Professional Documents
Culture Documents
Agenda
Introduction The BizTech Team The Consolidation Process What is Hyperion Financial Management? Hyperion Financial Management Solutions Summary
Introduction
Quality | Results
From Many Completed Implementations
About BizTech
Professional Services Firm Professional Services firm focused on Oracle applications and technology Oracle Platinum Partner Highest Level of certification Specialized Pillar Partner in BI/EPM, EBS, CRM, and Core Technology Over 400 successful Oracle implementations over the past 15 years NY, PA, NJ, VA offices with Regional, Global, and International clients 100+ Consulting Resources Centers of Excellence across key solutions and industries Solutions: Oracle Applications, Technology, BI/EPM, and Managed Services Industries: Financial, Professional, Business Services; Communications and Media; Manufacturing; Distribution; Public Sector, Government; Healthcare and Life Sciences BizTech Software Solutions : BizTech Data Integrators, BizTech Insight Accelerators, BizTech Reporting Foundation Oracle License Reseller
IDC and Oracle expert panel selected BizTech over Thousands of Oracle partners, based on service delivery excellence to our clients Proven Oracle Experience with the full portfolio of Oracle Solutions Oracle Titan Award
Clients Managed Services ITO Managed Services and IT Outsourcing - Remote or Onsite services - Full portfolio of Oracle Applications and Technologies - World-Class Data Center with 24x7 Support - Instant capacity, operational focused model Oracle Software Provider Oracle Software Provider - Full Portfolio of Oracle License Resell - Helps Clients Optimize License models - BI Software for the agile enterprise - BizTech Data Integrators - BizTech Insight Accelerators - BizTech Reporting Foundation
Collect Data
Report
How can I improve visibility into overall enterprise performance? How can I help my managers identify opportunities to improve profitability?
Consolidation At-a-Glance
Collect Data Calculate & Adjust Report
Elimination
Intercompany elimination refers to the process for removal of transactions between companies included in a group in the preparation of consolidated accounts. Intercompany transactions (sales, services, transfers) must be eliminated in the parent financial statements otherwise a company could be double-counting activity. However, the process involves a lot of reporting and paperwork for intercompany relationships can be quite complicated.
# 141 15 20
Compliance Monitoring
Control Environment
Application of GAAP/accounting policies Financial Statement Close Process & Disclosure Financial statement close process & consolidation Intercompany accounts/reconciliation Review of significant or unusual transactions Change controls Date protection IT Controls Infrastructure Security/user access Merger Issues Merger/predecessor issues
151
256 120 93 212 25 23 27 52 27 59 32 76 157 26 30 50 75 38 55 83 79
11% 2% 3% 1%
34%
Multilocation Considerations International operations & subsidiaries Other Personnel Issues Other Segregation of duties
6%
Staffing issues (levels, expertise, training) Accounts payable Accounts receivable Accruals/restructuring costs Contracts/loans/third-party transactions Significant Account Level Employees benefits/pensions Inventory management Property, equipment, leases Revenue & billing
Documentation Entity-level & Anti-Fraud Controls Financial Statement Close Process & Disclosure IT Controls Merger Issues Multilocation Considerations Other * Source: The Ames Research Group (June 30, 2005);
analysis by Ernst & Young Center for Business Knowledge Personnel Issues
Total # Internal Control Issues
Tax issues
112
2,034
When an item is settled, the difference due to exchange rate movement in the amount accrued and the amount settled is treated as foreign exchange gain or loss in the financials.
Differences IFRS
Fixed Assets & Investments
Approach
(Some Examples) Revenue Recognition Fair Market (e.g. AR or Inventory Valuation) Detailed Disclosure Segment Reporting Chart of Accounts Not Mandated
Distinction Between Tax and External Reporting
IFRS
US GAAP
US GAAP
Only Certain Fixed Assets Rare 2 Models Only Equity Expensed
Unitary
1.
Hyperion
2.
ERP GL MultiGAAP Features
Hyperion HFM will be the main go-between from legacy GL to financial reporting systems.
1. This is the most likely scenario for US companies.
3. 4.
Others will find that their existing GL is quite appropriate, but that they have a few subsystem areas that will require adjustment. Others will require that they need to do something more substantial, for example restructuring their business, up to the point of reimplementing
ERP Subledgers
Complicated Consolidations
As you can see, intercompany accounting can be a VERY complicated process!
Due to acquisitions, intercompany activity and foreign currency accounting, getting a real picture of the state of the total business (consolidation) can be challenging. Compliance with different accounting standards, various reporting and filing methods, disparate general ledgers and multiple currencies can be an accounting and reporting nightmare. Reviewing, matching, reconciling and accounting for multi-entity, multi-currency intercompany transactions can often slow the monthly close process down by days or even weeks.
