.400 48.000 78.000 130.270 14.730 409.843 12.000 18.000 24.000 54.000 24.000 25.000 252.843 137.000 40.000 72.000 10.000 15.000 GoB GoV Additionally added budget Total 42.496 16.686 1.801 678 4.633 1.904 2.950 295 742 3.683 25.810 24.964 0 845 221.728 84.375 66.385 61.665 9.000 303 7.500.000 1.450.000 8.950.000 12.411.834 3.461.834 GoB GoV Total budget after addition Total 575.000 10.000 120.000 70.000 15.000 360.000 390.000 10.000 50.000 50.000 100.000 180.000 3.706.000 10.000 20.000 3.631.000 25.000 20.000 3.714.000 10.000 202.000 3.457.000 25.000 20.000 607.496 287.686 1.801 678 4.633 1.904 2.950 295 742 3.683 48.000 78.000 130.270 14.730 182.810 12.000 24.964 24.000 54.000 24.000 25.000 18.845 137.000 40.000 72.000 10.000 15.000 221.425 84.375 66.385 61.665 9.000 GoB 575.000 10.000 120.000 70.000 15.000 360.000 390.000 10.000 50.000 50.000 100.000 180.000 3.056.000 10.000 20.000 2.981.000 25.000 20.000 2.914.000 10.000 202.000 2.657.000 25.000 20.000 565.000 271.000 GoV Accumulated disbursement of GoB up to 31/7/2011 292.701 8.546 23.110 261.046 31.122 28.095 3.027 Financial plan for 2011 Total Regie NatEx 79.461 51.762 27.699 SF Belgian contribution Actual disbursement from 01/01/2011 to 31/7/2011 Total 75.067 274 114 74.680 27.371 27.371 74.680 27.371 27.371 7.862 7.862 Regie 74.680 NatEx 388 274 114 SF Planned disbursement for the last 5 months of 2011 Total Regie NatEx 79.074 51.488 27.586 SF Vietnamese contribution Accumulated Disbursed Planned Financial disbursement from disbursement plan for up to 01/01/2011 to for the rest 5 2011 31/7/2011 31/7/2011 months of Balance on 31 Dec 2011 GoB 155.126 10.000 59.966 19.305 15.000 50.854 351.016 10.000 21.905 39.111 100.000 180.000 1.920.859 10.000 20.000 1.845.859 25.000 20.000 2.914.000 10.000 202.000 2.657.000 25.000 20.000 298.120 111.260 GoV Total 155.126 10.000 59.966 19.305 15.000 50.854 351.016 10.000 21.905 39.111 100.000 180.000 2.205.334 10.000 20.000 2.130.334 25.000 20.000 3.714.000 10.000 202.000 3.457.000 25.000 20.000 298.120 111.260
202.241 122.780 51.762 27.699 122.780 122.780 35.233 27.371 7.862
127.174 48.100 51.488 27.586 48.100 48.100 7.862
35.233 27.371 7.862
7.862
650.000
650.000
167.936 1.135.141
1.135.141
167.936
167.936
967.206
967.206
121.505
290.078
46.058
244.019
284.475
650.000
650.000
167.936 1.135.141
1.135.141
167.936
167.936
967.206
967.206
121.505
290.078
46.058
244.019
284.475
800.000
800.000
800.000
800.000
800.000
800.000
V V V V V V V V V V
305.000 52.157 4.500 1.700 13.000 5.400 15.500 1.600 1.057 9.400
42.496 16.686 1.801 678 4.633 1.904 2.950 295 742 3.683
42.496 16.686 1.801 678 4.633 1.904 2.950 295 742 3.683
213.321 112.800
138.184 97.518
81.663 76.961
56.521 20.557
84.625 50.578
43.021 39.520
41.605 11.057
53.559 38.642 46.941 37.441
14.917 9.500
39.612 13.803 1.639 524 4.170 1.649 1.823 156 742 3.100
9.453 9.453 859 342 2.359 970 2.950 260 1.713
6.570 6.570 697 188 1.896 715 1.823 122 1.129
2.883 2.883 162 154 463 255 1.127 139 584
nat.ex nat.ex regie regie nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex regie regie regie regie regie Qtv-regie Qtv Qtv Qtv regie nat.ex regie
48.000 78.000 130.270 14.730 157.000 12.000 24.000 54.000 24.000 25.000 18.000 137.000 40.000 72.000 10.000 15.000
48.000 78.000 130.270 14.730 157.000 12.000 24.000 54.000 24.000 25.000 18.000 137.000 40.000 72.000 10.000 15.000
48.000 78.000 130.270 14.730 157.000 12.000 24.000 54.000 24.000 25.000 18.000 137.000 40.000 72.000 10.000 15.000 221.728 84.375 66.385 61.665 9.000 303
9.977 17.862 68.792 16.168 70.004 10.145 5.914 46.915 1.587 720 4.722 30.518 22.001 3.500 5.017 130.437 84.375
