Professional Documents
Culture Documents
by
MADAM SAZULIANA SANIF
INTRODUCTION
A progress report is written to inform a supervisor,
associate, or customer about progress you've made on a
project over a certain period of time.
The project can be:
the design, construction, or repair of something,
the study or research of a problem or question, or
the gathering of information on a technical subject.
It is written when it takes well over three or four months to
complete a project.
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Reassure recipients that you are making progress, that the project is
going smoothly, and that it will be completed by the expected date.
Force you to establish a work schedule so that you will complete the
project on time.
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WHAT TO EXPLAIN
IN THE PROGRESS REPORT
How much of the work is completed?
What part of the work is currently in progress?
What work remains to be done?
What problems or unexpected things, if any, have
arisen?
How the project is going in general?
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Memo
A short, informal report to someone within your organization
Letter
A short, informal report sent to someone outside your organization
Formal report
A long, formal report sent to someone outside your organization
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CHOOSING BETWEEN
TWO REPORT FORMATS
TIME FORMAT
TASK FORMAT
THE FORMATS
TIME FORMAT
Introduction
1.
Work completed (W5-W9)
2.
Work in progress (W10)
3.
Work to be completed (W11W14)
4.
Problems Encountered-Solution
5.
Conclusion
TASK FORMAT
Introduction
Task 1
Purpose
Procedure
Work completed
Work remaining
Task 2
Purpose
Procedure
Work completed
Work remaining
Task 3 and so on
Overall appraisal
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Exercise:
Identify what is the format of each progress report shown
below
Progress report A
Task 1
Work completed
Current work
Planned work
Task 2
Work completed
Current work
Planned work
Task 3
Work completed
Current work
Planned work
Progress report B
Progress report C
Work Completed
Task 1
Phase 1
Work completed
Task 2
Task 3
Current work
Planned work
Current Work
Task 1
Task 2
Task 3
Phase 2
Work completed
Current work
Planned work
Work to be completed
Task 1
Task 2
Task 3
Phase 3
Work completed
Current work
Planned work