ISSWS MOPG For Extension

ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS
THE INTEGRATED SOCIETY OF SOCIAL WORK STUDENTS (ISSWS) EXTENSION AGENDA
ISSWS VISION AND MISSION
VISION
We envision an Integrated Society of Social Work Students that promotes and observes collaboration, camaraderie, and solidarity to all Social Work Students and Social Work Student Organizations with cordial relations to the professional sphere in order to sponsor and/or coordinate simultaneous activities and/or projects that will infuse Social Transformation to the Society which aims for its Social Development.
MISSION
The Integrated Society of Social Work Students is in tasked to be the primary arm of aid to all Social Work Oriented and/or Related Activities and/or Projects as the main administrative and coordinating body in carrying out the Vision of this Integrated Society as well as to be an auxiliary arm to all Social Work Student Organizations affiliated to the aforementioned Integrated Society.
BASIS AND ORIENTATION
The ISSWS derives its mandate for extension from the identity and function of the Social Work Profession to the society wherein its primary aim is to help individuals, groups, and communities to restore, develop, or enhance their social functioning as well as in promoting social change, dealing with problem-solving in human relationships and the empowerment and liberation of people to enhance their wellbeing utilizing theories of human behavior and social systems guided with the principles of human rights and social justice. (Definition of Social Work; IFSW)
Social work in its various forms addresses the multiple, complex transactions between people and their environments. Its mission is to enable all people to develop their full potential, enrich their lives, and prevent dysfunction. Professional social work is focused on problem solving and social change. As such, social workers are change agents in the society and in the lives of the individuals, groups, and communities they serve. Social work is an interrelated system of values, theory and practice. (Commentary; IFSW)
Manual of Operational Policies and Guidelines (MOPG) for Extension and Outreach of the Integrated Society for Social Work Students (ISSWS) 2012 Edition
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Social work bases its methodology on a systematic body of evidence-based knowledge derived from research and practice evaluation, including local and indigenous knowledge specific to its context. It recognizes the complexity of interactions between human beings and their environment, and the capacity of people both to be affected by and to alter the multiple influences upon them including bio-psychosocial factors. The social work profession draws on theories of human development and behavior and social systems to analyze complex situations and to facilitate individual, organizational, social and cultural changes. (Theory; IFSW)
Based on the conceptual framework stated above, the Integrated Society of Social Work Students (ISSWS) commits itself to the holistic social development of the society employing to educational, social, political, economic, cultural, spiritual, and environmental development of communities in need of aid in such aspects and to the nation as a whole using social work knowledge, skills, and attitudes.
As a discipline with expertise in case management, group and community organization, advocacy, supervision/administration, and research, it is precisely these specializations that the social work academe represented by the ISSWS that brings the proposition to its extension programs. However, the ISSWS also seeks that by such means of helping the society; the extension programs shall promote the Social Work Profession and shall bring acknowledgement and aid to its endeavors of bringing betterment to the society as a whole.
DEFINITION AND KEY-FEATURES
An extension program is an integrated set of ideal outcomes, objectives, programs, projects, and activities meant to address a detected need or problem in a particular community or sector. It begins at the presentation of an extension program proposal formulated for a target client system which is objectively and efficiently subjected into a diagnostic assessment.
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The key characteristics shall define and serve as a reference points for its extension programs:
A) Discipline-based The extension programs aims to empower and enhance both its implementers and its target client system as complementary to each other. The ISSWS encourages extension programs to its chapters for its members to develop attributes that are consistent with social work values, principles, skills, and knowledge as well as to be a practice of rendering accountable and efficient public service to the people.
B) Research-based and guided The extension programs aims to provide the academe sector of social work as well as the society on useful information and assessments pertaining to the over-all situation of communities that the extension programs are established. The ISSWS shall use this collective data to help address current dilemmas and concerns in the said communities.
C) Collaborative and participatory The ISSWS seeks to enjoin other stakeholders as partners in its extension programs. First, it shall solicit the input of target client systems during the preparation, implementation, monitoring, and evaluation of its program/projects. Second, it seeks to collaborate with other agencies/organizations who are engaged in the same areas to avoid duplication of programs and services rendered. In this regard, it shall enlist the support of existing professional groups from and related to social work practice.
D) Sustainable The sustainability of an extension program shall be the priority of the ISSWS in the delivery of such; hence, proper allocation and optimal use of resources shall be an imperative. The feasibility of the project prior to its approval shall be subjected into thorough deliberation by the duly authorized bodies of the ISSWS to ensure an assurance of success to extension projects.
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TYPES OF EXTENSION PROGRAMS AND COMPONENT PROJECTS
A) Integrative Non-formal Educational Programs These are organized educational activities that respond to the detected and determined needs of specified sectors or communities with the goal of ameliorating their conditions. It is integrative in the sense that it aims holistic development in the society.
B) Action Research Programs These involve researches that are specifically aimed in addressing needs, problems, and issues among detected and determined stakeholders. These are implemented collaboratively with the concerned sectors, or at least with their explicit consent and support, in order to ensure that the results shall be appreciated and utilized by them. It is solution-oriented and target client system-centered.