6.512 14.045 76.961 35.964 76.961
6.512 14.045
3.512 7.545 39.520 39.520
3.512 7.545
3.000 6.500 37.441 37.441
3.000 6.500
35.023 53.638 24.037 -1.438 81.580 1.855 15.586 5.419 21.579 23.863 13.278 105.280 17.999 68.500 3.782 15.000 68.292
35.023 53.638 24.037 -1.438 81.580 1.855 15.586 5.419 21.579 23.863 13.278 105.280 17.999 68.500 3.782 15.000 68.292
V V
252.843 18.000
252.843 18.000
25.810 24.964 0
25.810 24.964 0
35.964
30.547
30.547
5.417
5.417
25.810 24.964 0
234.843
234.843
845
845
3.637 27.516 1.476 767 2.568 4.702 3.500 1.202 67.521
3.637 27.516 1.476 767 2.568 4.702 3.500 1.202 5.862 61.659
1.137 25.850 643 350 2.568 3.500 3.500
1.137 25.850 643 350 2.568 3.500 3.500
2.500 1.667 833 417 1.202 1.202
2.500 1.667 833 417
845
1.202 44.521 1.362 43.159 23.000
1.202 4.500 18.500
221.728 84.375 66.385 61.665 9.000 303
66.385 43.159 2.903 61.659 5.862 5.862 61.659 43.159 1.362 1.362 43.159 18.500 4.500 4.500 18.500 7 1.597 303 835.516 1.578.320 210.305 1.306.357 61.659 399.520 119.062 237.299 43.159 1.178.800 91.242 1.069.058 18.500 161.118 299.531 52.628
66.385 7 1.597 303
39 39 305.000 264.224 221.728
39 42.496 9.213.921 7.721.728 1.492.496
246.903 5.707.412 1.084.475 6.791.887
Page 46
Annex 2.1: Financial plan of the project for the Belgian fund under Nat.ex modality
U nit: Euro; X-rate: 23,036 VND/Euro
Budget Budget code A__ A_01_00 A_01_01 A_01_02 A_01_03 B__ B_01_01 B_01_02 B_01_03 B_01_04 C__ C_01_01 C_01_02 C_01_03 C_01_04 C_01_05 D__ D_01_01 D_01_02 D_01_03 D_01_04 D_01_05 Z__ Z_01_ Z_01_04 Item GoB source nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex nat.ex Total 215,000 10,000 120,000 70,000 15,000 210,000 10,000 50,000 50,000 100,000 3,056,000 10,000 20,000 2,981,000 25,000 20,000 2,914,000 10,000 202,000 2,657,000 25,000 20,000 283,000 126,000 48,000 78,000 157,000 12,000 24,000 54,000 24,000 25,000 18,000 303 303 6,678,303 TFF 215,000 10,000 120,000 70,000 15,000 210,000 10,000 50,000 50,000 100,000 3,056,000 10,000 20,000 2,981,000 25,000 20,000 2,914,000 10,000 202,000 2,657,000 25,000 20,000 283,000 126,000 48,000 78,000 157,000 12,000 24,000 54,000 24,000 25,000 18,000 303 303 303 Added Financial plan for 2011 Accumulated Actual Planned dis bursement Financial Balance on dis burs ement Disburs ement/Planning dis bursement until 31 July plan for 31/12/2011 from 01/01 to (%) for the las t 5 2011 2011 31/7/2011 months 31,655 79,461 388 0.49 79,074 104,271 10,000 8,546 51,762 274 0.53 51,488 59,966 23,110 27,699 114 0.41 27,586 19,305 15,000 31,122 35,233 27,371 77.68 7,862 171,016 10,000 28,095 27,371 27,371 100.00 21,905 3,027 7,862 7,862 39,111 100,000 167,936 1,135,141 167,936 14.79 967,206 1,920,859 10,000 20,000 167,936 1,135,141 167,936 14.79 967,206 1,845,859 25,000 20,000 2,914,000 10,000 202,000 2,657,000 25,000 20,000 97,843 27,839 9,977 17,862 70,004 10,145 5,914 46,915 1,587 720 4,722 56,521 20,557 6,512 14,045 35,964 3,637 27,516 1,476 767 2,568 41,605 11,057 3,512 7,545 30,547 1,137 25,850 643 350 2,568 73.61 53.79 53.93 53.72 84.94 31.26 93.94 43.56 45.65 100.00 14,917 9,500 3,000 6,500 5,417 2,500 1,667 833 417 170,240 88,661 35,023 53,638 81,580 1,855 15,586 5,419 21,579 23,863 13,278 303 303 5,280,689
Capacity building Training needs as ses sment Training Seminar and study tour Guidance on master plan preparation Awarenes s raising As s es sement & coordination Develop. of awarenes s rais ing s trategy Training Pilot activities Rural water systems Definition of res pons ibilities Review detail des ign, incl. relocation Investment works Set-up monitoring & reporting tools Definition of financial means for O & M Solid was te Definition of res pons ibilities Detail des ign & review Investment works Set-up monitoring & reporting tools Definition of financial means for O & M
