Project Life Cycle - Edited

Project Design Lifecycle
Preliminary and tentative for discussion purposes only
Legends - Departments
P
Procurement
M
Marketing
A
Architecture
C
Contracts
BD
Business Development
PC
Projects Control
EM
Executive Management
TS
Technical service department
CT S
Construction team Statutory
L
Legal
DC AC
Accounts
IT
IT department
QQ
QC & QA
Drawings Control & Coordinator
MD
HR
QE
Quantity Estimation
AD
Administration Department
HD
Hospitality Department
SC Safety Controls
Maintenance Human Department Resource
Project Design Lifecycle Macro Overview

SUB PROCESS SUB ACTIVITY KEY - ACTIVITIES
Project Opportunity
BD
Plot Details
S EM
Pursue project
BD
Business Development team to develop project brief
Define key project parameters Screening out relevant proposal
EM BD
Project Brief BD
Design Basis
BD
Work out the feasibility of the project by getting inputs from various sources Business Plan
BD
Yes
EM EM
No
EM
BD
Proposal rejected
Executive Management team to review and approve project brief
A Design Brief
Architecture team to develop design brief based on project brief
Review of the design brief by the business development team
Review and approval of the design brief by the executive management
EM
Appointment of Architects/ Consultants

C
Appointment of Architects/ Consultants
Appointment of external architect/ consultants based on consulting strategy
Identify/ qualify/ Appoint
C
Award of work to architects/ consultants
PM
EM A
A
Concept Phase
A Preliminary/ Final Concept
TS
Preliminary concept presented by the architect/ consultant
Review and TS giving inputs on preliminary concept
BD S
Approval of preliminary concept EM
A TS Review of Final BD concept S
EM Approval of final concept

SUB PROCESS Design Development Phase SUB ACTIVITY KEY - ACTIVITIES
TS
Preliminary Detail Design ST
A TS
Presenting Detail designs for the project with Technical services
Review of the detail designs
A S BD TS EM A TS S
Preparing preliminary budget (ROB)/ schedule based on the detail drawings
Ratifying cost/ schedule of project if necessary
PC EM
TS A Statutory Drawings A A Detail Design S S

Government Approvals
Approving detail designs submitted by architect/ consultants Statutory drawings is established
Statutory drawings is reviewed
S
Preparing Detailed order budget (DOB)/ BOQ and revising budget if required
PC
TS S S
Executive Management approves ratified budget/ schedule
EM
Statutory Approvals
Approval form government depts is obtained.

SUB PROCESS SUB ACTIVITY KEY - ACTIVITIES
TS A
Drawings control and coordination
Receiving execution drawings at H.O. and checking if the drawings meet all the specified requirements
TS
Forwarding the drawings at site and updating the drawings management database
TS
Site raises a Request for information (RFI) in case it needs any clarification/ modification to the drawings
RFI is forwarded to all consultants with a cc marked to the design co ordination head TS
CT
CT A
Site Supervision Phase
TS A
Consultant gives the return back time based on the complexity of the clarifications
Change note is raised by the consultant to avoid any stoppage of work
TS A
CT
Revised drawings are received at H.O and check is done by the design coordination head
TS
Forwarding the drawings at site and updating the drawings management database
TS A
TS A
Periodic Inspections
Site checks the drawings for any clarification to be needed and closes the RFI
Periodic Meetings are conducted for resolving the pending RFI and also to check if the work is as per the drawings issued
A TS
CT
CT
PROJECT DESIGN LIFECYCLE
Process Overview
Home
1. Design basis
Masters
Process Process Overview Overview
2. Appointment of Architects/ Consultants
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4. Design development
Key Flowcharts
Key Formats
5. Statutory approval
Key Outputs KPM
6. Drawings control and coordination

MIS R&A
7. Periodic inspections
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Process Overview
Home
1. Design Basis
1.1 Prepare Project Brief
Masters
1.2 Prepare Design Brief
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
Key Flowcharts
Key Formats
Key Outputs KPM

MIS R&A
Help
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Process Overview
Home
1. Design basis
Masters
2.1 Appointment of architect / consultant based on consulting strategy
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
Key Flowcharts
Key Formats
Key Outputs KPM

MIS R&A
Help
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Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
3.1 Develop preliminary and final concept drawings
Key Activities
Process Owners
Key Flowcharts
Key Formats
Key Outputs KPM

MIS R&A
Help
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Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
4.1 Preparation of Detailed design
Key Flowcharts
Key Formats
Key Outputs KPM

MIS R&A
Help
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Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
Key Flowcharts
Key Formats
5.1 Approval from Statutory Department

Key Outputs
KPM

MIS R&A
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Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
Key Flowcharts
Key Formats
6.1 Receive execution drawings from Consultants

Key Outputs
KPM
6. Drawings Control and Coordination

MIS
6.2 Coordinate any changes through Change Note

R&A
7. Periodic inspections 6.3 Revision of drawings

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Process Overview
Home
1. Design basis
Masters
Key Inputs
Key Objectives
3. Concept phase
Key Activities
Process Owners
Key Flowcharts
Key Formats
Key Outputs KPM

MIS R&A
Help
7.1 Conduct periodic site inspections
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Key Objectives
SOP Objectives
Home Masters
Process Overview
To specify procedures for the Project Design in order to increase consistency in the execution of the process To embed informational controls in the Project Design process To provide a monitoring framework in order to manage the performance of the Project Design function
Key Inputs
Key Objectives
Key Objectives
Key Activities
Process Owners
Project Design Objectives

Key Formats
Key Flowcharts
Assess feasibility of the project Develop project concept based on project and design brief Appointment of the external architect and other service consultants Step by Step design development for the project
R&A Key Outputs
KPM
MIS
Have effective drawings control and co ordination system
Help
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Process Owners & Responsibilities

Department Designation of Personnel
Director/ -Executive Head Business Development
Activities performed
Home
Business Development
Receive business proposals from various sources Prepare summary report of the proposals Screens out proposals based on pre-defined key - parameters Prepares list of Project Opportunities Follow up with marketing team to carry out Market Research Prepares / Validates Project Brief Prepares / Validates feasibility report Reviews / Approves Initial & Final Concept Plans Collect data regarding the plot details for the identified opportunities Reviews / Approves Concept Plans & Detail Design Plans Prepare preliminary / final statutory drawings Scrutinize the drawings received from the external architects / consultants Obtain statutory approvals Coordinates with the external architects / consultants for receiving drawings and sending to internal departments Maintaining and updating the Drawings Management Database Conducting Periodic Site Visit for checking the drawings register Coordinate for closing Request for Information raised by the drawings recipients
Masters
Process Overview
Key Inputs
Key Objectives
Key Activities
Process Owners
Process Owners
Statutory
Head - Design Head / Executive Management
Key Flowcharts
Key Formats
Key Outputs
KPM
Drawings Control & Coordinator

Head - Design Coordinator Management
MIS
R&A
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Department Designation of Personnel Activities performed
Home
Masters
Process Overview
Executive Director/ M.D. / C.E.O. / C.O.O. , Managing Director/ Vice all Head of Chairman Departments
Approves Business Model Approves Feasibility report Finalizes Go-No Go for the project Approves Project Brief Approves Design Brief Approves the appointment of the architect / consultants Approves the various designs / drawings received from external Consultants Approve budget / revised budget for the project
Key Flowcharts Key Activities Key Inputs
Key Objectives
Process Owners
Process Owners
Executive Director/ Head / Executive Managing Director
Key Formats
Marketing
Carry out / validate Market Research for identified project opportunities Prepares / Validates Design Brief Scrutinizes / Approves the various designs / drawings received from external Consultants Evaluates external Architect on technical parameters Approves the appointment letter of the external Architect / Consultant
R&A Key Outputs
Architecture
KPM
Head / Design Head - Design Manager Management
MIS
Help
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Department Designation of Personnel
Head / Executive
Activities performed
Home
Contracts
Maintains and Update Architects Database Prepares / validates contract for appointment of consultants architect Identifies the various architects / consultants for the project Evaluates external architect based on financial parameters Approves the appointment letter
Masters
Process Overview
Key Inputs
Key Objectives
Key Activities
Process Owners
Process Owners
Projects Control
ProjectExecutive Head / Manager
Compiles Rough Order / Detailed Budget Compiles Preliminary / Final Budget