C) Advocacy and Networking Programs These are sets of strategies that are equipped towards influencing policy development and implementation which are enacted by legislators in the government addressing particular concerns. These are done through lobbying, speaking engagements, massive information drive, and even publication of research outputs dealing with specific issues affecting the community or society.
D) Outreach Services Activities under outreach services are technically not considered as extension programs since it is more involved in one-time and immediate need assistance to victims of calamities or other pressing needs in the community. The ISSWS obliges itself to the civic duty to mobilize its constituency to respond to such emergency cases when they arise by implementing well-coordinated and systematic initiatives that are well within the means of the organization, its officials, and members. However, it is strongly recommended that outreach initiatives shall have a flexible design that it can easily repackaged as extension programs or simply be integrated into extension programs when the former is not possible.
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Outreach initiatives shall be in two broad forms: 1) Disaster Risk Reduction and Management Outreach This is the mode of outreach that should be undertaken due to its critical role in assisting people in dire need. The services that can be rendered range from foreseeable to the unforeseeable, the unforeseeable activities shall deal with disaster response and rehabilitation. Henceforth, such activities shall be known as emergency outreach. The foreseeable projects shall focus on disaster and calamity preparedness, mitigation, and even rehabilitation especially for target client-systems that have been affected in the past. 2) Regular Outreach This type of outreach falls outside disaster preparedness, response, rehabilitation and mitigation services. Instead, it caters to other pressing needs of the community.
EXTENSION PROGRAM ORGANIZATIONAL STRUCTURE
Research, Information Management, Publication and Extension Committee The Research, Information Management, Publication, and Extension Committee, through the Extension Programs Officer, serves as the supporting and coordinating arm for the development of the organizations extension programs and is mainly in tasked to ensure that the organizations extension development agenda is carried out and well-organized. Specifically, it promotes collaboration among the different chapters in the organization and provides support services so as to facilitate their extension endeavors.
It is the body responsible for the evaluation and endorsement of proposed extension programs, pertinent Memoranda of Agreement (MOA) or Memoranda of Understanding (MOU), and the involvement of external funding agencies in extension programs.
It is the body in duly designated to formulate long term plan for all possible extension programs including goals and strategies. It shall appoint and designate an Extension Program Coordinator, the choice of extensions site/s and the clientsystem/s to be served, the generation of financial support for its own extension initiatives, as well as the establishment of linkages with external collaborators.
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Extension Program Management Team This is the arm of the Research, Information Management, Publication, and Extension Committee that is in charge of formulating, designing, implementing, monitoring, and evaluating an extension program. It is composed of the Program Coordinator and Project Leaders. The Program Coordinator is the personnel in charge for an extension program, while the Project Leader heads a Project Team that is assigned for specific activities designed to achieve a specific objective for a defined period of time.
Outreach Committee During calamities or disaster, this Committee shall take charge in the planning, organizing, and overseeing of emergency outreach activities on behalf of ISSWS with the approval of the Board of Directors. This Committee shall also serve as a consultative body to the Research, Information Management, Publication, and Extension Committee relative to endorsement of all outreach services from any of the chapters of the organization to the Board of Directors for approval prior to implementation. Specifically, this Committee shall coordinate and regulate such initiatives in order to ensure that extension programs are given priority over outreach services, that there will be no duplication in the services that are going to be rendered, and these will cater to pressing and legitimate community needs.
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I. POLICIES AND GUIDELINES ON EXTENSION PROGRAMS
1. Setting up Extension Programs 1.1 The Research, Information Management, Publication, and Extension Committee may recommend the Board of Directors to initiate an Extension Program of the entire ISSWS A chapter may initiate and/or host an extension program, either individually or in partnership with other chapters and agencies/organizations. An agency/organization that seeks to be involved in an extension program may align itself to a chapter with whom it shares the same or related interest as well as cordial relations.
1.2 1.3
2. Program Design and Processing 2.1 All extension programs must be formally laid down in paper, complete with all necessary elements/components as set in this MOPG (cf. Annex E for Program Proposal Format). The program proposal must be derived from, relate to, or at least complement the existing academic/research programs of any chapter. The proposal should revolve around a particular problem and how it is to be addressed. At the moment that a tentative program had been decided, a target client-system has to be identified that will benefit from the program as well as, if applicable, cooperating agencies that will be involved in the programs cost and benefits. At the moment that a target client-system and a problem has been identified, the Program Coordinator shall form a Project Team that shall take charge of the needs assessment, which may be developed and conducted as an action research involving the target client-system. Based on the needs assessment (or action research) and other relevant inputs from the target client-system, the overall goal, the outcomes or planned changes in the target client-system and their objectives with their corresponding projects shall then be formulated. The finalized program proposal, together with related documents, shall be submitted by the Extension Program Management Team to the Research, Information Management, Publication, and Extension Committee, c/o Extension Programs Officer who considers the programs completeness and compliance with the requirements. This proposal must be submitted at least three months before the targeted start of the operation.
2.2
2.3
2.4
2.5
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2.6