General means Personnel Capacity building & awareness specialis t Project Coordinator Cum W ater and Z_01_05 Sanitation Engineer & Project Secretary/trans lator Z_02_ Office equipment and functioning Z_02_01a IT & equipment Z_02_02 Office running costs Z_02_03 Local trans portation Z_02_04 Communication Z_02_05 Steering committee organis ation Z_02_06 Other operation costs Additional available budget from other s ources Interes t of Nat.ex accounts
TOTAL
6,678,000
328,555 1,306,357
237,299
18.16
1,069,058
Note:
Exchange rate for planning is 23,036 VND/EUR, Exchange rate for payment from GoB fund is the actual exchange rate at the payment moment.
Page 47
Annex 2.2: Financial plan of the project for the Belgian fund under Regie modality
Unit: Euro; X-rate: 23,036 VND/Euro
Budget code Item GoB Total regie regie regie regie regie regie regie regie regie regie regie regie regie regie regie 360,000 360,000 180,000 180,000 282,000 145,000 130,270 14,730 137,000 40,000 72,000 10,000 15,000 9,000 9,000 831,000 Financial plan of 2011 Budget Accumulated Actual Planned Financial Balance on disbursement disbursement Disbursement/Planning disbursement plan of 31/12/2011 TFF Added on 31/7/2011 from 01/01 to (%) for the last 5 2011 31/7/2011 months 360,000 74,680 122,780 74,680 48,100 237,220 360,000 74,680 122,780 74,680 48,100 237,220 180,000 180,000 180,000 180,000 282,000 43,021 81,663 43,021 38,642 200,337 145,000 39,520 76,961 39,520 37,441 68,039 130,270 39,520 76,961 39,520 37,441 53,309 14,730 14,730 137,000 3,500 4,702 3,500 1,202 132,298 40,000 40,000 72,000 3,500 3,500 3,500 68,500 10,000 1,202 1,202 8,798 15,000 15,000 9,000 1,362 5,862 1,362 4,500 3,138 9,000 1,362 5,862 1,362 4,500 3,138 822,000 9,000 119,062 210,305 119,062 91,242 620,695
A__ Capacity building A_01_04 Technical assistance B__ Awareness raising B_01_05 Technical assistance Z__ General means Z_01_ Personnel Z_01_06 Consultancy Z_01_07 Admin & financial guideline Z_03_ Monitoring & evaluation Z_03_01 Mid-term review Z_03_02 External auditing Z_03_03 Backstopping Z_03_04 Final evaluation Additional available budget from other sources Junior Program (Junior Assistants 1&2) TOTAL Note:
Page 48
Annex 2.3: Financial plan of the project for the Study fund
Budget Budget code Item GoB Total Additional available budget from other Survey, detailed design and cost estimate of Phu Cat Running Water Supply Survey, detailed design and cost estimate of Hoc Hon Dam Rehabilitation District Solid Waste Management Plans for the 4 districts TOTAL Note: SF SF SF SF 212,425 84,375 66,385 61,665 212,425 TFF Financial plan for 2011 Accumulated Actual Planned Financial Balance on disbursement disbursement Disbursement/Planning disburseme plan for 31/12/2011 Added on 31/7/2011 from 01/01 to (%) nt for the 2011 31/7/2011 last 5 212,425 127,534 61,659 43,159 18,500 66,392 84,375 66,385 61,665 212,425 43,159 127,534 61,659 61,659 43,159 43,159 18,500 18,500 84,375 66,385 7 66,392
Page 49
Annex 2.4: Financial plan of the project for the Vietnamese counterpart fund
