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Data Management (2)

Application of Information and Communication Technology to


Production and Dissemination of Official statistics
10 May 11 July 2007
M Q Hasan
Lecturer/ Statistician
UN Statistical Institute for Asia and the Pacific
Chiba, Japan
Email : hasan@unsiap.or.jp

Overview
Data

management
Data management planning
Data management procedures
Data management software
Hands on experience

Recap..
Managing

files during generation


Directory structure
Documentation
Managing files afterwards

Data management and the NSO


Data

management
All case long term

Data management
Management

files afterwards.

Different types of files.


Data.
Report.
Computer

programs.
Databases.
Etc.

Data management
Management

files afterwards.

Different types of files created with different


software packages.
Statistical

packages (SPSS, STATA).


Spreadsheet (excel).
Compiler (C++, java ).
Document (MsWord).
Etc.
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Data management
Management

files afterwards.

Different types of files created with different


application software.
Database

(oracle).

DevInfo
Others

Data management
Management

files afterwards.

Different files created are in different media.


Hard

disk.

CD.
Floppy.
Juke-box.
Tape.
Flash

memory.
others
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Data management
Management

files afterwards.

Different files created are at different location.


Different

people.
Different section.
Different building but same site.
Different sites

Data management
Management

files afterwards.

Different types of files created in different


computing environment.
Unix

operating system of different flavors (sun, HP

etc).
PC with different operating systems (windows, NT, XP
etc.).
Macintosh.
Etc.
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Data management

System analysis

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Data management : SA
Locate

as many data as possible and prepare


inventory list.

Location.
Creation date.
Person responsible.
Type of contents.
Access conditions.
Size.
Media.
Type and format.
Etc.

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Data management : SA
Develop

naming conventions

Dataset
Files

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Data management : SA
Check

data randomly

Read
Complete
Error free

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Data management : SA
Completeness

check

Identify missing files


Create missing files
Correct files that have errors

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Data management : SA
Classification

Trial and Error method


Consult all

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Data management : SA
Develop Data files
Organization Structure

Clarify Fall Back


Situations
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Data management :

System Migration
(Integration)

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Data management : SM
Prepare

H/W
Identify and procure application software
Develop automation routines for file transfer

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Data management : SM
Cautious

about moving target.


Execute transfer when system is less likely to be
accessed.
Cross check to make sure files are moved properly.

Date.
Size in bytes.
Owner.
Access rights

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Data management :
Maintain

System
User services

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Data management :

Backup during system migration


Data processors responsibility
Temporary back up

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Data management :

Backup after system migration


System administrators responsibility
At least 3 copies
One offsite copy
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Knowledge management

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Knowledge management (1)


Is

a very generic term.


Often implies management of information in
electronic format.
In a broader term, it is the organization of
scattered information in such a way that
people looking for specific information be
able to find it and access it easily.
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Knowledge management (1)


This

scattered information may be located in


an organization in the same building at a
single point or different sites across national
and international boundaries at various points.
Each piece of information may also vary in
format, size, content, and etc.
Information can be accessed as a single piece
or as a combination of many pieces.
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Knowledge management (2)


Ideally, KM

is a processing
model that includes the
collection and management of
quality information.
Quality checking is part of
KM.
Information harmonisation.
For better performance and
usability of the KM system.
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Knowledge management (3)


KM

deals with the physical


organisation of the
information.
Puts an invisible interface
between the information
(knowledge) and its users.
KM requires a dissemination
policy as to who can access
which information and how of
the managed knowledge.
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Knowledge management ..
Integration

of KM system into working


places and beyond.
Culture, change of attitude towards the
use of such systems.
Promotion of knowledge contribution.
Continuous maintenance of KM
systems.
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Information System (IS)


Processing

System (PS , TPS)


Management Information system
(MIS)
Decision Support System (DSS)
Executive

Information System (EIS)


Expert System (ES)
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IS & Management
Processing

System

Lowest building block of an Information


System
Records and process data
Executed by lower management level
Involvement of single section/department
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IS & Management
Management

Information system

Executed by middle management level


Uses data recorded by processing level
Supports decision making activities through
production of statistics, analytical reports etc.
Involvement of multiple sections/departments

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IS & Management
Decision

Support System

Executed by middle / top management


level
To backup strategic decisions

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IS & Management
Executive

Information System

Executed by top management level


Deals with what if situations

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IS & Management
Expert

System

Analyzes what if situations automatically


Process of analyzing data to identify patterns or
relationship
Extraction of pattern or information from stored
information

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End

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