If a proposal meets the basic requirements, the Extension Programs Officer assesses it in terms of the criteria. If the proposal passes, it shall be endorsed for the approval of the Board of Directors.
3. Program Implementing and Reporting 3.1 After the approval of the program, the Extension Program Management Team shall implement this in the given time-line. An important component of implementation is effective information dissemination about the program through news or press releases, publications and utilization of the ISSWS Gazette. In occurrences that major changes on the program/project are needed during implementation, the Program Coordinator shall inform the Extension Programs Officer immediately prior to carrying out such changes. The implementation of the program and its component projects shall be monitored by the Extension Program Management Team and the Extension Programs Officer through periodic reports that have to be submitted on the basis of the project/s specified timeline. The periodic report should contain the actual and updated entries in the activity plan and timeline and line budget item matrices as so as to determine the extent to which the program is being implemented as planned. The report should also contain comments or recommendations relative to the program designs congruence to the problem being addressed and to the situation of the target client-system being assisted. A program or component project may be discontinued anytime during its implementation if the results of the evaluation dictate so. Discontinuation may be temporary or permanent, depending upon the assessment of the Research, Information Management, Publication, and Extension Committee. In the event that a program or its component project is deemed not implementable due to circumstances beyond the control of the Extension Program Management Team, the aforementioned team may recommend for the termination of the program or project. Such termination needs the endorsement of the Research, Information Management, Publication, and Extension Committee and the approval of the Board of Directors.
3.2
3.3
3.4
3.5
3.6
4. Program Termination and Summative Evaluation 4.1 At the time that a program has been successfully terminated, a summative evaluation should be conducted by the Extension Program Management Team. The focus of such summative evaluation should be the outcomes and the impact of the program. After conducting a summative evaluation, the Extension Program Management Team shall prepare a terminal report containing an executive
4.2 4.3
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summary that provides a brief but concise overview of the most important points in the programs component projects and outcomes evaluation report. It shall be submitted to the Extension Programs Officer. 5. Financial Matters 5.1 Funding for the needs-assessment project/action research component prior to the formalization and implementation of an extension program shall be requested from the Board of Directors with the endorsement of the Extension Programs Officer. Extension program proposals shall include a proposed budget which covers the costs for the implementation of the projects and their component activities. All needed supplies and expected expenses should be itemized in the line item budget of each project comprising a program. At the time the program proposal and its budget are approved, the Program Coordinator may request the ISSWS Finance Officer for cash advances, subject to the standard operating procedures in relation to particular line item of expenditures. Requests for budget realignment will be entertained as long as it does not exceed 15% of the original line item budget and no new budget item is introduced for its purpose. The request requires the endorsement of the Extension Programs Officer in consultation with the Budgeting, Appropriating, and Auditing Committee. Other than those aforementioned provisions, all financial transactions shall be dealt with by the Finance Officer, the Audit Officer, and the Budgeting, Appropriating, and Auditing Committee, subject to its policies and regulations.
5.2
5.3
5.4
5.5
6. Official Communications and Transactions 6.1 All transactions/communications shall be accomplished and signed by the Program Coordinator and to be endorsed by the Chapter Head/ISSWS Board of Directors and the Extension Programs Officer. Likewise, all communications to the Extension Program Management Team will be addressed and directed to the Program Coordinator, copy furnished to the Chapter Head/ISSWS Board of Directors. Official communications from the Extension Program Management Team that are addressed to the target client-system, collaborating chapter, cooperating agency, funding agency and other relevant parties relative to extension programs shall be duly endorsed by the Chapter Head/ISSWS Board of Directors and the Extension Programs Officer. Copies shall be furnished to them likewise.
6.2
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6.3
The Extension Programs Officer shall furnish copies of official communication from target client-systems, cooperating agencies, funding agencies and other relevant parties relative to extension programs.
7. Extension Information and Dissemination 7.1 An ISSWS Extension Week is to be held annually, whereby action research presentations and other extension-related activities are organized at the levels of the individual chapters. This is also the formal forum wherein action researchers present their findings to the Organization. The announcement of activities and the highlights of accomplishment by the different chapters will be directed to the Information Officer for Information dissemination thru the Extension Programs Officer. Action research outputs shall be published in the appropriate research journals and other forms of publications.
7.2
7.3
II. POLICIES AND GUIDLEINES ON OUTREACH PROJECTS
1. Initiating Outreach Projects 1.1 Outside its involvement in an extension program or in an emergency outreach activity that is organized by the Outreach Committee relative to disaster response and rehabilitation, a chapter may initiate an outreach project relative to disaster preparedness, mitigation, and rehabilitation for past victims. Henceforth, the chapter organizing an outreach project will be known as outreach group. In case a disaster risk reduction and management outreach project is not possible, any of the chapters may opt to organize a regular outreach project. The Board of Directors may opt to merge chapters sharing the same or related goals and/or objectives. It may also decide to organize an organizational-wide outreach initiative rather than per chapter if the total number is less the fifty. An outreach group shall be lead by the Board of Directors and the Outreach Programs Officer in case of an organizational-wide outreach initiative, the Chapter Head, if it is a chapter project.
1.2 1.3
1.4
2. Project Processing 2.1 All outreach projects, with the exception of emergency outreach activities, must be formally laid down on paper, complete with all necessary elements/components as set in this supplementary document.
