1

PREFACE PREFACE PREFACE PREFACE

Dear Comrades, During my interaction with many Divisional Secretaries, many felt that a detailed book on Trade Union facilities will felicitate them for countering the problems. I too felt that such kind of reference book is the need of the hour. Since we have to publish the updated constitution of the union duly incorporating all the amendments upto Guntur conference, we realised that it is the opt time to publish the update constitution alongwith the compilation of Trade Union facilities. Some of the orders seem to be old and irrelevant. But we have published them since those orders were containing some instructions applicable to this date also. We have taken much pain to release the same without any arrears or ommisisons. The corrected constitution of the Union & the Trade Union facilities is being released to mark the occassion of the Central Working Committee Meeting held at Kurukshetra form 14.07.09 & 15.07.09. On this happy occasion. I fervently request to send suggestions from our comrades for making the compilation a more perfect and purposeful in subsequent editions. Comradely yours (K. V. Sridharan) General Secretary 14.07.2009

COMPILATION OF INSTRUCTIONS ON MATTERS CONCERNING SERVICE ASSOCIATIONS IN DEPARTMENT OF POSTS (D.G Posts No. 10-1/2004-SR dt. 25.06.2004)
I RECOGNITION 1. Recognition to Service Associations representing Departmental employees in the Department of Posts is granted under the CCS (RSA) Rules, 1993. 2. The verification process for the purpose of recognition is conducted through a check -off system which is carried out in the Department once every two years in terms of Department of Personnel & Training (DOP&T) O.M. No. 2-10/80-JCA dated 31st January, 1994. Consequently recognition granted to all eligible associations is also valid for two years, after which re-verification process determines their future status. All Service Associations recognized or otherwise, have to apply afresh for participation after every 2 years, for the purpose of seeking recognition. Each Service Association in the Department has to operate under one of the 15 distinct categories of Departmental Employees enlisted at Annexure - I and as specified by the Department vide letter No. 13-1/93-SR dated 10.08.94, O.M. 13-1/93- SR (Volume II) dated 29.11.95, No. 13-14/96-SR dated 15.10.96, No. 13-22/98 -SR dated 19.02.99, No. 13-30/98-SR dated 28.06.99. Note: - As per instructions issued vide DOP&T OM. No. 2/13/98 JCA dated 11th February 2002 the periodicity of reverification process for the purpose of Recognition has been increased from 2 to 5 years. Since the matter of verification process in the Department of Posts is subjudice the above instructions have not yet been brought in to effect. 3. As a general rule, the Service Associations are granted Recognition on All India Basis i.e. All India Bodies are recognized. The All India Associations so recognized may form branches at Circle, Divisional and local levels subject to grant of permission by this Department and as provided in their constitutions, which have to be duly approved by the Government. The branches so formed are entitled to get union facilities as per instructions on the subject from time to time. No separate orders extending union facilities are required to be issued from this Department for each newly opened branch at lower level. 4. The union facilities herein mentioned are admissible to the recognised Service Associations only, unless specifically relaxed in favour of the non-recognised Service Associations. 5. The terms and conditions under which the Service Associations are recognized are enumerated at Annexure - II. 6. An up to date list of the recognised Service Associations is appended at Annexure - III. Another list of Associations, affiliated to Bhartiya Postal Employees, Federation, though unrecognised but are being extended limited trade union facilities is at Annexure - IV. (i) ASSOCIATION OF GOVERNMENT SERVANTS FORMED ON THE BASIS OF CASTE, TRIBE OR RELIGION - RECOGNITION OF. The undersigned is directed to say that a growing tendency is being noticed among Government servants to form service associations on the basis of caste, tribe or religion. The Government of India consider that in the prevailing conditions it would be most undesirable and improper if service associations of

Government servants, stated being so organised. They further considered that such tendency should be firmly discouraged. It has accordingly been decided that no service association of Government servants which is formed on the basis of caste, tribe or religion, should be accorded

