Technical Assistance Report

Project Number: 43080-012 RegionalCapacity Development Technical Assistance (R-CDTA) April 2012

Improving Road Safety in the Association of Southeast Asian Nations

(Financed by the Japan Fund for Poverty Reduction)

The views expressed herein are those of the consultant and do not necessarily represent those of ADBs members, Board of Directors, Management, or staff, and may be preliminary in nature.

ABBREVIATIONS ADB ASEAN MRSSWG TA UN Asian Development Bank Association of Southeast Asian Nations ASEAN Multisector Road Safety Special Working Group technical assistance United Nations

TECHNICAL ASSISTANCE CLASSIFICATION Type Targeting classification Sector (subsector) Theme (subthemes) RegionalCapacity development technical assistance (RCDTA) General intervention Transport, and information and communication technology (road transport) Regional cooperation and integration (other regional public goods); capacity development (institutional development; organizational development; client relations, network and partnership development) Regional (high), national (high) Japan Fund for Poverty Reduction

Location (impact) Partnership

NOTE In this report, "$" refers to US dollars.

Vice-President Director General Director Team leader

S. Groff, Operations 2 K. Senga, Southeast Asia Department (SERD) J. Lynch, Transport and Communications Division, SERD J. Miller, Principal Transport Specialist, SERD

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

I.

INTRODUCTION

1. The Association of Southeast Asian Nations (ASEAN) 1 Secretariat has requested the Asian Development Bank (ADB) to provide assistance to improve road safety in ASEAN in accordance with the directions of the ASEAN senior transport officials meeting in May 2011. ADB fielded a reconnaissance mission in May 2011 to ascertain the road safety needs of the ASEAN countries and to work with their representatives to determine the proposed scope of the technical assistance (TA). 2 The design and monitoring framework is in Appendix 1. II. ISSUES

2. Road accidents cause around 1.3 million deaths and injure or disable as many as 50 million people around the world each year. 3 Over 90% of these accidents occur in low- and medium-income countries. Unless urgent action is taken, casualty numbers are expected to increase by a further 80% by 2020. The United Nations (UN) has called on all its member countries, its United Nations commissions, and multilateral agencies to address this urgent problem. In 2010, the UN General Assembly declared a Decade of Action for Road Safety 20112020 and set casualty reduction targets for each of its regions and member countries. The UN has asked the World Health Organization to add road safety to AIDS, tuberculosis, and malaria as one of the most urgent global health problems facing the world and to coordinate efforts to address it. 3. Rapid motorization, especially the explosive growth in motorcycle numbers, is creating serious and growing road safety problems in Asia and the Pacific. Among Asian developing countries road accidents are now the second leading cause of premature death for the 514 year age group and the leading cause of death for the 1544 year age group, the most economically productive segment of the population. Road accidents have major impacts on health, poverty, social development, and economies in the countries of Asia and the Pacific. The problem is particularly serious in ASEAN countries because of the very high proportion of motorcycles in traffic (e.g., 95% in Viet Nam, 82% in the Lao Peoples Democratic Republic, and 78% in Cambodia). The economic development of ASEAN countries in particular has spurred rapid growth in the level of motorization and has resulted in a significant worsening of the road safety situation and increasing road crash deaths and injuries. In 2008, police in ASEAN countries reported 60,886 deaths and 226,427 injuries from road crashes. However, due to police underreporting, the actual figures may be significantly higher. Large numbers of households fall into a spiral of poverty and debt as a result of the loss of a wage earner, and the region suffers recurring annual economic losses estimated at 2.2% of gross domestic product (around $28 billion) per year. Road accident casualties are preventable. There are well-proven interventions and techniques used in countries that have already successfully addressed their safety problems, and these could be adapted to assist ASEAN countries. Road safety is now included among specific actions to be undertaken by member countries as part of the ASEAN Economic Community Blueprint. 4

1 2 3 4

ASEAN comprises Brunei Darussalam, Cambodia, Indonesia, the Lao People's Democratic Republic, Malaysia, Myanmar, Philippines, Singapore, Thailand, and Viet Nam. The TA first appeared in the business opportunities section of ADBs website on 4 November 2010. World Health Organization. 2004. World Report on Road Traffic Injury Prevention. Geneva. http://www.who.int/violence_injury_prevention/publications/road_traffic/world_report/en/ ASEAN Secretariat. 2008. ASEAN Economic Community Blueprint. Jakarta.

