IEEE

Branch Leadership Training Workshop

IEEE School
YOU
Work
Community

INTRODUCTION



Name

Branch

Your IEEE Student Branch Position

What do you plan to do truly great for and with
your Branch this year?

What is your number one goal this year?
Schedule
Introduction
Branch Administration
Branch Operations
Branch Planning Discussion and Workshop
Branch Resources
Student Awards
Membership
Discussion and Workshop
Fundraising
Discussion and Workshop
Student Professional Awareness Activities
Discussion and Workshop
Time Management
Evaluations
IEEE
Volunteer Organization and Staff Organization
(Student Services is part of Regional Activities
in the staff organization)
IEEE Board of Directors
Educational Activities Board Publication Services and Products Board Regional Activities Board Standards Board Technical Activities Board IEEE USA
Regional Activities Board Organization
Awards & Recognition Committee GOLD Committee Student Activities Committee Potentials Advisory Others Membership Development
Regional Activites Board
Organization
Geographic Entities in IEEE
Southwest Area of Region 6
Univ. of Calif.
at San Diego
IEEE Student
Branch
Note: Not drawn to scale and
boundaries are only approximate
San Diego Section
of Southwest Area
of Region 6
Region 6 in the World
Region 6
Student Activities Committee

MISSION
To provide undergraduate and graduate students who
have an interest in the IEEE designated fields, Engineering,
Computer Science and Information Technology, Physical
Sciences, Biological and Medical Sciences, Mathematics,
Technical Communications, Education, Management, Law
and Policy with opportunities for educational, technical
and professional development emphasizing the value of
continuing IEEE membership after graduation.
Student Activities Committee Members
RSRs - Regional Student Representatives

RSACs - Regional Student Activities Chairs

IRs - Industrial Representatives

SPAA Chair and IEEE USA SPAC Chair

Potentials Student Editor, Potentials Editor

TAB Representative, Branch Chapter Representative

Chair, Vice Chair

Student Services Manager (non-voting)
BRANCH ADMINISTRATION
Key individuals in your Student Branch include:

Student Officers
Chair
Vice-Chair
Secretary
Treasurer
Branch Counselor and/or Branch Chapter Advisor

Branch Mentor

Committee Chairs (also Student members)
Serves as the Executive Officer of the Student Branch.
Manages the general operations of the Branch.
Presides at all meetings of the Branch.
Appoints committee chairs.
Involved in forward planning for the Branch.
Prepares necessary reports for IEEE Student Services.
Arranges for election of new Officers before leaving office.
Communicates frequently with other Officers.
Works with Branch Counselor in dealings with the Department
and Faculty and local IEEE Section.
Student Branch Chair

Student Branch Vice-Chair

Serves as the junior Executive Officer of the Student Branch.

Chairs the Program or Membership Committee.

Monitors the progress of Branch programs.

Fills in for the Student Branch Chair as required.

At some Branches, automatically becomes Chair next year.
Student Branch Secretary

Keeps detailed records of all Branch meetings and activities.
Carries out all necessary communications of the Branch, including the
filing of reports with IEEE Headquarters.
Maintains stationery and other IEEE forms and supplies as required.
Posts a calendar of events to keep all members informed of Branch
activities.
Ensures that all Branch activities are conducted under the provisions
of the current Branch Constitution and IEEE Bylaws.

Arranges for orderly transfer of all Branch records to incoming
Secretary.
Student Branch Treasurer
Responsible for ensuring the Branchs finances are in order.
Deposits all monies received promptly in the Student Branch account.
Prepares a budget at the start of the school (or fiscal) year.
Prepares end-of-year Financial Statements.
Chairs the Fundraising Committee.
Co-signing Officer (jointly with the Student Branch Chair).
Arranges for orderly transfer of all accounts and records to incoming
Treasurer.

Student Branch Counselor
Faculty member, active in the IEEE, who serves as an advisor to the
Branch and its Officers.

Appointed by the local Section Chair, upon the recommendation of the
Student members and the Regional Student Activities Chair (RSAC).