In fact, mid-size to larger companies often retain an entire team in the accounting department just to do consolidations!
Using Excel for Intercompany accounting, consolidation and translation is not the answer.
Excel is a great personal productivity tool but is not designed for complex calculations, accounting for multiple lines of business and/or entities or complicated consolidations. Additionally, Excel spreadsheets do not lend themselves to auditing, process management, version control and approvals. Companies with millions of dollars in revenue using Excel as their consolidation tool are exposing themselves for errors, deficiencies, or material weakness in internal control.
Multi-Currency Capability Multi- Dimensionality Features Automates Intercompany Accounting Integrates Data from Most GL Systems. Excel Integration Enterprise Collaboration BENEFITS
Web interface Speed & accuracy Finance owned Align entities and divisions Increased Visibility and Accountability Out of the box features improved ROI
In addition to the powerful features provided "out of the box", HFM is also highly configurable to support the complex elimination and allocation requirements specific to your organization. HFM is a finance-owned, IT-supported system that allows your organization to quickly make changes as conditions warrant but tracks those changes to provide transparency and visibility for auditability. While HFM is a web software application, it also has an add-in with Microsoft Office (called Smartview) which allows users to forecast or budget in Microsoft Excel, an environment comfortable to most finance users.
Expanded Dimensionality
View Category Year Entity Entity View Scenario
Value
Account Account ICP
Custom 1
Custom 2 Custom 3 Custom 4
Hyperion Enterprise
Period
Period
20
HFM Benefits
Enable a More Efficient Process, controlled by Finance
IT not needed for most, if any, aspects of HFM. A tool used for Finance and owned by Finance. Ensures that all data is integrated and validated prior to review by management.
Automate and improve the timing and efficiency of the month end close.
Increased Dimensionality and Intercompany Process eliminates much of the manual matching and reconciliation process. Reduce consolidation and reporting cycles by daysor even weekssimply by eliminating redundant data entry and the need to check and double-check actual results.
Reduced data entry, risk of error and risk of key files located in hard drives or spreadsheets.
Modeling or tracking such a business via linked spreadsheets might work if conditions remained stable, but they dont. Constantly modifying a collection of spreadsheets is a particularly complicated, time-consuming process full of workarounds and compromisesthe opposite of whats needed.
Easier financial consolidation no need for manual uploads, email of files or transferring of files. Fast calculation performance most calculations performed in 4 seconds or less Workflow feature ensures timeliness or user preparation and management review
Email alerts to remind user of deadlines.
Key Capabilities
Integrate, Validate, Translate, Consolidate
Use the Financial Data Quality Management (FDM) tool to map and integrate from various GLs. Using FDM (formerly known as Upstream), follow the Fish upstream to consolidate and validate data Manage the workflow and approval of the consolidation process. Import Foreign Currency rates from established sites to save time and improve accuracy. Drill through and Drill back into your source data and create journal entries into HFM. Create control questions manage sections 302 and 404 of SOX
Easily integrates.
HFM Platform
EPM Adapters
EPM SYSTEMS
Hyperion Financial Management Hyperion Planning Hyperion Essbase Hyperion Enterprise Data Marts
Prepackaged integration Data loading including supplemental data, line item detail Dimensional mapping verification Process management
HFM Architecture
The basic FDM process includes six steps: 1. Import source data 2. Validate source data against mapping tables 3. Export source data to a target system 4. Consolidate target system data 5. Validate target system data 6. Review and validate internal financial control
Source Systems
Drill-through/Drill back to GL
Hyperion Financial Management
Hyperion FDM
Oracle EBS
Oracle Account Analysis and Drill-Down for both Actual and Budget
Dashboards
Web-based, interactive reporting and analysis tool. Easy to create via drag and drop no help needed from IT. Useful for Execs and Analysts alike Flexible slice & dice, Traffic lighting, Ranking/Sorting capabilities. Can display non-financial metrics with financial data.
Smart View
Enables business users to quickly and easily connect to Hyperion
Smart Space
The first gadget-based user interface designed specifically for Enterprise
Planning using Microsoft Office tools (Excel, Power Point, Word, Outlook) for analysis and reporting.
Microsoft Excel, Word, and PowerPoint interfaces
Performance Management
Allows users to view, import, manipulate, distribute and share data in Reports and Dashboards can be easily incorporated into PowerPoint
providing continuous access to financial, operational and performance related information. Includes a secure instant messaging system for shared decision making.
presentations and Word documents. Create once and quickly refresh to review the latest information.