2 4. The TA will build on the work done under the regional TA for Road Safety in the Association of Southeast Asian Nations, 5 which achieved substantial results during its implementation in 20032006. The TA helped the ASEAN countries to develop road safety action plans and to establish the multicountry Multisector Road Safety Special Working Group (MRSSWG) to coordinate and harmonize activities across the ASEAN countries. All of the 10 ASEAN countries developed road safety action plans and implemented them to varying degrees. As a result of the improved capacity developed under the TA, all of the countries independently developed follow-up plans to the road safety action plans. Another result of the TA was improved interministerial cooperation and involvement of agencies not previously involved in road safety. The MRSSWG has facilitated improved cooperation on road safety issues among the member countries and increased sharing of safety knowledge. The MRSSWG has continued to hold annual meetings since the completion of the TA to discuss common issues and concerns about road safety in ASEAN countries. The MRSSWG also facilitates the discussion of road safety at the annual meetings of the ASEAN Land Transport Working Group, senior transport officials, and ASEAN transport ministers. The TA completion report 6 rated the project successful and recommended further ADB efforts to improve road safety. III. A. Impact and Outcome THE TECHNICAL ASSISTANCE

5. The impact of the TA will be improved road safety in the ASEAN region. The outcome of the TA will be that the capacity of governments for addressing national and regional road safety issues in ASEAN is strengthened. 6. The TA strongly supports ADBs Sustainable Transport Initiative, of which road safety is a key component, and Strategy 2020. 7 The TA will support Strategy 2020s goal of increasing regional integration and will utilize three of the drivers of change specified in Strategy 2020: good governance and capacity development, knowledge solutions, and partnerships. The TA will form part of ADBs contribution to the implementation of the UN Decade of Action for Road Safety 20112020. 7. Improving capacity in road safety through regional TA will maximize the effectiveness of ADBs resources. The regional approach increases efficiency, as representatives from multiple countries can participate in the same workshop simultaneously. It also contributes to ADBs goal of regional cooperation. As the ASEAN member countries are at different levels of development on the road safety issues to be addressed by the TA, e.g., motorcycle safety and traffic enforcement, the TA will allow those at less advanced levels to learn from the experiences of those that are at more advanced levels. The regional framework will also increase the ability of the TA to attract involvement of developed member countries which have made great strides in improving road safety, such as Japan. It will do this by providing a forum through which these developed countries can provide lessons learned from their experience to multiple countries simultaneously. The TA will also take advantage of synergies with ongoing and planned projects with road safety components in Cambodia, Indonesia, the Lao People's Democratic Republic,
5

6
7

ADB. 2002. Technical Assistance for Road Safety in the Association of Southeast Asian Nations. Manila; ADB. 2004. Technical Assistance for Road Safety in the Association of Southeast Asian Nations (Supplementary). Manila; and ADB. 2004. Technical Assistance for Road Safety in the Association of Southeast Asian Nations (Second Supplementary). Manila. ADB. 2005. Completion Report: Road Safety in the Association of Southeast Asian Nations. Manila. ADB. 2008. Strategy 2020: The Long-Term Development Framework of the Asian Development Bank, 20082020. Manila.

3 and Viet Nam. 8 Lessons learned from these projects will be passed on to other ASEAN countries through the regional workshops, and consultants working on those projects may lead workshops using their own projects as case studies. B. Methodology and Key Activities

