FACILITIES MAINTENANCE AND ENGINEERING PROCEDURE Subject: REQUEST FOR INFORMATION FMEP-P-0305 Page No. 1 of 3 Approved: Rev. No.

2 Issue Date: 11/1/08

1.0 PURPOSE
To define the process for the review, evaluation, disposition and control of a Request for Information (RFI) which is originated by the Construction Contractor.

2.0 GENERAL
2.1. The RFI form (Exhibit A, Page 1) is a Science Applications International Corporation (SAIC) controlled document, which is utilized by the Construction Contractor, and is processed by the Facilities Maintenance and Engineering Organization (FME) or an Architect Engineering (A&E) firm. 2.2. As an alternate to the use of the RFI form identified in 2.0 (a) above, the Constructions Contractor can use its own FRI form if accepted by the COTR and Project Manager.

3.0 DEFINITIONS
3.1. Request for Information (RFI) The RFI will ask a design question or request design clarification. The resolution to this RFI does not initiate a design change.

4.0 PROCEDURE
4.1. Processing of an RFI 4.1.1. The information within the body of the RFI that is received from the Construction Contractor is placed into a tracking spreadsheet. 4.2. Reviewer 4.2.1. Reviews the RFI and the design documents associated with the RFI. 4.2.2. Provides the answer to the RFI and the answer is placed in the tracking spreadsheet. 4.2.2.1. The resolution to the RFI cannot change the design requirements. By definition, only information/clarification is an acceptable response to the Construction Contractor. 4.2.2.2. If the answer required for the RFI will cause additional work and a potential design change, the answer to the RFI will state that the appropriate documentation (technical and/or contractual) such as a Request for Proposal, Contract Change Notice, Design Change Notice, etc., will be created to support the answer to the question asked on the RFI. 4.2.2.3. The resolution to an FRI or the nature of the issue may require the construction contractor to initiate a Design Change Request or a Deficiency Report. 4.2.3. Forward the RFI to the Project Manager. 4.3. Project Manager 4.3.1. Review the RFI for assurance that: 4.3.1.1. The resolution is complete and accurate for the information/clarification being requested. 4.3.1.2. There is no change to design requirements associated with the disposition to the RFI. 4.3.1.3. The necessary inter-discipline coordination has been performed. 4.3.2. After satisfaction with above items, sign and date the RFI.

5.0 EXHIBITS
Exhibit A RFI Question Form (2 pages)

SAIC FREDERICK A Division of Science Applications International Corporation

FACILITIES MAINTENANCE AND ENGINEERING PROCEDURE Subject: REQUEST FOR INFORMATION FMEP-P-0305 Page No. 2 of 3 Rev. No. 2 Issue Date: 11/1/2008

FMEP-P-0305 REV. 1 Exhibit A Page 1 of 2

REQUEST FOR INFORMATION

RFI NUMBER_____________________

DATE INITIATED_____________________________ DATE RESPONSE REQUESTED_________________

TO:

FROM:

WORK ORDER/CONTRACT NUMBER___________ REASON FOR REQUEST: ____INSUFFICIENT INFORMATION ____ ENGINEERING CONFLICT ____ALTERNATE PROPOSAL ____OTHER(describe below)

BUILDING NUMBER________________ PROBABLE EFFECT: ____INCREASE COST ____DECREASE COST ____UNKNOWN COST ____NO COST EFFECT ____INCREASE TIME ____DECREASE TIME ____UNKNOWN TIME ____NO TIME EFFECT REVISION NUMBER

ACTION REQUESTED: ____CLARIFICATION ____DIRECTION ____APPROVAL ____OTHER(describe below)

REFERENCE:

DOCUMENT NUMBER

REQUEST:

_____________________ SIGNATURE/DATE

SAIC FREDERICK A Division of Science Applications International Corporation

FACILITIES MAINTENANCE AND ENGINEERING PROCEDURE Subject: REQUEST FOR INFORMATION FMEP-P-0305 Page No. 3 of 3 Rev. No. 2 Issue Date: 11/1/2008

SAIC FREDERICK A Division of Science Applications International Corporation