Normal term of appointment (or re-appointment) is two years.

Provides a sense of continuity to the Branch.

Informs other faculty members of Branch activities.

Promotes student awareness of awards, contests and membership benefits.

Helps the Branch establish Industrial contacts and works closely
with the Branch Officers and the Branch Mentor.
Branch Mentor
Designed to maximize the interaction between the Student Branch
and the local Section.

Branch Mentor must be from Industry.

Appointed by the local Section Chair, in consultation with the
Branch members.

A recent graduate with firsthand experience in Student Branch
operations is an ideal candidate.

Meets regularly with the Branch members and the Branch Counselor.

Assists the Branch to develop effective programs.

Provides a bridge between the Branch and the local Section.
Position is optional but can help Branches stay connected.
Student Branch Committees
Having different committees can help you develop a varied,
broad-reaching program of activities. Some key committees are:


Program Committee - responsible for planning and running the
Branchs program of activities.

Membership Committee - responsible for planning and carrying out
Branch recruitment efforts, including promoting membership benefits
to new and existing members.

Publicity Committee - responsible for advertising all Branch activities.

Finance Committee - responsible for fundraising activities.

Nominating Committee - responsible for setting election guidelines
and dates and finding suitable candidates.

IEEE Volunteerism
Most if not all the people you will work with on
IEEE activities are volunteers.
Be respectful of them and their time (plan efforts)

Make them feel their contributions are important

Make sure they get recognition

Thank them for their participation

Give them titles related to activities

Seek and get commitments

Make sure they feel they have input to the process


BRANCH OPERATIONS
Branch Program

Design a varied and interesting schedule of events.
Branch Resources
http://www.ieee.org/students click Branch Operations

Seek resources available to help you plan and implement
your Branch program.
Student Awards
Ensure that students are aware of awards and scholarships
available to them. Visit http://www.ieee.org/scholarships

Branch News
For the latest information http://www.ieee.org/branchnews



Invite speakers on technical or professional subjects.
Enter design competitions (e.g., Region Hardware
and Software Design Contests).
Hold a Student Professional Awareness Conference (S-PAC).
Hold a Student Professional Awareness Venture (S-PAVe).
Organize field trips to Industry.
Mentor junior students.
Organize sales of lab kits, lab manuals, resume books, solved past exams.
Branch Program
Branch Program (continued)
Raise funds for charity or Student Branch projects.
Publish a Student Branch Newsletter on the web.
Develop a Student Branch web site. Free hosting web space
at http://ewh.ieee.org
Branch Chairs should use SAMIEEE to access current
IEEE Student membership data http://www.ieee.org/samieee
Participate in engineering awareness programs.
Visit and organize joint activities with other Student Branches.
Volunteer at a conference and help staff a membership booth.
Host an annual Welcome Back or End of School picnic.
Work with the local IEEE Section and Region.
Branch Planning

Assess the state of your Branch (resources, people, money)

Identify the major objectives for your Branch for this year
(e.g., membership increase, some big event, retain existing
members, seek new equipment)

Identify the specific goals that will help you meet your objectives
and identify the events that will make up your Branch Program to
achieve these goals

For each event, develop an Action Plan
Your Annual Branch Plan is the result!
Goals Events Evaluate
The
Plan!
Brainstorm!
Consider
constraints
Branch Planning

Need Ideas Fast? try this Five Rules of Brainstorming:

1. Any ideas are valid (even wacky ones).

2. Write everything down.

3. Dont criticize or evaluate.

4. Dont be a salesperson.

5. Ideas form in molecules, so dont be afraid if everyone is silent

Someone keeps time (you need a limit!) and someone is scribe to
capture every idea.
Branch Planning
Evaluate the results---

Is there enough interest?

What resources are needed?

Will it achieve goals?