FINANCIAL MANAGEMENT
Submissions contain audit trail Mandatory review/approval procedures Multiple organization hierarchies and chart of accounts Autonomy from transaction systems Web solution, I/C reconciliation, journals
IAS/IFRS REQUIREMENT
Global Standard, Convergence Recognition and measurement Consolidation and reporting
FINANCIAL MANAGEMENT
IFRS, Multi-GAAP, and local statutory Custom dimensions; financial intelligence, journals with audit trail Segment reporting, specialized currency, inter-company, disclosures
Summary
Summary
Why Choose Oracle Hyperion Financial Management?
Improve
The Financial Close Process by days or even weeks Consolidation and Acquisition Accounting best practices Turnaround time for providing Financial Results to Chief Decision Makers
Enhance
ROI with quick implementation time and numerous out of the box features. Visibility into subsidiary operating results Ability to analyze and gauge results through improved performance metrics
Reduce
Audit and compliance costs through improved transparency Manual Controls, processing times and data reconciliation Errors, data entry, control risk, reporting times, departmental overload
Refine
Intercompany accounting and reconciliation process Foreign currency transactions and translation process Financial Consolidation and reporting features
RapidApp Methodology
Phases
Break the project into smaller, more manageable, sections of work Allow for planned pauses & overlap
Areas of concentration within a phase Not all will be performed on every project Formal work products requiring review and acceptance Controlling documents
Deliverables
Project planning, progress tracking Status reporting Project scope definition and management Formal acceptance of deliverables
RapidApp Methodology
The two most critical concerns for a successful implementation:
PROVEN APPROACH
Prepare Configure Test D Prepare Test Scripts Deploy End User Training Initial Planning Accelerator Magic
EXPERIENCED PRACTITIONERS
Prepare Environment
Setup Production
Go Live!
Accelerator Prep
Superuser Training
Go/No Go Decision
RapidApp (cont.)
Phase 1: Prepare In the Prepare phase, our objective is to build your project mission and definition. We will build a roadmap and framework for the entire project. We define the scope and terms; identify people and resources, milestones and targets. We work with your project team to establish and communicate expectations for the project and perform baseline Oracle training.
All implementation strategies are explored and decided upon during this phase.
We will establish the base line technical infrastructure that will be necessary to complete the project.
All of these elements are the basis for developing your project plan.
At the end of the prepare phase, the deliverables include: A definition of Scope, Objectives & Approach that will guide the project. A RapidApp WBS that outlines all tasks as well as a resource plan. A Quality Plan for all phases and deliverables.
RapidApp (cont.)
Phase 2: Configure In the Configure phase, youll establish the boundaries of your project. We will work with your team to capture your functional requirements and translate those requirements into a technical design. The technical design becomes the foundation against which we develop the data warehouse, ETL and dashboards. The conference room pilot at the end of the Configure phase will be the point at which we validate that the develop solution matches the defined requirements. At the conclusion of the configure phase, you will have: A definition of Scope, Objectives & Approach that will guide the project. Application Functional Design specification document(s) Application Technical Design specification document(s) Conference Room Pilot Scripts that were used to validate the system A working non-production environment (data warehouse, ETL, dashboards and reports)
RapidApp (cont.)
Phase 3: Test Youre going live soon, and were helping you prepare. Were with you to update and configure the final system configuration. Well help you conduct system testing to ensure a smooth transition into production. Well also help you determine a training approach for your end users, design training material and a training environment, and conduct the training, if requested. At the end of the test phase, the deliverables include: Documented Test Scripts that you used to test the system A complete end user training approach ready for rollout including Training Guides A fully tested, production-ready system. .
RapidApp (cont.)
Phase 4: Deploy Your Oracle solution is live. As you make the transition, we can remain with you in a support role, helping to troubleshoot, teaching you how to maximize the value of your new system, and identifying any new opportunities to continue with the transformation to an e-business company. At the end of this phase, you will have: A System Configuration Document A Production Software Infrastructure Summary A Deployment Plan Stopped doing your business processes in your legacy system. Moved all project support activities to your production support team. Trained your end users.
Lead The Leads are Subject Matter Experts, responsible for client interactions, requirements, ensuring Associates execute the work plan tasks and validates solution.
Associate The Associate may be on-site or remote, executes the work plan tasks, unit test, and provides completed work to Lead for testing. Adds 3rd shift productivity to team.
Contact Information
Stephen Goldsmith
BI Practice Director (610)592-0600 SGoldsmith@Biztech.com
Timothy Simkiss, CPA, MBA Hyperion Project Manager Practice Director (610)592-0600 TimSimkiss@Biztech.com