Budget Budget code C__ C_01_03 D__ D_01_03 Z__ Z_01_ Z_01_01a Z_01_01b Z_01_02a Z_01_02b Z_01_02c Z_01_02d Z_01_03a Z_01_03b Z_02_ Z_02_01b Z_02_06 Item GoV source V V V V V V V V V V V V V V V V V Total 650,000 650,000 800,000 800,000 42,495 16,686 1,801 678 4,633 1,904 2,950 295 742 3,683 25,809 24,964 845 1,492,495 TFF 650,000 650,000 800,000 800,000 1,450,000 Added 42,495 16,686 1,801 678 4,633 1,904 2,950 295 742 3,683 25,809 24,964 845 42,495 Accumulated disbursement until 31/7/2011 121,505 121,505 39,612 13,803 1,639 524 4,170 1,649 1,823 156 742 3,100 25,809 24,964 845 161,117 Financial plan for 2011 290,078 290,078 9,453 9,453 859 342 2,359 970 2,950 260 1,713 299,531 Financial plan for 2011 Actual Planned disbursement Disbursement/ disbursement from 01/01 to Planning (%) for the last 5 31/7/2011 months 46,058 244,019 46,058 244,019 6,570 2,883 6,570 2,883 697 162 188 154 1,896 463 715 255 1,823 1,127 122 139 1,129 584 52,628 246,903 Balance on 31/12/2011 284,475 284,475 800,000 800,000 (0) (0) (0) 1,084,475
Rural water systems Investment works Solid waste Investment works General means Personnel Project director General - Planning officer Accountant Cashier/filing officer Driver Security guard Civil engineer Environmental engineer Office equipment and functioning W orking space, furniture Other operation costs TOTAL Exchange rate for planning is 23,036 VND/EUR.
Note:
Page 50
Annex 3: Summary of tender result for Phu Cat Running Water Supply sub-project
Nr I 1 Item Package estimate (1,000 VND) 85.701.690 66.114.388 15.027.703 3.809.632 4.675.590 6.234.546 Contract price or package estimate (1,000 VND) 87.960.441 68.373.139 15.027.703 3.809.632 5.143.126 6.224.194 Belgian fund (1,000 VND) 59.097.742 45.386.631 10.519.392 2.666.742 3.600.188 4.356.936 JV of Thien An and Duc Thinh VIW ASEEN 12 19/07/2011 19/07/2011 20/07/2011 20/07/2011 18 months 18 months 6 months 9 months Pending BTC 's nonobjection Retendering, new opening on 20/7/2011 Retendering, new opening on 20/7/2011 Contractor Site handover date Starting date Contract duration Note
Construction and equipment Construction W ater treatment plant, 4 first-level 01- XL pumping stations and raw water pipeline 02- XL Booster pumping station 03- XL Transferring pipeline C lean water pipeline network of Cat 04- XL Thang commune, Phu Cat district 05- XL C lean water pipeline network of Cat C hanh commune, Phu Cat district C lean water pipeline network of Cat Tien commune, Phu Cat district
8.829.020
9.711.213
6.797.849
12months
06- XL
4.798.633
5.275.660
3.692.962 JV of Tien Tan and Nguyen Hung
7 months
Financed by Counterpart fund completely
C lean water pipeline network of 07- XL Phuoc Hoa commune, Tuy Phuoc district C lean water pipeline network of 08- XL Phuoc Thang commune, Tuy Phuoc district 09- XL C lean water pipeline network of Cat N hon commune, Phu Cat district C lean water pipeline network of Cat Hung commune, Phu C at district 22K V power transmission network, transforming station, 0.4K V wire line (for water treatment plant, 4 wells and booster pumping station)
3.310.135
3.535.096
Dinh Phat Company
11/07/2011
18/07/2011
4 months
4.996.434
4.983.948
3.488.763
Truong N am C ompany
19/07/2011
20/07/2011
7 months Retendering, new opening on 20/7/2011
8.454.170
8.454.170
5.917.919 Binh Dinh Hydraulic Construction 19/07/2011 Company
12 months
10- XL
4.578.582
5.025.645
3.517.952
20/07/2011
6 months
11- XL
1.399.943
1.182.753
827.927
Xuan Q uy C ompany
19/07/2011
20/07/2011
6 months
Equipment Procurement of equipment, controlling power system and lighting power system (for water treatment 02- HH plant, 4 first level pumping stations, and booster-pumping station) 03- HH W ater meters and fittings for household connection II Consultancy 01Supervision of construction and TVGS equipment installation Total
19.587.302
19.587.302
13.711.111
11.529.697
11.529.697
8.070.788
18 months
Split into 2 packages and retendering
8.057.605 1.355.548 1.355.548