3 recognition for any purpose whatever, or granted any kind of facilities. It is requested that this position may kindly be brought to the notice of all concerned for their information and guidance. In a way, it is implicit in clauses (b) and (c) of the Central Civil Services (Recognition of Service Associations) Rules, 1959, that a service association cannot be restricted to a group of Government servants belonging to a particular caste, tribe or religion. In order to make the intention quite clear however, these rules have been suitably amended, vide this Ministry's Notification of even No. dated 11th September, 1962. It is requested that the Ministries of Defence, Railways, etc. who have their own rules for recognition of service associations and unions of the staff employed under them, may make a similar provision in those rules. (OM. No. 24/10/62/-EST (B) dt. 22.09.62 of Ministry of Home Affairs)

II CHANNEL OF COMMUNICATION
No. 13-2/68-SR dated 16.3.68 1. While Government Servants are free to join any Association, subject to the conditions laid down in the CCS (Conduct) Rules - 1964, the Government does not enter into correspondence with any Association unless it has been granted Recognition by the Government for such purpose. Therefore, as a rule no correspondence should be entered into with any unrecognized service Associations nor copies of their letters etc. be forwarded to any subordinate unit for action. Note: - With the promulgation of CCS (RSA), Rules, 1993, the membership is restricted to particular category to which the employee belongs, as identified by the Department. (Annexure I). No.STB/100-19 /52-STA dated 28.10.52 2. The All India Service Associations have their branches at Circle, Divisional and local levels. The Central Association and their branches should correspond directly only with the authorities in charge of the Unit they represent i.e. local level Service Associations should correspond directly only with local authority and Divisional Association with Divisional authority, the Circle-level Service Associations with the Head of the Circle and the Central Unit of the Service Associations with the Secretary (Posts) or the Government through the Secretary (Posts). No. 31-3/81-SR dated 17.8.81 & No. 10-3/84-SR dated - 15.6.84 3. Representations from the Service Associations are limited to the matter concerning the unit they represent i.e. a Divisional Service Associations is to take up the matters concerning the Divisions as a whole, the Circle Service Associations to take up matters concerning the circle as a whole and the Central Associations to pursue matters of All India interest. If a local unit of Service Associations is not satisfied with the decision or reply given by its accredited authority, the next higher level of the Service Associations may take up the such matters with its accredited authority and while doing so, the Association should clearly state that the matter was taken up initially with the lower authorities concerned but without any satisfaction. If the Central level of the Association intends to take up the matter concerning a particular circle, it may submit a representation to the Secretary (Posts) but should clearly indicate in the representation the fact that the circle level of the Association had taken up the matter with the Head of the Circle, specifying the reference of the same and the reply thereto received from him. No complaint/correspondence will be entertained by the Administration if these are not addressed to the accredited authority. No. 16-2/65-SR 4. No action is to be taken on direct references from local Service