8. The outputs of the TA will be (i) strengthened capacity to monitor and analyze road accident data, (ii) strengthened capacity to implement road safety strategies, (iii) strengthened capacity to address motorcycle safety issues, (iv) improved enforcement capacity of traffic police, (v) a pipeline of road safety projects, and (vi) knowledge products disseminated publicly. ASEAN member countries have expressed strong interest in achieving these outputs and making them sustainable. The UN Decade of Action for Road Safety 20112020 will be a key factor supporting sustainability as ASEAN member countries are striving to achieve the targets set forth in the UN declaration. In addition, the involvement of government agencies in different sectors, as well as nongovernment organizations and the private sector, will further contribute to the sustainability of the outputs. 9. To achieve these outputs, the following key activities will be undertaken under the TA: (i) The capacity of safety professionals to (a) analyze crash data to understand the scale, nature, and characteristics of road safety problems; and (b) develop, implement, and monitor remedial measures to improve road safety will be strengthened. This includes assessment of present crash data systems and systematic training of key personnel in data analysis and use of crash data in developing and monitoring remedial measures. (ii) Donor and development partner activities will be coordinated, and advice, support, and training provided to implementing agencies in ASEAN at the national and regional level to (a) update their current action plans and the regional strategy, and (b) establish improved monitoring and performance management systems. This will facilitate effective monitoring of the countryspecific action plans, the regional action plan, and targets. (iii) The capacity to address motorcycle safety issues will be strengthened by sharing and disseminating experiences and expertise of ASEAN countries which have made significant improvements in motorcycle safety, e.g., wearing of helmets in Viet Nam, and transferring such initiatives and techniques to other ASEAN countries. (iv) The enforcement capacity of traffic police will be improved by introducing modern data-led policing methods and practices and training traffic police personnel in appropriate enforcement tactics and strategies. This will require (a) adapting traffic policing courses previously implemented in Malaysia and Cambodia, (b) centrally training a core group of police instructors from ASEAN countries, and (c) mentoring the trained police instructors as they implement training courses in their home countries.

ADB. 2011. Report and Recommendation of the President to the Board of Directors: Proposed Loan, Technical Assistance, and Administration of Loan and Grant to the Kingdom of Cambodia for the Provincial Roads Improvement Project. Manila (Loan 2839-CAM, Grant 0278-CAM); ADB. 2011. Report and Recommendation of the President to the Board of Directors: Proposed Loan to the Republic of Indonesia for the Regional Roads Development Project. Manila (Loan 2817-INO); ADB. 2007. Report and Recommendation of the President to the Board of Directors: Proposed Asian Development Fund Grant to the Lao People's Democratic Republic for the Northern Greater Mekong Subregion Transport Network Improvement Project. Manila (Grant 0082-LAO); and ADB. 2011. Technical Assistance to the Socialist Republic of Viet Nam for Improvement of Road Safety and Climate Resilience on National Highways. Manila (TA 7900-VIE).

4 (v) ADB developing member countries in ASEAN will be assisted to develop pipelines of potential road safety initiatives and projects for external financing. This requires assessment of annual losses due to road accidents and cost benefit analysis of the proposed initiatives and programs to justify the proposed investments. A knowledge product preparation and dissemination plan for the TA outputs will be prepared.

(vi) 10.

The following crosscutting tasks will be utilized in implementing the TA activities: (i) quantify training and human resource development needs across the region; (ii) identify locations where joint train-the-trainer courses, research, and safety initiatives can be developed for application across ASEAN countries; (iii) develop a series of train-the-trainer courses covering the key issues (e.g., motorcycle safety, data analysis, traffic police enforcement) to be addressed; after training the trainers in a central course, assist them to run the initial incountry courses and demonstration projects to establish such courses in each country; (iv) assist countries to develop and implement demonstration and pilot projects on community motorcycle safety and safe routes to school; (v) develop training materials and manuals centrally by bringing key international and local ASEAN experts together to modify and adapt such materials from other countries for application in ASEAN countries; and (vi) coordinate closely with the private sector, nongovernment organizations, and other agencies involved with road safety to maximize project effectiveness. Cost and Financing

C.

11. The TA will be financed on a grant basis by the Japan Fund for Poverty Reduction in the amount of $1,500,000 equivalent, and administered by ADB. The participating governments will provide in-kind contributions in the form of office accommodation, transport, remuneration and per diem of counterpart staff, and other in-kind contributions. The cost estimates and financing plan are in Appendix 2. D. Implementation Arrangements

12. ADB will be the executing agency for the TA, with its Southeast Asia Department responsible for implementation. The ASEAN Secretariat and MRSSWG working under the Senior Transport Officials Committee will act as the steering committee for the TA. The national road safety committees in the ASEAN countries have been involved in defining priorities for the project and will be closely involved in implementing the TA. Use of the internet and telecommunications will be encouraged to facilitate sustainable knowledge sharing and technical cooperation across ASEAN. The TA is expected to commence on 1 July 2012 and will be implemented over a period of 24 months through 30 June 2014. Disbursements under the TA will be made in accordance with ADBs Technical Assistance Disbursement Handbook (2010, as amended from time to time). 13. ADB will finance consulting services of 78 person-months (24 international and 54 national) which will be procured through recruitment of individual consultants. An international senior road safety advisor and team leader will work on an intermittent basis over the 24-month project period. The team leader will be supported by short-term international experts who will lead workshops and training courses. The national consultants will work intermittently within the