87.0 57.238
8.057.605 1.643.989 1.643.989

8 9.6 04.43 0
5.640.324 1.150.792 1.150.792

60.248 .534
18 months Dai Viet Water and Sanitation Development Company
Retendering, new opening on 20/7/2011
18/07/2011
18 months
Page 51
Annex 4: Cost estimation for investment
Exchange rate: VND/Euro

Nr Cost item Water Sector 01 Phu Cat Running Water Supply million VND Total Fund source GoB GoV
RWS system for 7 communes in Phu Cat & Tuy Phouc Districts
Total Million VND
118.200 118.200 4.076 100% 17.259 4.641 21.900 755 100% 140.100 4.831 3.651 -1.180
70.499 70.499 2.431 59,64% 13.807 3.713 17.520 604 80% 88.019 3.035 3.001 -34
47.701 47.701 1.645 40,36% 3.452 928 4.380 151 20% 52.081 1.796 650 -1.146
equivalent in Euro (,000 Euro) %

02 Hoc Mon reservoir (million VND) Reservoir rehabilitation Hoc Mon Canal System My Chau Clean Water Supply Total Million VND
equivalent in Euro (,000 Euro)

% Total Million VND 1,000 Euro As per Specific Agreement Shortfall Sanitation Sector 03 Landfills Hoai Nhon An Nhon Phu My Tay Son million VND
equivalent in Euro (,000 Euro)