4 dated 03.08.66 Associations except when specifically ordered by Minister/Minister of State/ Secretary (P) /Member of the Postal Services Board. On behalf of Service Associations their General Secretaries or Presidents should address the Administration. The Assistant General Secretaries or the Deputy General Secretaries wherever specifically authorized by their General Secretaries may also address communication to the Administration but the reference made by them should contain a clear communication that the same are being made under the authority of General Secretary concerned. No. 313/66-SR dated 24.11.66 No. 16-2/77-SR dt.07.07.72 5. The Administration will address replies to communications from the Service Associations to the General Secretaries and to the Headquarters address of the local Associations concerned with the only exception of DO letters from the Presidents. Replies to such DO letters may be sent to the Presidents but this will also be invariably addressed to the Headquarters address of the Service Associations unless the sender of the reply is of the opinion that there are special reasons of circumstances for sending a reply direct to the address of the Presidents. 6. The Service Associations shall not espouse or support the cause of individual Government Servants relating to service matters. When such references are received, the Service Associations may be informed that they are precluded from taking up individual cases with the Administration and as such, their references are being filed. No. 16-6/65-SR dated 31.3.65 7. Creation and abolition of posts is purely an administration matter and it is not a subject which the Service Associations can discuss with the Administration. It is for the Department to decide whether particular post is justified or not and it is not the function of the Associations to determine the justification or otherwise of the post. Views of the Service Associations may, however, be considered when the question is examined on merit. No correspondence will be entertained with the Service Associations regarding creation of individual posts. The question of fixation of standards for creation of posts is a different issue and does not fall in the above category. No. IR No. 1591- SR/79- SR dated 12.7.79 8. Wherever standard of creation of posts have to be examined, Service Associations can take these up for implementation even if these justify only a solitary post in regard to any particular office. However, no correspondence from Service Associations on the merit of creations/abolition/conversion of individual posts, standards for which have not been determined will be entertained, though their views may be taken into account when the mater is considered in normal course. No. 31-2/83-SR dated 5.6.84 & No. 31-2/85SR dated 29.10.86 9. The Service Associations are not authorized to form regional branches for meetings (formal or informal) with regional head. The circle units of the Service Associations representing the Postal Accounts Employees are permitted to form branches (local units in the offices of Director of Accounts (Postal). CHANNEL OF COMMUNICATION OF CIRCLE UNIONS WITH THE REGIONAL/AREA DIRECTORS I am directed to invite your attention to this office letter No. 31-3/79-SR dt. 18.7.79 and No. 31-1/75- SR dated 6-3/84 (addressed to General Manager Telephones, Calcutta, Bombay, Madras, Delhi) where in, as a result of decentralisation of Postal and Telecom Circles a new channel of communication for the Circles

Unions with the Regional/Area Director, and Area/Managers was evolved according to which formal bimonthly meetings to the Circle Unions/Associations (except the Unions/Associations

5 of Administrative Offices Employees) can be granted by the Area/Regional Director/Area Manager. It was made clear in those orders that there shall be no separate branches of Unions at Regional/Area level. Since the Circle unions were experiencing certain difficulties in going to the Regional/Area Directors headquarters once in two months for holding the bi-monthly meetings, it was decided vide this office letter No. 31-3/79-SR dt. 16.3.81 and 31-1/75-SR dt. 3.7.81 that any office bearer of Circle Branch Unions who is located at the headquarter station of the Regional/Area Director and who is authorised by the Circle Secretary shall be eligible to hold bi-monthly meetings and exchange correspondence with the concerned Regional/Area Director. The Circle Secretaries are required to furnish necessary particulars of the Circle Unions office bearer who shall represent the circle branch to the Regional/Area Director. It has come to the notice of the Directorate that some Unions have got Area Secretaries for their area level branches and have also been insisting upon the Area/Regional Directors for grant of meeting etc to the Area Secretaries. It is hereby clarified that formation of area branches by any union has not been given cognisance by the Directorate nor any amendment to their constitution providing for formation of branches at area level has been accepted by the Directorate. Therefore the question of grant of any meeting or any other facility to such office bearers for the area branches as they call them, does not arise. If any such office bearer also happens to be a Circle Union office bearer and happens to be eligible for grant of bi-monthly meeting and exchange correspondence with the Regional/Area Directors as per this office letter No. 31-3/79 SR dt. 16.3.81 and No. 31.01.75 SR dt. 03.07.81 he will naturally be entitled for the meeting/correspondence as a Circle Union office bearer. This may kindly be brought to the notice of all concerned. (No. 31-2/83-SR dt. 5.6.84) CHANNEL OF COMMUNICATION OF CIRCLE UNION WITH REGIONAL DIRECTORS IN POSTAL CIRCLES I am directed to draw your attention to the instructions contained in this office letter No. 31-3/79-SR dated 16.3.1981 on the above subject. As per this, any officer-bearers of Circle branch union, who is located at the headquarters station of the Regional Directors and is authorised by the Circle Secretary; shall be eligible to hold bi-monthly meetings and exchange correspondence with the concerned Regional Director. The Circle Secretaries shall furnish necessary particulars of the office-bearers who shall represent the Circle branch to the Regional Directors. The staff side in the Departmental Council represented that while the aforesaid arrangement has generally been working satisfactorily, at times the union is faced with a situation where it has no office-bearer of the Circle Union located at the Regional headquarters or its office-bearer located at the Regional Headquarters is not in a position to hold meetings with the RDPS. The staff side, therefore, urged that in such a situation which is exceptional; and Circle office-bearer, though not located at the Regional Headquarters but serving within the jurisdiction of that RDPS, should be allowed to correspond and hold meetings with the RDPS on the authorisation of the Circle Secretary. The Chairman of the Departmental council agreed to the suggestion of the Staff Side. It has therefore been decided that in partial modification of the instructions contained in this office letter No. 31-3/79-SR dated 16.3.1981, in an exceptional case if there is no office-bearer of the Circle union at the headquarter of the RDPs or the office-bearer located at the Regional Headquarters is unable to shoulder the responsibility of maintaining correspondence and holding meetings with the RDPS, it shall

