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Version 2.0
Operation Manual
Table of Contents
Table of Contents ................................................................................................................................. 2 Introduction about this manual ............................................................................................................. 8 How to use the manual ......................................................................................................................... 8 Application Interface & Navigation ..................................................................................................... 9 List of Abbreviations ............................................................................................................................ 9 About mFMS Project ......................................................................................................................... 10 Introduction to the Mobile Application of mFMS ............................................................................. 11 Prerequisite/Configuration of the Device ........................................................................................... 11 1 2 3 Things To Do Before You Start .................................................................................................. 12 Welcome Messages ..................................................................................................................... 13 Deployment in the Device........................................................................................................... 15 3.1 3.2 Deployment of the Application in the mobile through Cable ............................................. 15 Deployment of the Application in the mobile through Bluetooth ....................................... 16 From Computer to Mobile............................................................................................ 16 From Mobile to Mobile ................................................................................................ 21
3.2.1 3.2.2 4
Installation/Uninstallation procedure for mFMS Application .................................................... 23 4.1 4.2 4.3 4.4 Installation procedure of the application in JAVA enabled phones .................................... 23 Installation procedure of the application in Android OS phones ........................................ 23 Uninstallation procedure of the application in Java enabled phones ................................... 24 Uninstallation procedure of the application in Android OS phones .................................... 24
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Starting the Application .............................................................................................................. 25 Registration ................................................................................................................................. 27 6.1 6.2 Case I: For Dealer Having Single User Access ................................................................... 27 Case II: For Dealer Having Multiple User Access .............................................................. 29
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Operation Manual 7 Moblie Operations for Java Enabled Devices for Wholesaler .................................................... 32 7.1 Configurations ..................................................................................................................... 33 Add Company .............................................................................................................. 34 Add Product.................................................................................................................. 35 Delete Product .............................................................................................................. 36 Delete Company ........................................................................................................... 37
Entering Ack Details ........................................................................................................... 38 Enter Receipt Details .................................................................................................... 38 Receipt Details (Continued) ......................................................................................... 39 Enter PIN ...................................................................................................................... 39 Confirmation Message ................................................................................................. 40
Entering Sales Details .......................................................................................................... 42 Select Enter Sales Details ............................................................................................. 42 Enter Sales Details ....................................................................................................... 42 Enter Sales Details (Continued) ................................................................................... 43 Enter PIN ...................................................................................................................... 44 Confirmation Message ................................................................................................. 44
Updating Stock Details ........................................................................................................ 46 Select Update Stock Details ......................................................................................... 46 Update Stock Details .................................................................................................... 47 Update Stock Details (Continued)................................................................................ 47 Enter PIN ...................................................................................................................... 48 Confirmation Message ................................................................................................. 48
7.5.1
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Operation Manual 7.5.2 7.5.3 7.5.4 7.6 Manual Recpt Ack ........................................................................................................ 51 Enter PIN ...................................................................................................................... 51 Confirmation Message ................................................................................................. 52
View Sales Details ............................................................................................................... 53 Select View Sales details.............................................................................................. 53 View Sales Details ....................................................................................................... 54 View Sale Details ......................................................................................................... 55
Moblie Operations for Java Enabled Devices for Retailers ........................................................ 56 8.1 Configurations ..................................................................................................................... 57 Add Company .............................................................................................................. 57 Add Product.................................................................................................................. 59 Delete Product .............................................................................................................. 60 Delete Company ........................................................................................................... 60
Entering Ack Details ........................................................................................................... 62 Enter Receipt Details .................................................................................................... 62 Receipt Details (Continued) ......................................................................................... 63 Enter PIN ...................................................................................................................... 63 Confirmation Message ................................................................................................. 64
Updating Stock Details ........................................................................................................ 66 Select Update Stock Details ......................................................................................... 66 Update Stock Details .................................................................................................... 66 Update Stock Details (Continued)................................................................................ 67 Enter PIN ...................................................................................................................... 67 Confirmation Message ................................................................................................. 68
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Operation Manual 8.4.1 8.4.2 8.4.3 8.4.4 9 Select Manual Ack details ............................................................................................ 70 Manual Recpt Ack ........................................................................................................ 71 Enter PIN ...................................................................................................................... 71 Confirmation Message ................................................................................................. 72
Moblie Operations for Android Phones for Wholesaler ............................................................. 73 9.1 Configurations ..................................................................................................................... 74 Add Company .............................................................................................................. 74 Add Product.................................................................................................................. 75 Delete Product .............................................................................................................. 76 Delete Company ........................................................................................................... 76
Entering Acknowledgement Details .................................................................................... 78 Enter Receipt Details .................................................................................................... 78 Receipt Details (Continued) ......................................................................................... 79 Enter PIN ...................................................................................................................... 80
Entering Sales Details .......................................................................................................... 81 Select Enter Sales Details ............................................................................................. 81 Enter Sales Details ....................................................................................................... 81 Enter Sales Details (Continued) ................................................................................... 82 Enter PIN ...................................................................................................................... 83
Updating Stock Details ........................................................................................................ 85 Select Update Stock Details ......................................................................................... 85 Update Stock Details .................................................................................................... 86 Update Stock Details (Continued)................................................................................ 86 Enter PIN ...................................................................................................................... 87 Notification Message.................................................................................................... 87
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Operation Manual 9.5 Manual Acknowledgement details ...................................................................................... 88 Select Manual Ack details ............................................................................................ 88 Manual Acknowledgement Details .............................................................................. 89 Enter PIN ...................................................................................................................... 89
View Sales Details ............................................................................................................... 90 Select View Sales details.............................................................................................. 90 View Sales Details ....................................................................................................... 91 View Sale Details ......................................................................................................... 91
10.1 Configurations ..................................................................................................................... 93 10.1.1 10.1.2 10.1.3 10.1.4 Add Company .............................................................................................................. 93 Add Product.................................................................................................................. 94 Delete Product .............................................................................................................. 95 Delete Company ........................................................................................................... 95
10.2 Entering Acknowledgement Details .................................................................................... 97 10.2.1 10.2.2 10.2.3 Enter Receipt Details .................................................................................................... 97 Receipt Details (Continued) ......................................................................................... 98 Enter PIN ...................................................................................................................... 99
10.3 Updating Stock Details ...................................................................................................... 100 10.3.1 10.3.2 10.3.3 10.3.4 10.3.5 Select Update Stock Details ....................................................................................... 100 Update Stock Details .................................................................................................. 100 Update Stock Details (Continued).............................................................................. 101 Enter PIN .................................................................................................................... 101 Notification Message.................................................................................................. 102
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Operation Manual 10.4.1 10.4.2 10.4.3 11 12 Select Manual Acknowledgement details .................................................................. 103 Manual Acknowledgement Details ............................................................................ 104 Enter PIN .................................................................................................................... 104
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Operation Manual
Who are the users for whom the manual is intended for:
This manual is intended for the different users who are wholesalers and retailers to make their data entries for stock, sale, receipt, manual receipt acknowledgement and view sale details whichever is/are applicable and to the configure the application. A particular user which may either be a wholesaler/retailer needs to refer only their respective section in this manual based on the operating system of their mobile i.e a wholesaler should refer sections with the wholesaler as heading and a retailer should refer sections with the retailer as heading.
