A CASE STUDY ON KNOWLEDGE MANAGEMENT SYSTEM

Submitted by A.Narender Reddy (09H51F0002)

Under the esteemed guidance of MR.SRINIVAS

DEPARTMENT OF MCA

CMR COLLEGE OF ENGINEERING & TECHNOLOGY

(Affiliated to JNTU, Hyderabad) Kandlakoya,Medchal, RR District

CMR COLLEGE OF ENGINEERING & TECHNOLOGY

Kandlakoya, Medchal, RR District

INDEX-CHART

Introduction Objective Computational Environment Feasibility Report System Analysis o Data Flow Diagrams o Use Case Diagrams o ER-Diagram Technology Description

Tables

Conclusion

Bibliography

INTRODUCTION
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What is knowledge?
Knowledge is the full utilization of information and data, coupled with the potential of people's skills, competencies, ideas, intuitions, commitments and motivations. In today's economy, knowledge is people, money, leverage, learning, flexibility, power, and competitive advantage. Knowledge is more relevant to sustained business than capital, labor or land. Nevertheless, it remains the most neglected asset. It is more than justified true belief and is essential for action, performance and adaptation. Knowledge provides the ability to respond to novel situations. A holistic view considers knowledge to be present in ideas, judgments, talents, root causes, relationships, perspectives and concepts. Knowledge is stored in the individual brain or encoded in organizational processes, documents, products, services, facilities and systems. Knowledge is the basis for, and the driver of, our post-industrial economy. Knowledge is the result of learning which provides the only sustainable competitive advantage. Knowledge is the next paradigm shift in computing following data processing 1945-1965 and information management 1966-1995.
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Knowledge is action, focused innovation, pooled expertise, special relationships and alliances. Knowledge is value-added behavior and activities. For knowledge to be of value it must be focused, current, tested and shared. What is Knowledge Management? Knowledge management is an audit of "intellectual assets" that highlights unique sources, critical functions and potential bottlenecks which hinder knowledge flows to the point of use. It protects intellectual assets from decay, seeks opportunities to enhance decisions, services and products through adding intelligence, increasing value and providing flexibility. Knowledge management complements and enhances other organizational initiatives such as total quality management (TQM), business process re-engineering (BPR) and organizational learning, providing a new and urgent focus to sustain competitive position. Why should you apply Knowledge Management? To serve customers well and remain in business companies must: reduce their cycle times, operate with minimum fixed assets and overhead (people, inventory and facilities),
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shorten product development time, improve customer service, empower employees, innovate and deliver high quality products, enhance flexibility and adaptation, capture information, create knowledge, share and learn.

OBJECTIVE
This project is aimed at developing a
management system that is of importance to either an organization or college. The system (KMS) is standalone/Distributed application that can be accessed through out the organization or specified group/dept. This system can be used as a knowledge/information mgmt system for the college. Students/Staff logging should be able to upload any kind of technical information. Students/staffs logging in may also access/search any information put up by others. KMS should facilitate knowledge sharing from the grass root level like project teams to the entire college.

COMPUTATIONAL ENVIRONMENT
Minimum Hardware Components
HARD DISK RAM MOUSE KEYBOARD VDU CD DRIVE LAN WIRE NIC etc. 600 MB 32 MB

Minimum Software Components

OPERATING SYSTEM TOOLS WINDOWS SERIES JDK 1.6.0, ORACLE 10G, NETBEANS
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Feasibility Report
Recognition of Need
Some major problems were found in the existing system, which included maintenance of huge amount of data and its retrieval in a specified time interval. Maintaining data consistency and removing redundancy was a major difficult task for Users.

Feasibility Study:
A feasibility study is a high-level capsule version of the entire System analysis and Design Process. The study begins by classifying the problem definition. Feasibility is to determine if its worth doing. Once an acceptance problem definition has been generated, the analyst develops a logical model of the system. A search for alternatives
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is analyzed carefully. There are 3 parts in feasibility study.

Operational Feasibility:
Question that going to be asked are Will the system be used if it developed and implemented. If there was sufficient support for the project from the management and from the users. Have the users been involved in planning and development of the Project. Will the system produce poorer result in any respect or area? This system can be implemented in the organization because there is adequate support from management and users. Being developed in Java so that the necessary operations are carried out automatically.