% Total Million VND 1,000 Euro As per Specific Agreement Shortfall Overall Cost of investment (million VND) equivalent in Euro (,000 Euro) Avalable total budget (,000 Euro) Shortfall Overall All (,000 Euro) Shortfall Overall All (Million VND)
24.117 25.926 23.728 24.536 98.308 3.390 100% 98.308 3.390 3.659 269 238.407 8.221 7.310 -911 -26.417
19.294 20.741 18.983 19.629 78.646 2.712 80% 78.646 2.712 2.859 147 166.665 5.747 5.860 113 3.275
4.823 5.185 4.746 4.907 19.662 678 20% 19.662 678 800 122 71.742 2.474 1.450 -1.024 -29.692
Page 52

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TABLE OF CONTENT

CB for Rural Water Schemes: Phu Cat Water Supply

Inventory of management models in the rural water supply sector

CB for Solid Waste Management Systems: Preparation of DSWMPs

Implement coaching program

Development of an Awareness Raising Strategy Training

Commune Awareness Raising plans Pilot Activities

3.2. Summary of disbursement progress in 1st semester of 2011

c. CB for Solid Waste Management Systems: Preparation of DSWMPs

1.2.3 Creating Inter-institutional, Sector-wide Improvement Groups1 and

The basis for implementation of the AR is fixed in these agreements.

Based on 15 year lifetime Page 25

Three critical underlying principles have been agreed. They are:

- multi-stakeholder4 involvement in identification of needs for CD, in decision making

RESULT B: AWARENESS RAISING

b. Define coaching process of sub-groups (September October 2011)

1 I GoB fund 1 Regie 2 Nat.ex 3 Study fund II GoV fund Total

(See Annex 2 for more details)

Nat.Ex Euro 79.074 7.862 967.206 0 14.917 0 0 1.069.058

GoB fund Regie Euro 48.100 0 0 0 38.642 0 4.500 91.242 1.178.800

SF Euro 0 0 0 0 0 18.500 0 18.500

GoV fund Million VND 0 0 244.019 0 2.883 0 0 246.903

PROVINCIAL PROJECT MANAGEMENT UNIT PROJECT DIRECTOR

ANNEX Annex 1: General plan up to 2014

Annex 2: Financial plan for the project VIE 0703511

202.241 122.780 51.762 27.699 122.780 122.780 35.233 27.371 7.862

127.174 48.100 51.488 27.586 48.100 48.100 7.862

35.233 27.371 7.862

53.559 38.642 46.941 37.441

9.453 9.453 859 342 2.359 970 2.950 260 1.713

6.570 6.570 697 188 1.896 715 1.823 122 1.129

2.883 2.883 162 154 463 255 1.127 139 584

6.512 14.045 76.961 35.964 76.961

3.512 7.545 39.520 39.520

3.000 6.500 37.441 37.441

3.637 27.516 1.476 767 2.568 4.702 3.500 1.202 67.521

1.137 25.850 643 350 2.568 3.500 3.500

1.137 25.850 643 350 2.568 3.500 3.500

2.500 1.667 833 417 1.202 1.202

2.500 1.667 833 417

1.202 44.521 1.362 43.159 23.000

1.202 4.500 18.500

221.728 84.375 66.385 61.665 9.000 303

66.385 7 1.597 303

39 39 305.000 264.224 221.728

39 42.496 9.213.921 7.721.728 1.492.496

246.903 5.707.412 1.084.475 6.791.887

3.692.962 JV of Tien Tan and Nguyen Hung

Dinh Phat Company

7 months Retendering, new opening on 20/7/2011

5.917.919 Binh Dinh Hydraulic Construction 19/07/2011 Company

Split into 2 packages and retendering

8.057.605 1.355.548 1.355.548

8.057.605 1.643.989 1.643.989

5.640.324 1.150.792 1.150.792

18 months Dai Viet Water and Sanitation Development Company

Retendering, new opening on 20/7/2011

Annex 4: Cost estimation for investment

Exchange rate: VND/Euro

equivalent in Euro (,000 Euro) %

equivalent in Euro (,000 Euro)

equivalent in Euro (,000 Euro)

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