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Radio Buttons
To make a single choice out of all available options To choose more than one option out of all available options To go to the inbox of the mobile phone To go to the next screen To go to the previous screen To display the menu To go to the homepage of the application To exit out of the application To select the date from the calendar
Checkbox
List of Abbreviations
mFMS FMS IVRS Mobile Based Fertilizer Monitoring System Fertilizer Monitoring System Interactive Voice Response System
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Operation Manual
Objective
The objective of the mFMS is to monitor the movement of the fertilizer from the Manufacturer to Warehouse to Wholesalers and from Wholesalers to Retailers. The proposed system will help in monitoring the movement of Fertilizers consignments and its stock position at various warehouses, wholesaler, and retailer. The system will also act as a tool for Government Bodies to track and ensure the timely distribution of fertilizers to the farmers An integrated solution consisting of multiple access channels has been found through Web Mobile
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The manual intends to help the dealer to make their data entries for stock, sale and receipt acknowledgement whichever is/are applicable and to configure the application. But before performing these operations, there are few mandatory steps which need to be followed. A user is supposed to make a checklist to confirm whether these steps have been followed sequentially or not. 1. The user should be registered for performing any action in the application. 2. If registered, deployment of the application in the mobile phone. 3. After deployment, install the application. 4. Once the deployment is over, register as per the dealer type. 5. Finally enter the desired module where the action has to be performed.
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Welcome Messages
Important On successful registration, the dealer gets 3 welcome messages (because of 160 character SMS limit) from the mFMS server which has 6 digit dealer ID, PIN for mobile app, IVRS number and web login password. TD-FMSDOF would come as sender name. A sample has been shown below. Message 1:
Message 2:
Message 3:
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A user can deploy the mMFS application in their mobile by any of the methods explained below:
Fig1: Application transfer from computer to mobile phone through Data Cable For performing this operation, these steps need to be performed: Step1: Connect one end of the data cable to the USB port of the computer and another to the mobile handset. Step2: After making the connection, go to the location the where the application is saved in the PC. Step3: Select the application and send it to the handset.
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Important Some mobile phones get connected to the PC directly through the data cable but for some mobiles, PC suite needs to be installed in the PC for successful transfer of the mFMS application.
Fig 2: Application transfer from computer to mobile phone through Bluetooth This mode of application transfer is possible with those mobile phones which have Bluetooth facility and the similar facility is available with the PC/Laptop. Follow the steps below to allow the application transfer: Step1: Switch on the Bluetooth of the mobile. Go to the Menu option> Connectivity> Bluetooth. Select the radio button with On option from On or Off options or simply select On from the list of On or Off, whichever is displaying. Important Make sure that the Bluetooth visibility is On otherwise it would not appear in the list once the searching is complete by the PC/Laptop. Step 2: Switch on the Bluetooth of the computer/laptop. In case, the dealer does not know how to switch the Bluetooth on, read the information below.
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Operation Manual Case I: When the PC does not has built-in Bluetooth Bluetooth Installation on PC/Laptop Add a Bluetooth adapter (sometimes called Bluetooth dongle) to your computer if it doesn't already have one. It can be done by plugging the adapter into the USB port.
Important For the computer to detect this external hardware, Bluetooth dongle driver should be installed. Case II: Some computers come with a built-in Bluetooth adapter, especially laptops. Turn on the adapter using the switch on key of the laptop.
After switching on the Bluetooth service, the icon can be located in the right hand bottom corner of the desktop (task bar). It would be somewhat similar to one displayed below:
Fig 3: Icon on the right hand side of the task bar The Bluetooths icon is If the Bluetooth service has got enabled successfully, configure the service in the following ways: Start Control Panel Devices and Printers Just click Add a device button. How to search the mobile and do the pairing? Step 1: Turn the Bluetooth device of the PC/Laptop on. Step 2: Make it discoverable. Method for making the device discoverable can vary widely from one type of device to another. Some Bluetooth enabled devices are always in discoverable mode. In laptop, right click the Bluetooth icon, go to Open settings menu and enable the check box to turn your PC discoverable.
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Step 3: Allow the Bluetooth of the computer to search any other Bluetooth device in its range which is the mobile phone. When a Bluetooth enabled device is in discovery mode, it broadcasts a wireless Pairing signal that allows it to be detected by other devices or computers. This is of PC/Laptop sometimes called Pairing Mode. When most devices are discoverable, they are with the also in pairing mode, ready to be paired with your computer. Mobile How to share the mFMS folder from the PC/Laptop to the mobile? Step 1: Go to the location where the mFMS folder is saved. Step 2: Select the folder and the folder would get highlighted. Right click on the folder and select open as shown in the Fig 5.
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Fig 5: mFMS folder selection Step 3: Right click on the file which has to be shared. Go to Send to > Bluetooth.
Fig 6: File transfer through Bluetooth Step 4: Select the Bluetooth device to which the file is to be transferred and it would get highlighted.
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Fig 7: Device selection from the searched result Tip If the device is not listed in the list of searched Bluetooth devices, click on search again option (appearing left hand bottom of Fig 7) to search the device again. Then it would come in the list. Step 5: Click Ok. Tip This would not start sending the file. A pop-up would come on the screen of the mobile which would seek permission (Allow or Deny) from mobile user whether he/she wants to receive this file. If the mobile user allows the permission by selecting Yes/Allow for the file to be shared, the process of sending the file from the PC/Laptop begins.
Step 4: Once the Bluetooth of the mobile is detected by the computer and the pin is shared and the application can be transferred from the computer to the mobile.
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Operation Manual Receiving the permission from the mobile, the PC/Laptop starts to send the file
File to the mobile. Transfer
The location where this file is saved varies from mobile to mobile. The application sent to the mobile phone is received in the Received Files folder of the memory card/phone or in the Application/Games folder of the phone. 3.2.2 From Mobile to Mobile
Fig 10: Application transfer from mobile to mobile phone using Bluetooth This mode of application transfer is possible when both the mobile phones have the Bluetooth facility. Follow these steps to allow application transfer: Step1: Switch on the Bluetooth of the mobile phones. Go to the Menu option> Connectivity> Bluetooth. Select the radio button with On option from On or Off or simply select On from the list of On or Off, whichever is displaying. Important Make sure that the Bluetooth visibility is On for both the mobiles otherwise it would not appear in the list once the search is over. Step 2: Connect both the phones through Bluetooth by searching the other mobile from any of the available two mobiles. Step 3: Once the device is detected, share the pin. The pairing is over and then the application can be transferred from the one mobile phone to the other.
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Operation Manual
The mFMS folder shared either through the CD/pen drive/Bluetooth contains files with the extension .jar/ .jad/.apk. . The file with .jar extension is for the Nokia handsets while the .jad file is for others especially for the Samsung mobiles. The file with .apk extension is for the Android handsets.
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4.3 Uninstallation procedure of the application in Java enabled phones Go to Menu Setting Applications Manage Applications mFMS Uninstall.