Key Flowcharts
Key Formats
Technical Service
Project Designer Head / Design Manger
Reviews / Approves the concepts / designs submitted by the external architects / consultants
Key Outputs
KPM
MIS
R&A
Help
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Sub - Process Owners

Project Brief
Business Development Team

Masters
Home
Process Overview
Design Brief
Design Management Group Architecture Team

Key Inputs
Key Objectives
Appointment of Architect/ Consultant
Design Management Group Contracts Team / Business Development Design Management Group Architecture Team / Technical Services / Business Development
Key Activities
Process Owners
Process Owners
Concept Phase
Key Flowcharts
Key Formats
KPM
Design Development
Design Management Group Architecture Team / Technical Services / Site Execution Team
Design Management Group / Site Statutory Team Execution Team
Designs Control Team Site Execution Team
Key Outputs
MIS
Statutory Approval
R&A
Help
Drawings control & Coordination
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Design Basis
Key Inputs: Property Card
Masters
Home

Process Overview
Plot plan HUDA extract

Key Inputs Key Inputs
Key Objectives
Development Plan remarks Key Project Parameters Business Plan

Key Activities
Process Owners Key Flowcharts Key Formats
Key Outputs KPM
MIS
R&A
Help
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Design Basis > Prepare Project Brief

Key Activities: 1.1 Key Process Description Prepare Project Brief
Home
1. Based on preliminary assessment as per process for organisational growth, initiate proposals from 1. Business Development Team in different target cities receives various business location wise detailed feasibility. different sources such as brokers, land owners, business houses etc. 2. Short list cities/locations for consideration. 2. Based on the key project parameters defined by the Executive Management, the various proposals received by the Business Development Team would be screened. Key project parameters would 3. Prepare preliminary assessment report on shortlisted areas/cities/locations. include This would define the kind of Projects that would be undertaken by the company for its future expnasions.It would broadly coos, 4. Review with development team,includes & m for assessment and fit with product/brand standards.
Masters
Process Overview
Key Inputs
Key Objectives
Process Owners
Key Formats
Target Cities 5. If the project is found befitting initiate process for identification of land. Kind of development Minimum land size 6. Receive enquiries from land owners willing to enter into an agreement and proactively seek and initiate opportunities through agents. 3. On receiving a project opportunity, Information of the owner and plot details are ascertained by the Statutory Team (ST) and a Land Acquisition Report is compiled. 7. Review various opportunities. 4. Marketing Team carries out preliminary market research for the overall project for the screened 8. Conduct site visits for site under discussion (development team, COOs, S&M, as deemed appropriate. project opportunities.
9. Prepare preliminary feasibility on carries out detailed feasibility studies to determine the profitabilitydeal. 5. Business Development Team the basis of various scenarios (purchase/lease/license/jv) for the from And negotiate price on the basis of current market scenario, appropriateness of site in Taj portfolio. the FSI available for development of sales, cost of construction, land cost, TDR transfers, locality, available start discussion and demand commercial (structures specific to an industry/trade) 10. For the site,infrastructure, type oflegal checks. Involve representatives from legal and finance. or residential etc. and usage pattern. Feasibility to be carried out both in terms of Technical feasibility and economic viability. The inputs received from the Market research and Land acquisition report would be compiled in the feasibility report.
Key Key Activities Activities
Key Flowcharts
Key Outputs
KPM
MIS
R&A
Help
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Design Basis > Prepare Project Brief

Key Activities:
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Process Overview
11. Do a legal evaluation of the site. developed by the Executive Management and the feasibility report for 6. Based on the Business model the project, the Executive Management would decide whether project should be pursued or not. If the 12. Finalise terms of acquisition with owners, prepare the Project Brief and sign term sheet to be put up to project is finalized by Executive Management, If the proposal is rejected, the reason for same is management for approval. stated and sent to Business Development Team. If project is finalized then In house Architecture department would initiate Site Survey and prepare a Site Survey Report. Survey of the plot is conducted for development purpose through surveyors. Exact site dimensions, contours, conditions topographical information is collected and a Site layout report is prepared. A copy of site layout report is sent along with the project brief to the in-house architect department for developing the Design Brief.
Masters
Key Inputs
Key Objectives
7. 8.
Process Owners
Land acquisition team would proceed with the formalities for acquiring the land. Based on the inputs of the individual vertical specific reports for the project , broad requirements of the project will be conceptualized by a team comprising: C.E.O., M.D., Chairman, V.P. Sales/Marketing (residential or commercial as the case may be), V.P. Finance, V.P. Business Development, V.P. Statutory, V.P Projects, V.P. Commercial ( all HODs). It is recommended that the timeliness for conceptualization and preparing the Project Brief and forwarding it to in-house department for preparing Design Brief should be within 3 weeks (recommended) of purchasing site/plot. Business Development team shall capture the details of the project concept. Business Development team develops the Project Brief based on the projects concept. Project Brief shall reflect the type of project to be developed, the amenities to be provided, basic project aesthetics and the target group for project (based on market research). Project Brief is sent to Executive Management for approval. Executive Management reviews the Project Brief to check if the basic project concepts are captured and if there is any corrections required it is communicated to the business development team for rectifying it. Executive Management then approves and signs off the final Project Brief.
Key Flowcharts
Key Formats
KPM
9.
Key Outputs
MIS
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R&A
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Design Basis > Prepare Design Brief

Key Activities: 1.2 Key Process Description Prepare Design Brief
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1. Once the board approves, purchase sent to in-house Architecture team for developing Design Brief Approved copy of Project Brief is land and complete land deal
Masters
Process Overview
2. Design Brief cost of the FSI available for residential, commercial, hospitality, IT building , 2. Prepare note onincludesdesign planning, put up to management for approval of appointment oftarget cost of construction and likely project concepts. consultants and execution of design planning. 3. Design Brief is forwarded to Business Development & Statutory Team for review. 3. If management approves, appoint concept design consultants and prepare design brief. Discuss the design brief with coo, development team, the departments are incorporated team, send to designer. case if 4. Changes if any recommended by operations and sales & marketing in the Design Brief. In
Key Inputs
Key Objectives
there are any changes required to the design brief, team to confirm or inform about modification within 3 working days (recommended) to the in house Architecture department. 5. 6. Business Development and Statutory team would approve the Design Brief. After approval of the Design Brief by the Business Development and Statutory Team, it is then forwarded to the Executive Management for approval. Executive Management finally signs off the
Process Owners
Key Flowcharts
Key Formats
approved Design Brief .

Key Outputs
KPM
MIS
R&A
Help
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Process: Prepare Project Brief

START
BASED ON PRELIMINARY ASSESSMENT AS PER PROCESS FOR ORGANISATIONAL GROWTH, INITIATE LOCATION WISE DETAILED FEASIBILITY
SHORT LIST CITIES/LOCATIONS FOR CONSIDERATION
PREPARE PRELIMINARY ASSESSMENT REPORT ON SHORTLISTED AREAS/CITIES/LOCATIONS REVIEW WITH DEVELOPMENT TEAM, COOs, S & M FOR ASSESSMENT AND FIT WITH PRODUCT/BRAND STANDARDS Y
FURTHER INPUTS REQUIRED N
INITIATE PROCESS FOR IDENTIFICATION OF LAND
RECEIVE ENQUIRIES FROM LAND OWNERS WILLING TO ENTER INTO AN AGREEMENT
PROACTIVELY SEEK AND INITIATE OPPORTUNITIES THROUGH AGENTS
GUIDELINES ON EVALUATION OF LAND OPTIONS (BDV/W/02)
REVIEW VARIOUS OPPORTUNITIES
LAND OPTIONS (PRESENTATIONS/NOT ES)
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Process: Prepare Project Brief
LAND OPTIONS
CONDUCT SITE VISITS FOR SITE UNDER DISCUSSION (DEVELOPMENT TEAM, COOs, S & M, AS DEEMED APPROPRIATE
THIRD PARTY RESEARCH REPORTS INPUTS FROM CONSULTANTS
PREPARE PRELIMINARY FEASIBILITY ON THE BASIS OF VARIOUS SCENARIOS (PURCHASE/LEASE/LICENSE/JV) FOR THE DEAL
NEGOTIATE PRICE ON THE BASIS OF CURRENT MARKET SCENARIO, APPRPRIATENESS OF SITE IN TAJ PORTFOLIO
DRAFT TERM SHEET FOR THE SITE, START DISCUSSION AND LEGAL CHECKS. INVOLVE REPRESENTATIVES FROM LEGAL AND FINANCE
DRAFT TERM SHEET GUIDELINES ON DUE DILIGENCE OF SITE (BDV/W/03) SITE DOCUMENTS FROM OWNERS
DO A LEGAL EVALUATION OF THE SITE
TITLE CLEARANCE REPORT SIGNED TERM SHEET (BDV/F/04)
FINALISE TERMS OF ACQUISITION WITH OWNERS AND SIGN TERM SHEET TO BE PUT UP TO MANAGEMENT FOR APPROVAL
END
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Process: Prepare Design Brief