be open to the Circle secretary to authorise a circle office-bearer who is not located at the headquarters of the RDPs but it serving within the jurisdiction of the RDPs to correspond and hold meetings with the RDPs concerned. (No. 31-2/85-SR dt. 29.10.86)

6 CORRESPONDENCE WITH UNRECOGNISED UNIONS/ASSOCIATIONS. I am directed to state that it has been complained by the National Federation of P&T Employees that some Units of the Department are entering into correspondence with unrecognised Unions/Associations. While Govt. servants are free to join any Association subject to the conditions laid down in Rule 6 of the C.C.S. (conduct) Rules, 1964 the Government is not supposed to enter into correspondence with them on their service grievances unless they have been granted recognition by the Government for this purpose. Therefore, as a rule no correspondence should be entered into with any unrecognised Union/Association nor copies of their letters etc. should be forwarded to any subordinate unit for action etc. (No. 13/2/68-SR dt. 16.03.68) CHANNEL OF COMMUNICATION FOR UNIONS Under instructions of the instructions for the recognition of the Unions of Government Servants issued by the late Home Department in their O.M. No. F. 16/1/37-Public, dated 25.8.37 (reproduced in the Director General's Special General Circular No. 31 dated 29.11.37) Government are required to specify the channel through which representation from recognised unions should be submitted. No specific instructions have been issued by Government in this behalf but they have from time to time confirmed the instructions contained in your letter No. AM. 73. dated 7.4.23. It has been brought to the notice of Government that letter of 7.4.23 is not comprehensive and is liable to different interpretations. After very careful consideration of this matter, the Government have decided to clarify the position and to lay down the following instructions in supersession of all existing orders on this subject: (i) The All India Unions recognised by Government have their Circle branches, divisional and local branches. Central Unions and their branches should correspond directly only with the P & T authorities in charge of the units they represent i.e. a local union should correspond only with the local authority, a divisional union with the divisional officer, a circle union with the head of the Circle and the Central Union with the Director General or Government through the Director General. (ii) The scope of representations of the unions should also be limited to the maters concerning the units they represent i.e. a divisional union should take up matters concerning the division as a whole; a circle union matters concerning the circle as a whole and the Central Union matters of all -India interest. If, however, a branch union is not satisfied with the reply given by the appropriate authority, the next higher branch union may take up such matter with the head of the unit represented by it. In doing so, the union should clearly state in its representation the fact the matter was taken up by the branch union concerned with the lower authority and should also clearly state reply or communication received from that authority. For example, if a Central Union intends to take up a matter concerning a particular circle, it may submit a representation to the DG but should bring out in the representation the fact that the Circle Branch Union took up the matter with the head of Circle and also state the result of the same. 2. I am to request that channel of communication prescribed above may be brought to the notice of all the recognised P & T Unions. The Central Unions should be instructed that they must not send representations direct to the Government, but should send such representations through you. (No. STB - 150-19/ 52 (SPA) dated 29.10.52)

