UNIVERSITY OF GHANA BUSINESS SCHOOL

EXECUTIVE MASTERS IN BUSINESS ADMINISTRATION PROGRAMME EMBA 657: PROJECT MANAGEMENT (ASSIGNMENT)

PROJECT CHARTER: LABORATORY INFORMATION MANAGEMENT SYSTEM DEPLOYMENT PROJECT (LIMSD)

(37 MILITARY HOSPITAL)

BY:
NAME: Ayande A.B Prosper INDEX No.: 10360344 SESSION: WEEK DAYLEGON

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EMBA 657-Project Management Assignment

Project Name: LIMSD Project Prepared by: Ayande A.B Prosper Date: 10th April, 2012 INITIATION: LABORATORY INFORMATION MANAGEMENT SYSTEMS DEPLOYMENT (LIMSDD) Deployment Charter) Operating Group Task #95: Provide Plan for LIMSD deployment at 37 Military Hospital

Project Manager: Ayande A.B Prosper Project Administrator: Gen. Mike Awuah; Project Management Office

BACKGROUND:

Laboratory Information Management Systems (LIMSD) are information management systems designed to track, organize, store and report on laboratory-generate data and analytical results. In addition, when used in core laboratories, the LIMSD provides a portal for generating accounting reports and the systematic distribution of resulting data back to the requesting scientists and collaborators. LIMSD can operate in both highly regulated and non-regulated environments. LIMSD can meet all Good Laboratory Practice (GLP) requirements by providing full sample tracking, user certification, instrument and calibration management, standards & reagents management, full auditing, CFR21 Part 11, report and sample scheduling, bar coding, on-line help, and other functions. By eliminating several common sources of human error and by connecting directly to the laboratory-based instrumentation, LIMSD improve laboratory efficiency. A full-featured LIMSD will manage various laboratory data types including sample log-in, reporting analytical results, billing, and other related operations.

PURPOSE/ BUSINESS NEED:

As a result of the increased use of various high throughput technologies in virtually all areas of biological research, sophisticated software is needed to help research and diagnostic laboratories manage, analyze, and organize complex data. In addition, core technology facilities must be able to manage and distribute the data back to collaborating scientists in a controlled and secure manner. They must also have billing, tracking, and other capabilities to perform administrative functions efficiently. A well-designed LIMSD can provide the solution to all of these production requirements.

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EMBA 657-Project Management Assignment

SCOPE AND ACCEPTANC E: LMT The scope of the LMT component of the project includes a tested, documented, and functional LIMSD no longer dependent on the Finch system. Enhancements will be developed separately and not be included in this project. Once the basic functionality has been documented and approved by the LMT, its users, the Customer, the Informatics Group, and the Project Manager, changes will not be made to the scope without the written approval of the LMT head and the Informatics Group Project Manager.

Radio Diagnosis & X-Ray (RDX)

An initial needs assessment of the RDX lab and user-base will establish the basic functionality of the LIMSD for this project. Enhancements will be developed separately and not be included in this project. Once the basic functionality has been documented and approved by the RDX, its users, the Customer, the Informatics Group, and the Project Manager, changes will not be made to the scope without the written approval of the RDX head and the Informatics Group Project Manager. APPROACH: Standard development process utilized in the LIMSD project: 1) Informatics Group LIMSD developer will collect user requirements and document it as requirement description for user review. 2) Informatics Group LIMSD developer will write the corresponding use cases to cover requirements. 3) Informatics Group LIMSD developer will have system architecture design for user review. 4) Informatics Group LIMSD developer will write detailed design document for major components/classes. 5) During the software development phase, unit testing, regression testing and system integration testing are required. 6) During the software quality assurance phase, QA testing and user acceptance testing will be required. 7) Final user acceptance testing will be given prior to the final production release. PRODUCT DESCRIPTIO The LIMSD to be deployed in the support laboratories will provide various functions for the

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EMBA 657-Project Management Assignment

N AND DELIVERAB LES: designated recipient laboratories. Additionally, the LIMSD described in this document will be deployed in various stages that each will represent a milestone. The Project Management Plan includes a Work Breakdown Structure and timeline for the achievement of those milestones (each with significant improvements and/or additional capabilities). This approach is designed to provide an immediate benefit to the recipient laboratories and demonstrate robust core functionalities which will then be extended in the subsequent versions of the software. LMT LIMSD Phase I: Data Analysis Phase II: Barcode Inventory Tracking System Phase III: Reporting System Phase IV: System Consolidation RDX LIMSD Phase I: Needs Analysis Phase II: Prototype System Development, Review, and Validate Phase III: Implementation and testing Phase IV: System Consolidation, Documentation, Training; Production Release PROJECT MANAGEME NT: Project Management processes according to the standards and methodology set forth in the Project Management Institutes' Body of Knowledge will be used to manage the deployment of the LIMSD project. The Project Management Plan (PMP) will include the following elements: Project Charter Description of the Project Management (PM) approach Scope statement Work Breakdown Structure Cost estimates, start and finish dates, roles and responsibilities Performance measurements baselines for scope, schedule, and cost Major milestones and target dates for each Resources, effort, and related costs Risk Management Plan Quality Management Plan Communications Management Plan

The project management plan is a living document that will be updated by the Project Manager and

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EMBA 657-Project Management Assignment

Project Management Administrator as required. The plan will be executed and overall project performance evaluated on a regular basis to provide confidence that quality standards are being met in each laboratory module of the LIMSD. The project team will be developed to maximize skills and competencies to enhance project performance. Information will be disseminated to project stakeholders on a schedule outlined in the Communications Plan.