START
PROJECT BRIEF
NOT APPROVED
BOARD APPROVAL
UPDATE DEVELOPMENT STRATEGY MAP
APPROVED
PURCHASE LAND AND COMPLETE LAND DEAL
IDENTIFY CONSULTANTS FOR DEVELOPMENT OF THE PROJECT.
PREPARE NOTE ON COST OF DESIGN PLANNING, PUT UP TO MANAGEMENT FOR APPROVAL OF APPOINTMENT OF CONSULTANTS AND EXECUTION OF DESIGN PLANNING.
NOT APPROVED
MANAGEMENT APPROVAL APPROVED APPOINT CONCEPT DESIGN CONSULTANTS
PREPARE PROJECT BRIEF, DISCUSS WITH COO, DEVELOPMENT TEAM, OPERATIONS AND S & M TEAM, SEND TO DESIGNER
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Design Basis
Key Outputs: Project Opportunities
Masters
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Process Overview
Site Survey Report Land Acquisition Report Market Research Report Feasibility report Project Brief Design Brief
Key Objectives
Process Owners
Key Formats
Key Key Outputs Outputs

KPM
MIS
R&A
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Design Basis
Responsibility & Authority:
Head DMG
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Process Overview
Key Inputs
Key Objectives Key Activities
Key Outputs KPM
MIS
RR &A & A
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Appointment of architects/ Consultants

Key Inputs: Consulting Strategy
Masters
Home
Architect/ Consultant database
Process Overview
Key Outputs KPM
MIS
R&A
Help
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Key Activities: 2.1 Key Process Description Appointment of Architects/ Consultants
Home
Masters
1.
Executive Management communicates the consulting strategy for appointment of external Architect/ to the contracts department. Consulting strategy is decided by the Executive Management with consultation of the In-house Architecture and the Technical Service Team for appointment of external Architects and Consultants for the project.
Process Overview
Key Inputs
2.
Key Objectives
Contracts department initiates appointment of external Architect/ Consultant based on consulting strategy. External Architect is identified from Architect/ Consultant database maintained by Contracts/ In-house Architecture team.
Process Owners
3.
Architects evaluation to be carried out on the basis of preset parameters laid down in a standard format. Preset parameters broadly to include fees, out of pocket expenses quoted, registration with the architecture council, relevant experience; clientele; financial background; adequacy of
Key Flowcharts
Key Formats
infrastructure; support team (total strength, qualification, relevant experience); sales area maximization, additional service consultancy provided. Technical evaluation is done by the Architecture department and financial evaluation is done by the Contracts Department and Evaluation report is prepared and forwarded to Contracts department who prepares the Comparison report for various external Architects/ Consultants identified. Comparison report is forwarded to Project Manager. Input is given by Project Manager on the Architects/ Consultants evaluation based on construction viability. 4. Executive Management finalizes appointment of external Architect/ Consultant based on the inputs received and the same is communicated to the Contracts / In-house Architecture / Technical service department.
Key Outputs
KPM
MIS
R&A
Help
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Key Activities: 5. Contracts department prepares appointment letter of the external Architects / Consultants with all relevant terms and conditions. Letter of Appointment (LOA) to lay down the scope of work, deliverables, time schedule & fees (payment schedule) which would be offered to the appointed Architect/ Consultant. Letter of Appointment is forwarded to Architecture/ Technical Service Team for
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Process Overview
review. 6. Architecture/ Technical Service Team reviews the Appointment Letter and checks the terms and conditions and the same is forwarded to M.D/ C.E.O. 7. M.D/ C.E.O reviews the Appointment Letter and signs two copies. Signed copies of appointment letter is sent to the external Architect/ Consultant. 8. External Architect/ Consultant signs both the copies of the Appointment letter and returns one back to the Contracts department.
Key Inputs
Key Objectives
Process Owners
Key Flowcharts
Key Formats
9.
KPM
Contracts department files the copy of the signed Appointment Letter in the contracts database.
Key Outputs
MIS
R&A
Help
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Process: Appointment of Architects / Consultants

INPUTS 1
Executive Management Consulting Strategy Executive Management
PROCESS
OUTPUT
TS
Contracts Department
Communicates the appointment of external Architect/ Consultant based on consulting strategy
Architect/ Consultant database
BD Department Contracts / DMG
Notes
Consulting Strategy Consulting strategy would necessarily be decided by the executive management with consultation of the in-house architect and the Technical Service Team for appointment of external architects and consultants for the project
Identifies external Architect from Architect/ Consultant database maintained by Contracts/ In-house architect team
Short listed architect / consultant
BD Contracts Department
In-house DMG Architecture Evaluates Architect/ Consultant based on financial parameters Evaluates Architect/ Consultant on Technical parameters
2
Evaluation Report
Architect evaluation to be carried out on the basis of preset parameters laid down in a standard format. Preset parameters broadly to include fees, out of pocket expenses quoted, registration with the architecture council, relevant experience; clientele; financial background; adequacy of infrastructure; support team (total strength, qualification, relevant experience); sales area maximization, additional service consultancy provided.
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INPUTS PROCESS OUTPUT
Sends report to contracts department who prepares comparison report on evaluation of external Architects/ Consultants
Notes
Contracts
Comparison Report
The input of project Manager would be conditional based on project specific (like size of project, value, time period)
1
Project Manager gives input on the Architects/ Consultant evaluation based on construction viability
Finalizes appointment of external architect based on the inputs received
Finalized Architects / Consultants
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INPUTS
Finalized Architects / Consultant list
PROCESS G
Head, Projects Executive Management
OUTPUT
Standard format of Appointment Letter
Communicates the finalized Architects / Consultants to the BD DMG Contracts/ department
BD DMG Contracts /Department

Notes Appointment Letter The letter of appointment (LOA) to lay down the scope of work, deliverables, time schedule & fees (payment schedule). Architecture / Technical Service Team Prepares appointment letter of the external Architects / Consultants with all relevant terms and conditions
1
Appointment Letter
Reviews the appointment letter for checking terms and conditions
Approved Appointment Letter
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INPUTS PROCESS OUTPUT
BD / DMG Executive Management
M.D. / C.E.O. VP, Projects reviews the Notes
appointment letter and signs two copies
Signed copies of appointment letter by M.D. / C.E.O.
External Architect/ Consultant
Signs both the copies of the appointment letter and returns one back to the contracts department
Signed copies of appointment letter by external architect.
BD / DMG Contracts
Contracts BD / DMG files the Department copy in the contracts database
Contracts database
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Key Outputs: Evaluation Report
Masters
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Process Overview
Comparison Report Letter of appointment for Architects / Consultants

Key Inputs

KPM
MIS
R&A
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Home
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Process Overview
Key Inputs
Key Outputs KPM
MIS
RR &A & A
Help
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Concept Phase
Key Inputs: Approved Design brief
Masters
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Process Overview
Key Outputs KPM
MIS
R&A
Help
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Concept Phase - Develop Initial and Final Concept Drawings

