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REPORT WRITING

It is another form of an important official writing It serves various purposes in various fields like Business: Engineering: Sciences and Social Sciences:

PURPOSE OF REPORTS

HELP IN THE ANALYSIS OF A CONDITION, SITUATION OR A PROBLEM FOR AN EFFECTIVE SOLUTION

HOW DO REPORTS SERVE?


SERVE SEVERAL PURPOSES LIKE

PRESENTING DATA DESCRIBING PROBLEMS & SUGGESTING SOLUTION

DISCUSSING AND ANALYSING DATA


RECORDING EVENTS AND HAPPENINGS

ANALYSING A SITUATION OR A CONDITION


GIVING FEEDBACK, SUGGESTIONS OR RECOMMENDATIONS

TYPES OF REPORTS
BASING ON FUNCTION INFORMATIONAL ANALYTICAL ON PERIODICITY: ROUTINE OR SPECIAL ON COMMUNICATIVE: ORAL OR WRITTEN ON NATURE, SCOPE AND LENGTH: FORMAL OR INFORMAL

INFORMATIONAL REPORTS
OBJECTIVE PRESENTATION OF DATA WITHOUT ANALYSIS OR INTERPRETATION

EX: CONFERENCE REPORTS,


SEMINAR REPORTS,

TRIP REPORTS ETC.

ANALYTICAL REPORTS

PRESENTATION OF DATA WITH ANALYSIS AND INTERPRETATION

EX: PROJECT REPORTS FEASIBILITY REPORTS

MARKET RESEARCH REPORTS

ROUTINE REPORTS

PRESENTATION OF ROUTINE INFORMATION

EX:DAILY PRODUCTION REPORTS

MONTHLY SALES REPORTS


ANNUAL REPORTS

SPECIAL REPORTS
PRESENTATION OF SPECIFIC INFORMATION RELATED TO A SINGLE CONDITION, SITUATION, PROBLEM OR OCCASION EX: INQUIRY REPORTS RESEARCH REPORTS THESIS DISSERTATION

ORAL REPORTS

FACE TO FACE PRESENTATION OF INFORMATION SALES REPORTS CONFERENCE REPORTS

EX: ACCIDENT REPORTS

WRITTEN REPORTS

PRESENTATION OF INFORMATION IN WRITTEN FORM ( PRINTED) PROGRESS REPORTS RESEARCH REPORTS

EX: PROJECT REPORTS

FORMAL REPORTS
LONG REPORTS WITH ELABORATE DESCRIPTION AND DISCUSSION EX: ANNUAL REPORTS RESEARCH REPORTS THESIS PROJECT REPORTS TECHNICAL REPORTS

NON-FORMAL REPORTS

SHORT REPORTS

EX: LABORATORY REPORTS

DAILY PRODUCTION REPORTS


TRIP REPORTS ETC.

FORMATS OF REPORTS

PRINTED FORMS: REPETITIVE & ROUTINE DATA LETTER FORMAT: FOR SOME ONE OUTSIDE AN ORGANISATION MEMO FORMAT: FOR WITHIN AN ORGANISATION MANUSCRIPT FORMAT: FORMAL & PRINTED

STRUCTURE OF FORMAL REPORTS


ELEMENTS INCLUDE: TITLE PAGE PREFACE LETTER OF TRANSMITTAL ACKNOWLEDGEMENTS TABLE OF CONTENTS LIST OF ILLUSTRATIONS ABSTRACT/ EXECUTIVE SUMMARY

CONT.
INTRODUCTION METHODOLOGY DISCUSSION/FINDING/ ANALYSIS CONCLUSION RECOMMENDATION APPENDICIES REFERENCES AND BIBLIOGRAPHY

REPORT WRITING STRATEGIES

ANALYSING THE PROBLEM & THE PURPOSE

DETERMINING THE SCOPE


DETERMINING THE NEEDS OF THE READERS GATHERING MATERIAL ORGANISING INFORMATION PREPARING THE ROUGH DRAFT

REVISING
WRITING THE FINAL DRAFT

EXERCISES
WRITE AN ACCIDENT REPORT OF YOUR COMPANY TO THE POLICE REPORT ON THE BENEFITS OF COMPUTERISATION OF BANKS WRITE A RECRUITMENT REPORT OF YOUR COMPANY PROGRESS REPORT OF YOUR COMPANYS CONSTRUCTION

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