4.4 Uninstallation procedure of the application in Android OS phones Go to Menu Setting Applications Manage Applications mFMS Uninstall.
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The user needs to search the location in their mobile phone where this application is saved and then install the application. Normally the application is saved in the Received Files folder and when it is once installed, it can be found in the list of applications by going through Menu>Application>mFMS.
Important There is no need to install the application each time when the dealer has to make the entry. The application once installed can be used for data entry multiple number of times. To make an entry, select the application. It gets highlighted as compared to other applications already there in the list of applications. Click once to run the mMFS application and go to the section where the desired task is to be performed.
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Registration
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Registration
The first step required after installation of the application is the registration process. The screen for registration appears after clicking once on the application icon. As the application is common for all the users, the step of registration is required by the application to identify the present user of the application out of the different users. The registration process is mandatory for all the users as the data entry is possible after this step. Note This is one time activity and needs not to be done each time before data entry.
Fig 11a: Java enabled mobile screen Fig 11b: Android OS enabled mobile screen Fig 11: Common registration screen for the users Important After entering the dealer ID, click the Menu button (in case of Java Phone) to get Next Button to proceed/Exit button to exit registration. The next step is to enter the PIN as shown in the figure 12 and the application will get registered in the mobile.
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Fig 12a: Java enabled mobile screen Fig 12b: Android OS enabled mobile screen Fig 12: Registration of wholesaler Important Entering the PIN, click the Menu button (in case of Java Phone) to get Save button to proceed/Exit button to exit registration. The application seeks permission to send text message in case of Java phones, if it is confirmed, information message displays on the screen confirming application successful registration as shown in Figure 13.
Fig 13a: Confirmation Message in Java Phones Fig 13b: Information Message in Java Phones Fig 13: Successful Registration Message structure: On successful registration, the dealer gets a message with the following structure: mFMS mobile client application android/java version ** installed successfully.
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Fig 14a: Java enabled mobile screen Fig 14b: Android OS enabled mobile screen Fig 14: Registration for both wholesaler and retailer Important After entering both the dealer IDs, click the Menu/Next button to give permission to register. Click the Exit button to exit registration. The next step is to enter the PIN as shown in the figure 15 and the application will get registered in the mobile.
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Fig 15a: Java enabled mobile screen Fig 15b: Android OS enabled mobile screen Fig 15: Registration of wholesaler Important Entering the PIN, click the Menu button (in case of Java Phone) to get Save button to proceed/Exit button to exit registration. The application seeks permission to send text message in case of Java phones, if it is confirmed, information message displays on the screen confirming application successful registration as shown in Figure 16.
Fig 16a: Confirmation Message in Java Phones Fig 16b: Information Message in Java Phones Fig 16: Successful Registration
Message structure: On successful registration, the dealer gets a message with the following structure: mFMS mobile client application android/java version ** installed successfully.
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Operation Manual On successful registration, the screen which is displayed in the Fig 17 appears which allows the dealer to select an option, in whose user access area the dealer wants to enter. Here the dealer has the right to enter either of the two user access areas.
Fig 17a: Java enabled mobile screen Fig 17b: Android OS enabled mobile screen Fig 17: Selecting an option Important Select the radio button in front of the user name to enter the desired access area followed by clicking on the Next/Continue button. Click the Exit button to exit registration.
Important If because of any reason, the access area is different to what is desired, just uninstall the application and enter the desired user area by entering the concerned dealer ID/IDs. The application needs not to be deployed again, simply uninstall, followed by reinstallation and finally register as per the desired user access area.
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Fig 18: Homepage of wholesaler application The panel on top displays some information about the application like it is mobile client application of FMS (Fertilizer Management System) for the wholesaler. On the centre of the screen, six options are displayed, which are: 1. Enter Ack Details (Described in detail in Section 7.2)
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Operation Manual 2. Enter Sale Details (Described in detail in Section 7.3) 3. Update Stock Detail (Described in detail in Section 7.4) 4. Manual Ack Details (Described in detail in Section 7.5) 5. View Sales Details (Described in detail in Section 7.6) 6. Configure (Described in detail in Section 7.1) On the bottom of the screen, there are two options: Menu: Clicking here the user gets the option of Help, Next & Back. Exit: For coming out of the application A wholesaler can select any one of these 6 options depending on the requirement by clicking on the radio button in front of it. Note If the wholesaler is entering the application for the first time, the wholesaler must go to configuration option to add companies & add product for sale and stock transaction, so that a list of companies/products can be generated in the drop down list.
7.1 Configurations
For configuration, configuration has to be selected by clicking on the radio button in front of it. This module of the application allows the wholesaler to Add Company, Delete Company, Add product and Delete product with a radio button in front of each of them.
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Important Click the Next button to proceed. Click Menu button to get the Home/Exit/Help button. 7.1.1 Add Company This section allows the wholesaler to add the company/companies for whom it acts as a wholesaler. When the drop down list is clicked, the whole list of companies can be seen but the wholesaler in supposed to select the concerned company for whom it acts as a wholesaler. When you add company the corresponding products of the company are automatically added. 7.1.1.1 Select Add Company
Important Click the Next button to go to the next page as displayed in Fig 21. Click the Menu button to get Home/Exit/Help buttons. When the Next button is clicked, it automatically links to the next section for data entry.
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Fig 21: Configure Manufacturer Important After selecting the company, click the Add button to add the company in the list. Click the Menu button to view the menu items. An information message pops up on the screen as displayed in the Figure 22.
Fig 22: Information Message 7.1.2 Add Product This function is used to add product of the company as required. 7.1.2.1 Select Add Product
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Important After selecting the company and then the product, click the Add button to add the product in the list. Click the Menu button to get Back/Exit/Help button. An information message pops up on the screen as displayed in the Figure 24.
Fig 25: Delete product Important After selecting the company and then the product, click the Delete button to delete the product in the list. Click the Menu button to get Back/Exit/Help button. An information message pops up on the screen as displayed in the Figure 26.
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Operation Manual 7.1.4 Delete Company The wholesaler can delete a company or companies from the list of companies already added in My Company List. When the drop down list is clicked, the list of added companies can be seen and then selecting a particular company and giving the delete command, it can be deleted. 7.1.4.1 Select Delete Company
Fig 27: Delete Company Important After selecting the company, click the Delete button to delete the company. Click the Menu button to get Back/Exit/Help option.
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7.2.1 Enter Receipt Details Select the transaction id from the drop down menu. The application takes the corresponding values for Your ID, Seller ID and Invoice Number from the port message. Select the Date of acknowledgement from the date picker.
Transaction ID It is the 16 digit transaction ID which the wholesaler received through SMS and needs to be selected from the drop down menu. Your ID It is the 6 digit dealer ID of the wholesaler which gets entered by default. Seller ID It is the ID of the company which is the seller of the fertilizer.
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Invoice Number It is the invoice number of the sale made by the seller company. Date It is the date of acknowledgement. Important The mobile will take the date of the day by default. The date can be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered as it would not accept it.