Key Activities: 3.1 Key Process Description Concept Phase - Develop Initial and Final Concept Drawings
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1. Approved Design Brief with architect to develop Control & Coordinator to the external coo 1. Conduct kick off workshop is forwarded by Drawingsmaster plan with design direction from Architect. 2. The at least two master plan schemes 2. Developexternal Architect develops the preliminary concept for the project based on the Design Brief. It is
Masters
Process Overview
then forwarded to the in-house Architecture/ Technical Service Team for reviewing and giving inputs. 3. Verify it meets project brief, design direction and site usage/zoning requirements In-house Architecture/ Technical Service Team would check if the preliminary concept plans meets 4. Review basic projectwith coo & BD the master plan design. A check would be made by the Statutory Department for confirming if the concept confines to the statutory regulations. Also a check would be made by Business Development 5. Select one preferred scheme by COO & BD to be further developed Team for meeting the Basic Project Brief. 6. Complete the master plan. 3. After the review has been done by all these units and the necessary changes have 7. Conduct coordination workshop with design architect, municipal architect, interior designer, technicalbeen consultants, BD & TSG.plans are then sent across to the Executive Management for review and approval. incorporated, the
8. Receiveinternal detailing and buildfrom designer requirement detailing will be taken care by the In-house 4. The layouts & concept design to suit client
Key Inputs
Key Objectives
Process Owners
Key Flowcharts
Key Formats
KPM
Architect department regulations, project brief, various service providers and which spaces 9. Verify it meets the zoningas per the tie-ups with thearea program, functional relationship of would then be forwarded to the external Architect for incorporating it. 10. Review concept design with operations 3. On approval of the preliminary concept plan by the Executive Management, external Architect would 11. Once approved by the coo, design consultant to prepare concept presentation for MD & senior develop detail the iteration till management and doconcept plans the concept design is approved. 4. Detail concepts should also include:
Key Outputs
MIS
R&A

Help
Unit plan Layout plan Elevations Area statement (sale, commercial, hospitality, etc.)
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PROJECT BRIEF BD DOC 11 AREA PROGRAMME TSG DOC 2 A/B/C DESIGN STANDARDS TSG DOC 1 A/B/C SITE PLAN FSI, ZONING REGULATION SITE CONDITION
START
CONDUCT KICK OFF WORKSHOP WITH ARCHITECT TO DEVELOP MASTER PLAN WITH DESIGN DIRECTION FROM COO
DEVELOP ATLEAST TWO MASTER PLAN SHCEMES
INPUT TO DESIGN CONSULTANT
NO
VERIFY IT MEETS PROJECT BRIEF, DESIGN DIRECTION AND SITE USAGE/ZONING REQUIREMENTS
REVIEW MASTER PLAN WITH COO & BD
NO
SELECT ONE PREFFERED SCHEME BY COO & BD TO BE FURTHER DEVELOPED MASTER PLAN SITE PLAN WITH ANALYSIS FLOOR PLAN ELEVATION
YES MASTER PLANNING COMPLETE X
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X
MASTER PLAN AREA PROGRAMME TSG DOC 2 A/B/C DESIGN STANDARDS TSG DOC 1 A/B/C PROJECT BRIEF BD DOC 11 SITE CONDITION STATUTORY & REGULATORY REQUIREMENT (PM DOC 4) NBC (TSG DOC 3) MUNICIPAL BYELAWS CONDUCT COORDINATION WORKSHOP WITH DESIGN ARCHITECT, MUNICIPAL ARCHITECT, INTERIOR DESIGNER, TECHNICAL CONSULTANTS, BD & TSG
RECEIVE LAYOUTS & CONCEPT DESIGN FROM DESIGNER
DESISGN CHECK LIST FOR CONCEPT STAGE TSG DOC 4
VERIFY IT MEETS THE ZONING REGULATIONS, PROJECT BRIEF, AREA PROGRAM, FUNCTIONAL RELATIONSHIP OF SPACES
COMMENTS NO REVIEW CONCEPT DESIGN WITH OPERATIONS YES COMMENTS
YES
INPUT TO DESIGNER
YES
NO REVIEW CONCEPT DESIGN WITH COO & BD YES NO APPROVED BY COO
DESIGN DELIVERABLES TSG DOC 5
DESIGN CONSULTANT TO PREPARE CONCEPT PRESENTATION FOR MD & SENIOR MANAGEMENT
NO
APPROVED 39 CONCEPT DESIGN STAGE COMPLETE END
CONCEPT DESIGN DOCUMENTATION POWER POINT PRESENTATION(ARC HITECTURE, INTERIOR DESIGN & LANDSCAPE) MOOD BOARDS
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Concept Phase
Key Outputs: Concept plans (Preliminary/ Detailed)
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Process Overview
Key Inputs

KPM
MIS
R&A
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Concept Phase
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Process Overview
Key Inputs
Key Outputs KPM
MIS
RR &A & A
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Design Development
Key Inputs: Detail Concept Plans
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Process Overview
Key Outputs KPM
MIS
R&A
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Design Development
Key Activities: Guiding Principles
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Budget guidelines to ensure uniformity

Consistent usage of common terminology in terms of budget heads across the organization
Masters
Process Overview
Provide detailed break up of budget head cost through out the project life Disclosure of assumptions used. Consistency in usage of assumptions.
Key Inputs
Key Objectives
Usage of form and format prescribed for compiling budget costs. Additional details to be attached in the form of annexure. Periodic review, challenging and validation of the budget in the light of prevailing circumstances
Process Owners
Procedure for amending budgets Procedure for reporting and holding periodic discussions
Key Flowcharts
Key Formats
KPM
MIS
4.1 Key Process Description Design Development - Preparation of Detail Design Schematic Stage Drawings 1. Conduct schematic design coordination workshop with design consultant. 1. Based on the Approved Detail Concepts, External Architect prepares Preliminary Design for the 2. Refine project. concept design to meet local zoning requirement, detailed area programme, function flow with circulation layout of all spaces with wall thickness, doors & windows. 2. Review of the Preliminary Design and virtual walk through is made by the in-house Architecture,, 3. Co-ordinate layout with structures and services (mechanical, electrical & plumbing). Statutory Department and Technical Service Team. They check if the designs meet the Basic Project Concepts. all any corrections are required it is then budget approved and accordingly, give comments to it 4. Review If spaces meet Taj design standards and communicated to the external Architect for getting the designers/ do value engineering (VE). rectified.
5. Do internal review with the operations, spa division and S&M and integrate their comments. 6. Ask consultants to prepare final documentation for schematic stage.
Key Outputs
R&A
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Design Development
Key Activities:
4.2 Key Process Description their approval on it, it is finally sent to the Executive ManagementStage 3. After all these units give - Design Development - Preparation of Design Development for review Drawings and approval.
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4. On approval of the designs by the Executive interior designer, designs are forwarded to projects 1. Coordination with all discipline design architect, QSManagement, the landscape architect, structural, services (mechanical, fire, plumbing), lighting, facility planner, signage & security, life safety consultants. control department.
2. Review drawings & specification toto Project standards. 5. Preliminary Designs forwarded meet Taj Controls department which prepares the Preliminary Cost
Key Inputs
Key Objectives
Rough Order Budget. based on preliminary designs within 1 week of receipt of design. The 3. Accordingly, give comments to the designers/ do value engineering (ve). If there is a reduction in scope, redo the coordination with consultants else, review with inputs from the various compliance, regarding the preliminary cost would be compiled based on operation for operational department design standards compliance, amenity/ equipment list. expenditure to be incurred for the project. The departments would also include Sales and Marketing,
4. Do Engineering department, Accounts, Admin and HR. final coordination with all consultants.
Process Owners
6. On the basis of preliminary cost, Preliminary budget 5. Receive tender drawings & specification from consultant. is compiled. Budget would include the entire
Key Formats
Key Flowcharts
project cost (Direct + Indirect) cost of construction per sq.ft. based on the Approved Conceptual 6. Review drawings, BOQ and specifications w.r.t. design deliverables. If there are comments, ask Plans. The allowed margin of to complete design +/- 10% (recommended) of the project cost consultants to redo tender drawingserror in this budget isdevelopment. 7. In case the budget is not within the target cost (Cost estimated at the time of project viability stage), MD/CEO ratifies budget to fit within the cost or vice versa and provides reason for the same. 8. Initial statutory drawing is prepared based on the Preliminary Designs approved by the Executive Management. 9. Review of initial statutory drawings is done by the in-house Architecture Team and the Technical Service Team.
R&A Key Outputs
KPM
MIS
Help
10.
If any corrections are required it is communicated to the Statutory Head and the in-house Architecture and Technical Service Team would agree upon the statutory details and drawings.
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Process: Design Development Schematic Design Development