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2.2
The target client-systems consent has to be secured except for emergency outreach activity. The date for the implementation shall set in consultation with the target client system. The finalized project proposal together with related documents shall be submitted by the outreach group to the Outreach Committee, c/o Outreach Programs Officer who considers the proposals completeness and compliance with requirements. The proposal must be submitted at least one month before the targeted date of implementation. If a proposal meets the basic requirements, the Outreach Programs Officer assesses it in terms of the set criteria. If the proposal passes, it will be endorsed to the approval of the Board of Directors.
2.3
2.4
3. Project Implementation 3.1 After its approval, an outreach project shall be implemented by a chapter or the organization as a whole following the schedule set vis--vis the ISSWS Calendar. In occurrences that major changes on the projects are needed before its implementation. In such case, the leader of the outreach group shall inform the Outreach Programs Officer immediately prior to carrying out such changes. In the event that a project is deemed not implementable due to circumstances beyond the control of the outreach group, the outreach group should recommend the cancellation of the project. Such cancellation needs the endorsement of the Outreach Committee and the approval of the Board of Directors.
3.2
3.3
4. Project Evaluation and Documentation 4.1 After the project has been successfully implemented, an evaluation should be conducted by the leader and the members of the outreach group designated by the leader. The basis of evaluation would be the approved proposal. Its focus shall be on the implementation of the project as planned and its possible conversion or integration into an extension program in the future. A report containing such information shall be submitted to the Chapter Head/Board of Directors, the Outreach Programs Officer and the Extension Programs Officer. The report shall be submitted not later than a month after the project was implemented.
4.2
5. Financial Matters 5.1 Outreach project proposals shall include a proposed budget which covers the costs for the implementation of its component activities. All needed supplies and expected expenses should be itemized in the line item budget of each activity comprising a project.
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5.2 5.3
Funding for an outreach project may be requested from the Finance Officer on the basis of the approved budget. As much as possible (with the exception of an emergency outreach activity), the target client-system shall have its own share in the cost of the project as reflected in the budget sourcing.
6. Official Communications and Transactions 6.1 All transactions/communications shall be accomplished and signed by the outreach group leader and to be endorsed by the chapter head/Board of Directors. Likewise, all communications to the outreach group will be addressed and directed to its leaders, copy furnished to the chapter head/ Board of Directors. Official communications from the outreach group that are addressed to the target client-system and other relevant parties relative to outreach projects shall be duly endorsed by the chapter head/Board of Directors and the Outreach Programs Officer. Copy shall be furnished to the likewise. The Outreach Programs Officer shall furnish copies of official communication from the target client-systems, cooperating agencies, funding agencies, and other relevant parties relevant to outreach projects.
6.2
7.3
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Annex A
THE EXTENSION PROGRAMS OFFICER AND THE OUTREACH PROGRAMS OFFICER The Extension Programs Officers shall be the person in-charge of supporting and coordinating different extension initiatives in the organization while the Outreach Programs Officer shall perform the same tasks for outreach initiatives. The Extension Programs Officer of the Research, Information Management, Publication, and Extension Committee in terms of extension initiatives and the Outreach Programs Officer of the Outreach Committee in terms of outreach initiatives shall have the following responsibilities: 1. To endorse funding requests for needs-assessment project/action research. 2. To consider the program/project proposal and related documents completeness and compliance with requirements. 3. To formally present the program/project proposal to the Board of Directors once it had met the requirements. 4. To compile financial records of programs/projects that will parallel to that of the Budgeting, Appropriating, and Auditing Committee, the Finance Officer, and the Audit Officer for documentation. 5. To spearhead a well-coordinated and systematic programs/projects and endorse such activities in consultation with the Research, Information Management, Publication, and Extension Committee/Outreach Committee for the approval of the Board of Directors. 6. To receive reports from the Extension Program Management Team/Outreach Group following the Activity Plan for each program/project. 7. To note official communication addressed to target client-system, cooperating agency, funding agency, and other relevant parties relative to extension programs/outreach projects. 8. To compile official letters and communications emanating from the client-system, cooperating agency, funding agency, and other relevant parties relative to extension programs/outreach projects. 9. To endorse programs/projects budget re-alignment 10. To represent the Organization in matters relating to Extension/Outreach 11. To prepare all the necessary materials and documents relative to the accreditation of the Organizations extension programs/outreach projects. 12. To find sources of funding in order to assist the chapters financing their extension/outreach initiatives. Manual of Operational Policies and Guidelines (MOPG) for Extension and Outreach of the Integrated Society for Social Work Students (ISSWS) 2012 Edition
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Annex B