Important After entering receipt details, click the Continue button to go to the next page. Click the Menu to go the menu option. 7.2.2 Receipt Details (Continued) The next screen is Fig 29 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
Fig 29: Receipt details Company It is the seller companys name from whom the stock is received. Product It is the product of the selected company received as stock. Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity which is received.
Important After entering/selecting the values, click the Menu button to get Continue button to update receipt of other products as well i.e in case of multiple entries. Click Finish to submit the receipt in case of single entry. 7.2.3 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
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Fig 30: Entering the PIN Important After entering the PIN, click the Menu to get Submit button. Click Home to go to the homepage. 7.2.4 Confirmation Message The application seeks permission to send a message once the PIN is entered.
Fig 31: Permission to send message Important Click Yes for the application to send a text message or else click No to cancel. When Yes is clicked, SMS sent, would appear on the screen of the mobile as displayed in the Figure 32 which confirms successful submission of receipt entry.
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Fig 32: Information message Important Click Done to go to the homepage. 7.2.4.1 Notification Message The wholesaler receives a notification SMS from the server of mFMS which contains the wholesaler ID, Date, Time and Transaction ID. Message Structure: A receipt of sale Txn <<transaction ID>> has been acknowledged by <<buyer ID>> on <<date with time>> successfully. Receipt transaction id is <<transaction ID>> Example: A receipt of sale Txn <<16 digits>> has been acknowledged by <<111111>> on <<25.5.12 at 12.00am>> successfully. Receipt transaction id is <<16 digits>>.
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Fig 33: Selecting Enter Sale Details Important After selecting Enter Sale Details, click the Menu button to get the Next button to go to the next page as displayed in Fig 34. Click the Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry. 7.3.2 Enter Sales Details The next screen is data entry screen for Buyer ID, Invoice Number and Date.
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Fig 34: Entering Sale Details Your ID It is the 6 digit dealer ID which the application takes by its own. Buyer ID It is the dealer ID to whom the sale is made. Invoice Number It is the invoice number of the sales receipt. Date It is the date when the sale is made. If the entry is being made after few days of the sale, put the date when the sale was made. Important The mobile will take the date of the day by default. If the date does not come by its own, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can also be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered as it would not accept it. After entering the sales details, click the Continue button to go to the next page as displayed in Fig 35. Click the Menu button to get the Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry. 7.3.3 Enter Sales Details (Continued) The next screen is Fig 35 which is data entry screen for Company, Product, Unit of Qty and Quantity.
Operation Manual Company It is the manufacturers name of whose the goods are sold. Product It is the product of the selected company which is sold by the wholesaler to the buyer. Unit of Qty It is the unit of quantity which is sold like 50kg bags, Metric ton etc. Quantity - It is the quantity being sold to the retailer. Important After entering/selecting the values, click Menu button to get the Continue button to add multiple sales entries and if only one sale detail has to be added, click Finish button to enter the PIN as displayed in Fig 36. 7.3.4 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
Fig 36: Entering the PIN Important After entering the PIN, click the Menu button to get Submit button for the mobile to seek permission to send a message as displayed in Fig 37 or the Exit button to exit from the application. Click Home to go to the homepage. 7.3.5 Confirmation Message The application seeks permission to send a message once the PIN is entered.
Operation Manual
Important Click Yes for the application to send a text message or else click No to cancel. When Yes is clicked, SMS sent, would appear on the screen of the mobile as displayed in the Figure 38 which confirms successful submission of sales entry.
Fig 38: Information message Important Click Done to go to the homepage. 7.3.5.1 Inbox Message The wholesaler as well as the buyer receives a SMS from the server of mFMS which would contain the invoice number, issue date, wholesaler ID, retailer ID and transaction ID.
Message Structure: Sellers mobile: A sale Transaction with Invoice Number <<invoice no>> dated <<invoice date>> by <<seller ID>> <<seller Name>> to <<buyer ID>> is successful. Transaction Id is <<transaction ID>> Example: A sale Transaction with Invoice No <<15 digits>> dated <<25-05-2012>> by <<11111>> <<xxx>> to <<222222>> is successful. Transaction Id is <<16 digits>>. Buyers mobile: <<Seller Name>> <<seller ID>> raised an invoice <<invoice number>> dated <<invoice date>> to <<buyer id>> <<buyer type>> under Txn <<transaction ID>>. Please acknowledge. Example: <<Yyy>> <<111111>> raised an invoice <<15 digits>> dated <<25-05-12>> to <<222222>> <<buyer type>> under Txn <<16 digits>>. Please acknowledge.
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Fig 39: Updating Stock Details Important Click the Menu button to get Continue button to go to the next page as displayed in Fig 40. Click the Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry.
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Fig 40: Updating Stock Details Your ID It is the 6 digit dealer ID and the application enters this value by its own. Date It is the date when this stock update is made.
Important The mobile will take the date of the day by default. If the date does not come by its own, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can also be selected with the help of calendar which would appear after clicking on the date picker. Make sure that neither any future date nor any date before 10 days from the date of the day is not entered/selected. It would not accept in these cases. After updating stock details, click the Continue button to go to the next page. Click the Menu button to get Back button to go to the previous screen or Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry. 7.4.3 Update Stock Details (Continued) The next screen is Fig 41 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
Fig 41: Entering Stock Details Company It is the manufacturer companys name of whose stock is taken.
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Operation Manual Product It is the product of the selected company whose stock is taken into consideration. Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity available in the stock. Important After entering/selecting the values, click the Menu button to get Continue button to update stocks of other products in case of multiple entries. Click Finish to enter the PIN in case of single entry. 7.4.4 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
Fig 42: Entering the PIN Important After entering the PIN, click the Menu button to get Finish button for your mobile to seek permission to send a message as displayed in Fig 43. Click the Home button to go to the homepage of the application. 7.4.5 Confirmation Message The application seeks permission to send a message once the PIN is entered.
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Operation Manual Fig 43: Seeking permission to send message Important Click Yes for the application to send a text message or else click No to cancel. When Yes is clicked, SMS sent, would appear on the screen of the mobile as displayed in the Figure 44 which confirms successful submission of stock entry.
Fig 44: Information message Important Click Done to go to the homepage. 7.4.5.1 Notification Message The wholesaler receives a SMS from the server of mFMS which would contain date, time, wholesaler ID and transaction ID. On successful submission of the stock details with mFMS server, the wholesaler would get the following SMS: Message Structure: Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < wholesaler ID 6 digits> successfully. Transaction Id is <16 digits> Example: Fertilizer Stock update has been received on <2011-01-26><09:00:00> by <1000000> successfully. Transaction Id is <100000000000000000>
Important Click the Inbox to go to the Inbox. To exit, click the Exit button.
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Fig 45: Updating Stock Details Important Click the Menu button to get Continue button to go to the next page as displayed in Fig 46. Click the Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry.
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Fig 46: Updating Stock Details Your ID It is the 6 digit dealer ID and the application enters this value by its own. Transaction ID Enter the 16 digit transaction ID. Date It is the date of the day.