START CONCEPT PLAN DESIGN STANDARDS TSG DOC 1 A/B/C SERVICE STANDARDS TSG DOC 7 AREA PROGRAMME TSG DOC 2 A/B/C EQUIPMENT LIST TSG DOC 6 *DESIGN CONSULTANT DESIGN ARCHITECT LOCAL ARCHITECT MUNICIPAL ARCHITECT LANDSCAPE ARCHITECT STRUCTURAL CONSULTANT SERVICES FACILITY PLANNER LIGHTING
CONDUCT SCHEMATIC DESIGN COORDINATION WORKSHOP WITH DESIGN CONSULTANT*
REFINE CONCEPT DESIGN TO MEET LOCAL ZONING REQUIREMENT, DETAILED AREA PROGRAMME, FUNCTION FLOW WITH CIRCULATION LAYOUT OF ALL SPACES WITH WALL TICKNESS, DOORS & WINDOWS
STATUTORY & REGULATORY REQUIREMENT (PM DOC 4) NBC (TSG DOC 3)
CO-ORDINATE LAYOUT WITH STRUCTURES AND SERVICES (MECHANICAL, ELECTRICAL & PLUMBING)
REVIEW ALL SPACES MEET TAJ DESIGN STANDARDS AND BUDGET APPROVED
COMMENTS ON DESIGN OR VE NO INTERNAL REVIEW
YES
PUBLIC AREAS COO OPERATION
GUEST ROOMS COO OPERATION
F&B (KITCHEN RESTAURANT) COO OPERATION
SPA SPA DIVISI ON
SIGNAGE MAR KETIN G
BOH OPE RATI ON
YES COMMENTS NO SCHEMATIC DESIGN STAGE COMPLETE SHEMACTIC DESIGN DOCUMENT FROM ALL CONSULTANTS DESIGN DELIVERABLES
END
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Process: Design Development DD Stage

START CONDUCT DETAILED DD WORKSHOP WITH DESIGN CONSULTANTS DESIGN CHECK LIST TSG DOC 4 DESIGN STANDARDS TSG DOC 1 A/B/C SERVICE STANDARDS TSG DOC 7 IT STANDARDS TSG DOC 8
CO-ORDINATION WITH ALL DISCIPLAINE DESIGN ARCHITECT, QS INTERIOIR DESIGNER, LANDSCAPE ARCHITECT, STRUCTURAL, SERVICES (MECHANICAL, FIRE, PLUMBING), LIGHTING, FACILITY PLANNER, SIGNAGE & SECURITY, LIFE SAFETY CONSULTANTS REVIEW DRAWINGS & SPECIFICATION MEETS TAJ STANDARDS YES NO VALUE ENGINEERING YES NO
COMMENTS QS COST P PLAN VALU ENGINEERING RECOMMENDATION BY QS
REDUCE SCOPE
PUBLIC AREAS OPERATION
GUEST ROOMS OPERATION
KITCHEN CHEF
SPA SPA DIVISION
SIGNAGE MARKETING
BOH OPERATION
NO
REVIEW WITH OPERATION FOR OPERATIONAL COMPLIANCE, DESIGN STANDARDS COMPLIANCE, AMENITY/ EQUIPMENT LIST ANY CHANGES ADVISED YES FINAL CO-ORDINATION WITH ALL CONSULTANTS RECEIVE TENDER DRAWINGS & SPECIFICATION FROM CONSULTANT
STATUTORY & REGULATORY REQUIREMENT (PM DOC 4) NBC (TSG DOC 3)
REVIEW DRAWINGS, BOQ AND SPECIFICATIONS WRT DESIGN DELIVERABLES YES COMMENTS NO RECEIVE TENDER DRAWINGS & SPECIFICATIONS DD PHASE COMPLETE TENDER DOCUMENT
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Design Development
Key Outputs: Preliminary Designs
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Process Overview
Initial Statutory Designs Preliminary Cost Preliminary Budget (Rough Order) Approved Detail Designs Bill of Quantities (BOQ) Detailed order budget (DOB) Ratified Cost of Budget
Key Objectives
Process Owners
Key Formats

KPM
MIS
R&A
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Design Development
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Process Overview
Key Inputs
Key Outputs KPM
MIS
RR &A & A
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49 59
Statutory Approvals
Key Inputs: Detailed Designs
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Initial Statutory Drawings
Process Overview
Key Outputs KPM
MIS
R&A
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50 60
Statutory Approvals
Key Activities: 5.1 Key Process Description Statutory Approvals - Approval from Statutory Department
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1.
Approved copy of detail designs are sent to the Statutory Department for revising the initial Statutory Drawings (if required).
Process Overview
2.
Corrections if any in the Statutory Drawings has to be approved by the in-house Architecture and Technical Service Team. Final statutory drawings are then sent to the required Government department for getting the required approvals. In case if any changes are required at this stage, the Statutory department would communicate it to in-house Architecture, Technical Service and external Architect to get it changed. Statutory drawing is submitted to the Government departments for approvals. In case drawings are not passed by Government department, permissible changes are made. Any change, to the drawings, is to be made only by the in-house Architecture/ Technical Services department in consultation with the respective external Consultants.
Key Inputs
Key Objectives
3.
4.
Process Owners
5.
Key Formats
Key Flowcharts
6.
Key Outputs
KPM
7.
MIS
Once approval is received for the drawings, a copy is send to Drawings Control and Coordinator for his records.
R&A
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51 61
Process: Statutory Approvals

INPUTS
Signed copy initial statutory drawings
PROCESS U
Statutory Department
OUTPUT
Final Statutory drawings prepared
Final Statutory Drawings
Detail Designs
Send drawings for approval to government department
Yes
Notes Is approval obtained
Send copies of approved drawings to the in-house Architecture / Technical Service Team
Approved Statutory Drawings
No
The changes required are communicated to the in-house Architecture, Technical Service and the external Architect External Architect Revised Detail Designs
Prepares revised detail designs
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Process: Statutory Approvals

INPUTS PROCESS S
DMG In-house Architecture / Technical Service
Revised Detail Designs Approved revised detailed designs
OUTPUT
Reviews the revised detailed designs
Are revisions approved Notes
No
Yes
The revised detail designs are sent to Statutory Team to get necessary revisions in the Statutory Drawings
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Statutory Approvals
Key Output: Revised detail designs
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Approved revised Statutory drawings
Process Overview
Key Inputs

KPM
MIS
R&A
Help
54 64
Statutory Approvals
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Process Overview
Key Inputs
Key Outputs KPM
MIS
RR &A & A
Help
55 65
Drawings Coordination and Control

Key Inputs: Approved Detailed Design
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Process Overview
Key Outputs KPM
MIS
R&A
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56 66
Drawings Coordination and Control > Receive execution drawings from Architects / Consultants
Key Activities: 6.1 Key Process Description - Drawings Control and Coordination - Receive execution drawings from Consultants 1. The Document Control and Project Manager Drawings Coordination Head receives the Architects / Consultants drawings at HO. The drawings received could either be Advance copy meant for study purposes or a regular copy meant for execution purposes. The drawings are accompanied by a Transmittal Note. A Transmittal note contains a drawing code number, description of the work area covered by drawing and the total number of copies sent for that particular type. The purpose (study OR good for constructn.) of the execution) drawing is clearly mentioned on the transmittal note and on the drawing itself. 2.
Key Inputs
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Process Overview
Key Objectives
Process Owners
PM The Document Control and Coordinator conducts a prima facie check of the drawings by referring to Drawings
the recent most minutes/ conversation/ email correspondence to ensure that the drawings sent are absolutely up to date and as per recent most requirements. In case the drawings are not as per
Key Flowcharts
Key Formats
PM requirements, Document Control and Coordinator makes his comments and sends back the drawings Drawings
to the Architects/ Consultants for revisions. 3.