5 ASEAN countries. The outline terms of reference for consultants are in Appendix 3. The international and national consultants will be engaged in accordance with ADB's Guidelines on the Use of Consultants (2010, as amended from time to time). The consultants will be recruited as individuals to ensure that the most qualified experts in the specific fields of road safety are recruited. Procurement of equipment and goods will be carried out in compliance with ADB's Procurement Guidelines (2010, as amended from time to time). Equipment procured under the TA will be turned over to the ASEAN Secretariat or ASEAN member countries upon completion of the TA. 14. Dissemination of the outputs of the TA as knowledge products will be a key activity of the TA. The TA consultants will (i) conduct an overall review of materials to be prepared for planned activities that will be suitable for publication, and (ii) prepare a knowledge product preparation and dissemination plan. During preparation of plans for the achievement of each output, e.g., training sessions and demonstration projects, the consultants will analyze the potential contribution that could be made by knowledge products that could be produced from that activity. During and after implementation of each relevant activity, the consultants will prepare the knowledge products and disseminate them through the ADB website and as ADB publications, and also through media, governments, and other means in the ASEAN countries. IV. THE PRESIDENT'S DECISION

15. The President, acting under the authority delegated by the Board, has approved ADB administering technical assistance not exceeding the equivalent of $1,500,000 to be financed on a grant basis by the Japan Fund for Poverty Reduction for Improving Road Safety in the Association of Southeast Asian Nations, and hereby reports this action to the Board.

Appendix 1

DESIGN AND MONITORING FRAMEWORK

Design Summary Impact Improved road safety in ASEAN region Performance Targets and Indicators with Baselines By June 2016: Brunei Darussalam: Reduce deaths per 100,000 head of population from 18.32 in 2010 to 14.26. Cambodia: Reduce deaths per year from 1,816 in 2010 to 1,450. Indonesia: Reduce deaths per year from 31,234 in 2010 to 24,980. Lao PDR: Limit the increase in deaths per 100,000 head of population from 12.6 per year in 2010 to 16.5. Malaysia: Reduce annual growth in deaths per year from 4.6% in 2010 to 2.3%. Myanmar: Reduce deaths per year from 2,416 in 2010 to 1,930. Philippines: Reduce fatality rate per 100,000 head of population from 1.42 per year in 2010 to 1.13 (based on police-reported deaths). Thailand: Reduce fatality rate per 100,000 head of population from 16.49 per year in 2010 to 14.50 (based on police-reported deaths). Viet Nam: Reduce fatality rate per 100,000 head of population from 12.91 per year in 2010 to 11.93 (based on police-reported deaths). By June 2014: Multisector coordination structures or lead agencies in place in at least seven countries Permanent secretariats to support coordination bodies established in at least seven countries Sustainable funding mechanisms in place in at least seven countries Road safety action plan monitoring systems in place and in use in at least seven countries Regional monitoring system in place and results being presented at annual ATM meeting By June 2014: Regional workshop on crash data analysis held National workshops conducted on road accident data systems monitoring and analysis in at least seven countries At least 10 people in each of seven countries trained in monitoring, crash data analysis, and data systems By June 2014: Road safety strategies and action plans compatible with UN Decade of Action for Road Safety 2011-2020 being implemented in seven countries Data Sources and Reporting Mechanisms World Health Organization reports on global status of road safety Annual reports by ASEAN Secretariat to STOM and ATM Assumptions and Risks Assumption No major regional economic or health crises arise

Outcome Capacity of governments for addressing national and regional road safety issues in ASEAN is strengthened

ASEAN Secretariat progress reports to STOM and ATM meetings

Assumption Continued commitments by governments to addressing road safety nationally and in a regional context

Outputs 1.Strengthened capacity to monitor and analyze road accident data

ASEAN Secretariat progress reports to STOM and ATM meetings

2.Strengthened capacity to implement road safety strategies

ASEAN Secretariat progress reports to STOM and

Risk Resources mobilized by governments are insufficient.