Important The mobile will take the date of the day by default. If the date does not come by its own, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can also be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered/selected. After entering the transaction ID, click the Finish button to go to the next page. Click the Menu button to get Back button to go to the previous screen or Exit button to exit from the application. 7.5.3 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
Operation Manual
Important After entering the PIN, click the Menu button to get Finish button for your mobile to seek permission to send a message as displayed in Fig 48. Click the Home button to go to the homepage of the application. 7.5.4 Confirmation Message The application seeks permission to send a message once the PIN is entered.
Fig 48: Seeking permission to send message Important Click Yes for the application to send a text message or else click No to cancel. When Yes is clicked, SMS sent, would appear on the screen of the mobile as displayed in the Figure 49 which confirms successful submission of stock entry.
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Fig 50: View Sales Details Important Click the Menu button to get Continue button to go to the next page as displayed in Fig 51. Click the Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry.
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Fig 51: View Sales Details Invoice Number Select the invoice number whose sale detail has to be seen. Your ID It is the 6 digit dealer ID and the application enters this value by its own. Buyer ID It is the 6 digit dealer ID of the buyer and the application enters this value by its own. Invoice Date It is the date of the invoice. Important Selecting the invoice number, click the Continue button to go to the next page. Click the Menu button to get Back button to go to the previous screen or Exit button to exit from the application.
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Fig 52: Entering the PIN Important After viewing the details, click the Menu button to get the Home button to go to the homepage of the application or Exit button to exit the application. Click Back to go to the back page.
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Entering the application, the retailer will be taken to the welcome screen which is the homepage of the application as shown in Fig 53.
Fig 53: Homepage of retailer application The panel on top displays some information about the application like it is mobile client application of FMS (Fertilizer Management System) for the retailer. On the centre of the screen, 4 options are displayed, which are: 1. Enter Ack Details (Described in detail in Section 8.2) 2. Update Stock Detail (Described in detail in Section 8.3) 3. Manual Ack Details (Described in detail in Section 8.4)
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Operation Manual 4. Configure (Described in detail in Section 8.1) On the bottom of the screen, there are two options: Menu: Clicking here the user gets the option of Help, Next & Back. Exit: For coming out of the application A retailer can select any one of these 4 options depending on the requirement by clicking on the radio button in front of it. Note If the retailer is entering the application for the first time, the retailer must go to configuration option to add companies & add product for stock transactions, so that a list of companies/products can be generated in the drop down list.
8.1 Configurations
For configuration, configuration has to be selected by clicking on the radio button in front of it. This module of the application allows the retailer to Add Company, Delete Company, Add Product and Delete Product with a radio button in front of each of them.
Fig 54: Configuration Important Click the Next button to proceed. Click Menu button to get the Home/Exit/Help button. 8.1.1 Add Company This section allows the retailer to add the company/companies for whom it acts as a retailer. When the drop down list is clicked, the whole list of companies can be seen but the retailer is supposed to
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Operation Manual select the concerned company for whom it acts as a retailer. When you add company the corresponding products of the company are automatically added 8.1.1.1 Select Add Company
Fig 55: Company Addition Important Click the Next button to go to the next page as displayed in Fig 56. Click the Menu button to get Home/Exit/Help buttons. When the Next button is clicked, it automatically links to the next section for data entry. 8.1.1.1.1 Select Company
Fig 56: Configure Manufacturer Important After selecting the company, click the Add button to add the company in the list. Click the Menu button to view the menu items. An information message pops up on the screen as displayed in the Figure 57.
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Fig 57: Information Message 8.1.2 Add Product This function is used to add product of the company as required. 8.1.2.1 Select Add Product
Fig 58: Configure Manufacturer Important After selecting the company and then the product, click the Add button to add the product in the list. Click the Menu button to get Back/Exit/Help button. An information message pops up on the screen as displayed in the Figure 59.
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Fig 60: Delete Product Important After selecting the company and then the product, click the Delete button to delete the product in the list. Click the Menu button to get Back/Exit/Help button. An information message pops up on the screen as displayed in the Figure 61.
Fig 61: Information Message 8.1.4 Delete Company The retailer can delete a company or companies from the list of companies already added in My Company List. When the drop down list is clicked, the list of added companies can be seen and then selecting a particular company and giving the delete command, it can be deleted. 8.1.4.1 Select Delete Company
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Important After selecting the company, click the Delete button to delete the company. Click the Menu button to get Back/Exit/Help option. An information message pops up on the screen as displayed in the Figure 63.
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8.2.1 Enter Receipt Details Select the transaction id from the drop down menu. The application takes the corresponding values for Your ID, Seller ID and Invoice Number from the port message. Select the Date of acknowledgement from the date picker.
Transaction ID It is the 16 digit transaction ID which the retailer received through SMS and needs to be selected from the drop down menu. Your ID It is the 6 digit dealer ID of the retailer which gets entered by default. Seller ID It is the ID of the seller. Invoice Number It is the invoice number of the sale made by the seller.
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Date It is the date of acknowledgement. Important The mobile will take the date of the day by default. The date can be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered as it would not accept it. After entering receipt details, click the Continue button to go to the next page. Click the Menu to go the menu option. 8.2.2 Receipt Details (Continued) The next screen is Fig 65 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
Fig 65: Receipt details Company It is the seller companys name from whom the stock is received. Product It is the product of the selected company received as stock. Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity which is received. Important After entering/selecting the values, click the Menu button to get Continue button to update receipt of other products as well i.e in case of multiple entries. Click Finish to submit the receipt in case of single entry. 8.2.3 Enter PIN The mobile application asks for the four digits PIN from the retailer.
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Fig 66: Entering the PIN Important After entering the PIN, click the Menu to get Submit button. Click Home to go to the homepage. 8.2.4 Confirmation Message The application seeks permission to send a message once the PIN is entered.
Fig 67: Permission to send message Important Click Yes for the application to send a text message or else click No to cancel. When Yes is clicked, SMS sent, would appear on the screen of the mobile as displayed in the Figure 68 which confirms successful submission of receipt entry.
Operation Manual
Important Click Done to go to the homepage. 8.2.4.1 Notification Message The retailer receives a notification SMS from the server of mFMS which contains the retailer ID, Date, Time and Transaction ID. Message Structure: A receipt of sale Txn <<transaction ID>> has been acknowledged by <<buyer ID>> on <<date with time>> successfully. Receipt transaction id is <<transaction ID>> Example: A receipt of sale Txn <<16 digits>> has been acknowledged by <<111111>> on <<25.5.12 at 12.00am>> successfully. Receipt transaction id is <<16 digits>>.
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Fig 69: Updating Stock Details Important Click the Menu button to get Continue button to go to the next page as displayed in Fig 70. Click the Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry. 8.3.2 Update Stock Details
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Operation Manual Your ID It is the 6 digit dealer ID and the application enters this value by its own. Date It is the date when this stock update is made.