KPM
Design Architecture Group The drawings are then sent to the in-house Managementand Technical Service Team for their review
Key Outputs
and inputs. 4. The respective aforementioned units approves it or makes a note for necessary changes required. If there are any corrections required it is sent back to the external Architect / Consultant for the same modifications.
R&A
MIS
5.
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57 67
Drawings Coordination and Control > Receive execution drawings from Architects / Consultants
Key Activities: 6. If the drawings meet the requirements then it is updated in the Drawings Management database. The database stores drawings records for each Consultant. The database gives a trail into the history of any drawing right from its advance stage to good for execution and superseded status date wise.
PM The DocumentControl and Coordinator signs all copies. Drawings
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Key Inputs
Key Objectives
Key Outputs KPM
MIS
R&A
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68 58
Drawings Coordination and Control > Coordinate any changes through Change Note
Key Activities: 6.2 Key Process Description - Drawings Coordination and Control - Coordinate any changes through Change Note 1. Copies of Drawings are sent to Site-in-charge, Project Management Team, all other Consultants and the Projects Controls department. One copy is maintained at HO with Drawings Control and Coordinator. 2. The recipients reviews the drawings and if there are no corrections/ clarifications sorted then the copies are updated in the recipients Master Folder. Drawings register is also updated at the site 3. If there are any comments/ observations/clarifications to be sorted, the Construction Team has a system of (Request for information) RFI where in any Technical query/ information is to be made only in writing or mail. The query is communicated through emails/ fax to the Architects/ Consultants
PM and a cc is marked to the Document Control and Coordinator. Any queries, omissions, corrections are Drawings
Key Flowcharts Key Inputs
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Process Overview
Key Objectives
Process Owners
Key Formats
pointed out by written correspondence only. Architect/ Consultant addresses the RFI. It analyses the problem and determines the response time. If it is a simple clarification, Consultant responds within one working day with solution. 4. In case it is not a simple clarification, the Consultant gives the time period by which the query would be resolved.
R&A Key Outputs
KPM
MIS
5.
A Change Note is a temporary arrangement made to avoid any stoppage of work. The Change Note deals only with the area of change. The Architect/ Consultant makes the change note. The PM Change Note is signed by the Document Control and Coordinator. Drawings
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Drawings Coordination and Control > Revision of drawings

Key Activities: 6.3 Key Process Description - Drawings Coordination and Control - Revision of drawings
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1. 2.
Process Overview
Consultant issues Revised Drawings to respective recipients. Revised Execution Drawings along with Transmittal Note are then sent by the Architects and PM Consultants to the DocumentControl and Coordinator. Drawings
PM The DocumentControl and Coordinator conducts a prima facie check of the drawings. Drawings
Key Inputs
3.
Key Objectives
4.
In case drawings are not as per requirements, comments are made by the DocumentControl and Drawings
PM Coordinator and the drawings are sent back to the Architects/ Consultants for revision. Revised
Process Owners
Execution Drawing is prepared. 5. In case drawings are as per requirements, Drawings are updated in the Drawings Management
PM database. The DocumentControl and Coordinator signs all copies and sends to all the recipients. Drawings
PM Master folders are updated byDocument Control and Coordinator Drawings
Key Flowcharts
Key Formats
6.
KPM
PM Site enters the revised version in the Drawings Register. The Document Control and Coordinator Drawings
Key Outputs
conducts a weekly check of the Drawings Register at site. The Project Manager/ Site-in-charge ensures that the revised copies are updated in the Master folders maintained by Site, even by the Contractor. The marking of drawings as superseded will be the responsibility of the Site-in-charge
MIS
(even in case of contractors) and similarly the practice is to be followed by Projects Control Department.
R&A
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Drawings Coordination and Control > Revision of drawings

Key Activities: 7. Recipients issue a closing email for closing the RFI. Closing mail is sent to the consultant within 2 working days. A CC is marked to the Drawings Control and Coordinator. 8.
Document The weekly meeting is attended by all the recipients and the Consultants and the Drawing Control
PM and Coordinator to discuss and close pending RFI. Timelines for solving pending RFI s will be
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Process Overview
determined. 9.
Key Objectives
Key Inputs
Minutes of the meeting is prepared and sent to C.O.O./ C.E.O. for review.
Key Outputs KPM
MIS
R&A
Help
61 71
Process: Drawings Coordination and Control - Receive execution drawings from Architects / Consultants
INPUTS
Detailed Designs
PROCESS
External Architect / Consultant prepares Execution Drawings
OUTPUT
Execution Drawings
External Architect / Consultant
Drawings Control and Coordinator
Transmittal Note
Notes
Execution drawings are received from the Consultants by the Drawings Control and Coordinator
Transmittal note contains a drawing code number, description of the work area covered by drawing and the total number of copies sent for that particular type. The purpose (study OR good for execution) of the drawing is clearly mentioned on the transmittal note and on the drawing itself. The Drawings Control and Coordinator conducts a prima facie check of the drawings by referring to the recent most minutes/ conversation/ email correspondence to ensure that the drawings sent are absolutely up to date and as per recent most requirements. In case the drawings are not as per requirements, Drawings Control and Coordinator makes his comments and sends it back the drawings to the Architects/ Consultants for revisions.
Conducts a prima facie check of the drawings Drawings are sent to the Design Manager in the Architecture and Technical Service Department Approved Execution Drawings
A TS
Are drawings as per requirements?
Drawings Control and Coordinator No Comments are made by Drawings Control and Coordinator and sent back to the Architects/ Consultants for revision Yes Drawings are updated in the Drawings Management Database and signed off by the Drawings Control and Coordinator
Drawings management database
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Process: Drawings Coordination and Control - Coordinate any changes through Change Note
INPUTS
PROCESS
Copies are sent to the recipients for their records and to the site for execution
OUTPUT
Execution Drawings
1
Recipients
Transmittal Note
All the recipients go through the drawings Notes
Site-in-charge, Project Management Team, Contractors, all other Consultants and Projects Controls department Site enters the revised version in the Drawings Register. The Drawings Control and Coordinator will conduct a weekly check of the drawings register at site. The Project Manager/ Site-in-charge will ensure that the revised copies are updated in the Drawings Register maintained by Site, even by the Contractor. The marking of drawings as superseded will be the responsibility of the Site-incharge (even in case of contractors) and similarly the practice is to be followed by Projects Control department. Yes
Construction Team
Are their any clarifications to be sorted?
Construction Team
No
2
Request for information (RFI) email/ fax is sent to the respective consultant with a cc to Drawings Control and Coordinator Copies are received and Master folders are updated by the copies and the Drawings Register is updated at site
Updated Drawings Register
RFI raised
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Process: Drawings Coordination and Control - Coordinate any changes through Change Note
INPUTS
RFI raised
PROCESS
Consultant addresses the RFI. It analyzes the problem and determines the response time
OUTPUT
Is the clarification simple? Yes No
Notes
A Change Note is a temporary arrangement made to avoid any stoppage of work. The Change Note deals only with the area of change. The architect / consultant makes the change note. The Change Note is signed by the Drawings Control and Coordinator
1
Consultant will respond within one working day with solution Change Note issued
Consultant would give a return back time period within which the query would be resolved
Change Note issued
External Architect/ Consultant
External Architect/ Consultant prepares revised drawings
Revised Drawings
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Process: Drawings Coordination and Control - Revised Drawings

INPUTS
Revised Execution Drawings
PROCESS
External Architect/ Consultant issues revised drawings
OUTPUT
Drawings Control and Coordinator Revised Execution drawings are received from the Consultants by the drawings Control and Coordinator Notes Conducts a prima facie check of the drawings
Transmittal Note
Drawings are sent to the Design Manager in the Architecture and Technical Service department
Approved Revised Execution Drawings
A TS
Are drawings as per requirements?
No
Yes
Comments are made by drawing coordinator and sent back to the Architects/ Consultants for revision
Drawings are updated in the Drawings Management Database and signed off by the Drawings Control and Coordinator
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Process: Drawings Coordination and Control - Revised Drawings

INPUTS
PROCESS
Copies are sent to the recipients for their records and to the site for execution
OUTPUT
Transmittal Note Recipients
All the recipients go through the drawings Notes
Are their any clarifications to be sorted?
Updated Drawings Register
Construction Team
RFI closing mail will be issued to all No
Yes Conduct a weekly meetings at site with respective Consultant to discuss and close pending RFI
Copies are received and Master folders are updated by the copies and the Drawings Register is updated at site
Minutes of Meeting
Minutes of meeting are sent to C.E.O. / C.O.O. for review
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Key Outputs: Approved Execution Drawings
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Process Overview
Transmittal Note Change Note Updated Drawings Management Database Revised Execution drawing Updated drawings register RFI Minutes of Meeting
Key Objectives
Process Owners
Key Formats