THE EXTENSION PROGRAM COORDINATOR The Research, Information Management, Publication, and Extension Committee shall recommend an Extension Program Coordinator who will oversee the details in designing, implementation, monitoring, and evaluation of an extension program. QUALIFICATIONS 1. He/She has leadership and management skills. 2. He/She has a commitment in serving the community. 3. He/She is able to work as a member of a team. 4. He/she is able to uphold democratic procedures and participatory decisionmaking. 5. He/She is able to assure fairness in all endeavors 6. He/She has high regard for scholarship and integrity. DUTIES AND RESPONSIBILITIES 1. To study the background and nature of the problem to be addressed through action research/needs-assessments study. 2. To form a Needs-Assessment Project Team and seek endorsement of the Extension Programs Officer for funding by the Board of Directors. 3. To tap Project Leaders subject to the concurrence of the Research, Information Management, Publication, and Extension Committee. 4. To finalize program title, overall goal, outcomes, and objectives with Project Leaders. 5. To prepare the program proposal with the attachments and discuss it to the Research, Information, Management, Publication, and Extension Committee. 6. To immediately inform the Extension Programs Officer when the need to do major changes occurs to the program or project. 7. To see to it that the specifics of the implementation of the program are observed as specified in the activity plan. 8. To submit periodic reports to the Extension Programs Officer. 9. To take the lead in informing people about the program as well as efforts to motivate and serve the target client-system though publication of brochures, press releases, and utilization of the ISSWS Gazette. 10. To take the lead in evaluating the programs outcomes and impact. 11. To prepare and submit to the Extension Programs Officer the programs terminal report. 12. To conduct sound financial management and make financial request/s from the Board of Directors during the program implementation. 13. To serve as the link between the Extension Programs Officer and the chapters.
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Annex C THE EXTENSION PROJECT LEADER AND THE OUTREACH PROJECT LEADER 1. The Extension Program Coordinator shall select a Project Leader who will assist in the designing, monitoring, and evaluation of the program. The Project Leader shall head a Project Team who will plan and implement one of the component projects of an extension program. The Project Leader shall also sit as a member of the Program Management Team, to be headed by the Extension Program Coordinator, who will plan, implement, monitor, and evaluate a particular extension program. 2. The Outreach Programs Officer shall select a Project Leader who will assist in the designing, monitoring, and evaluation of the program. The Project Leader shall head a Project Team who will plan and implement one of the component projects of an extension program. The Project Leader shall also sit as a member of the Outreach Committee, to be headed by the Outreach Programs Officer, who will plan, implement, monitor, and evaluate a particular extension program. 3. There shall only be one leader per project. QUALIFICATIONS The qualifications for a Project Leader shall be the same as those of the Program Coordinator. DUTIES AND RESPONSIBILITIES The Extension Project Leader in terms of extension and the Outreach Project Leader in terms of outreach. 1. To assist the Extension Program Coordinator/Outreach Programs Officer, in his/her capacity as member of the Program Management Team, in finalizing the program title, overall goal, outcomes and objectives together. 2. To lead the Project Team in putting up the details of the project, i.e. component activities, time line, costs, etc. 3. To lead and oversee the Project Team in the implementation of the project as planned. 4. To inform the Extension Program Coordinator/ Outreach Programs Officer when the need to major changes in the project arises. 5. To lead the Project Team in conducting project evaluation and formulation of relevant recommendations. 6. To prepare periodic reports to be submitted to the Extension Program Coordinator/Outreach Programs Officer. 7. To actively participate in the evaluation of the programs outcomes and impact. 8. To assist the Extension Program Coordinator/ Outreach Programs Officer in the preparation of the programs terminal report. 9. To conduct sound financial management in the project. 10. To serve as link between the Project Team and the Extension Program Coordinator/ Outreach Programs Officer.
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Annex D CHECKLIST OF CRITERIA FOR EXTENSION PROGRAM PROPOSAL Relevance to academic and research programs 20pts
Is the program strongly linked to teaching and research that is appropriate to the Identity and Role of Social Work Practice? 10pts Is it going to be built and maintained on the basis of the existing academic/research programs that the chapters had been offering or are about to offer? 10pts Collaborative and participatory 15pts
Does it involve the input and collaboration of the target client-system? 5pts Is the target client-system willing to take part in the implementation, monitoring, and evaluation of the program? 5pts Are these assurances that cooperating agencies will support the program? 5pts Financing and Sustainability 15pts
Can ISSWS meet the financial demands of the program? 5pts Are there a good number of appropriate personnel who will implement the program both on the side of the organization and the target client-system? 5pts Is there any external funding agency that shall support the program? 5pts Evidence-based Need and Significance 15pts
Does the program have a clearly stated background, significance, intended outcomes and projects to support and realize objectives? 5pts Are there formal studies, community assessments and problem analysis that were conducted? 5pts Does the program have specific and measurable results? 5pts TOTAL 70pts N.B.: Only those proposals with scores of 58 points and above are eligible for consideration by the Research, Information Management, Publication, and Extension Committee
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Annex E PROGRAM PROPOSAL FORMAT I. TITLE. This is the distinctive name given to the extension proposal, which derives the scope of work in specific, clear, and concise terms. A. Implementer. This refers to the chapter or committee that will implement the program. B. Extension Program Management Team B.1. Program Coordinator. This refers to the head of the program who is in charge of the identification of the programs overall goal, outcome, and objectives, as well as in the monitoring of various projects and evaluation of the program. B.2. Program Team Members. This comprise all Project Leaders. C. Target Client-system. This refers to the specific sector in the community who shall benefit the most from the overall goal, outcomes, and objectives of the program. D. Cooperating Agencies. These refer to the government organizations, nongovernment organizations, quasi-government and quasi-non-government organizations, and peoples organizations that are involved in the program. E. Duration. This pertains to the timeframe of the program. F. Proposed Budget. This is the estimated or projected expenditures for all projects and activities. II. PROGRAM DETAILS A. Background Information and Statement of the Problem. This part refers to the overview of the program discussing the factors that led to the conceptualization of the problem/s, through the use of action research, which the program implementer hopes to solve through relevant intervention. B. Overall Goal. This is the general statement about what the program intends to accomplish. C. Component Projects, Outcomes, and Budget. For each of the outcome statements, a corresponding objective or objectives shall be formulated. In order to realize the objective, a support structure has to be created in the form of a project. C.1. Component Project. A component project is a set of activities designed to realize a particular objective leading to an achievement of a desired outcome in a program. The component projects may include the needs assessment prior to the implementation of the program. C.2. Outcomes. These are positive changes that are intended for the target group. These should be measurable on the basis of their indicators and targets and should not be confused with outputs. Manual of Operational Policies and Guidelines (MOPG) for Extension and Outreach of the Integrated Society for Social Work Students (ISSWS) 2012 Edition
