Professional Documents
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Team MR Office
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CONTENTS
1. Introduction of OHSAS
2. Requirement of OHSAS standard
Clause 1 : Scope Clause 2 : Reference publication Clause 3 : Terms and definitions Clause 4 : OH&S Management System Requirements
3. Your Queries
History :
Originally developed in early 1990s as BS8800 Revised in 1999 by BSI to be more compatible with ISO 14001 Revised in 2007 adding health components Framework for an effective OH&S-MS 17 elements designed in parallel to ISO 14001 Allows third-party certification/registration
What it tells ??
This standard does not establish OH&S performance criteria, nor does it provide detailed specifications for the design of an OHSAS management system but requires the organization to: establish its own safety policy and objectives identify hazards and risks evaluate risks likelihood and impact verify the compliance with applicable rules plan and deploy suitable countermeasures to prevent injuries, illnesses and fatalities monitor and improve performances
Can the OHSAS 18001 standard be integrated with other management systems?
OHSAS 18001 has been developed to ensure the compatibility with the ISO 9001 (Quality) and ISO 14001 (Environmental) management systems standards, in order to facilitate the integration of quality, environmental and occupational health and safety management systems by organizations, should they wish to do so.
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BENEFITS OF OH&SMS
Reducing insurance premiums and other unexpected costs related to healthcare Improving productivity, people satisfaction and retention Increasing ability to attract the best new talent. Reducing operating costs - by decreasing down-time through incidents and ill health Reducing costs associated with legal fees and compensation Improving the company image through independent management system certification
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The management certification process follows the following steps: I. Application for registration II. Initial Certification Audit to verify the compliance with OHSAS 18001 requirement. Such audit consist of Stage 1 and Stage 2 audits III. Certification granting by the Certification Body and maintained by the Organization. IV. Surveillance Audit to confirm the maintenance of compliance with the requirements V. Re-certification audit after three years.
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Stage 1-
the purpose of this visit is to determine the organizations readiness for a full assessment.
Stage 2- this Audit shall take place at site and aim to confirm if the management system complies with the requirements of OHSAS 18001 and the internal documentation.
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Stage 2 this Audit shall take place at site and aim to confirm if the management system complies with the requirements of OHSAS 18001 and the internal documentation. The Auditor shall verify: the conformity to all requirements of the applicable management system standard or other normative document performance monitoring, measuring, reporting and reviewing against key performance objectives and targets (consistent with the expectations in the applicable management system standard or other normative document) the management system and performance as regards legal compliance the effective implementation of the risk management approach the operational control of the processes the internal auditing and management review
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The auditor shall report any non-compliances or potential for non-compliance produce a surveillance plan and confirm a date for the first surveillance visit
If the Auditor identifies any critical or major non-conformance, the organization cannot be certified until corrective action is taken and verified.
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Definitions
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Hazard
source, situation, or act with a potential for harm in terms of human injury or ill health (3.8), or a combination of these
Ill Health
identifiable, adverse physical or mental condition arising from and/or made worse by a work activity and/or work-related situation
Risk
combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the severity of injury or ill health (3.8) that can be caused by the event or exposure(s)
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Sources of Risks
Products Materials and their properties Work processes and procedures Equipment Personnel Workplace and location Natural environment, climatic conditions External / interested parties
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Acceptable risk
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own OH&S policy
Risk assessment
Process of evaluating the risk(s) (3.21) arising from a hazard(s), taking into account the adequacy of any existing controls, and deciding whether or not the risk(s) is acceptable
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Incident
work-related event(s) in which an injury or ill health (regardless of severity) or fatality occurred, or could have occurred NOTE 1 An accident is an incident which has given rise to injury, ill health or fatality. NOTE 2 An incident where no injury, ill health, or fatality occurs may also be referred to as a near-miss, near-hit, close call or dangerous occurrence.
Interested party
person or group, inside or outside the workplace, concerned with or affected by the OH&S performance of an organization.
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PDCA Approach
This OHSAS Standard is based on the methodology known as Plan-Do-Check-Act (PDCA).
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Clause 1 Scope
establish an OH&S management system implement, maintain and continually improve an OH&S management system assure itself of its conformance with its O&HS policy demonstrate such conformance to others seek certification by an external organization make a self-determination and declaration of conformance
Note :- This OHSAS Standard is intended to address occupational health and safety, and is not intended to address other health and safety areas such as employee wellbeing/wellness programmes, product safety, property damage or environmental impacts.
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OHSAS 18002,
Occupational health and safety management systems Guidelines for the implementation of OHSAS 18001
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4.1 General requirements The organization shall establish, document, implement, maintain and continually improve an OH&S management system
The organization shall define and document the scope of its OH&S management system.
