Professional Documents
Culture Documents
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b.
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Pg. 234
Among the reasons for monitoring and reviewing health and
safety performance would be as follows.
Monitoring and reviewing may be a legal requirement.
It will identify substandard practices and conditions by means of
audits, inspections and tours, sampling and surveying
It will enable the employer to identify trends in different types of
accidents and incidents.
It will enable comparison of performance with previous years or
initially bench-mark the organisations performance.
It will identify appropriate improvements that could be made.
It will give guidance for budgeting health and safety management.
It will provide information for statutory reporting in the case of
companies quoted on the Stock Markets.
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Duties are:
To provide and maintain safe plant and systems of work
To ensure the safe use, storage, handling and transport
of articles and substances
To provide and maintain a safe workplace including safe
access and egress
To provide information, instruction, training and
supervision for employees
To provide a safe working environment with adequate
welfare facilities
To prepare a policy and revise it as necessary and bring
it to the attention of employees
To consult with appointed safety representatives and
form a safety committee when required to do so.
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Advantages
An external auditor would be more likely to possess the
necessary skills and professional status. He would not
be inhibited from criticising management or workforce
where necessary.
The auditor, if selected carefully, would be more likely
to know the current standards and legislation relevant
to the organisation. He would be able to view the
organisation with a fresh pair of eyes.
Disadvantages
However, he may be disadvantaged because of being
unfamiliar with the workplace and staff, may be treated
with hostility because he is an outsider, and may
suggest unrealistic or expensive improvements.
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a)
b)
c)
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Video
Case studies
Group exercises
Role play
Practical exercises
Quizzes
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a)
b)
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Effective witness interviews will be ensured if the following factors are considered:
Record the details of interviewer, witness, any other persons present, the place, date
and time of the interview
Record all significant facts and comments from the witness
Conduct the interview in private, ensuring no interruptions
Interview only one witness at a time
Reassure the witness that the purpose of the interview is to gather information, not
apportion blame
Set a relaxed open atmosphere to put the witness at ease
Choose a venue for the interview which will not intimidate the witness.
Use a checklist of prepared questions to help the interviewers memory
Use open questions where possible to draw information from the witness
Use plans, drawings records and photographs to help the witness to remember and
describe the events
Summarise the substance of the interview and obtain the witnesss agreement to your
summary
Express your appreciation of the witnesss help.
Invite the witness to contact you with any other information they may have
Tell the witness what the next stage of the investigation will be.
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The writer should bear the reader of the report in mind. Managers will require concise information
with clear findings, priorities (with justification), costings (in terms of time, effort and money)
and action points.
A simple structure for the report would consist of:
Introduction and background
This includes the title page, which should identify the writer and the subject. It should contain a
brief explanation of subject and scope of the report and the reason for its issue.
Summary
A summary provides the busy manager with an overview of the main findings and most important
actions recommended.
Main Body
This contains the detailed facts and findings, arranged in a logical readable order. The style should
be in plain English, and the writer should check carefully for any inaccuracy or inconsistency
in the detail of, for example, tables and graphs. Any overlooked errors will discredit the value
of the report.
Recommendations
These should be laid out in consistence with the main body. Recommendations should be
itemised, with clear actions, time frames and allocation of responsibility. Here may be added
the approximate cost of the recommendations. Priority should be given to the most urgent
issues. The reader may be referred to an Appendix for further detail.
Conclusions
The final section should remind the reader of the main points, urging action where required, and
offering further support and help
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