Important The mobile will take the date of the day by default. If the date does not come by its own, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can also be selected with the help of calendar which would appear after clicking on the date picker. Make sure that neither any future date nor any date before 10 days from the date of the day is not entered/selected. It would not accept in these cases. After updating stock details, click the Continue button to go to the next page. Click the Menu button to get Back button to go to the previous screen or Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry. 8.3.3 Update Stock Details (Continued) The next screen is Fig 71 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
Fig 71: Entering Stock Details Company It is the manufacturer companys name of whose stock is taken. Product It is the product of the selected company whose stock is taken into consideration. Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity available in the stock. Important After entering/selecting the values, click the Menu button to get Continue button to update stocks of other products in case of multiple entries. Click Finish to enter the PIN in case of single entry. 8.3.4 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
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Fig 72: Entering the PIN Important After entering the PIN, click the Menu button to get Finish button for your mobile to seek permission to send a message as displayed in Fig 73. Click the Home button to go to the homepage of the application. 8.3.5 Confirmation Message The application seeks permission to send a message once the PIN is entered.
Fig 73: Seeking permission to send message Important Click Yes for the application to send a text message or else click No to cancel. When Yes is clicked, SMS sent, would appear on the screen of the mobile as displayed in the Figure 74 which confirms successful submission of stock entry.
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Fig 74: Information message Important Click Done to go to the homepage. 8.3.5.1 Notification Message The retailer receives a SMS from the server of mFMS which would contain date, time, retailer ID and transaction ID. Message Structure: Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < retailer ID 6 digits> successfully. Transaction Id is <16 digits> Example: Fertilizer Stock update has been received on <2011-01-26><09:00:00> by <1000000> successfully. Transaction Id is <100000000000000000>
Important Click the Inbox to go to the Inbox. To exit, click the Exit button.
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Fig 75: Updating Stock Details Important Click the Menu button to get Continue button to go to the next page as displayed in Fig 76. Click the Exit button to exit from the application. When the Continue button is clicked, it automatically links to the next section for data entry.
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Fig 76: Updating Stock Details Your ID It is the 6 digit dealer ID and the application enters this value by its own. Transaction ID Enter the 16 digit transaction ID. Date It is the date of the day.
Important The mobile will take the date of the day by default. If the date does not come by its own, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can also be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered/selected. After entering the transaction ID, click the Finish button to go to the next page. Click the Menu button to get Back button to go to the previous screen or Exit button to exit from the application. 8.4.3 Enter PIN The mobile application asks for the four digits PIN from the retailer.
Operation Manual
Important After entering the PIN, click the Menu button to get Finish button for your mobile to seek permission to send a message as displayed in Fig 78. Click the Home button to go to the homepage of the application. 8.4.4 Confirmation Message The application seeks permission to send a message once the PIN is entered.
Fig 78: Seeking permission to send message Important Click Yes for the application to send a text message or else click No to cancel. When Yes is clicked, SMS sent, would appear on the screen of the mobile as displayed in the Figure 79 which confirms successful submission of stock entry.
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Fig 80: Homepage of wholesaler application The panel on top displays some information about the application like it is mobile client application of FMS (Fertilizer Management System) for the wholesaler. On the centre of the screen, six options are displayed, which are: 1. Enter Acknowledgement Details (Described in detail in Section 9.2)
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Operation Manual 2. Enter Sale Details (Described in detail in Section 9.3) 3. Update Stock Detail (Described in detail in Section 9.4) 4. Manual Acknowledgement Details (Described in detail in Section 9.5) 5. View Sales Details (Described in detail in Section 9.6) 6. Configure (Described in detail in Section 9.1) A wholesaler can select any one of these 6 options depending on the requirement by clicking on the radio button in front of it. Note If the wholesaler is entering the application for the first time, the wholesaler must go to configuration option to add companies & add product for sale and stock transaction, so that a list of companies/products can be generated in the drop down list.
9.1 Configurations
For configuration, configuration has to be selected by clicking on the radio button in front of it. This module of the application allows the wholesaler to Add Company, Delete Company, Add Product and Delete Product with a radio button in front of each of them.
Fig 81: Configuration Important Click the Next button to proceed. Click Menu button to get the Home/Exit/Help button. 9.1.1 Add Company This section allows the wholesaler to add the company/companies for whom it acts as a wholesaler. When the drop down list is clicked, the whole list of companies can be seen but the wholesaler in supposed to select the concerned company for whom it acts as a wholesaler. When you add company the corresponding products of the company are automatically added.
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Fig 82: Company addition Important Click the Next button to go to the next page as displayed in Fig 83. When the Next button is clicked, it automatically links to the next section for data entry. 9.1.1.1.1 Select Company
Fig 83: Configure Manufacturer Important After selecting the company, click the Add button to add the company in the list. 9.1.2 Add Product Add Product function is used to add product of the company as required. 9.1.2.1 Select Add Product
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Fig 84: Configure Manufacturer Important After selecting the company and then the product, click the Add button to add the product in the list. 9.1.3 Delete Product
Fig 85: Configure Manufacturer Important After selecting the company and then the product, click the Delete button to delete the product in the list. 9.1.4 Delete Company The wholesaler can delete a company or companies from the list of companies already added in My Company List. When the drop down list is clicked, the list of added companies can be seen and then selecting a particular company and giving the delete command, it can be deleted.
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Fig 86: Delete Company Important After selecting the company, click the Delete button to delete the company.
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9.2.1 Enter Receipt Details Select the transaction id from the drop down menu and click Go button.
The application takes the corresponding values for Your ID, Seller ID and Invoice Number corresponding to that transaction ID.
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Transaction ID It is the 16 digit transaction ID. Your ID It is the 6 digit dealer ID of the wholesaler which gets entered by default. Seller ID It is the ID of the company which is the seller of the fertilizer. Invoice Number It is the invoice number of the sale made by the seller company which is received through SMS. Date It is the date of acknowledgement. Important The mobile will take the date of the day by default. The date can be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered as it would not accept it. After selecting the receipt details, click the Continue button
to go to the next page.
9.2.2 Receipt Details (Continued) The next screen is Fig 89 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
Operation Manual Company It is the seller companys name from whom the stock is received. Product It is the product of the selected company received as stock. Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity which is received.
Important After entering/selecting the values, click the Continue button to update receipt of other products as well i.e in case of multiple entries. Click Finish to submit the receipt in case of single entry. 9.2.3 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
Fig 90: Entering the PIN Important After entering the PIN, click the Submit button. Click Home to go to the homepage. 9.2.3.1 Notification Message The wholesaler receives a notification SMS from the server of mFMS which contains the wholesaler ID, Date, Time and Transaction ID. Message Structure: A receipt of sale Txn <<transaction ID>> has been acknowledged by <<buyer ID>> on <<date with time>> successfully. Receipt transaction id is <<transaction ID>> Example: A receipt of sale Txn <<16 digits>> has been acknowledged by <<111111>> on <<25.5.12 at 12.00am>> successfully. Receipt transaction id is <<16 digits>>.
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Fig 91: Selecting Enter Sale Details Important After selecting Enter Sale Details, click the Next button to go to the next page as displayed in Fig 92. Click the Exit button to exit from the application. When the Next button is clicked, it automatically links to the next section for data entry. 9.3.2 Enter Sales Details The next screen is data entry screen for Buyer ID, Invoice Number and Date.