Appendix 1

Design Summary

3.Strengthened capacity to address motorcycle safety issues

4.Improved enforcement capacity of traffic police

Performance Targets and Indicators with Baselines Action plans focus on addressing highest risk factors in each country Improved coordination and funding mechanisms to address road safety established in at least seven countries Road safety strategies and action plans being implemented in at least seven countries ASEAN procedures established for monitoring progress of the 10 countries in implementing action plans National procedures established in at least seven countries for monitoring and reporting progress in implementing action plans Safe routes to school demonstration projects implemented in four communities By June 2014: Regional workshop on best practices in motorcycle safety held National workshops on motorcycle safety implemented in at least seven countries Country-specific interventions on motorcycle safety implemented in at least seven countries Community motorcycle safety demonstration projects implemented in at least three countries By June 2014: Regional training course with 20 police trainers (two from each ASEAN country ) trained in use of traffic police course materials National police courses implemented in at least seven countries By June 2014: Road safety projects included in COBPs for at least three ASEAN countries Five concepts for externally financed road safety projects or project components in ASEAN countries developed Agreements on road safety partnerships reached with three other development partners or private sector entities Proceedings and presentations from workshops on crash data analysis, motorcycle safety, and police training materials disseminated Reports of four safe routes to school pilot projects and three motorcycle demonstration pilots disseminated

Data Sources and Reporting Mechanisms ATM meetings

Assumptions and Risks

ASEAN Secretariat progress reports to STOM and ATM meetings

Risk Governments do not give motorcycle safety a high priority.

ASEAN Secretariat progress reports to STOM and ATM meetings COBPs

5.Pipeline of road safety projects

Risk Participants in training courses do not provide training to police in home countries. Assumptions ASEAN countries are interested in borrowing for road safety projects

6.Knowledge products disseminated publicly

ADB website .

Appendix 1

Activities with Milestones

1. Strengthened capacity for monitoring and analyzing road accident data 1.1 Conduct regional workshop on best practices in data systems and analysis 1.2 Develop framework for structures for data systems in at least seven ASEAN countries 1.3 Conduct national workshops on data system development and usage in at least seven countries 2. Strengthened capacity to implement road safety strategies 2.1 Update regional road safety strategy based on ASEAN country action plans 2.2 Develop effective local implementation structures in at least seven countries 2.3 Develop sustainable funding mechanisms in at least seven countries 2.4 Conduct national workshops on implementing provincial and municipal safety activities in at least seven countries 2.5 Establish regional and national road safety monitoring 2.6 Develop and implement at least four safe routes to school demonstration projects 3. Strengthened capacity for addressing motorcycle safety issues 3.1 Conduct regional workshop on implementing best practices in motorcycle safety 3.2 Conduct national workshops on implementing motorcycle safety initiatives in at least seven countries 3.3 Develop and implement community helmet wearing demonstration projects in at least five countries 4. Improved enforcement capacity of traffic police 4.1 Acquire access to GRSP police training course 4.2 Conduct regional train-the-trainer course on data-led policing for high-risk factors 4.3 Conduct national training courses on police enforcement and local high-risk factors in at least seven countries 5. Pipeline of road safety projects 5.1 Compile information on safety needs and opportunities in at least four ASEAN countries 5.2 Prepare concepts for stand-alone road safety projects or project components for external financing in at least four countries 5.3 Coordinate with donors and private sector entities active in road safety in ASEAN and mobilize cofinancing for ADB-financed projects 6. Knowledge products disseminated publicly 6.1 Analyze potential contribution of knowledge products that could be produced from each activity 6.2 Prepare knowledge product preparation and dissemination plan 6.3 Prepare and disseminate knowledge products through ADB and media and other sources in ASEAN countries

Inputs Regional JFPR: $1.5 million Item Consulting Services Workshops Demonstration projects Others Contingencies Amount ($000) 910 329 90 35 136

Governments: (in-kind) Item Office accommodation Transport Remuneration and per diem of counterpart staff Other

ADB = Asian Development Bank, ASEAN = Association of Southeast Asian Nations, ATM = ASEAN transport ministers, COBP = country operations business plan, GRSP = Global Road Safety Partnership, JFPR = Japan Fund for Poverty Reduction, Lao PDR = Lao Peoples Democratic Republic, STOM = ASEAN Senior Transport Officials Meeting, UN = United Nations. Source: Asian Development Bank.