What are the constraints of the Branch? (time, money, people)

Take the attractive alternatives and ITERATE!
Branch Planning
Iteration may make earlier, rejected ideas more desirable


For example,

This road trip will need the extra funding, maybe running a coffee
machine isnt such a bad idea after all
Branch Planning
Once you decide on a plan, put it into action!

Assign people to duties

Set a timeline, and milestones to be achieved

Be REALISTIC!!

Establish your financing and cash-flow
Branch Planning
If you are coordinating some event, let people do their jobs.

Keep people communicating with short status meetings

Compliment people on accomplishments (a key to motivated
volunteers

Plan for the unexpected! Murphys Law

Reward yourselves when it is all over

Learn from your mistakes and leave documentation for future
officers!
Branch Planning
Branch Planning Workshop
Develop a set of goals for the branch

Brainstorm to find events

Evaluate and create Branch plan and timeline of events

Someone from the group will present (1 slide)

State your assumptions!

In second workshop, plan one event in detail; all resources and
timeline with milestones (and a second presentation!)
Branch Planning Workshop Scenario 1
Apathetic University has its share of problems. Ellen, an
enthusiastic member accepted the job of Branch Chair (nobody
wanted it anyway!), but:

There are only 11 members (her friends in 4th year)

Nobody else seems to know what an IEEE Student Branch is,
including the recently appointed Branch Counselor, a new
faculty member

Ellen knows that the Branch is close to probation.

SHE NEEDS YOUR HELP!!
Branch Planning Workshop Scenario 2
At the University of Life, the seniors seem to slap together an executive
committee every September. There is a big EE class in
this school and the Student Branch Counselor is enthusiastic but
busy. The sophomores and juniors even think IEEE is for the
seniors only.

WHAT SHOULD THE BRANCH DO?





Student Branch Reporting Requirements




Annual Plan of Activities:
due 1 November each year or two months after the academic year begins;
helps you plan your activities and budget for the year;
allotment based on Branch members as of 31 December statistics
allotment of either US$50.00 (49 members or less)
or US$100.00 (50 members or more) upon receipt of plan.

Annual Report of Activities:
due 1 May each year or two months after the academic year ends;
detailed report of activities for past year, including financial statements.
rebate of $US2.00 per Branch member as of 31 December statistics.

Each year, you must submit two reports to IEEE Student Services. To
encourage you to complete these, the IEEE provides you with funding -
an incentive rebate. Remember, IEEE wants to hear about your activities.
The IEEE Student Branch Calendar
A useful tool for planning purposes.

A good way to remind Branch members of upcoming activities.

Should list all award deadlines.

Post on the student bulletin board or office door.

Student Branch Secretary should keep it current.

Generic calendar included in workbook.
Branch Resources
Distinguished Lecturers Program sponsored by IEEE and
other IEEE Societies.
IEEE Computer Society Distinguished Lecturers Program.
IEEE Program Resources Guide.
Section and Section Student Activities Chair (Section SAC).
Branch Counselor and Branch Mentor.
Regional Student Representative (RSR) and Regional SAC (RSAC).
IEEE Student Services Manager (IEEE HQ).
Contacts listed in Workbook.
Branch Resources (continued)
IEEE Student Concourse web site
www.ieee.org/students

Student Branch program information, awards and scholarships,
all Student Branches listed with reported web sites and email
addresses.

IEEE Email
Student Services Maintains Regional Student Branch Addresses
Send to: student-services@ieee.org

web accounts at www.ieee.org/web/account
Submit Reports by E-mail
sbr1-reporting@ieee.org for Region 1
(same format for Regions 1-10)
Branch Resources (continued)
IEEE Student Branch All Magazine Package
fee is US$575.00 in 2006
subscription package includes all 32 IEEE magazines
available to all Student Branches
Some magazines included are:
IEEE Spectrum magazine
IEEE Potentials magazine
IEEE Computer magazine
IEEE Software magazine
IEEE Internet computing magazine
IEEE Power Engineering Review
IEEE Micro magazine
IEEE Personal Communications magazine

Branch Resources (continued)
IEEE Student Branch Library Subscription to the All Society Periodicals
Package (ASPP)
only Student Branches whose main libraries subscribe to non-member
ASPP subscription qualify for the discounted fee.
US$3700.00 in 2006
includes all Society Transactions, Journals, and magazines,
with a few exceptions.
Student Branch must provide an adequate facility to store and
display the publications.
To qualify, the main university library where the Student Branch is
located MUST have a current full ASPP (print or online) or IEL subscription.
Orders must be placed on IEEE Stationery, signed by Branch
Chair and Branch Counselor, and sent with full payment.

