Industrial Training Briefing 1

Degree : BEKU 3695

Diploma : DEKU 2363

by
Khairul Anwar bin Ibrahim
Head Coordinator for Industrial Training
FKE 2013


Industrial Training Committee for FKE, 2013

No
.
NAME OFFICE HP EMAIL
LECTURERS
1
En. Khairul Anwar Bin Ibrahim (Ketua)
06-555 2227 019-218 3334 khairulanwar@utem.edu.my
2
En. Hairol Nizam bin Mohd Shah
06-555 2282 012-970 9642 hnizam@utem.edu.my
3
En. Loi Wei Sen
06-555 2260 012-686 8457 loiws@utem.edu.my
4
Pn. Norhazilina binti Bahari
06-555 2277 019-621 0811 hazilina@utem.edu.my
5
En. Johar Akhbar bin Mohamat Gani
06-555 2332 019-373 8750 johar.akbar@utem.edu.my
9
En. Mohd Fani Bin Sulaima
06-555 2348 016-712 5019 fani@utem.edu.my
10
Pn. Nur Zawani Binti Saharuddin
06-555 2234 016-212 5768 nurzawani@utem.edu.my
12
En. Hazriq Izzuan Bin Jaafar
06-555 2348 019-755 0045 hazriq@utem.edu.my
Industrial Training Committee for FKE, 2013

Support Staff


No. Name Office Hp Email
1 Pn. Raihatul Jannah binti Abdullah 06-555 2228 012-905 5108 jannah@utem.edu.my
2 En. Abu Zar Bin Yashim 06-555 2225 013-372 3075 abuzar@utem.edu.my
3 En. Abd Rahim Bin Baba
06-555 2398 010-271 2802
abdrahim@utem.edu.my
5 En. Luqman Al-Hakim bin Selamat 06-555 2378 012-373 0737 alhakim@utem.edu.my
6 En. Mohd Wahyudi bin Md Husaain 06-555 2399 013-488 7993 wahyudi@utem.edu.my
Assigned JKLI for each programme
LECTURER Programme
En. Hairol Nizam bin Mohd Shah BEKM
Pn. Norhazilina binti Bahari
BEKE
En. Hazriq Izzuan Bin Jaafar
En. Mohd Fani Bin Sulaima
BEKP
Pn. Nur Zawani Binti Saharuddin
En. Johar Akhbar bin Mohamat Gani BEKC
En. Loi Wei Sen Diploma
What is Industrial Training?
From the EAC manual 2012
It is an exposure to professional engineering practice
in an engineering-practice environment
Industrial training shall be for a minimum of 8 weeks
of continuous training. One credit hour is allocated for
every two weeks of training subject to a maximum of
six credit hours. The training shall be adequately
structured, supervised and recorded in log
books/report. The industrial training must be
conducted before the final semester
From the EAC Manual 2012
Familiarity with all common engineering processes is
essential and exposure at a practical level to a wide variety of
processes is required at a level appropriate to the young
professional
.it is clearly desirable for students to get a feel of the skills
involved, however, the central aim is to achieve appreciation,
not to acquire craft skills.
..many of the latest processes and large scale or costly
operations can only be the subject of observation or
demonstration, and visits to engineering works may be
helpful in many such cases.