Appendix 2

COST ESTIMATES AND FINANCING PLAN ($'000) Item Japan Fund for Poverty Reductiona 1. Consultants a. Remuneration and per diem i. International consultants ii. National consultants b. International and local travel c. Reports and communications 2. Equipmentb 3. Trainings, seminars, and conferences a. Facilitators b. Training program 4. Surveysc 5. Miscellaneous administration and support costs 6. Representative for contract negotiations 7. Contingencies Totald Total Cost

513.60 226.80 140.00 30.00 10.00 65.00 264.00 90.00 20.00 5.00 135.60 1,500.00

a b

Administered by the Asian Development Bank. Equipment to be procured includes computers, printers, a photocopier, cameras and telecommunications equipment. c Demonstration projects will require procurement of consulting services, equipment, and goods. d The participating governments (Brunei Darussalam, Cambodia, Indonesia, Lao Peoples Democratic Republic, Malaysia, Myanmar, Philippines, Singapore, Thailand, and Viet Nam) will provide counterpart support in the form of office accommodation, transport, remuneration and per diem of counterpart staff, and others. Source: Asian Development Bank estimates.

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Appendix 3

OUTLINE TERMS OF REFERENCE FOR CONSULTANTS 1. The consulting services will include 24 person-months of international expertise comprising one senior road safety adviser (team leader) and short-term experts to lead workshops and training in specialized areas. In addition, there will be 54 person-months of national consultants. The tasks and duties of each of these are as follows. A. Senior Road Safety Advisor and Team Leader (international, 16 person-months)

2. To ensure coordination and effective implementation of the technical assistance (TA), the team leader will work closely with the Association of Southeast Asian Nations (ASEAN) Secretariat; other participating donors and development partners; the ASEAN Multisector Road Safety Special Working Group (MRSSWG); and other concerned national and regional institutions from government, the private sector, and the community with responsibilities for or interest in road safety issues affecting ASEAN countries. He or she will carry out much of the work, lead the team, and coordinate the work of other consultants and counterpart staff. He or she will also collaborate with other national, regional, and international agencies and organizations (e.g., Global Road Safety Partnership) undertaking similar work in ASEAN. 3. The team leader will have the following responsibilities: (i) assist the ASEAN Secretariat and associated institutions to ensure effective implementation of the TA and provide technical advice and guidance as necessary to associated institutions in all matters pertaining to TA implementation; (ii) help to select and later direct and supervise the activities of the international and national consultants who will participate in implementing the project; (iii) prepare and submit to the ASEAN steering committee and ADB regular monthly and quarterly reports on progress of implementation and make presentations as required to update and inform the ASEAN steering committee, senior transport officials and ministers of transport, ADB, and others with interest in the TA; (iv) prepare annual work plans for approval by ADB and the steering committee and produce annual progress reports at the end of each calendar year summarizing the main activities and achievements in the previous year; (v) review the road safety action plans of the ASEAN countries and provide advice and assistance where necessary to make them compatible with the United Nations (UN) Decade of Action for Road Safety action plan recommendations; (vi) review the activities and the projected casualty reduction targets in the individual country action plans and use these to update the regional road safety strategy so that it reflects the activities, aspirations, and aggregate casualty reduction targets of the countries in ASEAN, and develop performance monitoring indicators so that progress can be reported regularly by the ASEAN Secretariat to the senior transport officials meetings and ASEAN transport ministers meetings; (vii) identify research institutes or universities in ASEAN that can be developed as regional centers of excellence where regional workshops and training can be provided to develop trainers and road safety professionals to meet ASEANs current and future needs; (viii) identify in each ASEAN country a research institute, university, or other organization which has the capability to function as a national focal point or dissemination center on road safety issues for information exchange and cooperation with similar national focal points in other ASEAN countries;

Appendix 3

11

(ix)

(x)

(xi) (xii)

(xiii)

