Cataloging with MarcEdit

Doreen Herold Lehigh University Symphony Sharon Scott Cumberland County Library System Horizon

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

What is MarcEdit?
Terry Reese and the 45,000 Record Clean-up

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

What is MarcEdit?

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Why use MarcEdit? Terry says

MarcEdit supports character set conversions and lots of them See http://youtu.be/xkmvur4q9kg

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Why use MarcEdit? Terry says

MarcEdit can catch and correct errors

49 records were processed in 2.968769 seconds. Some records appear to be invalid and were processed using MarcEdit's loose breaking algorithem. It's recommended that you use the MarcValidator to identify the invalid records

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Why use MarcEdit? Terry says

All the MarcEditor functions support Regular expressions, making them extremely powerful MarcEdits Task Automation (http://youtu.be/gmqTGfTubU4) is the latest killer feature because it provides the ability to chain lots of operation together and run them with a single keystroke MarcEdit can be updated automatically (Tools Settings Updates tab)

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Why use MarcEdit?

Converting records from UTF-8 (Unicode) to MARC-8 (or vice versa; see http://youtu.be/xkmvur4q9kg ) Can create an original record from scratch o from the MarcEditor File New

Editing batches of records o for adding to/deleting from local catalog o editing records already in local catalog can use MarcEdit to first extract them from the StartPage MarcEdit Z39.50/SRU Client
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Downloading/Installing MarcEdit
Download from the MarcEdit website
http://people.oregonstate.edu/~reeset/marcedit/html/downloads.html

Installing MarcEdit natively on a Mac (at YouTube18+ minutes!)

http://youtu.be/1QppOih-2zg

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Where do the records come from?

Vendors MARC records Text/Excel file Other formats MarcEdits conversion tool Locally Create your own records in MarcEdit SQL query API Canned report Symphony: Extract Keys for Marc Export/MARC Export Z39.50 Client in MarcEdit
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Process
Process:
Identify potential bib records Export those bib records to a file Use MarcBreaker to convert the records to text Edit the codes/subfields Use MarcMaker to covert the edited records to MARC Import the edited records

See the MarcEdit Basics YouTube video at: http://youtu.be/1At-mPE8x3g

Example:
Imported bib records with a in LDR/06 for video/sound recordings or electronic resources

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon

Use a SQL query to identify records to be modified Export records to a file

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon

Use MarcBreaker to convert the file from MARC records to text

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon

Edit the records

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon

Use MarcMaker to convert the text file to MARC

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon

Import the edited records into Horizon

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 2-Workflow : Adding a Subfield Sharon

Example: Adding a GMD to imported records

Field: 245 Subfield: [a,p,n,^c,b] Field Data: =:/. Replace with: $h[electronic resource] [x] Add subfield if not present

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 3-Project : Add Missing URLs Doreen

Add Missing URLs to 7,000+ Records for Early American Imprints Extracted records from Symphony using "Extract Keys for Marc Export" report and the MARC Export utility Used MarcEdit's Batch Editing Tools to turn this:
926 _ _ |aLEHIGH|bWWW|cElectronic Book no.24847|dONLINE|f1

into this
856 41 |uhttp://opac.newsbank.com/select/evans/24847|zAvailable to Lehigh users
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 3-Project : Add Missing URLs Doreen

HOW?
Copy Field Data Edit Subfield Data Swap Fields

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 4-Project : Deleting Records Doreen

Lehigh has a 200 title subscription to Safari Books Online

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 4-Project : Deleting Records Doreen

Excel file with titles and ISBNs was combined with the results of a Symphony List Bibliography report

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Example 4-Project : Deleting Records

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

How to Learn More About MarcEdit

MarcEdit website:
http://people.oregonstate.edu/~reeset/marcedit/html/index.php

Terry's Worklog:
http://people.oregonstate.edu/~reeset/blog/groups/marcedit

MARCEDIT-L discussion list:

http://metis3.gmu.edu/cgi-bin/wa?A0=MARCEDIT-L

YouTube: http://www.youtube.com/user/tpreese

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Thank You, Terry

Looking at the last two days (March 22 and 23rd) MarcEdit was utilized by 2,351 unique users, across 59 countries. This surprises me and is slightly humbling to think that this many users have found and trust MarcEdit to help them with their daily work. It also helps me to validate the work that has gone into the development of this application.

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Bibliography
Reese, Terry. "About MarcEdit."
http://people.oregonstate.edu/~reeset/marcedit/html/about.html.

"The Whiz Kid--Terry Reese."Library Journal, March 15, 2005, http://www.libraryjournal.com/article/CA510568.html (accessed June 6, 2011). Reese, Terry. Editing Records with the MarcEditor.
http://www.carli.illinois.edu/mem-serv/memtrain/101025marcedit/MarcEdit_section_three.pdf

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA