MIS Functional

Aspects
Functional Aspects
MIS is an integrated collection of functional information systems, each
supporting particular functional areas.

Business Processes within a Functional Area

 Internet An Organization’s
MIS

Financial
MIS
Business
transactions

Drill down reports

Accounting
Transaction Databases MIS Exception reports
processing of
Demand reports
systems valid
transactions Key-indicator reports
Marketing
MIS Scheduled reports

Business
transactions Databases Human
of
Resources Etc.
external
data MIS
Extranet
Etc.

MIS is an integrated collection
of functional systems, each
supporting particular
functional areas.
•Financial statements
•Uses and managements
of funds
•Financial stats for control
•Quality Control reports
•Process Control reports
•Production Schedule
•CAD output
•JIT Reports
•Sales by customer
•Sales by salesperson
•Sales by product
•Pricing report
•Total service calls
•Customer satisfaction
•Benefit reports
•Salary surveys
•Scheduling report
•Job applicant profiles
•Needs and planning report
Financial MIS
Provides financial information to all financial managers
within an organization.
It performs the following activities:
 provides financial information to all financial Managers within an
organization
 Profit/Loss and Cost Systems
 Auditing
 Uses and Management of funds
 Databases of Financial
Databases of
internal data external data DSS

Business
transactions
Transaction Databases
processing of valid
Financial
systems transactions MIS Financial
for each applications
TPS databases

Business
transactions
Financial statements
Financial
Operational Uses and management ES
Internet or databases of funds
Extranet Financial statistics
for control

Business Customers,
transactions Suppliers Overview
Inputs to the Financial IS
 Strategic plan or corporate policies
 Contains major financial objectives and often projects
financial needs.
 Transaction processing system (TPS)
 Important financial information collected from almost
every TPS - payroll, inventory control, order processing,
accounts payable, accounts receivable, general ledger.
 External sources
 Annual reports and financial statements of competitors
and general news items.
 Payments to suppliers, employees, other institutions.
 Receipt from customers, employees, financial institutions
and others.
 Shares information from stock exchange
inancial MIS Subsystems
Financial subsystems
 Profit/loss and cost systems
 Auditing
 Internal auditing
 External auditing
 Uses and management of funds
Outputs
 Statutory reports :
 Sales tax, excise and tax returns or any other tax details.

 Providing reports to other financial institutions.

 Giving reports to the shareholders annually.

 Decisional reports :
 Break even analysis for cost and price decision.

 ROI for choice investment.

 Trend analysis to make decision for alternative material or suppliers.

 Sources and usage of funds.

 Knowledge updates :
 Stock valuation.

 Monthly trial balance, balance sheet and profit and loss account.

 Cash position.

 Expenses on major accounts.

 Overall business achievements in major links of business.

 Operations updates :
 Statutory payments such as Advance Tax, Sales Tax, Octroi etc.

 Filling of statutory returns and reports.

 Transactions executed and accounted in the systems.

 Reports on finished goods, dispatches and invoicing.

Manufacturing
Management IS
The manufacturing MIS subsystems and outputs
monitor and control the flow of materials, products,
and services through the organization

It performs the following activities:

 Design and engineering
 Master production scheduling and inventory control
 Process control
 Quality control and testing
 Databases of Manufacturing
Databases of
internal data external data DSS

Business
transactions
Transaction Databases
processing of valid
Manufacturing
systems transactions MIS Manufacturing
for each applications
TPS databases

Business Quality control reports

transactions
Process control reports Manufacturing
Operational ES
JIT reports
Internet or databases
MRP reports
Extranet
Production schedule
CAD output

Business Customers,
transactions Suppliers Overview
Inputs to the
Manufacturing MIS
 Strategic plan or corporate policies.
 The TPS:
 Order processing
 Inventory data
 Receiving and inspecting data
 Personnel data
 Production process
 External sources
Manufacturing MIS
Subsystems
 Design and engineering
 Master production scheduling
 Inventory control
 Manufacturing resource planning
 Just-in-time inventory and
manufacturing
 Process control
 Quality control and testing
Outputs of Manufacturing
MIS
 Machine Master
 Work Center Definition
 Capacity Planning
 Bill of Material (BOM)
 Product Costing (on Items as well as
Machine cost basis)
 Work Order Generation
 WIP Status
Marketing MIS
Marketing MIS: supports managerial activities in product development,
distribution, pricing decisions, and promotional effectiveness

It performs the following activities:

 Marketing research
 Product development
 Promotion and advertising
 Product pricing
Marketing MIS
 Basic goal of marketing is to satisfy the needs and wants of the
customers.

 The business functions of marketing is concerned with the

promotions, planning and sale of existing product and service in
existing market.

 It also deals with development of new product and services for

new market to potential customers

 Thus MIS plays important role by providing managers with many

functional information systems. Actually marketing was the first
functional area to exhibit an interest in MIS.

 For example, for interactive marketing- MIS can provide

information about prospectus customers who can become
partners for making and improving the product and services.
 Databases of Marketing
Databases of
internal data external data DSS

Transaction Databases
Business processing of valid
Marketing
transactions systems transactions MIS Marketing
for each applications
TPS databases

Sales by customer

Sales by salesperson Marketing

Operational Sales by product ES
databases Pricing report
Total service calls
Customer satisfaction

Overview
Inputs to Marketing MIS

 Strategic plan and corporate policies

 The TPS
 External sources:
 The competition
 The market
Marketing MIS
Subsystems
 Marketing Research
 Product Development
 Promotion and Advertising
 Product Pricing
Outputs of Marketing MIS
 Customer Master
 Product Family
 Product Master
 Generate Quotation
 Pending Quotation Status
 Sales Order
 Orders in Hand & Status
 Sales Invoicing
 Sales Forecasting
Human Resource MIS

 Concerned with all of the activities related to

employees and potential employees of the
organization
It performs the following activities:
 Planning to meet the future needs of the
organization
 Development of employees to their full potential
 Control of all personnel policies and programs
 Databases of Human Resource
Databases of
internal data external data DSS

Transaction Databases Human

Business processing of valid Resource Human
transactions systems transactions resource
for each MIS applications
TPS databases

Benefit reports

Salary surveys Human Resource

Operational Scheduling reports ES
databases Training test scores
Job applicant profiles
Needs and planning
reports
Overview
Inputs to HR MIS
 Employees grievances
 Performance appraisal information is often used as evidence in
grievance matter.
 Follow up on complaints filed by employees for variety of
reasons.
 Training.
 Earlier training completed or new training needed for the
employees.
 Sources of manpower
 Campus recruitment from colleges directly, or from Universities

 Employee Information System

 Employee profile

 Employees skill inventory

 Performance appraisal system

 Review of work for making decision regarding merit pay, increase
in pay, transfer or promotions.
 Data is asked from immediate superior.
HR MIS Subsystems
Outputs of HR MIS
 Employee Management
 Leave Management
 Payroll Management
 Training Management
 Recruitment Management
Accounting Information
Systems