Professional Documents
Culture Documents
Failure to give proper consideration to the office environment is reflected in several ways. A poor office environment results in decreased levels of productivity and employee morale. Absenteeism and tardiness will also increase including number of errors of employees. In extreme cases, employees physical well-being may actually be hampered. -Z.K.Quible
MAJOR CONSIDERATIONS
Office lighting there should be properly designed
lighting system
MAJOR CONSIDERATIONS
Ventilation- proper ventilation will reduce fatigue
factor
MAJOR CONSIDERATIONS
Interior decoration and furnishing
-pleasant colors to be used Ex. Green and blue induce feeling of coolness, -orange and yellow are warm colors. -curtains as decoration and to prevent glare of sunlight coming directly on the table of employees -have paintings to break monotony and make office attractive
MAJOR CONSIDERATIONS
Measures to prevent internal noise (machine movements,cracking doors, conversations etc)
-carpets/rubbermats -calling bells replaced with buzzers -banging or cracking doors should be fitted with rubber or felt stops to reduce sound -phones may be kept in sound-proof booths -ask employees to tone down conversations
MAJOR CONSIDERATIONS
Measures to prevent external noise
-as much as possible, location of office should be away from noise creating areas -doors and windows to be kept closed -walls can be sound-proof
MAJOR CONSIDERATIONS
SAFETY PRECAUTIONS
-first aid box -fire precautionary methods/skills training have fire extinguishers -periodic checking of lights,machines etc. -removal or repair of damaged mats/carpets -smoking to be banned within office premises
MAJOR CONSIDERATIONS
ENSURE CLEANLINESS
MAJOR CONSIDERATIONS
SECURITY
-important files to be kept in vaults/filing cabinets -employees handling cash should be bonded -install security cameras -proper identification and entry pass for people entering the office particularly sensitive areas
ADDITIONAL FEATURES
may consider an employees lounge where employees
HANDLING PAPERWORK
Keep filing system
organized store documents close to where it is used information/files that are frequently used should be readily accessible throw paperworks or move to dead files when no longer relevant keep a locator list of who maintains files and where they can be located
*An individuals performance is significantly conditioned by the environment in which he works. -G.R. Terry