7 REPRESENTATION MADE TO HIGHER AUTHORITIES AGAINST THE DECISIONS OF LOWER AUTHORITIES I am directed to invite your attention to the instructions contained in this office letter No. STB/15019/52-STA dated 28.10.52, according to which the Unions at different levels should correspond with the accredited authorities concerned and if a branch union is not satisfied with the decision or reply given by its accredited authority, the next higher branch union may take up such matter with its accredited authority and while doing so, the union should clearly, state that the mater was taken up initially with the lower authorities concerned and state the replies or decisions received from that authority. Similarly, if a Central union intends to take up the matter concerning a particular circle, it may submit a representation to the Director General but should bring about in the representation the fact that the Circle union took up the matter with the Head of Circle and also state the reference of the same. However, it has been noticed for sometime past that on many occasions the Central Unions, while taking up matter relating to Circles or lower authorities do not supply such information. On enquiry, the matters of representations or allegations were found to be without any basis or facts. Such representations unnecessarily involve avoidable additional work and affect staff relations. Similar position has been reported from the Heads of Circles also. It has, therefore, been decided that in future the Unions/Federations should supply copies of these references made by their lower formations and the replies thereto received from the lower authorities while taking up cases with the higher authorities. The authorites concerned are expected to give replies to union representations within a reasonable time and if no reply is received within the reasonable time, the fact that no reply was received in respect of any case may be mentioned by the unions while making references to higher authorities. In cases where copies of such references are not received, no action on the representation etc. will be taken nor any reply given. These will be simply filed. (No. 10-3/84-SR, dt. 15.6.1984) COMMUNICATIONS FOR ASSOCIATIONS/UNIONS-SIGNING OF I am directed to invite a reference to this office letter no. 31/1/64-SR dt. 05.04.66 on the above subject. The intention of the instruction contained in this office letter dt. 05.04.66 was to ensure that the functioning of a union in the matter of carrying on correspondence with the Administration is not interrupted only because of non availability of the main functionary namely the General Secretary at head Quarters. It is not the intention that on behalf of an association/union at any level all the authorised persons viz., the President the General Secretary, Asst. General Secretary and the like may address communications to the Administration simultaneously and even from different stations. 2. With a view to ensure that there is no confusion in this regard, you are requested kindly to bring the contents of the letter to the notice of the office-bearers concerned at all the levels. The administration on its part will send replies to communications from the unions/associations addressed to the General Secretaries of the Associations/Unions and to the Headquarters Address of the Branch Union concerned, with the only exception of D.O. letters from Presidents. Replies to such DO may be sent to the President but these will also be invariably addressed to the Head quarters address of the Union/Branch Union concerned unless the sender of the reply is of the opinion that there are special reasons or circumstances for sending a reply direct to the address of the President. (No. 31-3/66 Dated 26.11.66)

UNION COMMUNICATIONS TO ADMINISTRATION EACH SHOULD DEAL WITH ONLY ONE SUBJECT. It is observed that the Unions/Associations at different levels often raise more than one issue in one communication addressed to the Administrative authority concerned. As per the existing system, the