Technical Feasibility :
Does the necessary technology exist to do what is been suggested
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 Does the proposed equipment have the technical capacity for using the new system? Are there technical guarantees of accuracy, reliability and data security? The project is developed on Pentium IV with 256 MB RAM. The environment required in the development of system is any windows platform The observer pattern along with factory pattern will update the results eventually The language used in the development is JAVA 1.5 & Windows Environment

Financial and Economical Feasibility:

The system developed and installed will be good benefit to the organization. The system will be developed and operated in the existing hardware and software infrastructure. So there is no need of additional hardware and software for the system.

SYSTEM ANALYSIS
System analysis is a detailed study of the various operations performed by a system and their relationship within and outside of the system. During analysis, data are collected on the available files, decision points and transaction handled by the present system. EXISTING SYSTEM There is no such kind of system prevailed. This is first type of system of its kind. Recently, all the management work is done on the separate system, i.e. There is separate software for attendance, result, library, etc. Due to which the management faces lots of problems. PROPOSED SYSTEM This system will be the first type of its kind in the college. It did not provide the full featured
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support but try to solve lots of problems faced by the management. This system solves the management problems such as attendance, results etc. It also provides a common platform to students, faculties and administration to communicate and share knowledge and ask queries. Faculty members can upload the lecture notes of their respective subjects which will be downloaded by the students. With the help of the system students can query the college administration as well as admin on the various issues.

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DATA FLOW DIAGRAM

CONTEXT DIAGRAM

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High Level User

Results

Data Manipulation

Results Low Level User Search Knowledge Management System

Memory Manipulation

Feed Back

System Administrator

USECASE DIAGRAM

Lower Level User

Communi cate 13

Higher Level User

Search Delete Expend Remove Assign Add Data Memory Memory data Memory

System Admin

TECHNOLOGY DESCRIPTION
Front end as: HTML Back end as:
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Advance Java Server: Apache Tomcat6.0 Database: Microsoft Access Querying Language: SQL

TABLES
Login Table:-

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Purpose:This table is design for holding the login data i.e Login_id password,role. Login_id is assign to each user that will identify the Table_name Field_Name
(1)Login_id

Key_Constraints Data_Type
Primary Key NOT NULL NOT NULL Varchar2 Varchar2 Varchar2

Login
(2)Password (3)Role

user in system. Login_id should be uniquely assign to each user. Password is used for the security purpose that any unauthorized user cannot login to the system. Role is defined and assign to user that will define the access right and work limitations of user on database.

Validation:
In this table Login_id is primary key because the same user id cannot be assign to more then user. Data type is varchar2.
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Password is NOT NULL .should be present compulsory. Data type is varchar2 Role is defined as not null. The data type is varchar2.

Discussion Table:Table_name Field_Name

(1) DTopic_id

Key_Constraints Data_Type
Primary Key Varchar2

Discussion

(2) DTopic_name

NOT NULL

Varchar2

(3) DTopic_contents

NOT NULL

Varchar2

NOT NULL (4) DDate

Date

PURPOSE:

This table is based on working methodology of discussion forum. It contains all the fields which helps to develop the discussion forum
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database. The name of this table is DISCUSSION and it contains the fields such as DTopic_id, DTopic_name, DTopic_contents and DDate.
(1) Question_id Primary_Key Varchar2

Forgot_password

(2)Question_name

NOT NULL

Varchar2

(3) Answer

NOT NULL

Varchar2

Here, DTopic_id id used to identify the lists of topics uniquely, it helps us to search a particular topic fast without ambiguity
VALIDATION:

In this table, DTopic_id is primary key, every topic will have its own unique ID which helps him to recognize the Particular topic. The datatype will be the varchar2.

Forgot Password Table:18

PURPOSE:

This table is used to keep the information about the password details. The name of this table is Forgot_password and it contains the fields such as Question_id, Question_name, Answer .Here, Question_id is used to identify the particular questions assigned to the particular user.
VALIDATION:

In this table Question_Id is a primary key and its datatype is Varchar2. Here, every question will assign a unique Id to identify the particular question. Other fields in this table are Question_name which should be NOT NULL and having a datatype varchar2. Answer field is also kept NOT NULL and having a datatype Varchar2.

CONCLUSION:In today's economy, knowledge is people, money, leverage, learning, flexibility, power, and competitive advantage. Knowledge is more relevant to sustained business than
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capital, labor or land. Nevertheless, it remains the most neglected asset. It is more than justified true belief and is essential for action, performance and adaptation. Knowledge provides the ability to respond to novel situations.

BIBLOGRAPHY:Java Server programming Ivan Bayross

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