IRRI

International Rice Research Institute Employee Surname / First Name Unit / Specific Division Current Position Start/End date in current Position : : : : IRIS D. BUGAYONG EVO OFFICER-PUBLIC RELATIONS 03 AUGUST 2009 20 NOVEMBER 2011

Turnover List
ITEM FOLDER AND CONTENTS REMARKS

Visit programs 1

Folder name: visit programs Contents: Word file documents of programs though they may slightly differ from those uploaded in the shareportal which are more updated Distribution of programs to date Folder name: media visits Contents: Managing Media visits as of 11/10/10 Summary of media visits for 2010 and 2011

Useful link: EVO shareportal: http://shareportal/sites/vis/default.aspx

Media visits 2

Contact details: Sophie Clayton-PR S.Clayton@cgiar.org IRRIPublicRelationsStaff@cgiar.org Loc. 2204

Administrative essentials

Folder name: admin essentials Contents: WO Manual How to make a RAOT How to submit a PR

Applications: Middleware Manager for RAOT and PR IRRI Dashboard for WO http://zeus/Dashboard/ Contact details for further assistance: RAOT: Ildefonso Boy Cosico ITS i.cosico@irri.org Loc. 2529

WO: Vic Alarcon-ITS v.alarcon@cgiar.org Loc. 2606 PR: Reycean Ballesteros, Melirene Nora PMMS r.ballesteros@irri.org M.NORA@CGIAR.ORG Loc. 2558/2546 or somebody from PMMS Special Project: EVO Brochure Folder name: special projects/EVO brochure Contents: CGK_quotation House printers corp_quotation Summary of comments/suggestions from Team EVO EVO Brochure layout (hard copy only) Contact details: Grant Gatty Leceta-CPS G.Leceta@cgiar.org Loc. 2369 Note: Mam Bi needs to approve the suggestions that should be considered so the artist can work on them but note that some suggestions such as additional pictures will entail a major overhaul in terms of layout according to the artist.

Special Project: Events policies and procedures

Folder name: special projects/Events policies and procedures Content: Policies and procedures for events as of 16 Dec 2009

Contact details: Ruth Felismino-EVO r.felismino@cgiar.org Loc. 2401 Next steps: 1. Present to WGP 2. Seek MC approval 3. Orient relevant IRRI staff (i.e., Admin coordinators, secretaries, etc.)

Special Project: EVO Online System

Folder name: special projects/EVO online system Content: EVO online system manual (draft)

Useful link: IRRI Dashboard http://zeus/Dashboard/Services/EVOOnline System/tabid/310/Default.aspx Contact details: Vic Alarcon-ITS v.alarcon@cgiar.org Loc. 2606

Special Project: AV Borrowers Form 7 Special Project: Cost Recovery Charging

Folder name: special projects/AV borrowers form Content: EVO AV Borrowers Form (proposed) Folder name: special projects/Cost recovery charging Contents: Computation of elec charges as of Jan 2010_email exchanges Estimated electrical consumption of event venues as of Jan 2010 and July 2009 Cost recovery template

Contact details: Boyet Benavente-EVO AABenavente@cgiar.org Loc. 2344 Contact details: Rufino Gibe-PPS R.GIBE@CGIAR.ORG Loc. 2225

Hotel corporate rates

Folder name: hotel corporate rates Contents: 2009 rates per hotel and summary 2010 rates per hotel and summary 2011 rates per hotel and summary Sample Send bill arrangement letter Sample confirmation letter from Dusit Folder name: press releases Contents: Articles Photos Folder name: templates, logos, maps Contents: Initial communication to visitor sample Final communication to visitor sample Instructions upon arrival at the airport Directions to IRRI Invitation letter sample Maps going to IRRI Event signages template ID template Table name template IRRI campus map IRRI logos NRS IPaD template

Next steps: Conduct an ocular visit Consider other hotels for corporate rates

Press releases 10 Templates

Note: Involvement in IRRI web

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Useful References

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Folder name: useful reference Contents: Some notes for the tour guides Powerpoint presentations of various IRRI scientists/speakers Guesthouse brochure MS Swaminathan Suites brochure Accommodation and transport rates Useful links Frequently visited places at IRRI, resource/contact persons Useful contacts Overview of IPAD process TME form How to request for calling card ieso2 request form (request sent to ES for rice planting) TOR PS contract Team building 2011 proposal Project list Radio Phonebook Keys

Miscellaneous

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Others 14