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Component Project Title
Outcome
Budget Php Php
TOTAL:
E. Scholarly Connection. This pertains to the contribution of the program in the advancement of knowledge. Generally, the study that had been made is submitted to a journal for publication or packaged into modules/monographs than can enhance classroom instruction or future extension programs. III. PROJECT DETAILS Each project should be accompanied by a mini-proposal on its own, specifying the following: A. Project Title. This describes the scope of the work of the project in specific, clear, and concise terms relative to the outcome that it intends to achieve through the objective/s that it needs to realize. B. Project Team. B.1. Team Leader. This refers to the head of the team who will be involved in a specific project. B.2. Team Members. This refers to the members who will be involved in the planning and implementation of the project under the leadership of a project leader. C. Objective. This pertains to specific ways that are to be carried out in a project in order to achieve the desired outcome. As a general rule, an objective should also be specific, measurable, attainable, rational, and time bounded. D. Activity Plan and Timeline D.1. Activities. These are the specific undertakings comprising a project in order to realize an objective. These are more focused in terms of scope and shorter in terms of timeframe. D.2. Outputs. These pertain to the resultant products or total number of people that had been served in the activity. D.3. Timeline. This pertains to the schedule of the completion of objectives. D.4. Personnel. These are the members who are involved in the implementation of an activity within a project. Activities Outputs Timeline Personnel Budget Php
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E. Line Item Budget. This pertains to the overall expense related with the program. The format and sample is presented below: BUDGET ITEM 1. Operating Costs 1.1 Supplies 1.2 Communication 1.3 Documentation 1.4 Etc. 2. Travel Costs 2.1 Fare 2.2 Food Expense 2.3 Etc. 3. Others TOTAL BUDGET IV. REFERENCES. These are the authoritative sources of information used to ascertain the claims that were stated in the Background and Statement of the Problem. V. DOCUMENTARY ATTACHMENTS A. Program Proposal documents may include: 1. A comprehensive assessment report and paraphernalia, i.e. survey questionnaire; 2. A written consent from a target client-system; 3. The location map showing the site/s or area/s where the program/project is going to be conducted; 4. Document/s relative to an approved funding from other donor/s or source/s, if applicable; 5. Written manifestation of cooperation from Cooperating Agency, if applicable. B. Periodic Report documents may include: 1. Instructional materials, i.e. design, module or brochure; 2. for an enterprise, a business plan; 3. For communication and information dissemination, the name of the radio television station, newspaper and the copy of printed materials; 4. for technical assistance and advisory services, the name of agencies, organizations, associations, and other group to be served; 5. for technology transfer and utilization, a written research output; 6. plan/s, drawing/s, specifications for infrastructure, machinery, and equipment, etc; 7. Specific guidelines relative to the implementation of the program or component project/s; 8. Pictures and if possible, video recordings; 9. Receipts or vouchers; 10. Attendance reports. C. Program Terminal Report may include: 1. A copy of action research output as basis for extension program; 2. An approved and signed copy of MOU or MOA, if applicable; 3. Budget sourcing. Manual of Operational Policies and Guidelines (MOPG) for Extension and Outreach of the Integrated Society for Social Work Students (ISSWS) 2012 Edition
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PARTICULARS
SUBTOTAL
ESTIMATED COST
Annex F TARGET CLIENT-SYSTEM NEEDS DIAGNOSIS REPORT This shall be the format for the Needs-Assessment Report: I. Proposed Program Title: Project Team: -Leaders: -Members: II. Report Proper:
A. Introduction -Issue/Problem to be addressed -The target client-system B. Method -Data-gathering techniques and reasons for employing these -Dates, venues C. Findings and Discussion D. Implications for Program Intervention E. References (if applicable) III. Annexes (if applicable) -Interview Guide -Guide questions -Interview documentation -Minutes of meetings with group representatives/members -Etc.
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Annex G TERMINAL REPORT FORMAT I. Program Title: A. Implementer B. Extension Program Management Team B.1. Program Coordinator: B.2. Members: C. Target Group: II. Executive Summary: A. Program Logic Model: OBJECTIVES INPUTS ACTIVITIES OUTPUTS OUTCOMES
A.1. Objectives. A.2. Inputs. These refers to the financial, human or physical resources and other materials used in the program A.3. Activities. A.4. Outputs. A.5. Outcomes. B. Findings and Discussion C. Conclusion and Recommendations III. Attachments (if applicable)
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Annex H CHECKLIST OF CRITERIA FOR OUTREACH PROJECT PROPOSAL Relevance to academic and extension programs 25pts
Is the project related to disaster risk reduction and management? If it is a regular outreach project, is it going to be built and maintained on the basis of the existing academic and research programs of each chapter? 10pts Can it be easily repackaged into an extension program for future purposes? Financing Is the ISSWS able to meet the financial demands? 15pts 15pts 5pts
Is the target client-system willing to share its counterpart in terms of its physical or financial resources in the implementation of the project? 5pts Is there any external funding agency that shall support the project? Significance Is it going to cater to pressing and legitimate community needs? TOTAL N.B.: Only those proposals with scores of 40 points and above eligible for consideration by the Outreach Committee 5pts 10pts 10pts 50pts