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Fig 92: Entering Sale Details Your ID It is the 6 digit dealer ID which the application takes by its own. Buyer ID It is the dealer ID to whom the sale is made. Invoice Number It is the 15 digit invoice number of the sales receipt. Date It is the date when the sale is made. If the entry is being made after few days of the sale, put the date when the sale was made. Important The date can be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered as it would not accept it. After entering the sales details, click the Continue button to go to the next page as displayed in Fig 93. Click the Home button to go to the homepage of the application. When the Continue button is clicked, it automatically links to the next section for data entry. 9.3.3 Enter Sales Details (Continued) The next screen is Fig 93 which is data entry screen for Company, Product, Unit of Qty and Quantity.
Fig 93: Entering Sale Details Company It is the manufacturers name of whose the goods are sold.
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Operation Manual Product It is the product of the selected company which is sold by the wholesaler to the retailer. Unit of Qty It is the unit of quantity which is sold like 50kg bags, Metric ton etc. Quantity - It is the quantity being sold to another dealer. Important After entering/selecting the values, click the Continue button to add multiple sales entries and if only one sale detail has to be added, click Finish button to enter the PIN as displayed in Fig 94. 9.3.4 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
Fig 94: Entering the PIN Important After entering the PIN, click the Submit button to submit. Click the Exit button to exit from the application. Click Home to go to the homepage. 9.3.4.1 Notification Messages The wholesaler as well as the buyer receives a SMS from the server of mFMS which would contain the invoice number, issue date, wholesaler ID, retailer ID and transaction ID.
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Message Structure: Sellers mobile: A sale Transaction with Invoice Number <<invoice no>> dated <<invoice date>> by <<seller ID>> <<seller Name>> to <<buyer ID>> is successful. Transaction Id is <<transaction ID>> Example: A sale Transaction with Invoice No <<15 digits>> dated <<25-05-2012>> by <<11111>> <<xxx>> to <<222222>> is successful. Transaction Id is <<16 digits>>. Buyers mobile: <<Seller Name>> <<seller ID>> raised an invoice <<invoice number>> dated <<invoice date>> to <<buyer id>> <<buyer type>> under Txn <<transaction ID>>. Please acknowledge. Example: <<Yyy>> <<111111>> raised an invoice <<15 digits>> dated <<25-05-12>> to <<222222>> <<buyer type>> under Txn <<16 digits>>. Please acknowledge.
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Fig 95: Updating Stock Details Important Click the Next button to go to the next page as displayed in Fig 96. Click the Exit button to exit from the application. When the Next button is clicked, it automatically links to the next section for data entry.
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Fig 96: Updating Stock Details Your ID It is the 6 digit dealer ID and the application enters this value by its own. Date It is the date when this stock update is made.
Important The date can be selected with the help of calendar which would appear after clicking on the date picker. Make sure that neither any future date nor any date before 10 days from the date of the day is not entered/selected. It would not accept in these cases. After updating stock details, click the Continue button to go to the next page. 9.4.3 Update Stock Details (Continued) The next screen is Fig 97 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
Fig 97: Entering Stock Details Company It is the manufacturer companys name of whose stock is taken. Product It is the product of the selected company whose stock is taken into consideration.
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Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity available in the stock. Important After entering/selecting the values, click the Continue button to update stocks of other products in case of multiple entries. Click Finish to enter the PIN in case of single entry. 9.4.4 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
Fig 98: Entering the PIN Important After entering the PIN, click the Submit button. Click the Home button to go to the homepage of the application. 9.4.5 Notification Message
The wholesaler receives a SMS from the server of mFMS which would contain date, time, wholesaler ID and transaction ID.
Message Structure: Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < wholesaler ID 6 digits> successfully. Transaction Id is <16 digits> Example: Fertilizer Stock update has been received on <2011-01-26><09:00:00> by <1000000> successfully. Transaction Id is <100000000000000000>
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Fig 99: Updating Stock Details Important Click the Next button to go to the next page as displayed in Fig 100. Click the Exit button to exit from the application. When the Next button is clicked, it automatically links to the next section for data entry.
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Fig 100: Updating Stock Details Your ID It is the 6 digit dealer ID and the application enters this value by its own. Transaction ID Enter the 16 digit transaction ID. Date It is the date of the day.
Important The mobile will take the date of the day by default. The date can also be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not selected. After entering the transaction ID, click the Finish button to go to the next page. Click the Exit button to exit from the application. 9.5.3 Enter PIN The mobile application asks for the four digits PIN from the wholesaler.
Fig 101: Entering the PIN Important After entering the PIN, click the Submit button. Click the Home button to go to the homepage of the application.
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Fig 102: View Sales Details Important Click the Next button to go to the next page or click the Exit button to exit from the application. When the Next button is clicked, it automatically links to the next section for data entry.
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Fig 103: View Sales Details Invoice Number Select the invoice number whose sale detail has to be seen. Your ID It is the 6 digit dealer ID and the application enters this value by its own. Buyer ID It is the 6 digit dealer ID of the buyer and the application enters this value by its own. Invoice Date It is the date of the invoice.
Important Selecting the invoice number, click the Continue button to go to the next page. Click the Exit button to exit from the application. 9.6.3 View Sale Details
Fig 104: Entering the PIN Important Click Continue to view sale of other products. After viewing the details, click the Home button to go to the homepage of the application.
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Entering the application, the retailer will be taken to the welcome screen which is the homepage of the application as shown in Fig 105.
Fig 105: Homepage of retailer application The panel on top displays some information about the application like it is mobile client application of FMS (Fertilizer Management System) for the retailers. On the centre of the screen, 4 options are displayed, which are: 1. Enter Acknowledgement Details (Described in detail in Section 10.2) 2. Update Stock Detail (Described in detail in Section 10.3) 3. Manual Acknowledgement Details (Described in detail in Section 10.4) 4. Configure (Described in detail in Section 10.1)
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Operation Manual A retailer can select any one of these 4 options depending on the requirement by clicking on the radio button in front of it. Note If the retailer is entering the application for the first time, the wholesaler must go to configuration option to add companies & add product for stock transaction, so that a list of companies/products can be generated in the drop down list.
10.1 Configurations
For configuration, configuration has to be selected by clicking on the radio button in front of it. This module of the application allows the retailer to Add Company, Delete Company, Add Product and Delete Product with a radio button in front of each of them.
Fig 106: Configuration Important Click the Next button to proceed. 10.1.1 Add Company This section allows the retailer to add the company/companies for whom it acts as a retailer. When the drop down list is clicked, the whole list of companies can be seen but the retailer in supposed to select the concerned company for whom it acts as a retailer. Select the company from the dropdown list and press on Add button. When you add company the corresponding products of the company are automatically added.
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Fig 107: Company addition Important Click the Next button to go to the next page as displayed in Fig 108. When the Next button is clicked, it automatically links to the next section for data entry. 10.1.1.1.1 Select Company
Fig 108: Configure Manufacturer Important After selecting the company, click the Add button to add the company in the list. 10.1.2 Add Product 10.1.2.1 Select Add Product Add Product function is used to add product of the company as required.