Student Branch Awards
One of the BEST benefits of being a Student member.

You should keep all your Branch members informed about the
opportunities.

Some are scholarships, others are fellowships or stipends.

Still others are prizes for competitions.

Recognition for the Branch, Branch Counselor, and students.
Student Branch Awards (continued)
Regional Student Paper Competition
Open to all undergraduate IEEE Student Members
Chance to improve written and verbal communications skills
Local competition at Branch determines winner for Area
Competition; winners from Area Competition go on to
Regional Competition
Regional prizes from Life Member committee (US $800, $500, $200)
See guidelines in Handbook or contact Regional Student
Activities Committee Chair (RSAC)
Student Branch Awards (continued)
IEEE Regional Exemplary Student Branch Award

Award designed to encourage, through public recognition,
exemplary Student Branch operation.

Good goal to guide Branch planning efforts.

No limit to the number of awards given.

Nomination must be by an Officer of the Branch.

Supporting documentation must be provided.
Student Branch Awards (continued)
Outstanding Student Branch Counselor and Advisor Award

To recognize the important contributions of the Counselor / Advisor.

Over 300 Counselors and Advisors have been recognized since 1979.

Sponsored by RAB and TAB.

Up to 1 Counselor per Region recognized each year.

Students must submit a nomination essay (1500 or less words).

Nomination deadline is 28 February.

Larry K. Wilson Regional Student Activities Award

To recognize the student most responsible for an extraordinary
accomplishment associated with student activities.
One winner per region.
Commemorative plaque and 3 years free membership in the IEEE.
Nomination deadline is 31 January.
Student Branch Awards (continued)
Student Branch Awards (continued)
Computer Society Richard E. Merwin Scholarship

Up to 10 awards of US$3,000.

Juniors, seniors, and graduate students are eligible.

Must be active in the Computer Society Branch Chapter at your
school.

Application deadline is 31 May. http://www.ieee.org/scholarships
Student Branch Awards (continued)
Charles LeGeyt Fortescue Fellowship
One year US$24,000 award to a new graduate student.
Must study at an accredited university in the U.S. or Canada.
Application deadline is 31 January every other year.
Other Awards
IEEE Fellowship in Electrical History
IEEE Neural Networks Council Conference grants
www.ieee.org/scholarships
Student Branch Awards (continued)
RAB Membership Growth Award
Given by RAB (cannot apply for this) to the Branch in each
Region that has highest growth (based on Branch size and %
growth --- not just actual numbers)

Outstanding Student Certificate
Available free from IEEE Student Services; 1 per 100 Branch
Members (or fraction thereof); lettering done by IEEE for your
Branch. Give them to deserving Student Members!

Student Branch Support Certificate
Available free from IEEE Student Services; give to people in
recognition of their support of your Branch.

MEMBERSHIP
Student Membership Benefits
Membership Group Discussion

Student Membership Benefits

IEEE Spectrum magazine online and print
IEEE Potentials magazine online and print
The Institute online and print
Xplore online access to subscriptions http://www.ieeexplore.org
Discount on technical Society memberships and publications
50% discount in IEEE dues for students graduating the first year
after graduation
Leadership Experience and networking with Section, Industry Leaders
IEEE Job Site http://www.ieee.org/jobs
Email alias http://www.ieee.org/alias
Financial Advantage programs
Membership card

Student Membership Who Qualifies?


