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PRESENTATION ON BUSINESS REPORT & LETTER REPORT

Business REPORTS
An orderly, unbiased communication of

factual business information that serves some business purpose. Information for review, evaluating progress, planning, decision making, investigations, market surveys. Makes complex info. simple, has sections and format style: brings out imp.info. more clearly.

Content
Business
Routine; progress, Inspection,

Audit, Periodic, Performance.


Special: FIR, Project,

Survey/Feasibility, Investigation.
Informational: imp. Time,

sequence, category
Analytical: Problem identity,

criteria, recommendations, and alternatives, solutions.

Process

Define problem, Matter should be logically analysed Purpose, Outcome assessed, Utility. Draft prepared, rewritten and polished. Bibliography Final draft. Evaluation: Clarity Importance of issue Documentation of previous and recent work Appropriateness of method- sampling, replicabilty. Solution oriented Accuracy Detects biased information Usefulness- incorrect is no use

Guidelines: Develop thinking

Narrate in paragraphs
Active voice Avoid tech long or jargons Use visual aids- tables, flow charts, etc.

Objectivity, unbiased, avoid vague, ambiguous


Acknowledgements Rough drafts and recheck.

Headings, divisions, numbering,


Formatting, Flow, grammar, interest, size , margins, footnotes numbered.

Outline:
1. Preliminary pages: Title page with Heading; Index

2. 3. 4. 5. 6.

content and page nos.; Preface & Acknowledgements; List of tables, graphs; Abbreviations. Main Text: Summary-Introduction, main findings, conclusions. Introduction: Intro. to theme, Review of related literature, research undertaken, methodology. Results: statically analysis, testing of hypothesis, Conclusions, Recommendations End Matter: Annexure, Bibliography, Questionnaire, Indexing, Mathematical derivations, appendices.

Sample
To, The Directors, .., ND Terms of Reference Procedure Findings Recommendations

Letter Head Address Telephone ,E-mail address


Reference Inside address ................ Date -

Subject:. Dear Sir/Mam or Mr. & Mrs.Saxena /Professor . Yours Faithfully/Sincerely (Karan s Bora) Designation

Summer Project Proposal:Synopsis


Guidelines: Cover page: Name of project, name of student and his

guide. Table of contents Introduction: intro of co. and bus environment, depart problem, literature survey and conclusions. Research problem Research Design: methodology, sampling, data, analysis. time frames of completion of each stage. Limitations References

Components of Project Report


Pg i: cover Pg ii:Tittle page Pgiii:Cerificate of Approval. Pg iv:Approval of organisational &faculty guides Pgv-vi: Abstract Pgvii: Acknowledgements Pgviii: Table of contents Pgix:List of figs Pgx: list of tables

Pg xi: List of appendices


Pg xii: Abbreviations Pg 1:Chapter 1_Intro PGg : chapter 11- Research Design Pg :Chapter 111-Results and Conclusions Pg :Last Chapter-Recommendations and Suggestions References Appendices Make copies

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