Objectives of Industrial
Training..from our perspective..
Expose students to
engineering practices in the
industrial sector under the
supervision of experienced
engineer or technical staff.
Expose students on matters
relating to human relations,
engineering management,
human resource management
and the like in the industrial
sector.
Programme Outcome mapped
to Industrial Training
The Engineer and Society: Apply reasoning informed by contextual
knowledge to assess societal, health, safety, legal and cultural
issues and the consequent responsibilities relevant to
professional engineering practice;
Ethics - Apply ethical principles and commit to professional ethics
and responsibilities and norms of engineering practice;
Communication - Communicate effectively on complex engineering
activities with the engineering community and with society at
large, such as being able to comprehend and write effective
reports and design documentation, make effective
presentations, and give and receive clear instructions;
Individual and Team Work - Function effectively as an individual,
and as a member or leader in diverse teams and in multi-disciplinary
settings;
Life Long Learning - Recognise the need for, and have the
preparation and ability to engage in independent and life-long
learning in the broadest context of technological change.
Programme Outcome mapped to
Industrial Training
N
o
PO Example of things to be
assessed/evaluated/
1 The Engineer
and Society
Understand and demonstrate
non-technical part of working
,e.g. social responsibility,
safety, health ?.
Able to work in safe manner?
2 Ethics Able to follow the policies,
rules, regulations of the
company, e.g. punctuality?
Hows your ethical and moral
conduct/behavior?
Able to behave
professionally?
Programme Outcome mapped to
Industrial Training
No PO Example of things to be
assessed/evaluated/
3 Communication Able to communicate and
respond effectively?
Able to write good technical
report?
4 Individual and
Team Work
Able to carry out task assigned
by supervisors?
Able to work effectively in a
team?
5 Life Long Learning Able to learn new knowledge
from the training?
Able to work/search
information independently?
Did you always depends on
others to do your task?
Synopsis of LI (refer academic handbook)
Compulsory before graduation
When : after sem 6 (3
rd
year, 2
nd
sem) for a 10-week period
Where: At the company selected by the students
Evaluation based on :
Observation by company supervisors & appointed faculty
supervisors
logbook
final report
Overview of BEKU 3695 & DEKU 2363
Credit : 5 credit
Mode :Pass/Fail or HL/HG (Passing marks : 40%)
LI registration in SMP: 12 May 2014~ 30 May 2014
Duration : 23 June 2014~ 29 August 2014 (10 weeks)- same for both
degree & diploma
Assessment : 50% : Visiting Lecturers from FKE
during visit: based on logbook & interview
After visit : based on final report
50% : Companys supervisors
Based in overall performance, as per criteria below
Criteria of assessment:
Communication Skills
Technical Knowledge
Critical thinking and Problem Solving
Teamwork
Ethics and Moral / Discipline
Lifelong Learning



Communication Platform between students &
Industrial Training Committee
Email/phone with committee members
LI Website (under constructions)- well announce it later
Facebook group :
BEKU3695 INDUSTRIAL TRAINING 2014
DEKU 2363 INDUSTRIAL TRAINING 2014
(*just search the correct group name and click to join!!)
Links for all the docs needed:
https://copy.com/QH21BR18YmOAnLIk



Parties involved & main responsibility



Person Responsibilities
JKLI Set LI schedule, visit and assessment

Students

Before start LI
Understand the LI guidelines
Find and apply LI placement
During LI:
Report to companys attached
Prepare daily log, final report & presentation
After LI:
Submit final report & logbook
Companies
attached/
supervisors

Offer LI placement
Conduct assessment
FKE Lecturers

Undergo LI visit
Conduct asssessment
Step by step Industrial Training Process
(Part 1)- LI APPLICATIONS- what you need to do
Step 1: Download & prepare the following documents:
1. Resume (can use UTeM template OR your own format)
2. Company reply form
3. Prepare LI application letter.
4. Industrial Training General Information.pdf
Step 2: Search yourself for possible companies.
Step 3: Send all the docs above to ALL the company you wanted
to apply LI (post, email, birds, by hand etc etc) and remind them
to reply via fax to FKE at 06-555 2222/2266.
Step 4: STUDENT must follow up with the company whether
they have sent the reply form AND check at the academic unit if
theres any fax arrived.




Step by step Industrial Training Process
(Part 1)- LI APPLICATIONS
Step 5: If rejected, try again at other companies. DO NOT GIVE
UP.
Step 6: If accepted, TWO scenario:
SCENARIO 1: Student ACCEPT the offer (FINAL DECISION, NO
TURNING BACK:
Show the reply form to the JKLI member assigned to your program
(or any other available JKLI or your PA) and get his/her comments
whether the place is suitable or not for you. If both side agreed,
then, proceed to STEP 7. If not suitable, follow SCENARIO 2.
SCENARIO 2: Student DECLINE the offer :
STUDENT MUST INFORM BACK THE COMPANY & KINDLY &
POLITELY TO REJECT THE OFFER. DONT FORGET TO APOLOGIZE
FOR ANY INCONVENIENCES CAUSED.
Offer to other friends who is still looking for places (announce thru fb
etc)






Step by step Industrial Training Process
(Part 1)- LI APPLICATIONS
Step 7: Fill in Students Database form (link will be give in FB
later) and pickup the logbook from the JKLI assigned to your
programme.
Step 8: FILL IN THE BOTTOM PART OF THE COMPANY REPLY
FORM AND SEND IT BACK TO THE COMPANY & CALL/EMAIL
TO RE-CONFIRM YOUR ACCEPTANCE. DO NOT APPLY TO ANY
OTHER COMPANY FROM HERE ON.
Step 9: Follow up with the company with thank you
letter/email/phone call (free format).
Step 10: Wait for LI briefing 2 next semester.


