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Circle Management Review –

Assam Circle

Presentation by ___________Region

Dated 15.01.2010
Circle / Region at a Glance
Number of Postal Divisions in
the Circle / Region
Number of RMS Divisions in
the Circle / Region
Total number of Head Post
Offices in the Circle / Region
Total number of MDGs & Sub
Post Offices in the Circle /
Region
Total number of EDSOs in
the Circle / Region
Total number of Branch Post
Offices in the Circle / Region
Total staff strength in the Gr. ‘A’ Gr. ‘B’ Gr. ‘B’ HSG- Gr. ‘C’ Postman Gr. GDS GDS
(Gaz) (Non- I ‘D’ (BPM) (Other
Circle / Region Gaz) categori
es)

Vacancy position
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Revenue Generation

Revenue Stream Target for Proportionate Achievement up Percentage increase


2009-10 target up to to December, over last year for the
December, 2009 2009 same period
(Booked Figures)

Postal Operations
(Including Business
Development
products & services)

Financial services

Total

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Mail Services – Traffic

Services Total number of Total number of Percentage increase


articles booked articles booked April over last year for the
during 2008-09 to December, 2009 same period

Registered Letters

Registered
Parcels
Speed Post
(Domestic)
Speed Post
(International)
International
Parcel
EPP

VPP

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Financial Services
Product Number of live Number of new Number of accounts
accounts at the accounts opened closed during April -
end of 2008-09 during April - December, 2009
December, 2009
Savings Accounts
(SB,RD,TD,MIS,PPF)
(excluding NREGS)
Total number of Total number of NREGS Total amount disbursed
NREGS accounts accounts opened (April- under NREGS (April –
NREGS Accounts opened in the December, 2009) December, 2009)
Circle / Region up
to 2008-09

Whether rolling funds


provided by the State
Government (Yes /
No)
CC Number of Number of certificates 2009-10 (up to December,
certificates at the 2009)
end of 2008-09 
Issue
Discharge

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PLI and RPLI – Revenue Generation
Year Target and achievement Sum assured Premium realised

PLI RPLI PLI RPLI

Target
2008-09
Achievement
Target
2009-10 Achievement (Up to December,
2009)
PLI RPLI
Number of Policies procured

2008-09
Number of Policy bonds issued
out of the total number of policies
procured (2008-09)
Number of Policies procured PLI RPLI
April - December, 2009

2009-10 Number of Policy bonds issued


out of the total number of policies
procured April - December, 2009

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PLI and RPLI

Operations and Marketing


Number of Head Post Number of Head Post Offices using PLI Bridge
Implementation of Offices Software
PLI Bridge Software

Number of PLI Number of RPLI schedules


schedules pending pending for posting in the
for posting in the Circle / Region
Circle / Region
Number of PLI RPLI
outsourced agents
appointed for
procuring PLI / RPLI
business in the
Circle / Region

Time line for the


appointment of
outsourced agents

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Computerization in the Circle / Region
Total number of HOs
Total number of computerized HOs

Total number of LSG SOs / MDGs


Total number of computerized LSG SOs / MDGs

Total number of Class I Post Offices

Total number of computerized Class I Post Offices

Total number of Class II Post Offices

Total number of computerized Class II Post Offices

Total no. of computerized Post Offices in the Region (HO+SOs of all categories)

Total number Post Offices with Internet connectivity (Leased Line / Broadband)

Total number of Post Offices having power back up (Generators)

Total number of generators in working condition


Total number of Post Offices having UPS
Total number of UPS in working condition

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Technology Induction (Computerization) Up to December, 2009
Software / Modules operated HOs SOs
Total number Implemented Total number Implemented

Installation of Meghdoot 6.6

Generation of Cash Accounts


(Daily account in case of SOs)
Compilation of CC return
through CC bridge
Operationalization of Postman
Module (in case of delivery POs)
Operationalization of Despatch
Module
Operationalization of Bank
reconciliation module
Total number of Post Offices where Sanchay Post 6.5 have been installed
Total number of Post Offices where Passbook Printers have been supplied, installed
and functional

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Web Based Services
Web based Services / HOs (computerized) SOs (computerized)
Connectivity
Total Implemented Total Implemented
eMO
iMO
ePost
e Payment
CCC
SpeedNet
Leased line (approved for
installation by Directorate for
HO / SO)
Broadband

Note: The total number of computerized offices should be calculated keeping in view the recent supply
of computers

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eMO Performance Analysis
Total number of Total number of Percentage
Number of eMOs Money Orders eMOs booked (April – eMOs
booked booked (April – 13 th
13th January, 2010) booked
January, 2010)

Number of eMOs pending


for printing for more than a
day as on 13.01.2010
Number of eMOs pending
for delivery for more than
four days as on
13.01.2010

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Web Based / Other Products / Services (Traffic)
Web based Services Total traffic (Booking)
For the year 2008- Booking from April to December,
09 2009
iMO
ePost
e Payment
Total No. of Flat Rate Boxes
sold
Total No. of WNX booked
Traffic handled No of Speed Post Percentage Speed
April to December, articles processed Post articles
2009 through SpeedNet (April booked / delivered
to December, 2009) on SpeedNet (April
to December,
2009)
Speed Post (Booked)
Speed Post (Delivered)
Complaints Complaints Complaints received from Complaints settled
received in settled in April to December, 2009 from April to
2008-09 2008-09 December, 2009
CCC (Inward complaints settled)

Number of Units where manual


complaints register is 12
Circle / Regional Initiatives

Revenue generation from all Postal activities (expected revenue to be mentioned)

1.

2.

3.

4.

5.

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Circle / Regional Initiatives

Improvement in quality of services

1.

2.

3.

4.

5.

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Circle / Regional Initiatives

Human Resource Development with particular emphasis on technology


implementation

1.

2.

3.

4.

5.

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Fructification of Initiatives
Revenue Stream Target for 2009-10 Achievement up to Percentage target
December, 2009 to be achieved by
March, 2010
(Booked figures)

Postal Operations
(Including
Business
Development
products &
services)

Financial services

Total

Fructification of initiatives is the culmination of initiatives taken in respect of revenue generation,


improvement in quality of services and initiatives in respect of HRD.

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Status of Disciplinary / Investigation Cases
Total number of suspension cases (under CCS CCA Rule 10) in the
Region where charge sheets have not been issued
Total number of pending cases under CCS CCA Rule 16 (more than
three months)
Total number of pending cases under CCS CCA Rule 14 (more than
one year)
Total number of pending cases under CCS Pension Rule 9 (more
than six months)

Total number of pending cases under GDS Conduct Rule 10 (more


than six months)
Total number of CLIs pending for more than one year

Total number of loss and fraud cases pending for more than 10
years
Total number of cases pending for 5-10 years
Total number of cases where departmental enquiry has not been
completed
Total number of cases where disciplinary action has not been
finalized
Total number of cases pending for adjustment of loss at Circle level
Percentage of recovery of the total loss involved in loss and fraud
cases
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Estates Management - Status of Plan Projects

Name of the Building Project Amount of funds Date of issue Present Remarks
allotted 2009-10 (In of NIT status
Rs. Lakhs)

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