Undergraduate or graduate students taking at least
50% of a normal full-time course of study in IEEE designated
fields, Engineering, Computer Science and Information
Technology, Physical Sciences, Biological and Medical
Sciences, Mathematics, Technical Communications, Education,
Management, Law and Policy.

http://www.ieee.org/designatedfields

IEEE Student Membership Dues


$30.00 US and Canada (Regions 1-7)
includes Potentials magazine (5 issues per year) (online and print)
includes Spectrum and the Institute (online and print)
$25.00 all other areas of the world
(Regions 8, 9 & 10)
with option to subscribe to Potentials magazine for $5.00 (online
and print)
includes Spectrum and the Institute (online and print)
Membership Group Discussion


Q1. Why did you join the IEEE and why did you become active?

Q2. Why do some students neglect to renew their IEEE membership?

Q3. How would you encourage a student to renew membership after it
has lapsed (expired)?

Q4. How would you attract a first year student to join IEEE?

Q5. How would you persuade students in other departments to join IEEE?

There are 4 different kinds of money you may need to raise:
Operating money - for continual expenses.
Seed money - an advance for an event.
Subsidy money - to reduce the cost for members.
Capital money - to buy things.
Student Branch Operations Guide has a list of 19 ideas.
Brainstorming is a good way to think of ideas.
Need to be aware of University Fundraising constraints
Need to be careful not to tarnish the image of engineering.
FUNDRAISING
FUNDRAISING
Money Sources ($$ and/or in-kind contributions):

Branch bank account
Money from Branch Plan, and Rebate from Annual Report
Fundraising events or activities
School
- Department Head, Dean, Students Association,
Engineering Students Association
IEEE
- Local Section, Region
- For S-PACs and S-PAVes: IEEE USA SPAC and
RAB/SAC/SPAA
Local Industry
When asking for money.
Donor must have money to give (not everyone does!)
Put the request in writing and include a brief budget
Convince them of the merits of your cause and how their
involvement will help both you and them
Show them that your proposal is well-thought out and that you are
soliciting from others as well
Give them time to make a decision and then follow-up
Conduct Fundraising Workshop
Question 1
Question 2
FUNDRAISING
S-PAC OVERVIEW

What is an S-PAC?
Student Professional Awareness Conferece
S-PAC program goals

Professional Awareness Issues

S-PAC planning steps

IEEE S-PAC funding sources

Student benefits from S-PACs

For More Information...
What is an S-PAC?


Student planned and run conference
(half to full day)

Nontechnical career issues discussed

High quality volunteer speakers

Funding from IEEE, university and industry
S-PAC Program Goals
To develop an awareness of engineering professionalism

To enhance technical education

To provide opportunities for personal development

To encourage ongoing participation in IEEE
Professional Awareness Topics

Category A: Career growth
Category B: Working
Category C: Professional ethics
and societal responsibility
Category D: Self-management
Category E: The engineer and public policy
Category F: Role of the professional society
S-PAC Planning Steps
1. Get Connected!
2. Begin Planning
3. Select Speakers
4. Budget Planning
5. Ticket Sales and Publicity
6. Prepare for S-PAC day
7. After the S-PAC
IEEE S-PAC FUNDING SOURCES --- AN OVERVIEW
Regional Activities Board (RAB)
Student Activities Committee (SAC)
Other RAB
Committees
RSACs RSRs
Student Professional
Awareness Activities
RAB/SAC/SPAA Chair
Regional Director
- Regional Student Activities Chair
- Regional Student Representative
- Other Regional Officers
Region
Area or Council
Officers
Area or Council
Other Areas or Councils in a
Region
Students seek funding from
Section Chair
- Section Treasurer/Secretary
- Section Student Activities Chair
- Other Section Officers
Other Sections in an Area or Council
IEEE USA
Career Policy Council (CPC) Other IEEE USA Councils
Other CPC
Committees
Student Professional (IEEE USA/SPAC)
Awareness Committee
IEEE USA/SPAC Chair
R1-6 S-PAC Coords. (RSCs)
R1-6 S-PAC Sup. Coords. (RSSCs)
Two Student Representatives
RAB/SAC/SPAA Chair
Regional S-PAC Coordinator
seeks funding on behalf of students
Note: IEEE USA/SPAC provides funds for speaker travel.
All other IEEE Regions 1-6 funds can be applied
to S-PAC operating expenses;e.g., IEEE
Student Member subsidies, printing, advertising.
Student Benefits From S-PACs

Opportunities for personal development
Skills development
--- Team building
--- Project management
--- Marketing/sales
--- Finance
--- Communications
Build self-confidence
Industry connections
For More Information...