Few notes on applying for LI
Prepare the best resume
Apply as many company as possible, but, must choose only
one company.
Maintain good etiquette (calling/email etc).
Politely introduce yourself
State purpose of call/email
Ask for the what are the scope/location of the training provided
and other relevant info.
If you interested, but need to think first, inform that you need
some time to think & will call back later.
If you still have no offer:
KEEP ON SEARCHING !! think of it like job hunting.

Applying for LI placement
Refer to the company list/database
Find on your own, e.g. search the Internet or newspaper etc.
www.Jobstreet.com.my
www.JobsDB.com.my
www.yellowpages.com.my
e-directory.com.my
many other sites
Ask family members, relatives and friends (even seniors) for
recommendations.
Call the company if the willing to offer LI or not first.
Obtain the following:
Name of the person, Address, Contact Person, Contact Email &
Tel & Fax No
Scope of the LI that they are willing to offer
Accepting/rejecting LI offer
Accepting : only to the company that you HAVE
DECIDED/CONFIRM to go for LI (one company)
Before accepting :
Think carefully & solat istikharah
Find out first about the company and scope of the LI. Ask these questions :
Is the place suitable?. How about transportation? Place of stay?
Is the scope/workload provided appropriate ?
Is the working time suitable?
Remember : YOU ARE RESPONSIBLE FOR YOUR CHOICE !
Send the accept/reject form:
If accept : kindly follow up with thank you note/phone call
If you have many offer, as soon as you can:
MUST INFORM THAT the offer with good reasons & justification.
Offer the extra offer to other friends who is still looking for places



After accepting
Ask the companys what are the processes you need to
do to proceed(e.g. need photo, ic copy etc etc)
Fill in the Industrial Training Student Database (online
form). Link will be given later.
Then, you can get the logbook from one of our JK LI (will
appoint later).
Incomplete form = no logbook.

What if you dont get any offer?
If you have applied & the company
keep you wait for looongg time :
RIGOROUSLY FOLLOW UP
!!..CALL/EMAIL with appropriate
manners.
Keep on searching! EVERYDAY
THERE ARE THOUSANDS OF
COMPANIES IN MALAYSIA!!

Important reminder
Dont forget to register for this course from SMP during PRE-
REGISTRATION.!!
Plan your activities so that it will not clash with your industrial
training !!... If you missed xx days during training, you have to
replace xx days, so that, complete 10 weeks (5 days x 10weeks = 50
working days). However, this does not include emergency leave and
3 days leave.
Do not attempt to argue of the payment that the company willing to
pay (some company even dont provide any allowances)
Constantly check for new LI offer from Admin Officer (Ground Floor
FKE)- If Any.
Constantly search for LI placements until accepted
Constantly look for new post on the Facebook group
DO NOT APPLY FROM AGENCIES WHICH HIRES PERSONNEL (agensi
mencari pekerjaan)!!.
If you failed to get placement, you might not be able to graduate
on timeso, take this matter seriously!


FAQ
Which/what type of company I need to apply?- preferably, any
company which will make you learn something relevant to the
engineering working environment. e.g. a cookie factory, but, have
electrical department.
What if the company wants us to stay up to 12 weeks?- Yes you
can,but, insurance will cover only 10 weeks & the extra time is at
your own responsiblities(e.g. if missed 1
st
week of class, need to
inform lecturer early).
Can I join MASUM or any other activities?- YES, but you must
replace the number of days missed.
Can I take leave? Yes, 3 days max, other than MC or other
emergencies. Must keep the letter and give to your appointed
faculty supervisors
Can I change place after start LI?. YES, with permission from your
appointed faculty supervisors.


Final words..
Good Luck in job hunting, or, well hunt you until
you get your placement !!!!







Any Questions?...
THEN, SEE YOU IN THE 2
ND
BRIEFING ..SOMETIME NEXT
SEMESTER