Project MGMT Framework

Project Management
1. What is Project Management
Turn your phones off
Who wants to be a project manager?
Why?
Who wants to work with a project manager?
When? Where? How?
A walk through the course outline
Photo by Tricky at flickr http://www.flickr.com/photos/sovietuk/1432861455/sizes/o/
The textbook
Gray, C., & Larson, E. (2006). Project management The managerial process (3rd ed.). NY: McGraw-Hill. 658.404 G791p3
The Project Management Framework
8 things you want to know

What is a Project? Process Groups The Triple Constraint What is Project Management? The Project Manager Importance of Project Management Project Management Framework Integrated Approach
1. What is a Project?
All projects have a beginning, a middle and an end.
Beginning Middle End
A definition:
A temporary endeavor to Beginning Middle undertaken End accomplish a unique purpose
1994
31%
Critical Failures
53%
Challenge d
16%
Success
Not even completed
Typically 189% over budget
OTOBOS
Source: CHAOS Report 1995 by the Standish Group Access it here: http://net.educause.edu/ir/library/pdf/NCP08083B.pdf
1998 2001 2002 2007
200K 300K
500K
??
More & more IT projects are starting each year
A target outcome
A defined life span
Cross organisational participation
New or unique
Time, Cost and performance requirements
Projects have a common set of characteristics which can also be defined by what they are not
What a project isnt

Explorations Go on indefinitely One team or one person working alone Creating the same thing multiple times No constraints on time, cost or performance
Process Groups
Initiate
Plan Monitor & Control

Implement Close
All projects typically go through these five processes
Step 1
Step 2
Step 3
Result
A process is a series of actions directed towards a particular result.

inputs activity outputs
Figure 1.1 Project Life Cycle

(Gray & Larson, 2006, p6)
Project Management There are Organisation
Head office alternatives USA Europe UK Australia
to
Number of PMI members 240,000 30,000 15,000 7,100
PMI Numbers from Craig Brown (Sept 2007) IPMA APM AIPM
3. The Triple Constraint
Time Also known as the IRON TRIANGLE
Scope
Cost
Figure 1.1 Triple Constraint of Project Management

(Schwalbe, 2006, p8)
The Quadruple Constraint

Time
Quality Scope Cost
Warning: Quality has many definitions
4. What is Project Management?

Advantages of Project Management Better control of financial, physical, and human resources Improved customer relations Shorter development times Lower costs Higher quality and increased reliability Higher profit margins Improved productivity Better internal coordination
stakeholders
Performing Organisation stakeholders Client - Sponsor
Project Manager
stakeholders
Project Team
stakeholders
5. The Project Manager
Week 6 Leading Teams Week 7 Managing Teams
6. Importance of Project Management

Increased use of Project Management Compressed product life cycle Global competition Knowledge explosion Corporate downsizing Increased customer focus Development of Third World and closed economies
7. Project Management Framework

Time Management Cost Management Scope Management
Quality Management
Integration Management
HR Management
Risk Management
Communication Management
Procurement Management
The PMBOKs 9 Knowledge areas
Figure 1.2 Project Management Framework

8. Integrated Approach
Stakeholders are people involved in or affected by project activities Stakeholders include: Project sponsor Project manager Project team Support staff Customers Suppliers Opponents to the project
Why would a team member be a stakeholder?
Sponsor & Supporters
Suppliers
Project Team
Customers
Opponents
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
The PMBOKs 9 Knowledge areas
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Time Management
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Cost management
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Scope Management
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Quality Management
Remember this?
The first four knowledge areas are Core Functions
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
The next four knowledge areas are Facilitating Processes
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
HR Management
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Risk Management
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communications Management
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
What knowledge area do Contract contract labourers fall into? staff
HR Management
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Integration Management pulling it all together
What if its not Integrated?

Time Management Cost Management
Scope Management
Quality Management
HR Management
Communication Management Risk Management
Figure 1.2 Integrated Management of Projects

Which ones are most important for projects?

Technical skills People Skills
Budgeting, Scheduling, Documenting
Leading, Motivating, Listening, Empathising
Figure 1.3 Technical and Sociocultural Dimensions of Project Management


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Project Management

1. What is Project Management

Turn your phones off

Who wants to be a project manager?

Who wants to work with a project manager?

When? Where? How?

A walk through the course outline

Photo by Tricky at flickr http://www.flickr.com/photos/sovietuk/1432861455/sizes/o/

The Project Management Framework

8 things you want to know

A temporary endeavor to Beginning Middle undertaken End accomplish a unique purpose

Not even completed

Typically 189% over budget

1998 2001 2002 2007

More & more IT projects are starting each year

A defined life span

Cross organisational participation

Time, Cost and performance requirements

What a project isnt

Plan Monitor & Control

All projects typically go through these five processes

A process is a series of actions directed towards a particular result.

Figure 1.1 Project Life Cycle

Project Management There are Organisation

Head office alternatives USA Europe UK Australia

Number of PMI members 240,000 30,000 15,000 7,100

3. The Triple Constraint

Time Also known as the IRON TRIANGLE

Figure 1.1 Triple Constraint of Project Management

The Quadruple Constraint

Quality Scope Cost

Warning: Quality has many definitions

4. What is Project Management?

Performing Organisation stakeholders Client - Sponsor

5. The Project Manager

Week 6 Leading Teams Week 7 Managing Teams

(Schwalbe, 2006, p17)

(Schwalbe, 2006, p22)

6. Importance of Project Management

7. Project Management Framework

The PMBOKs 9 Knowledge areas

Figure 1.2 Project Management Framework

Why would a team member be a stakeholder?

Sponsor & Supporters

The PMBOKs 9 Knowledge areas

The first four knowledge areas are Core Functions

The next four knowledge areas are Facilitating Processes

What knowledge area do Contract contract labourers fall into? staff

Integration Management pulling it all together

What if its not Integrated?

Communication Management Risk Management

Figure 1.2 Integrated Management of Projects

Which ones are most important for projects?

Budgeting, Scheduling, Documenting

Leading, Motivating, Listening, Empathising

Figure 1.3 Technical and Sociocultural Dimensions of Project Management

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