8 entire work of an office is appropriately distributed among its different Sections for quick and proper disposal of each case. As such, when a communication is received, which deals with more than one subject, it not only creates administrative inconvenience and difficulty, necessitating preparation of extracts, for action in appropriate files in the concerned Sections, but also delays the disposal of the items referred to in the communication. Consequently, with a view to facilitating quick and straight disposal of Union references, I am directed to request you kindly to ensure that, as far as possible, each union communication addressed to the administrative authorities concerned at different levels, deals with only one subject. This procedure is also followed in the matter of exchange of correspondence between different offices of the Department. All your branch Unions/Associations may kindly be instructed suitably in the matter. (No. 16/7/73-SR Dated - 29-05-1973) REPRESENTATIONS FROM UNION QUICK DISPOSAL THEREOF. I am directed to invite your kind attention to this office letter No. 3-6-/82-SR dated 13.09.1982 addressed to all Heads of Circles etc on the subject noted above whereby it was impressed upon all the concerned officers that the letters received from the recognised Unions/Associations at all level should be promptly acknowledged and the matter decided expeditiously. Some of the Unions recognised by this Department have again complained that prompt replies are not being received by them to their letters written to the officers at various levels. 2. The whole matter has been considered once again and it is hereby reiterated that the letters received from the recognised Unions/Associations at various levels should be acknowledged promptly and the matter in question decided as expeditiously as possible. If the decision in the matter is likely to get delayed for some time an interim reply should invariably be sent to the concerned Union/Association. It should also be ensured that in case the officer or the dealing hand concerned with the matter is on leave some alternative arrangements should be made to attend to the letters received from the Unions/Associations urgently. 3. This may be brought to the notice of all concerned. (DG (P) No. 10-3/87-SR Dated - 08.03.1988) REPRESENTATIONS FROM UNIONS MUST RECEIVE PROMPT ATTENTION. I am directed to say that some of the Unions of the Department have complained that prompt replies are not given to their letters written by them to the officers at various levels and the decisions are not taken at the official periodical meetings with the Unions. Even the matters of the meetings do not reflect correctly the discussions which had taken place. Too much time is taken in furnishing the reports on various unions matters taken up at a higher level when these reports are called by higher offices from the lower units. Their letters are not even acknowledged. When the dealing hands or officers dealing with union matters are on leave etc. on alternate arrangements are made to attend to their cases and the cases remain undisposed of till the return of the officials/officers on leave. 2. The matter has been considered carefully and it has been decided that the offices at all levels should ensure that the Unions do not get a change to lodge a complaint of any of the types mentioned above. The Union letters should be promptly acknowledged and the reports in the matters referred to by the Unions should be made quickly to attend the union cases when any dealing hand/officer dealing with union

matters proceeds on leave. The minutes of the meetings held at various levels should reflect the correct record of the discussions held and there should be no lacking in taking follow-up action thereafter.

9 This may kindly be brought to the notice of all concerned. (No. 3-6/82-SR Dated - 10/13.09.1981) FORMATION OF DIVISIONAL BRANCH UNIONS AT THE LEVEL OF POSTAL STAMP DEPOTS-QUESTIONS REGARDING I am directed to any that the question of providing channel of communication in the Postal Stamp Depots between the unions and the administration had been engaging attention of this Department for some time past. Some of the unions have also made representations in this regard. As the Postal Stamp Depots are under the charge of a Group B Postal Officer and are functioning as separate units independent of the Circle Office establishment under the direct control of the Heads of circles. It has now been decided that in order to have a formal channel of communication in Postal Stamp Depots, P- III and P-IV unions may be permitted to form Divisional levels branches in these offices. 2. This may be brought to the notice of all concerned. (No. 10-14/86-SR Dated- 9.9.88) CHANNEL OF COMMUNICATIONS IN GAZETTED HOS/POS I am directed to say that the question of providing Channel of Communication in the Gazetted Head Offices/Post Offices which are directly under the Control of Circle Office to the Branch Unions had been engaging attention of this Department for sometime past. Some of the Unions have also represented in this regard. 2. After careful consideration it has now been decided that meetings to Branch Unions formed in Gazetted Head Offices/Post Offices which are directly under the control of Circle Office may be granted by the Senior/Chief Postmasters once in a month. 3. This may be brought to the notice of all concerned. (No. 10-14/68-SR Dated - 22.01.1991) PROCEDURE FOR DEALING WITH THE REFERENCES RECEIVED FROM THE RECOGNISED FEDERATIONS/UNIONS/ASSOCIATIONS IN THE DEPARTMENT OF POSTS. Kind attention is invited to the instructions contained in this Office order of even number dated 06.04.1990 regarding the procedure for dealing with the Communications/references received from the recognised Federations / Unions / Associations in the Department of Posts. The revised procedure adopted in this regard has been reviewed once again and it has been observed that the communications received from the various Federations/Unions/Associations are still not being given due attention by the Officers/Sections concerned. The representatives of many Unions/Associations have also been complaining persistently regarding non-acknowledgement of their communications. They have even brought this issue to the notice of Secretary(P) many a times. In order to ensure prompt attention to the references from unions, it has been decided that henceforth all the references/Communications from recognised Federations/Unions/Associations will now be diarised and acknowledged in SR Section itself and sent to the concerned Officers/Sections for necessary action. It is further decided that all the Branches/Sections of the Department of Posts will hence forth prepare and maintain a separate diary register for communications received from the recognised Federations/Unions/Associations. The Section Officer/Assistant incharge will ensure that the entries relating to such communications are made properly and a statement showing the position of disposal of