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Annex I OUTREACH PROJECT PROPOSAL FORMAT TITLE: ______________________________________________________________________________ A. Brief Description and/or Rationale of the Outreach Activity/Service: ______________________________________________________________________________ ______________________________________________________________________________ B. Target Client-system and Reasons for choosing it: ______________________________________________________________________________ C. Date of Implementation: ____________________________________________________ D. Objective, Activities, Outputs, Personnel, and Budgeting: Objective Activities Outputs Personnel Budget
E. Line Item Budget: (Format and Sample) BUDGET ITEM 1. Operating Costs 1.5 Supplies 1.6 Communication 1.7 Documentation 2. Travel Costs 2.1 Fare 2.2 Food Expense 3. Others TOTAL BUDGET F. Budget Sourcing: (Format) Counterpart of ISSWS Counterpart of the Outreach Group Counterpart of Target Clientsystem Other Source/s of Funding Total PARTICULARS SUBTOTAL ESTIMATED COST
____________________________ Outreach Group Leader (signature above name) Contact Information: CP/Landline: _________________________________________________________________ Email address: _______________________________________________________________ Endorsed by: ________________________________ Outreach Programs Officer Manual of Operational Policies and Guidelines (MOPG) for Extension and Outreach of the Integrated Society for Social Work Students (ISSWS) 2012 Edition
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Annex J OUTREACH EVALUATION AND DOCUMENTATION FORMAT This shall be the format for the outreach evaluation report: I. Project Title: _______________________________________________________________ II. Target Client-system: ______________________________________________________ III. Date of Implementation: ___________________________________________________ IV. Report Proper: A. Objective, Activities, Outputs, Personnel and Budgeting: Objective Activities Outputs Personnel Budget
B. Discussion: 1. Were the number of personnel and the amount of budget enough to accomplish the activities? 2. Did the activities produce the desired outputs? 3. Did the activities and outputs fulfill the objective of the project? 4. Were there some changes introduced during the implementation of the project? 5. Did these changes affect either positively or negatively the implementation of the project? 6. Were there other problems encountered in the implementation of the project? If yes, were these problems addressed and how? 7. Are there any suggestions or recommendations that might be helpful in organizing a similar project in the future or for repackaging the project into an extension program? 8. Is the project helpful to the target client-system? _____________________________ Outreach Group Leader (signature above printed name) Endorsed by: _____________________________ Outreach Programs Officer
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Manifestation of Consent from the Target Client-system for Extension Form MANIFESTATION OF CONSENT FROM THE TARGET CLIENT-SYSTEM FOR EXTENSION Date: ________________________ To the Board of Directors: May I inform your Honorable Office of our willingness to enter into a partnership with the (chapter, committee) of the Integrated Society of Social Work Students (ISSWS) Baguio-Benguet in their Extension Program entitled: ______________________________________________________________________________ from (targeted starting date) up until the Programs Termination.
______________________________ (Signature above printed name) ________________________________________________ Community/Barangay/ Organization Contact Information:
______________________________ Designation (if applicable)
Address: _____________________________________________________________________ CP/Landline: _________________________________________________________________ Email Address: _______________________________________________________________ CC: Extension Program Management Team Research, Information Management, Publication, and Extension Committee Board of Directors Executive Secretary
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Manifestation of Cooperation for Extension Form MANIFESTATION OF COOPERATION FOR EXTENSION Date: ________________________ To the Board of Directors: May I inform your Honorable Office of our willingness to cooperate with (chapter, committee) of the Integrated Society of Social Work Students (ISSWS) BaguioBenguet in their Extension Program entitled: ______________________________________________________________________________ from (targeted starting date) up until the Programs Termination.
______________________________ (Signature above printed name) ________________________________________________ Office/Agency/Institute Contact Information:
Address: _____________________________________________________________________ CP/Landline: _________________________________________________________________ Email Address: _______________________________________________________________ CC: Extension Program Management Team Research, Information Management, Publication, and Extension Committee Board of Directors Executive Secretary
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Extension Requisition Form EXTENSION REQUISITION FORM Extension Program Title: ______________________________________________________________________________ ______________________________________________________________________________ To the Board of Directors: Date: ________________________
May I request the amount of (Php _______________) for the Needs-Assessment Project. The breakdown of the requested amount is as follows: ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ _____________________________ Program Coordinator (Signature above printed name) Endorsed by: ______________________________ Extension Programs Officer CC: Extension Program Management Team Research, Information Management, Publication, and Extension Committee Board of Directors Executive Secretary _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________
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Extension Cash Advance Form EXTENSION CASH ADVANCE FORM Extension Program Title: ______________________________________________________________________________ ______________________________________________________________________________ Date: __________________ To the Board of Directors: May I request a cash advance for the following needs as specified in the Extension Proposals approved budget: Budget Item Particulars Qty Unit Unit Cost Total
Total amount requested: Requested by: _________________________ Program Coordinator Endorsed by: __________________________ Chairperson Budgeting, Appropriations, and Auditing Committee __________________________ Extension Programs Officer CC: Extension Program Management Team Research, Information Management, Publication, and Extension Committee Board of Directors Executive Secretary