Scope
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Appropriate to Risks Commit to Prevention of Injury and ill Health and Continual Improvement Commit to Comply with Legislation Documented, Implemented, Maintained Communicated Available to Interested Parties Periodic Review
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Risk of accidents and health hazards Adverse impacts of all our products and processes on Environment, Health & Safety Consumption & Wastages of natural resources and energy
Enhance Awareness of environmental, health and safety requirements Process efficiency and resources utilization Adoption to environment and healthy friendly technologies & processes
Ensure Compliance to all applicable legal and other requirements to which we subscribe Objectives and targets for continual improvement Environment, Health, & Safety performance are set, monitored and reviewed Appropriately training is given to all individuals enter in our premises
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Planning Phase
4.3 Planning
Hazard Identification, Risk Assessment and Determining Controls Legal & Other Requirements Objectives and Programme(s)
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Planning Phase
developing a methodology for hazard identification and risk assessment, identifying hazards, estimating the associated risks, taking into account the adequacy of any existing controls determining whether these risks are acceptable, and determining the appropriate risk controls, where these are found to be necessary
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Planning Phase
4.3.1 Hazard identification, risk assessment and determining controls
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Planning Phase
Determining the need for controls
If new or improved controls are required, their selection should be determined by the principle of the hierarchy of controls,
a) elimination;
b) substitution;
c) engineering controls; d) signage/warnings and/or administrative controls; e) personal protective equipment.
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Planning Phase
Procedure of HIRA shall take into account
a) routine and non-routine activities; b) activities of all persons having access to the workplace (including contractors and visitors); c) human behavior, capabilities and other human factors; d) identified hazards originating outside the workplace capable of adversely affecting the health and safety of persons under the control of the organization within the workplace;
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Planning Phase
e) hazards created in the vicinity of the workplace by workrelated activities under the control of the organization. f) infrastructure, equipment and materials at the workplace, whether provided by the organization or others;
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i) any applicable legal obligations relating to risk assessment and implementation of necessary controls j) the design of work areas, processes, installations, machinery/equipment, operating procedures and work organization, including their adaptation to human capabilities.
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The organizations methodology for hazard identification and risk assessment shall: a) be defined with respect to its scope, nature and timing to ensure it is proactive rather than reactive; and b) provide for the identification, prioritization and documentation of risks, and the application of controls, as appropriate.
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Planning Phase
4.3.3 Objectives and programme(s)
a) Objective to be defined at relevant functions and levels within the organization.
b) Objectives should be S.M.A.R.T.
Examples of types of objectives can include: 1. objectives to increase or reduce something that specify a numerical figure (e.g. to reduce handling incidents by 20%),
2. objectives to introduce controls or eliminate hazards (e.g. for noise reduction in a workshop), 3. objectives to introduce less hazardous materials in specific products,
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Planning Phase
Programme(s)
The organization shall establish, implement and maintain a programme(s) for achieving its objectives.
The programme (its like an action plan) should address the following requirements as a minimum to be consider a) designation of responsibility and authority for achieving objectives at relevant functions and levels of the organization; and b) the means and time-frame by which the objectives are to be achieved.
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OH&S Planning
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DO - Phase
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DO Phase
4.4 Implementation and operation
4.4.1 Establishing resource, roles, responsibility, accountability and authority
4.4.2 Competence, training and awareness 4.4.3 Communication, participation and consultation 4.4.3.1 Establishing OH&S communication procedures 4.4.3.2 Establishing Participation and consultation procedures 4.3.4 Documentation for OH&S management system 4.4.5 Control of documents 4.4.6 Operational control 4.4.7 Emergency preparedness and response
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4.4.3.1 Communication
Communicate internally at various levels and functions of org. Communicate with contractors and other visitors. Review, document and respond to relevant communication from external interested party.
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4.4.4 Documentation
Documentation shall include :
a) The OH&S policy and objectives; b) Scope of OH&SMS c) description of the main elements of the OH&S management system and their interaction, and reference to related documents;
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Operational Control
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In planning its emergency response the organization has to take into account the needs of relevant interested parties e.g. emergency services and neighbor.
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Check Phase
4.5 Checking 4.5.1 Performance Measurement and monitoring 4.5.2 Evaluation of compliance 4.5.3 Incident investigation, non conformity, corrective action and preventive action 4.5.3.1 Incident investigation 4.5.3.2 Non conformity, corrective action and preventive action 4.5.4 Control of records 4.5.5 Internal Audit
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A new clause split into two sub-clauses 4.5.2.1 This is a new clause and covers the requirement for organizations to establish, implement and maintain a procedure for periodically evaluating compliance with applicable legal requirements and to keep records of the results of these periodic evaluations. 4.5.2.2 The organization must also evaluate compliance with other requirements to which it subscribes and keep records.
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Handle = immediate action Notification emergency response recordkeeping to facilitate investigation Investigation process team and procedures root cause analysis People are involved human elements
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4.5.3 Incident investigation, nonconformity, corrective action and preventive action Correct immediate problem Mitigate consequences Eliminate or control root cause Prevent recurrence Review action plans through risk assessment process Communicate results and monitor
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Determine if OH&S-MS:
conforms with planned arrangements is properly implemented and maintained is effective in meeting policy and objectives
Results provided to top management Audit program and schedule reflect risks and previous audit results
Audit procedure(s) to be established, implemented and maintained. Auditors to be objective and impartial
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Management Review
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