these references/communications is put up to the DDG concerned by the 7th of the next month positively in the appended proforma (copy enclosed). The DDG in turn will review the statement in

10 respect of the Sections under their control every month and will submit the same to their service Members for information. It is requested that the strict compliance of these orders/instructions may kindly be ensured. (No. 10-3/87-SR Dated - 20.11.1991 CHANNEL OF COMMUNICATION OF CIRCLE UNION WITH REGIONAL HEADS I am directed to refer to this office letter of even number dated 5-12-1990 on the above subject wherein it was intimated that any office bearer of the circle branch union who is located at the Head quarters station of the Region and authorised by the Circle Secretary, shall be eligible to hold Bi- monthly meetings and exchange correspondence with the concerned Regional Head of an office. Some clarification on these orders are being sought by various units. It is hereby clarified that : (i) PMG Incharge of the Region will hold Bi-monthly meeting at Regional level. (ii) Where there is no PMG in a Region, the meeting will be held by the Director Incharge of the Region. (iii) If there is an region directly under the control of CPMG, and there is no PMG for that Region, these Bi-monthly meeting will be taken by the concerned Director Postal Services. (iv) CPMG, as usual will chair the periodical meeting at circle level with the circle branches of the Union/Association. (No.31-1/85-SR Dated - 30.04.1992) CHANNEL OF COMMUNICATION REITERATION OF INSTRUCTIONS REGARDING I am directed to invite your kind attention to the Compilation of Instructions on union facilities issued vide the Departments letter No. 10-9(A/98-SR) dated the 5th November, 1999. 2. The instructions on Channel of Communication as contained in the said compilation inter alia provides that the branches of service associations at Circle/Divisional and local levels should correspond directly only with the authorities in charge of the Unit they represent i.e. a local level service association should correspond only with local authority, a divisional association with divisional authority and circle-level association with the Head of Circle. Only, the central unit of the service association should correspond with the Secretary (Posts) or the Government through the Secretary (Posts). (No. STB/100-19/52-STA dated 29.10.52). Further, as clarified vide the Departments letter No. 16-2/65-SR dated 03.08.66, no action is to be taken on direct references from local service associations except when specifically ordered by Minister/Minister of State/Secretary(P)/Members of the Postal Service Board. 3. It has been observed that the above instructions are not being followed scrupulously by the branches of Service Associations, as a large number of references are being received in the Department, addressed to Honble Minister/Minister of State/Secretary, Members of the Postal Services Board, direct from the Circle, Divisional and local unions/associations. These references not only increase the amount of unnecessary paper work in the Department but also cause delay in disposal of other genuine matters of the staff unions. 4. It is, therefore, requested to bring these instructions once again to the notice of the circle, divisional and local level branches of the unions for strict compliance. (No. 13-3/2002-SR Dated - 05.07.2002)

REPRESENTATION OF ELECTRICAL STAFF BY RECOGNISED UNIONS The question of providing Union facilities to the Postal Electrical Staff who do not belong to Civil Wing, has been under consideration of the Department. The matter was also considered in the Postal Departmental Council (JCM)