Solving Complex Global Time Entry Requirements

with Oracle Time and Labor and Microsoft Excel

Allen DSouza, Geokinetics Inc.
Peter R. Budelov, Project Partners, LLC

One of the largest independent, international land and shallow
water geophysical service companies
Services:
Seismic Data Acquisition - Land, shallow water OBC (Ocean Bottom Cable)
and transition zone
Advanced processing and interpretation services
Extensive multi-client data library
Industry Leader:
Capacity of over 30 acquisition crews, 200,000 channels, 5 data processing
centers around the world and 10,443 square miles of multi-client data
Clients: Independent, international, and national oil companies
Headquartered in Houston, Texas


Geokinetics Inc.
Global Presence in Challenging
Environments
Global Presence: Offices in 19 major countries, and
employing over 60 nationalities
Challenging Environments: Arid deserts of the Middle
East, jungles of South America, Alaskan foothills,
heli-portable mountain front of the Andes
Connectivity Challenges: High internet latency, bandwidth
isnt always reliable

Oracle Time and Labor Environment
EBS 12.1 HCM RUP 6; OTL integrated with HR and Projects
Time was collected in spreadsheets and keyed by OTL Timekeepers
Large Timekeeper groups Slow OTL performance given internet
challenges
Requirements:
Need for disconnected time entry yet with OTL & Projects standard
validations intact
Dual Mode - Combination of admins & self-service based on Office vs
Crew
International Rotators - Capture Worked Country for tax purposes
PTO Balance Validations - Sick Leave/Vacation/ATO
On-shore/Off-shore variations for Rotational Breaks (ATO)





Solution
Smart Excel worksheets
Individual Time Entry
Crew Entry

Allow on-site Timekeepers to enter time and work locations for
crew members; Need internet only to Save/Submit/Refresh
See Accruals real-time and adjust for entry within current period
Onsite error collection
Project Partners TimeSpeed

Founded in 1997 by the former chief architect of the Oracle
E-Business Suite Projects applications
World leader in delivering Oracle applications to project-
driven firms
Services EBS, Fusion, NetSuite functional and technical
services
Products Time Management, SharePoint Integration,
Invoicing, Excel based User Interface to Oracle Projects
Global delivery network provides consistent delivery

Project Partners, LLC
Individual Time Entry
spreadsheet with offline entry
capabilities
See ONLY the data YOU need -
all on one page
Options include:
One-Click submit and retrieve
Easy template creation and
maintenance
Automatic comment
defaulting
Historical timecard edits
Descriptive Flexfields (DFFs)
Change and Late audit reason
entry

TimeSpeed

for Individual Project

Time Entry
Spreadsheet interface to enter time for the groups of people you are
responsible for
Leverages Timekeeper function in OTL
Utilizes default project, tasks and expenditure types for the group
Provides automatic comment default options
TimeSpeed for Group Project Time Entry
Project Partners Time Management
mProjects
Simple easy-to-use
smartphone/tablet application
interface into Oracle Time and
Labor

TimeSpeed
Simple easy-to-use Microsoft Excel
Spreadsheet interface into Oracle
Time and Labor

Choose the Interface you want for Simple, Fast Time Entry

Oracle E-Business Suite Projects Applications
R11.5.10 FPM, RUP4+, R12+
Project Costing or Project Billing
Oracle Time & Labor
Oracle Database Version
9i -11g
Microsoft Excel
2007/2010
Windows
Windows XP/7/8
Software Compatibility
Demo
Results
Then :
Additional Time Spent validating & correcting plain spreadsheets
No visibility to actual PTO balances
Tedious Manual compilation of Worked Country data for Tax
Now:
Smarter spreadsheets reduce errors
Faster, reliable time recording; data still in OTL
Country Admins of International Rotators trained and using solution
Future:
Rollout to Crew Admins initiated
Final Phase - Individual Entry
Possible Use of Mobile Solution