ASSUMPTIONS, CONSTRAIN TS, RISKS:

High level project risks and constraints include, but are not limited to

Funding availabilityTo date 78% of the total dollars for LIMSD development at the Facility has been supported by Christian Council Ghana, Maintenance, updates, refinements, and continued deployment of the LIMSD now necessitate support through the Customers contract. While there is agreement on the necessity for continued deployment of LIMSD, funding for this and future LIMSD development has currently not been identified.

Availability of Skilled ResourcesThe proposed human resource requirements for the LMT-RDX LIMSD development, eLab compliance modification, and ongoing systems maintenance includes a LIMSD Integrator, LIMSD Programmer, and LIMSD HelpDesk support. These are the minimal resource requirements to support the scope of this project within the schedule identified in the PMP.

Laboratory CommitmentsAccurate identification of LIMSD requirements, interpretation, testing, and design depend on the patience and commitment of the laboratory in focus.

Current industry standards for LIMSDeLab compliance standards are subject to change; new LIMSD standards may evolve.

Laboratory Requirement ChangesCongressional appropriations can affect the mission, scope, and management of Government laboratories at any time, thus also affecting LIMSD requirements at any time during the development process.

A detailed Risk Assessment is included in the PMP.

RESOURCES: Project Resources: Human Resources:

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EMBA 657-Project Management Assignment 1 Project Manager (project duration)plan, manage, control project (25%)
1 Project Administrator (project duration)facilitate project planning, execution, and communication (30%) 1 (+) IT Developer per laboratorydesign and develop LIMSD according to individual lab specifications (100%) 1 IT Developerassist in design and development (100%) 1 IT Support staff (ongoing)support installed LIMSD product (training, helpdesk, system maintenance) (100%) Material and Services Resources: Equipment: Hardware, Software Financial Resources: Labor: $ 40,000 Equipment: Hardware, Software: $3,000 Travel: $10,000 (LIMSD Meetings) COMMUNICATION AND REPORTING: Communication will follow the Communications Plan outlined in the PMP. Stakeholders include Customer Management, Christian Council Ghana Management, the LIMSD Deployment Project Team, LMT & RDX laboratory staff, Government of Ghana, MoH and LMT & RDX users.

Status reports will be submitted to Customer Management through the OG representative

monthly.

Christian Council Ghana Management will be updated weekly for the Customer/Contractor
meeting.

MoH Management will be updated weekly for the Customer/Contractor meeting.

Communications among the Project Team members will be weekly initially, and as needed as the project progresses.

LMT & RDX laboratory staff will be apprised as participants in the process. LMT & RDX users will be apprised informally throughout the process by the respective LMT &
RDX program spokespersons for their projects.

The Project Manager will be the communication focal point with the Group A until the transition
of the LMT LIMSD is complete to Group B.

GoG Management will be updated weekly for the Customer/Contractor meeting.

CHANGE MANAGEME All change requests will be documented, submitted to, and assessed by the Project Manager (PM)

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NT: and Team Lead for impact and project necessity prior to PM approval. If change is approved, the project schedule, scope, and budget will be updated accordingly and communicated to appropriate stakeholders in accordance with the Communications Plan. The PM/project team will communicate the approved change and updated schedule to the staff responsible for implementing the change. PROJECT TEAM:

PROJECT TEAM ROLES AND RESPONSIBILITIES Ayande A.B Prosper: Project Manager (PM)Preparing project plan; monitoring and controlling project; approving project changes; quality assurance Dr. Dartey-Baah: Project Team LeadSupervising technical staff assigned to project; monitoring/approving project change requests; informing the PM on all issues impacting the project and project plan. Stella Addo: Project Team memberLiaison with Group A and communicating quality issues as required Vyone Pinstel: Project Team memberLIMSD liaison between LMT and LMT users and the Project Team; communicate status of LMT LIMSD progress and problem resolution; reporting quality status for LMT LIMSD Helen Bagonluri: Project Team memberPerforms needs analysis for LMT and RDX LIMSD requirements; contributes to establishing quality performance objectives Damaris Tanoh-Rivers: LIMSD Integrator and Project Team memberSoftware developer responsible for fulfillment of the project's technical requirements in accordance with the Project Quality Assurance Plan Mary Smith: Project Team memberProject Management administration; assurance that appropriate project management processes are observed throughout the project, including Quality Assurance reporting standards in accordance with the Communications Plan. Customer and Contractor Managements' Project Team participation is important to provide clarification and guidance on any and all matters affecting the project team's ability to execute the project successfully.

APPROVAL(S):

Project Manager: Ayande A.B Prosper Signature: .. Date: 10th April, 2012

Sponsor: Christian Council Ghana

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Signature: . Date: 10th April, 2012

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