GOVERNMENT OF KHYBER PAKHTUNKHWA

Establishment of HR Database
(Note: Please carefully read the instructions at the back before filling the form)

PERSONAL DATA CAPTURE FORM

Level: District: Provincial District (Tick one) Department: _______________________________

____________________Personal No: __________Belt No.___________

Personal Information 1. New NIC No: 2. Old NIC No

(If new NIC not available)

Paste one recent Passport size photograph for Service Card

3. Name: 4. Fathers/Husbands Name: 5. Date of Birth :

Day

Month

Year

Must include Day, Month & Year

6. Gender / Sex: 7. Religion: ________________ Male Female 8. Blood Group: _____________ Fields No. 8, 9 must be entered for Service Card 9. Mark of identification: _______________________________________________ 10. Province: ___________________________________ 11. District of Domicile: ___________________________________ 12. Tehsil of Domicile: ___________________________________ 13. Phone No. Office: ____________________Residence/Cell#__________________ 14. Marital Status: 15. Wife Employment Status:
Married Single Widower Divorced
Private Self-employed Unemployed Government

16. If Spouse Govt: Employee, CNIC #. 17. Present Address:

_________________________________________________

_________________________________________________________________ 18. Permanent Address:_________________________________________________ _________________________________________________________________ 19. Dependants: (Father/Mother, Wife / Husband & Children)* S.No Name (Optional) Relationship Day -

Date of Birth Month Year *Use additional pages if required

Service Information: Initial Appointment 20. Service Status: 22. Appointment Date:
Day Permanent Fixed Pay Contract

Month

Year

21. Employee Status Federal NWFP Punjab Sindh FATA AJK Blauchistan 23. Cadre/Service Group:___________________________________________(BPS 17 or above)
e.g. DMG, PCS, Secretariat, Police, Teaching

NWFP Districts

24. BPS: ______________________________________ 26. Department: ________________________________ Present Posting 28. Service Status:

25. Designation: _____________________________________ 27. Attached Dept: _____________________________________

Permanent

Fixed Pay

Contract

29. BPS:___________ (NOTE: Enter original pay scale against BPS. Move over
or Selection Grade is not allowed)

30. Designation: ________________________________ 32. Attached Dept: ______________________________ 33. Station / Facility:_____________________________ 35. Running Basic Pay: __________________________ 37. Service History (initial appointment to date)* 37 a) Transfer
Designation BPS To Department To Station / Facility

31. Department: __________________________________________ 34. Joining Date:

Day

Month

Year

36. Secretariat Employee:

Yes

No

District

Date

37 b) Deputation
Designation BPS

From Department

To Department

From Date

To Date

37 c) Promotion
From Designation To Designation

From BPS

To BPS

Department

Regular / Acting Charge)

Date

38. Qualification (start with the highest qualification):

S.No

Institute Name & Address

Qualification*

Grade

Year of Passing

Major Subject

*Qualification: Matric, F.A, F.Sc, DCom, B.A, B.Sc, BCom, M.A, M.Sc etc

39. Trainings / Courses :

S.No

Course Title

Institute Name & Address

Country

From Date

To Date

Day-Month-Year Day-Month-Year

40. Computer Literate: 41. Language Proficiency:

S.No

Yes

No

Language

Read

Write

Speak

I hereby certify that all the information provided above is correct to the best of my knowledge Signature: ____________________ Name: Date: ____________________ _____ -______ -___________
Day Month Year

To be verified by Reporting Officer: Designation: ___________________ Signature: _____________________

FOR OFFICIAL USE ONLY

Entered into Database: Yes _____________________ Entry Date: _____________________

Form Checked By:

Entered By:

_____________________

Verified by:

_____________________

Instructions for filling out the forms.

The forms filled by District Devolved, Non Devolved employees are to be returned to the EDO, Finance and Planning Department of their respective District. Forms filled by the Provincial employees should be returned to the Programmer / Coordinator FMIU, Finance . Department Peshawar (HR Database Wing). The filled forms must be returned within 10 days of receipt of the forms. Incharge of every office should ensure that the filled forms must reach the required destination within five days after receipt of the filled Forms from the employees. All applicable fields must be legibly filled in Capital Letters for computerization. Use Additional pages wherever required Complete all the dates in the format: DD - MM YYYY i.e. Day - Month - Year At the Top right corner of the Form tick Provincial for non-devolved or Provincial level offices /institutions, and tick District for devolved departments. Item 21 tick the original Employing Authority Item 23 (Cadre / Service Group), the employee should enter his correct Service Group/ Cadre e.g. DMG, OMG, Police PSP, Police PCS, Accounts, PCS Executive, PCS Secretariat, or any other applicable and used in the filling of ACR forms. Item 26 Department, please write complete departments e.g. Establishment, Administration etc. Item 27 Attached Department, please write complete attached departments e.g. Public Service Commission. Item 36 Secretariat employee, Tick Yes if the person is working in any secretariat Department.

Item 37 Service History Give complete details of all changes in the career due to posting / transfers, promotion, deputation, whether the appointment in the given pay scale/position is Transfer, Promotion, Deputation, pay etc. Start st from the 1 appointment and give detail up to the present appointment. Item 37, 29, 24 Write your original pay scale as given in the budget books and not the pay scale due to move-over, selection grade, additional charge or shoulder promotion etc. Item 37, 33 Station / facility means the station (school, hospital, District or office etc) where the employee is/was posted. In item 38 Qualification, only one subject should be entered under Major Subject as follows: Upto Graduation: Mention Arts, Commerce, Science, Pre-Engineering, Pre-Medical etc. For Professional & Master Degrees and above: The discipline e.g. English, Urdu, Economics, Geology, MBBS, Engineering, Computer Science, MBA etc In item 39 Training / Courses, mention the training/ courses which are at least of one week duration and helpful for the career. For further inquiry, contact FMIU, Finance Department. Ph. No. 0 91 9212673 or 091 9211136 or office of the EDO (F&P) in every district.

NDPR019-01-1.15-DCF01-2.08