Regions 1 - 6

Ms. Sandra Kim
Administrator, IEEE USA
IEEE-USA Office
1828 L Street N.W., Suite 1202
Washington D.C. 20036-5104
phone + 1 202 785 0017
fax + 1 202 785 0835
e-mail Sandra.kim@ieee.org
Regions 7 - 10
Ms. Laura J. Durrett
IEEE Student Services
Manager
445 Hoes Lane
P.O. Box 1331
Piscataway, NJ 08855-1331
phone +1 732 562 5523
fax. +1 732 463 3657
e-mail. l.durrett@ieee.org
S-PAVe OVERVIEW
What is an S-PAVe? Student Professional Awareness Venture
S-PAVe Program Goals
Ventures
Elements of a Venture Proposal
Venture Budget
Funding and Support Letters
Submission and Review Process
For More Information...
What is an S-PAVe?
Projects or activities conceived by IEEE
Student Branches to develop an awareness of
engineering professionalism

Funded by IEEE through RAB/SAC/SPAA and
IEEE USA SPAC

Students develop the idea and submit a
proposal for funding

If approved, students receive funding to
proceed with their planned venture and report
results to IEEE

S-PAVe Program Goals
Develop prototype activities/materials to enhance
Student Member awareness of professional concerns

Increase Student Membership, with focus on
Freshmen, Sophomores, and Juniors

Provide new services for Student Branch Membership

Enable Student Branches to gain experience in project
planning and organization

Ventures
Can be of any nature except those that duplicate the
Student Professional Awareness Conference (S-PAC)

Suggested Formats: Service, Workshop, Video,
Simulation, Resource Materials

Examples
- Make a video tape depicting ethical dilemmas
- Develop an in-house training program that
instructs students on how to run a meeting
- Establish a resume evaluation service
- Create a computer package that gives basic
ideas on setting up your own company

Can span days, weeks or months, but should not
generally exceed one school semester
Elements of a Venture Proposal
Venture summary form (from IEEE)

Venture description and milestone list

Budget

Support letters
Student Branch Counselor
Regional S-PAC Coordinator (Regions 1- 6 only)

Financial support letter
Venture Budget


One or two pages itemizing income sources and expenditures

A base amount of funds is provided (up to US$200.00)
and additional funds on a matching basis

One additional dollar of S-PAVe funds (over the base
amount) may be requested for every dollar committed to
the venture from other sources (e.g., IEEE Section,
Student Branch, or local companies)

All requested S-PAVe funds may not be awarded

The maximum S-PAVe award is US$500.00
Venture Budget Example
Assume that US$175.00 has been secured from the IEEE
Section

US$375.00 can be requested from S-PAVe funds
- US$200.00 in base funding
- US$175.00 as a dollar for dollar match to Section funds

Total income would be US$550.00
- US$175.00 Section funds
- US$375.00 S-PAVe funds

S-PAVe FUNDS WILL BE PROVIDED TO THE STUDENT
BRANCH ONCE THE VENTURE HAS BEEN APPROVED FOR
FUNDING.