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Fig 109: Configure Manufacturer Important After selecting the company and then the product, click the Add button to add the product in the list. 10.1.3 Delete Product 10.1.3.1 Select Delete Product
Fig 110: Configure Manufacturer Important After selecting the company and then the product, click the Delete button to delete the product in the list. 10.1.4 Delete Company The retailer can delete a company or companies from the list of companies already added in My Company. When the drop down list is clicked, the list of added companies can be seen and then selecting a particular company and giving the delete command, it can be deleted.
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Fig 111: Delete Company Important After selecting the company, click the Delete button to delete the company.
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10.2.1 Enter Receipt Details Select the transaction id from the drop down menu and click Go button.
The application takes the corresponding values for Your ID, Seller ID and Invoice Number corresponding to that transaction ID.
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Transaction ID It is the 16 digit transaction ID. Your ID It is the 6 digit dealer ID of the wholesaler which gets entered by default. Seller ID It is the ID of the company which is the seller of the fertilizer. Invoice Number It is the invoice number of the sale. Date It is the date of acknowledgement. Important The mobile will take the date of the day by default. The date can be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not entered as it would not accept it. After selecting the receipt details, click the Continue button to go to the next page. 10.2.2 Receipt Details (Continued) The next screen is Fig 114 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
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Operation Manual Company It is the seller companys name from whom the stock is received. Product It is the product of the selected company received as stock. Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity which is received.
Important After entering/selecting the values, click the Continue button to update receipt of other products as well i.e in case of multiple entries. Click Finish to submit the receipt in case of single entry. 10.2.3 Enter PIN The mobile application asks for the four digits PIN from the retailer.
Fig 115: Entering the PIN Important After entering the PIN, click the Submit button. Click Home to go to the homepage. 10.2.3.1 Notification Message The retailer receives a notification SMS from the server of mFMS which contains the retailer ID, Date, Time and Transaction ID. Message Structure: A receipt of sale Txn <<transaction ID>> has been acknowledged by <<buyer ID>> on <<date with time>> successfully. Receipt transaction id is <<transaction ID>> Example: A receipt of sale Txn <<16 digits>> has been acknowledged by <<111111>> on <<25.5.12 at 12.00am>> successfully. Receipt transaction id is <<16 digits>>.
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Fig 116: Updating Stock Details Important Click the Next button to go to the next page as displayed in Fig 117. Click the Exit button to exit from the application. When the Next button is clicked, it automatically links to the next section for data entry. 10.3.2 Update Stock Details
Operation Manual
Your ID It is the 6 digit dealer ID and the application enters this value by its own. Date It is the date when this stock update is made.
Important The date can be selected with the help of calendar which would appear after clicking on the date picker. Make sure that neither any future date nor any date before 10 days from the date of the day is not entered/selected. It would not accept in these cases. After updating stock details, click the Continue button to go to the next page. 10.3.3 Update Stock Details (Continued) The next screen is Fig 118 which is the data entry screen for Company, Product, Unit of Qty and Quantity.
Fig 118: Entering Stock Details Company It is the manufacturer companys name of whose stock is taken. Product It is the product of the selected company whose stock is taken into consideration. Unit of Qty It is the Unit of quantity like 50 kg bags, Metric ton etc. Quantity- It is the quantity available in the stock. Important After entering/selecting the values, click the Continue button to update stocks of other products in case of multiple entries. Click Finish to enter the PIN in case of single entry. 10.3.4 Enter PIN The mobile application asks for the four digits PIN from the retailer.
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Fig 119: Entering the PIN Important After entering the PIN, click the Submit button. Click the Home button to go to the homepage of the application. 10.3.5 Notification Message On successful submission of the stock details with mFMS server, the retailer would get the following SMS: Message Structure: Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < retailer ID 6 digits> successfully. Transaction Id is <16 digits> Example: Fertilizer Stock update has been received on <2012-01-26><09:00:00> by <1000000> successfully. Transaction Id is <100000000000000000>
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Fig 120: Updating Stock Details Important Click the Next button to go to the next page as displayed in Fig 121. Click the Exit button to exit from the application. When the Next button is clicked, it automatically links to the next section for data entry.
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Fig 121: Updating Stock Details Your ID It is the 6 digit dealer ID and the application enters this value by its own. Transaction ID Enter the 16 digit transaction ID. Date It is the date of the day.
Important The mobile will take the date of the day by default. The date can also be selected with the help of calendar which would appear after clicking on the date picker. Make sure that any future date is not selected. After entering the transaction ID, click the Finish button to go to the next page. Click the Exit button to exit from the application. 10.4.3 Enter PIN The mobile application asks for the four digits PIN from the retailer.
Fig 122: Entering the PIN Important After entering the PIN, click the Submit button. Click the Home button to go to the homepage of the application.
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11 FAQs
Q1. How can one identify the mobile that supports this application?
One can check out whether their mobile phone is java supported or not through the mobile manual or from the internet information. Usually, those mobile having internet facility, will support the installation of the application.
Q7. From whom the dealer would receive the SMS and how to identify that?
The dealer will get a SMS from the mFMS server and TD-mFMS would come as the sender. If the entries are correct, the SMS would display, transaction is successful otherwise failure message would come.
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Q8. What to do when transactions details have been entered but the SMS is not received?
Due to congestion on the server or because of some network problem, SMS may not reach immediately. Wait for sometime.
Q9. My mobile supports java application but mobile client application is not working. Reason?
It may be due to any of the following reason if these are not met: A minimum of 256KB of ROM for the MIDP 2.0, CLDC 1 implementation A minimum of 128KB of RAM for the Java runtime heap A minimum of 8KB of non-volatile writable memory for persistent data
Q11. While submitting the data, the mobile has shutdown due to low battery. How can I retrieve the data?
The data will have to be re-entered.
Q12. If the phone hangs, what shall I do to access the application again?
Come out of the application and try to access again. If the problem persists, it may be due to any of the following reason if these are not met: A minimum of 256KB of ROM for the MIDP 2.0, CLDC 1 implementation A minimum of 128KB of RAM for the Java runtime heap A minimum of 8KB of non-volatile writable memory for persistent data
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Q15. If I lost or got my sim damaged by water or somehow, how can I recover the application?
In case the mobile is lost and there will be a new sim and it will have to get registered by the company in case of a wholesaler and get the application installed again. In case of retailer, the retailer will have to get registered by the wholesaler and have the application installed again.
Q17. How the application responds in out of coverage area of the mobile?
The application will open and the data entries can be made but it would not be sent to the server of mFMS application as there is no network in the mobile.
Q18. If I am making a data entry through the mobile application, will that reflect in web application?
All access channels (Web & Mobile) are linked, so whatever is done on any of these access channels, it will reflect in others.
J2ME:
Company Nokia Models 6300 E-63 C5 C1-01 2700 C2-01 X2 2700C 7310 7210 Supernova
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Operation Manual 5230 3201 5130 6270 2323C 5233 201 K800I W200I W700I W20 CEDAR Wave GHJ150 Wave 525 GT C3222 C3212 GTB5310 GT E2152 Hero E3210
Sony
Samsung
ANDROID:
Samsung HTC Galaxy POP Galaxy ACE A333
12 References
1. For web application, refer to http://www.mfms.nic.in 2. Handbook also available on http://www.mfms.nic.in for the application users.
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