KPM
MIS
R&A
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Key Inputs
Key Outputs KPM
MIS
RR &A & A
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Periodic inspections
Key Inputs: Previous weeks Minutes of Meeting
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Process Overview
Key Outputs KPM
MIS
R&A
Help
69 79
Key Activities: 7.1 Key Process Description Periodic inspections - Conduct periodic site inspections
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1.
Periodic inspection visits are made to the sites by the Drawings Control and Coordinator . The inspection is conducted twice or thrice a week. The number of trips per week increase as the project reaches its finishing stages.
Process Overview
Key Inputs
2.
Key Objectives
Observations are made and documented in a Site Visit Report A coordination meeting is held once a week at site with the Consultants, Site Engineers and the V.P. Projects to discuss the observations. The plan of action is to be discussed in the meeting.
3.
Process Owners
4. 5.
Suitable plan of action is developed for any rectifications and it is then checked during the next visit. If the rectifications are appropriate, Site visit report is updated If the rectifications are not appropriate, V.P. Projects is informed for immediate action
Key Flowcharts
Key Formats
6.
Key Outputs KPM
MIS
R&A
Help
70 80
Process: Periodic Inspections - Conduct periodic site inspections

INPUTS
Previous weeks minutes of meeting
PROCESS
OUTPUT
1
Drawing control and coordinator makes periodic visit at site A check is made by him to see if the Drawings Register at site is updated and in synchronisation with the Master Drawings Database A report of observations made is noted by the personnel Observations made are discussed with the site engineers, project manager Suitable plan of action is developed for any rectifications Rectifications are checked during the next site visit Site Visit Report
Notes
Periodic inspection visits are made to the sites. The inspection is conducted twice or thrice a week by the in house architect. The number of trips per week increase as the project reaches its finishing stages.
CT
Are the rectifications appropriate? No
Yes
Updated Site Visit Report
Inform V.P. Projects for immediate action
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Key Outputs: Site Visit report observations
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Process Overview
Key Inputs

KPM
MIS
R&A
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Key Inputs
Key Outputs KPM
MIS
RR &A & A
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Key Formats
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Budget
Checklist for the Design Inputs to be provided to Architect / Consultants
S r.no . Item s D etails R em ar ks 01 Plot lay out. Boundary of plot, existing struc tures in the plot, u/g s erv ice lines, loc ation of trees, N -S direction, lo cation of ov erhead H T line, Acc essibility to the main road, contour lay out w ith levels , open spac e, s ide m arg ins on all sides. 02. 03. 04. 05. 06. 07. To tal FS Av I ailable. H ight restrictions e . F loor to floor height Stilt floor height. M inim um w idth o m f ain staircase M inim um w idth o fire f escape staircase 08. R fuge floor area and e location 10. 11. Allowable floor plate. C m o m on am enities Allowable F SI 12 13 Distanc e betw een tw o buildings Distanc e from internal road to building face. 14. M inim um green area required. D rgs attached
Checklist for the Design Inputs to be provided to Architect / Consultants

ORIGINAL BUDGET
Sr No Cost Head
Masters
ACTUALSTILL DATE
BALANCETO COMPLETION
REVISED BUDGETS
VARIANCES
Measuremen Measureme Quantit Measureme Measureme Measureme DETAILED REASONS Quantity Rate/unit Amt Rs Rate/unit Amt Rs Quantity Rate/unit Amt Rs Quantity Rate/unit Amt Rs Quantity Rate/unit Amt Rs t Unit nt Unit y nt Unit nt Unit nt Unit FOR VARIANCE
Process Overview
Key Objectives
1 Peliminaries Land Development Soil investigati on Excavati on Anti Termite treatment Others 2 Civil works . Mate ria ls Cement Ste el RMC Other Materi als Labour Only Mate ria ls and labour Wate r proofing
Key Inputs
Key Activities
Process Owners Key Flowcharts Key Formats Key Formats
Drawing Control Register

Drawing Control Register
Site: Building No: Drawing Title: Drawing Details Date of receipt Status of drawing No of copies sent to contractor Signature/ thumb impression of the contractor No. of copies received Notes: 1. Date of receipt to be mentioned in dd/mm/yy format 2. Status of drawing to abbreviated as: a. ADV. for an advance copy. b. GFC for a good for construction drawing c. SUP for a superseded drawing by a revised drawing. 3. Number of copies in figures. 4. R1, R2 etc. are denoting number of revisions for the same drawing. Project Name: Wing No: Drawing No: R4 R5
Project Name: Date of evalua tion: Parame te r W eight s ed s core
( N o te )
Evaluation of Architects
Evaluation of Architects
Score allott ed Arc hite ct1 Arc hite ct2 Archite ct3 Archite ct4 Archite ct5 Archite ct6 Archite c t7
Key Outputs
KPM
R1
R2
R3
R6
R7
R8
R9
R10
Supe riorit y of concept dra wings sales are a maximiz a tion Fees quote d Out of poc ket expenses quote d Rele va nt experie nc e Clientele (attac h note separately ) Financial backgrou nd (Last 3 ye ars turnover) Ade quac y of office infrastruct ure (De ta ils of equipmen t)
MIS
R&A
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Key Formats
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Selection Criteria of Architects and Consultants

Selection Criteria of Architects and Consultants
1. Name of Architect / Consultant Contact Person: Address: Tel no(s): E-mail ID
PROPOSAL cum GO-NO-GO Template

PROPOSAL cum GO-NO-GO TEMPLATE
City: ________________ Prop erty Ownersh ip: 1) 2) 3) Property Name Owners (Basic back ground) Owner Contact Details Broker Broker contact Title (Freehold/Leasehold) & Conditions Sr. No: ______________ Date: ______________
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Process Overview
2.
Fax N o: Projects completed for our company previously. {A ttach separate sheets if required}
Yes / No ___________ If yes, Name of Proje ct_______________ Re sidential / comme rc ial__________ No. Of floors___________ Built up a re a in sq.ft____________ Cost of Project Rs in lacs ____________
4) 5) 6)
Key Inputs
Prop erty Details: 1) 2) 3) 4) 5) 6) 7) 8) 9) Location Area of Plot FSI Zoning Category ULC Town Planning / Reservations / CRZ Neighbour Basic infrastructure (wat er, electricity, approach road) Restrictions, if any
3.
Projects done for other clients [Attach separate sheet if require]
Name of c lient___________ Name of Proje ct_______________
Key Objectives
4. 5. Qualification & Experience Member of Institute of Indian Architects Others if, any Does have in house team of other professional Consultants [R CC / Elect/ Plumb / HV AC/ Landscape]
Re sidential / comme rc ial__________ No. Of floors___________ Built up a re a in sq.ft____________ Cost of Project Rs in lacs ____________
Commercial: 1) Indicative prevailing selling pri ce a. b. 2) l and & fini shed product (Vetted by Sal es & Marketing department)
Key Activities
Yes / No
Indicative prevailing construction cost (Vetted by t he proj ects department ) Expected Considerat ion Terms of payment
6.
Yes / No
3) 4)
LAND/ PLOT Ownership details

LAND/PLOT OWNERSHIP DETAILS
a) N a m e o f the L a nd O w ne r : __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _
P HY ICA S L FA CT O S R C lim at e Prevailing winds Direction
Site Evaluation Checklist

