Overview of Fusion Payables

Purpose of the document

Capgemini assisted Oracle with Fusion Applications product testing efforts at Hyderabad office for an 18 weeks period Oracle had planned fusion program to o Familiarize partners with the fusion apps o Getting aligned with the new functionalities o Gain early visibility in to the product

A team from Mumbai travelled to Oracle Hyderabad to

o Test the application o Find product bugs and defects & resolve them o Refining product features
2

Introduction
Oracle Fusion Applications is an assimilation of best features from Oracle E Business Suite, JD Edwards, PeopleSoft and Siebel

Oracle Fusion Applications would leverage the SOA capabilities of the underlying Oracle

Product Highlights
Enhanced user interface Invoices/Payments can be created with less number of clicks Introduced landing page, which displays the to-do jobs after login based on role assigned to user Creating invoice through scanned image Fusion has inbuilt image processing software It supports standard layouts of supplier invoices Dashboards Payables dashboard displays the list of transactions completed recently and pending (awaiting action) transactions like Invoices on hold, required approval, invoices on payment holds etc.. Using Pending transactions section user can drill downs to his transaction and complete the necessary actions easily.

Product Highlights
Best of the breed features from Oracle Suite of Applications like PeopleSoft, JD Edwards, Seibel and Hyperion have been embedded in Fusion Business Process centred design Highly configurable by business users Embedded Business Intelligence Collaboration facility within the application

Topics Covered
Setups Invoices Payments Payment Actions PPR

Setups
Setups cover Financial options for payables & Procurement Payable options Payment terms

Financial options for Payables & Procurement

Financial options for Payables & procurement These are used to define the default distributions for Liability, Bills Payable, Exchange rate gain/loss etc.

They are also used for defining offset segments. There are three segments that can be chosen from
1. 2. None Balancing Segment

3.

Balancing Segment with Account

Financial options

Payable Options
Payable Options consists of Payable options Invoicing Payable options Payment Payable options Tax

10

Payable Options Invoicing

Payable options Invoicing is used to define options for 1. 2. Invoice Entry Options defined here default on the invoice Matching options Matching tolerances are defined here, and also options for allowing final match are enabled from here.

11

Payable Options Invoicing

3. Discount Used for defining rules for calculation of discount and their accounting. Approvals Enables approval, and what actions need to be done before approval. Prepayments Define the prepayment payment terms which will be defaulted on prepayment invoices

4.

5.

12

Payable options invoicing

13

Payable options invoicing

14

Payable options Payment

Payable options payment defines when payments will be accounted. Payments can be accounted at
Payment Issue Payment clearing At payment issue and clearing

15

Payable options Payment

16

Payable options Tax

Payable options Tax This is used to define withholding options. The basis of withholding calculation(Including Discount, Tax) When is withholding to be calculated at Invoice validation or at Payment Withholding invoices are automatically created with Prefix of With and they contain the Original Invoice number in the description field.

17

Payable options tax

18

Payment terms

19

Payment terms

20

Invoice
Invoice consists of Invoice Header Invoice Lines Invoice Summary Invoice consists of the following tabs Lines Holds & Approvals

Payment
Installment

21

Invoice
Fusion supports the following Invoice Types Standard Invoice Debit Memo Credit Memo Prepayment

22

Invoice Dashboard

23

Manage Invoices

24

Invoice holds and approval tab

25

Invoice payment

26

Invoice installment

27

Invoice
Invoice Actions Validation Tax calculation Apply/ Unapply prepayments Approval Delete

Cancel
Account in Draft Account and post to ledger View Accounting

Manage holds

28

Payments
Fusion supports two types of payments Single Payment Payment process request aka PPR Single payment is a one time non recurring payment. Single payment can be made regardless of payment terms, due date etc. Single payment can only be made when mode of payment is electronic or printed (Check)

29

Single payment
Single payment types Quick payment checks all validation like supplier site holds, withholding calculation, pay alone invoices, discount while making payment Manual payment overrides all payment controls. A single payment can be made for multiple pay alone invoices. Manual payment can also be made even when supplier site is on payment hold. Refund is used for creating negative payment, and is used for closing outstanding credit balance with a party

30

Payment status
Payment statuses Negotiable Voided Stop initiated Issued Cleared

31

Salient features of different types of payment

Manual Withholding Calculation No

Quick Yes

Refund No

Discount Calculation
Interest Calculation Payment Reference No Cheque printing

No
No Manual entry No

Yes
Yes Auto generated Yes

No
No Manual entry No

32

Create payment

33

Create payment

34

Create payment

35

Payment inquiry page

36

Payment inquiry page

37

Payment process request (PPR)

Payment batch process is called as Pay run or Payment process request Steps for running a PPR Create PPR template Schedule or submit a PPR Review documents and manually add and remove documents if required Resolve errors and specify currency rates

38

Submit PPR Page

39

PPR Payment & processing options

40

PPR processing stages

Document selection Document validation Payment validation Payment file processing Payment file validation Payment file transmission

41

42