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Extension Participation Report Form EXTENSION PARTICIPATION REPORT Extension Program Title: ______________________________________________________________________________ ______________________________________________________________________________ Project Title: ______________________________________________________________________________ ______________________________________________________________________________ Name of Participant: __________________________________________________________ Designation in the Program/Project: ____________________________________________ Month of __________________ Responsibility/Activity Date Hrs. Signature
Attested by: _______________________________ Project Leader (signature over printed name) Noted by: _______________________________ Program Coordinator (signature over printed name) CC: Extension Program Management Team Research, Information Management, Publication, and Extension Committee
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Extension Budget Sourcing Information Form EXTENSION BUDGET SOURCING INFORMATION Extension Program Title: ______________________________________________________________________________ ______________________________________________________________________________ Date: __________________ Expense Item ISSWS Funding Chapter Funding (if applicable) Funding from Total Other Sources
_______________________________ Program Coordinator (signature above printed name) Endorsed by: _______________________________ Chapter Head/ Board of Directors Representative CC: Extension Program Management Team Research, Information Management, Publication, and Extension Committee Chapter Head/ Board of Directors
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Emergency Outreach Participation Report Form EMERGENCY OUTREACH PARTICIPATION REPORT Date: _____________________ Venue: _____________________________________________ Member/Position Chapter/Office Responsibility Hrs. Signature
Attested by: ____________________________ Extension Programs Officer CC: Outreach Committee Chapter Head/ Board of Directors
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Regular Outreach Participation Report Form REGULAR OUTREACH PARTICIPATION REPORT Outreach activity: ______________________________________________________________________________ ______________________________________________________________________________ Chapter involved (if applicable): _________________________________ Date: ______________________ Venue: _______________________________________________________________________ Member Responsibility Hrs. Signature
Attested by: ________________________________ Chapter Head/ Board of Directors Representative CC: Outreach Committee Chapter Head/ Board of Directors
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Manifestation of Consent from the Target Client-system for Outreach Form MANIFESTATION OF CONSENT FROM THE TARGET CLIENT-SYSTEM FOR OUTREACH Date: ________________________ To the Board of Directors: May I inform your Honorable Office of our willingness to enter into a partnership with the (chapter, committee) of the Integrated Society of Social Work Students (ISSWS) Baguio-Benguet in their Outreach Program entitled: ______________________________________________________________________________ on (targeted starting date). The details of our partnership are as specified in the outreach project proposal.
______________________________ (Signature above printed name) ________________________________________________ Community/Barangay/ Organization Contact Information:
Address: _____________________________________________________________________ CP/Landline: _________________________________________________________________ Email Address: _______________________________________________________________ CC: Outreach Group Outreach Committee Board of Directors Executive Secretary
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Manifestation of Cooperation for Outreach Form MANIFESTATION OF COOPERATION FOR OUTREACH Date: ________________________ To the Board of Directors: May I inform your Honorable Office of our willingness to cooperate with (chapter, committee) of the Integrated Society of Social Work Students (ISSWS) BaguioBenguet in their Outreach Program entitled: ______________________________________________________________________________ on (targeted starting date). The details of our partnership are as specified in the outreach project proposal.
______________________________ (Signature above printed name) ________________________________________________ Office/Agency/Institute Contact Information:
Address: _____________________________________________________________________ CP/Landline: _________________________________________________________________ Email Address: _______________________________________________________________ CC: Outreach Group Outreach Committee Board of Directors Executive Secretary
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Authored by: ___________________________________ H.E. Hon. Eduard Aung Colod Kyu Jr. Founder, Ad Hoc Committee Chairperson and Ex-officio Director Integrated Society of Social Work Students Approved by: ______________________________ Member- PMS Representative Ad Hoc Committee Deputy Chairman And Ex-Officio Director Integrated Society of Social Work Students ______________________________ Member- CCDC Representative Ad Hoc Committee Deputy Chairman And Ex-Officio Director Integrated Society of Social Work Students ______________________________ Member- SMO Representative Ad Hoc Committee Deputy Chairman And Ex-Officio Director Integrated Society of Social Work Students
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ISSWS MOPG For Extension

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ISSWS MOPG For Extension

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ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS ISSWS

THE INTEGRATED SOCIETY OF SOCIAL WORK STUDENTS (ISSWS) EXTENSION AGENDA

ISSWS VISION AND MISSION

DEFINITION AND KEY-FEATURES

TYPES OF EXTENSION PROGRAMS AND COMPONENT PROJECTS

EXTENSION PROGRAM ORGANIZATIONAL STRUCTURE

I. POLICIES AND GUIDELINES ON EXTENSION PROGRAMS

II. POLICIES AND GUIDLEINES ON OUTREACH PROJECTS

Component Project Title

Budget Php Php

______________________________ Designation (if applicable)

(Signature above printed name) __________________ Office/Agency/Institute Contact Information:

______________________________ Designation (if applicable)

______________________________ Designation (if applicable)

(Signature above printed name) __________________ Office/Agency/Institute Contact Information:

______________________________ Designation (if applicable)

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