Site Ev alua tion C he cklist
Key Outputs
KPM
b)
A dd r e s s
_ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ c) d) C o n ta c t te le p h on e n u m b e r s : _ __ __ _ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ F re e ho ld / L e a s e h ol d : _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ e) L e a s e C on d ition s : _ __ __ _ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __
To pog raphy Legal property description, including limits of property, easement, rights of way, and north indication Topographic maps and aerial photos Potential problem areas during construction Existing access and circulation Vehicular Pedestrian Drainage canals: rivers, streams, marshes, lakes, ponds, etc. Natural and built Alignments and gradients Pattern and direction Surface drainage Maximum flood levels Frequently flooded areas Unique site features
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ f) T itle D o c u m e n ts : __ _ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _
G EO EC T H N IC L/S A OIL S Basic surface soil type: sand, clay, silt, rock, shale, gravel, loam, limestone, etc. Rock and soil type: character/formation and origin Geologic formation process and parent material Inclination Bearing capacity Bedrock Depth to bedrock Bedrock classification Seismic conditions Environmental hazards U IL T IT IES Potable water Electricity
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ g) P os s e s s io n de t a ils : __ _ __ __ _ __ _ __ _ __ _ __ _ __ __ _ __ __ _ __ _ __ _ __ _ __ _ __ _ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ h) E x ist in g u s e rs : _ _ __ __ _ __ _ __ _ __ _ __ _ __ _ __ __ _ __ __ _ __ _ __ _ __ _ __ _ __ _
MIS
R&A
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ i) T e na n ts / O c c u pie r s : _ __ __ _ __ _ __ _ __ _ __ _ __ __ _ _ ___ _ __ _ __ _ __ _ __ _ __
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ j) E n c u m b ra n c e s / P r op o se d A c q uis itio ns : __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __
Gas Telephone Cable television Sanitary sewer service Storm drainage (surface, subsurface) Fire protection
__ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ _ __ __ _ k) B r o ke r : N am e : __ _ __ _ __ __ _ __ _ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _ __ _ _ __ __ _ __ _ __ __ _ _ __ __ _ __ _ __ __ _ __ _ __ __ _ __ _ __ _ __ _
T e l. N o . 1.
R e m a rk s : __ _ __ _ __ _ __ _ __ __ _ __ _ _ __ __ _ __ __ _ _ __ __ __ _ __ _ _ __ __ _ __ __
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IM M E DIA E SU T R RO N U DIN G S
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Key Formats
Home
PLOT DETAILS
PLOT DETAILS
Area of the Plot: i. ii. As per Ownership Documents As per Property Cards Actual at Site : : :
PROJECT VIABILITY
PROJECT VIABILITY
Input from Sales & marketing department 1. 2. 3. 4. Sales Phasing schedule, Sales price being over & above the peak market price (being a fixed percentage on peak market price based on companys premium cap), Recovery/receivables schedule cash inflow
Masters
Process Overview
a. b. c. d. e. f.
iii
Survey Nos. : _________________________________________________ C. S. Nos. : ___________________________________________________ Location plan : ________________________________________________ Zone : _______________________________________________________ Reservations (with area) : _______________________________________ Surroundings : ________________________________________________ Access : ______________________________________________________ CRZ Applicability : ____________________________________________ Restrictions : _________________________________________________ (Defense / Religious Place / School / Heritage/ MMRDA / Wireless/ Nalla, Power Lines, Wells etc) TDR Receiving Zone ? _________________________________________ Height Restrictions : ___________________________________________ Other Remarks : ______________________________________________
Key Inputs
Inputs from In-house architectural department 1. Mark-up on FSI to arrive at saleable area, Inputs from the Project department 1. 2. 3. Phases of construction Cost of construction Cash outflow
Key Objectives
g. h. i.
j. k. l.
Inputs from the Finance & Accounts department 1. Funding options upfront, bank loans 2. Finance cost 3. Overheads
Key Activities
APPROVAL TEMPLATE
APP RO VAL TE M P L ATE
City: ________________ 1. Price Highest pri ce: Lowest price: Terms of the deal 2.1) 2.2) 2.3) 2.4) Sr. No: ______________ Date: ______________
Key Outputs
KPM
1.
2.
Assump tions 3.1) 3.2) 3.3) 3.4) 3.5)
MIS
R&A
Help
76 86
Key Performance Measures
Sno.
De partment
Home
1
Business Dev elopment
Statutory
Process Overview
3
Design Mgmt. Architecture

Architecture
Design Mgmt.
Key Objectives
Design Mgmt./ Business Dev. Contracts Design Mgmt./ Contracts/ Business Dev. Architecture
Process Owners
Key Formats
Architecture
Design Mgmt.
Measure Conv ersion factors of the number of proposals receiv ed to those which are ev aluated to be feasible Collection of required documents by the Statutory Team Time taken to prepare design brief Number of rev isions made to the Design Brief before approv al by the Team Time taken for Architect/ Consultant selection as compare to standard timeliness defined Variance in Architect/ Consultant fees (Budgeted Vs. Actual) Number of rev isions made to the Project Drawings before approv al by the MD/ CEO Value addition to project by the external Consultants Number of rev isions made to the Gov ernment drawings before securing Gov ernment Approv al Variance in issue of drawings to site from scheduled date Av erage time taken from receipt of drawing from consultant to issue of drawings to site Reduction in number of critical observ ations made as compared to that of prev ious site v isit
Unit
Freque ncy
Masters
Proposals Quarterly
No. of Days Days
Proposal Proposal
Key Inputs
No. of v ersions
Proposal
Key Activities
No. of Days Proposal
Amount
Proposal
Key Flowcharts
No. of rev isions Proposal
Architecture
Design Mgmt.
Proposal
Key Outputs
KPM KPM
9 Statutory Drawings Execution Control and Team Coordination Drawings Execution Control and Team Coordination Drawings Execution Control and Team Coordination
No. of Versions
Proposal
MIS
10
Days
Monthly
RR &A & A
11
Days
Monthly
Help
12
No. of critical observ ations
Monthly
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Management Information System
Home
Statement of critical observations made during site visits

Statement of critical observations made during site visits Date of inspection: Report Date: Project: Site: Building:
Personnel responsible Timelines for completion
Statement of receipt of drawings as against the milestone mentioned in the LOA

Report D ate: Project: Site: Building: Wing No:
Scheduled date of receipt
Masters
Statem ent of receipt of draw ings as against the m ilestone m entioned in the Letter of Appointm ent (LOA)
Process Overview
Key Inputs
Status of drawing Actual date of receipt
Sr. No
Drawing title
Key Objectives
Sr. No
Observation
Impact on the activity/project
Recommended 'Plan of Action'
Key Activities
Note : Status could either be (ADV) or (GFC ) ADV - Advance drawings meant for study purposes GFC - Meant for good for construction purpose.
Report on compliance with timelines

Report on compliance with timelines Report Date: Project: Site: Building: Wing No:
Es tim ate d du ration (pro pos ed ) 5 1 21 3
Key Outputs
KPM
Sc he duled Ac tivity Preparation of design brief Circulation of design breif by inhouse architect dept. Presentation of concept designs by external architect Selection of architect by management and issue of LOI Appointment and issue of LOI to consultants (structural/municipal/electrical/plumbi ng/landscaping) Finalizing the concept plans/schematic designs Preparation of preliminary project budget Approval of liaison officer of municipal drawings after receipt from municipal architect but before municipal approval Date of issue of working drawings to site
Estima ted da te
Ac tua l d ate
Rea son for de lays (whe re eve r a pplica ble)
MIS MIS
R&A
7 7 7
5 1
Help
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Project Life Cycle - Edited

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Project Life Cycle - Edited

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Project Design Lifecycle

Preliminary and tentative for discussion purposes only

Drawings Control & Coordinator

Maintenance Human Department Resource

Project Design Lifecycle Macro Overview

Define key project parameters Screening out relevant proposal

Executive Management team to review and approve project brief

Review of the design brief by the business development team

Review and approval of the design brief by the executive management

Appointment of Architects/ Consultants

Appointment of Architects/ Consultants

Appointment of external architect/ consultants based on consulting strategy

Identify/ qualify/ Appoint

A Preliminary/ Final Concept

Preliminary concept presented by the architect/ consultant

Review and TS giving inputs on preliminary concept

Approval of preliminary concept EM

A TS Review of Final BD concept S

EM Approval of final concept

Project Design Lifecycle Macro Overview

Preliminary Detail Design ST

Presenting Detail designs for the project with Technical services

Review of the detail designs

Preparing preliminary budget (ROB)/ schedule based on the detail drawings

Ratifying cost/ schedule of project if necessary

TS A Statutory Drawings A A Detail Design S S

Statutory drawings is reviewed

Executive Management approves ratified budget/ schedule

Approval form government depts is obtained.

Project Design Lifecycle Macro Overview

Site Supervision Phase

Change note is raised by the consultant to avoid any stoppage of work

PROJECT DESIGN LIFECYCLE

Process Process Overview Overview

2. Appointment of Architects/ Consultants

Project Design Lifecycle

6. Drawings control and coordination

PROJECT DESIGN LIFECYCLE

1.1 Prepare Project Brief

Process Process Overview Overview

2. Appointment of Architects/ Consultants

1.2 Prepare Design Brief

Project Design Lifecycle

6. Drawings control and coordination

PROJECT DESIGN LIFECYCLE

Process Process Overview Overview

2. Appointment of Architects/ Consultants

2.1 Appointment of architect / consultant based on consulting strategy

Project Design Lifecycle

6. Drawings control and coordination

PROJECT DESIGN LIFECYCLE

Process Process Overview Overview

2. Appointment of Architects/ Consultants

3.1 Develop preliminary and final concept drawings

Project Design Lifecycle

6. Drawings control and coordination

PROJECT DESIGN LIFECYCLE

Process Process Overview Overview

2. Appointment of Architects/ Consultants

Project Design Lifecycle

4.1 Preparation of Detailed design

6. Drawings control and coordination

PROJECT DESIGN LIFECYCLE