(xiv) (xv)

develop and arrange the identified priority training courses and workshops after further consultation with government, private sector, and nongovernment organization representatives in ASEAN on the content and timing of courses and workshops; oversee the work of international and national consultants and regional and country focal points and provide guidance on design and implementation of appropriate countermeasures and demonstration projects to train local safety practitioners and to improve road safety; organize and provide inputs to the regional workshops and the follow-up country workshops being implemented to develop road safety expertise in each country; prepare a detailed plan for preparation and dissemination of knowledge products based on the capacity building activities carried out under the TA, and supervise implementation of the plan including preparation of knowledge products by the short-term road safety specialists in their areas of expertise; after implementation of the regional police train-the-trainer course, oversee adaptation of training materials for each country by the police instructors and the implementation of localized courses by those trained as trainers at the regional level; establish a monitoring framework and suitable performance and impact indicators which can be used to assess and report progress on implementing individual national action plans and cumulative progress across ASEAN; and in consultation with other members of the consultancy team, prepare a final report documenting the work undertaken during the TA and making recommendations on further work needed to strengthen road safety activity in ASEAN.

B.

Short-Term Road Safety Specialists (international, 8 person-months)

4. Short-term road safety specialists will be required to serve as resource persons to lead workshops and training courses. The team leader will (i) identify the specific specialists needed once the detailed program of workshops and training is developed; and (ii) prepare detailed terms of reference for them, indicating the precise tasks to be carried out. They will work under the general direction of the team leader and will have the following general responsibilities: (i) prepare and submit electronically a brief report to the team leader at the end of their assignment indicating progress made on agreed delegated tasks; (ii) assist the team leader as required to ensure effective implementation of the TA and provide training, technical advice, and guidance and direction to the national consultants and guidance and advice as agreed to associated institutions in matters pertaining to TA implementation; (iii) develop training materials and make presentations as agreed with the team leader during national and regional training courses and workshops and undertake pre- and post-workshop activities as required; and (iv) prepare knowledge products for public dissemination for the specific capacity building activities carried out under the assignment.
C. National Road Safety Consultants (54 person-months)

5. The national road safety specialists will be selected from different ASEAN countries based on project and training needs. Individual terms of reference will be written for each consultant on the precise work to be carried out, but the general tasks and responsibilities will

12

Appendix 3

be as indicated below. They will work under the general direction and supervision of the team leader and will have the following responsibilities: (i) provide intermittent consultancy, support, or research inputs as required to carry out agreed tasks and to produce the agreed reports, analyses, or outputs by the deadlines specified; (ii) prepare a brief monthly progress report and short quarterly report outlining activities undertaken and tasks completed; (iii) provide continuity and liaison between the team leader and key organizations in their country for the duration of the project; (iv) participate in train-the-trainer courses and then help adapt and/or translate the training materials into local languages so that the training courses can be presented later in each country; (v) participate in organizing regional and national workshops and assist the team leader as required in pre- and post-workshop activities; (vi) help initiate, design, and implement demonstration projects in selected countries to apply the new skills and techniques in which training has been provided in order to develop local expertise and examples for others to replicate; (vii) provide a short report after each workshop or training course providing (a) the course program; (b) slides of the activities included; (c) details of lecturers, persons attending, and practical exercises undertaken; and (d) an overall assessment of the capability of each participant trained; (viii) provide slides, presentations, and other materials as required by the team leader for use in the regional and national workshops and for inclusion in the final project documentation; and (ix) assist the international experts in preparing knowledge products for public dissemination for the specific capacity building activities carried out under the TA, and provide advice on adapting the knowledge products to the specific needs of ASEAN member countries. D. Reporting Requirements

6. Quarterly progress reports will be submitted to ADB and the steering committee during the implementation period. Annual work plans will be prepared and agreed with ADB and the steering committee, and a summary progress report will be produced at the end of each year indicating the main products and outcomes of the work plan completed in the previous year. 7. The consultant will submit an inception report, including a refined approach, a more detailed work program, and tentative schedule for training courses and workshops within 6 weeks of project commencement. Copies of manuals, guidelines, and training materials and/or toolkits will be submitted to ADB and the ASEAN Secretariat. 8. A draft report on progress made in institutional strengthening and recommendations for further action will be submitted to ADB, the ASEAN Secretariat, and the steering committee for comments before finalization. The final draft will be presented at a senior transport officials meeting. Its summary findings and recommendations will also be presented at the accompanying meeting of ASEAN ministers of transport for consideration for endorsement and inclusion as a priority area within the ASEAN Transport Operation Framework Plan. A final report documenting all project outputs will be submitted to ADB within 8 weeks of the presentation to the ministerial meeting.