Learner Info System

DepED Technical Service

Rogelio Vicente Juan O. Morales

Todays Discussion
1. DepED Context 2. ICT Context 3. Learner Info System
Background LRN at the Core

4. Opportunities and Challenges

1. DepED Context

Facts About DepED

Is 40% of govt or 600,000 employees Runs 45,971 schools NATIONWIDE 7,107 isles, 300k km2

DepED Structure
Sets Natl Educ Policy

Central Ofc Regional Ofcs

Divisions

DepED Structure
Localization of Policy 17 Regl Ofcs (a cluster of provinces)

Central Ofc Regional Ofcs

Divisions

DepED Structure
Implements Policy 224 Divisions (may be Provincial or City)

Central Ofc Regional Ofcs

Divisions

DepED Structure
Implements Policy 224 Divisions (may be Provincial or City)

Central Ofc Regional Ofcs

Divisions

45,971 Public Schools

DepED Schools
School Type BOSY 2011

ES, multi-grade 7,521 ES, mono grade 30,980 High School 7,470 45,971 TOTAL Public Schools

ES in Metro Manila

ES in Metro Manila

MG-ES in Samar

ES in Region 8

ES in Region 8

Power Availability
School Type BOSY 2011

With No Power 40% 11% 4% 14%

ES, multi-grade ES, mono grade High School TOTAL

7,521 30,980 7,470 45,971

6,564 schools

ICT Provision
School Type BOSY 2011

With Computers 9% 61% 88% 57%

ES, multi-grade ES, mono grade High School TOTAL

7,521 30,980 7,470 45,971

26,026 schools

HS Package

Internet Access
School Type BOSY 2011

With Internet 1% 8% 40% 12%

ES, multi-grade ES, mono grade High School TOTAL

7,521 30,980 7,470 45,971

5,579 schools

2. ICT Context

ICT Activities in DepED

EBEIS ICT4E
Tech models DCP/DICP

Policy Management

Operations

CloudTop, Tablet Stdy Educ Mgt & Innovation

ICT Activities in DepED

EBEIS Implem of LIS,FMIS, HRIS, AMS, LRMDS DCP/DICP
Educ Governance & Support

Policy Management

Operations

ICT Activities in DepED

System & Net Admin Tech Support Email & web ICT Coords
(ROs & DOs)

Policy Management

Operations

Infrastructure

Enterprise System
EBEIS, LIS, HRIS, FMIS, AMS, BMS,LRMDS DepED Enterprise Acrhi

Info Systems in Silos

into

Unified IS

Enterprise System
Transa ctions Reposi tories

EBEIS, LIS, HRIS, FMIS, AMS, BMS,LRMDS

DepED Enterprise Acrhi

Info Systems in Silos

Registries within DepED

Enterprise System
Transa ctions Reposi tories

EBEIS, LIS, HRIS, FMIS, AMS, BMS,LRMDS

DepED Enterprise Acrhi

Info Systems in Silos

Scho ols Asse ts

Unified IS
Acct Chrt

Pers onnel

Lear ner

Othe rs

3. Learner Info System

Learner IS (LIS)
In a given school year

Who are my learners? Where are they? What grade level are they in? How are they performing?

Learner IS (LIS)
Who are my learners? Where are they? What grade level are they in? How are they performing?
Stage 1 Stage 2
In a given school year

Learner IS
Objectives
Timely and accurate data about the learner (thru an LRN) Track the progress of learners

Outcomes
Ensure quality education delivery Determine local education needs Enable planners support national development objectives.

Learner IS
Difficulties
Report consolidation Inaccurate data Fictitious learners, multiple identities 503,683

Indication of
Multiple copies of data related to learners Mishandling and/or mismanagement of data

The LRN
The Learner Reference Number (LRN) is a unique and permanent 12-digit number assigned to a person who enters the Philippines basic education program.

Registry of Learners
The use of the LRN is in fact intended to reference a Registry of Learners which serves as a centralized and authoritative database of all learners.
To date, there are about 20 million learners already in the registry.

100001110001
Juan Martin S. dela Cruz Male 01 May 2008

Registry of Learners

LRN Principles
Uniqueness Singularity Persistence
No two learners A learner should not A learner should have should be assigned the be assigned more than the same LRN same LRN one LRN. throughout the entire Basic Education Program.

LRN offers access to learner profiles in the registry and even performance data as he or she completes the program, whether it be in the formal or non-formal mode of learning.
Every piece of knowledge must have a single, unambiguous, authoritative representation within a system.
-- Andy Hunt and Dave Thomas in The Pragmatic Programmer.

The LRN
Format for Formal & ALS

The LRN
Format for Formal & ALS
LRN for Formal

100001110001

School ID + School Year + Sequence

The LRN
Format for Formal & ALS
LRN for Formal

100001110001

School ID + School Year + Sequence

500001110001

5 + Region (2) + Division (2) + SchYr + Sequence

LRN for ALS

Data Model
LRN Data Items
LRN Name

Sex Birth Date Mothers Name Residence Guardian CCT Recipient

Data Model
LRN Data Items
LRN Name Personal Data

Sex Birth Date Mothers Name Residence Guardian CCT Recipient

Data Model
LRN Data Items
LRN Name Personal Data

Sex Birth Date Mothers Name Residence Guardian CCT Recipient

Contact Info

Data Model
LRN Data Items
LRN Name Personal Data

Sex Birth Date Mothers Name Residence Guardian CCT Recipient

Contact Info Sensitive Pers Info

The LIS Design

Will also link with other systems: NETRC, etc

LIS Phase-1
Learner Registry (LRN )

Aggregate View

LIS Ph-2

School & Classroom View

Who are issued LRNs?

Phase 1: Public Elem & Sec schools, CLCs Phase 2: Private schools
An LRN is issued at kindergarten or when learner is transferee with no LRNs

Timelines
LIS Proof of Concept (pilot) LRN clean-up up to Mar 2013 LIS design (Jan 2013) LRN for Pvt Sch (10k pop.) LIS implem BOSY 2013-14

Issuances re: LRN

DepEd Order 67, s. 2011 (issued 24 Aug 2011), Requiring all Public Schools and Community Learning Centers to submit a Masterlist of Learners for SY 2011. A total of 20,234,166 learners was reported and were issued LRNs by the Central Office. DepEd Order 22, s. 2012 (issued 20 Mar 2012), Required the adoption and use of the LRN in all records pertaining to a learner.
Continued data clean-up. Policy: LRN use not required as a condition for enrolment

4. Opportunities & Challenges

LRN Opportunities
Timely, accurate, and reliable data for planning and decision-making
Central, Regional, Division levels

Adoption by CHEd and TESDA Exception reporting/validation.

If its not in the list, it may be spurious

RA 10173. Well-defined DRAs

LRN Challenges
Maintaining Integrity.
Responsibility of Sch Heads/Registrars Soln a mix of automated and HR actions Awareness/Advocacy

BALs Educ Thrust

BESRA
K-12

Education for All

OSYs, OSAs, IPs

Tech as a tool
Education Goals and Governance

Thank You!

For further inquiries

Email: rogelio.morales@deped.gov.ph Address:
Technical Service, Bonifacio Bldg DepED Complex Meralco Avenue, Pasig City