Funding and Support Letters
A Letter of Support indicates

- Its author has read the proposal, likes it, and
supports the Student Branch involvement

- If appropriate, any amount of financial commitment

Required Letters of Support

- Student Branch Counselor
- Regional S-PAC Coordinator (Regions 1-6 only)

A Letter of Financial Support is required from any
funding source


Submission and Review Process
Submit proposals at any time to:
Regions 1-6: IEEE-USA Manager, Professional Programs
Regions 7-10: IEEE Student Services Coordinator
Proposals are reviewed and awarded funds based on
- Expected achievement of S-PAVe goals
- Likelihood of success
- Originality
- Available funds
Each proposal is evaluated on its own merit -- not a contest
The reviewing is performed by:
RAB/SAC/SPAA Chair RAB/SAC Chair IEEE USA SPAC Chair
Award notification is made within 2 weeks
For More Information...


Regions 1 - 6

Ms. Sandra Kim
Administrator, IEEE USA
IEEE-USA Office
1828 L Street N.W., Suite 1202
Washington D.C. 20036-5104
phone + 1 202 785 0017
fax + 1 202 785 0835
e-mail Sandra.kim@ieee.org

Regions 7 - 10
Ms. Laura J. Durrett
IEEE Student Services
Manager
445 Hoes Lane
P.O. Box 1331
Piscataway, NJ 08855-1331
phone +1 732 562 5523
fax. +1 732 463 3657
e-mail. l.durrett@ieee.org
S-PAC/S-PAVe Workshop Exercise
Develop an S-PAC/S-PAVe for your Branch


Divide into groups of 4-6 people
Select a scribe - record ideas
Select a prophet - present ideas
Select a timekeeper - ensure staying on track
Brainstorm ideas for an activity
Decide on an activity based on ranked ideas
Strive to identify the critical issues and actions necessary
to complete and S-PAC/S-PAVe
Develop an action plan - Who does what by when?
MegaSchool State University
A large university with many engineering programs has an
IEEE Student Branch with 110 members and $1000.00 in
the Branch Treasury. The total enrollment in engineering
is 1000 students with 250 in electrical engineering. The Branch
wants to have an S-PAC. It is the last week of October.

HOW SHOULD THEY PLAN THEIR S-PAC?
S-PAC Scenario
MicroSchool University
Your Student Branch has 85 members (15 hardcore) in a school with a
total engineering class of 400. Your school is in a somewhat remote,
but industrial area. The hardcores got excited about an S-PAC after
reading about it in a promotional mailing they received from IEEE-USA
in December. It is the second week of January.

HOW SHOULD THEY PLAN THEIR S-PAC?
S-PAC Scenario
Remote College
Your Student Branch has 70 members in a small engineering school,
in the suburbs of a medium size city. Your Branch figures that an S-PAC
may be hard to do for your small Branch, so they decide an S-PAVe might
be easier. The members of your Branch are pretty imaginative, and the
school is very supportive of the Branch. It is mid October.

HOW SHOULD THEY PLAN THEIR S-PAVE?
S-PAVe Scenario
TIME MANAGEMENT
Determine How You Spend Your Time
Set Goals and Objectives
Organize your Day
Learn to Delegate
Determine How You Spend Your Time
Document how much time you waste each day
Television
Telephone calls
Meetings
Breaks
Handle correspondence effectively
Touch a piece of paper only once
Handle visitors tactfully
Establish time limit for unexpected visitor
Emphasize serving and helping people meet their needs
Be firm but pleasant when you terminate a conversation
Set Goals and Objectives
Visualize yourself achieving each goal
Ensure goals are specific and measurable
Select a general time frame for completion
Set goals that will not allow for procrastination
Do unpleasant things first
Do simple tasks before complex tasks
Attack goals with enthusiasm
Find ways to enjoy working on each short-term goal
Evaluate your performance
Give yourself rewards
Organize Your Day
Plan on paper -- Prepare a To Do list
Make good use of entire day
Use lunch hour effectively
Use travel time productively
Set deadlines
Use a reward system
Use a timer
Combine activities
Plan to stay one step ahead
Learn to Delegate
Make person aware of relative importance of task
Provide necessary information and resources
Emphasize results rather than methods
Secure a commitment
Set deadlines
Schedule review sessions
Give incentives commensurate to the task accomplished