INTRODUCTION TO NVIVO

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Prepared By:

Dr Maslawati Mohamad

Education Faculty, National University of Malaysia

maslawatimohamad@yahoo.com

SYSTEMS FOR MANAGING DATA IN

ANY PROJECTS

DATA SOURCES

STAGES IN ANALYSING DATA

Literature review
Interviewing
Transcribing
Arranging the data (memo, annotations, literature
review)
Coding
Identifying the themes (cohen cappa: reliability &
validity)
Recoding
Developing the categories
Exploring the relationship among the categories
Developing and testing a theory
Writing the report

ANALYZE

TRANSCRIBING
transferring the data from audio into words
note down:
1. Non-verbal activities
2. Date
3. Venue
4. Some demographic information of the
respondents (e.g.name, gender, occupation)
5. Questions
6. Answers

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HOW TO TRANSCRIBE
1.
a.
b.
c.
d.
e.
f.
g.

Heading 1:
Respondents name
Interview venue
Date of interview
Gender
Age
Academic Qualification
Workplace
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HOW TO TRANSCRIBE
2. Create a table
Interviewer

How do you read a journal article?

Respondent A

I read the abstract, then I read the keywords. After that I

go through the subheadings. After I am able to identify
that the article is what I want then I would read it word
by word.

Respondent B

First, I use the search engine especially google scholar. I

type a string of keywords. Then I read the title. After the
title I would read the abstract. Sometimes I dont really
understand so I copy and paste into google translater.

Respondent C

I also have problem with my English. So I copy and paste

into MSWord. I use the thesaurus and synonym feature
to assist me in my understanding

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CHANGE HEADINGS
In MS Word
Go to Heading 1
Modify
Arial
Font Size: 16
Bold
Go to Heading 2
Modify
Arial
Font Size: 14
Bold
Italic
Go to Normal
Modify
Times New Roman
Font Size: 12
Color: Black

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1.
2.
3.
4.
5.

To change from a table to text

Highlight all the rows and columns
Go to layout
Click convert to text
Tick paragraph marks
OK

To insert line numbers (must be more than 7 lines)

1. Go to page layout
2. Go to line numbers
3. Mark continuous
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HOW TO TRANSCRIBE: OBSERVE THE FONT TYPE &

SIZE

Line
number

Pseudonym

Time

Date

Venue

Demographic
Profile

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ANOTHER SAMPLE OF A TRANSCRIPT:

OBSERVE THE FONT TYPE. THE
DISTINCTION IS USED TO FACILITATE
YOUR READING

Q.1 Current use of time

In an ordinary week, how do you currently spend your time?
(What takes most time, how much time spent on work, family,
leisure etc?)
I am still studying so an ordinary week for me is mainly spent
studying and working part time. I send about 32 hours a week
at work, 6 contact hours at university, and I spend my
weekends and evenings studying. I also play Netball and
attend a Yoga class of an evening once a week.
Q.1a Feelings about current time use?
(How do you feel about your time use now? Does it fit with your
goals? Are there other things youd like to fit in?)
Look, its as effective as it can possibly be given my current
commitments. I do wish I had more leisure time to spend with
my friends and family and my partner. I also wish I had time
to take dancing classes and learn a second language, but these
things will need to wait until I have completed my course.

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RELIABILITY AND VALIDITY

Data triangulation

Data is collected/accumulated from a few sources

Member checks

Respondents counter check the transcription

Sufficient duration of time

Inter rater
Peer review
Audit trail

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PROJECTS

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THE ADVANTAGES OF USING NVIVO

Coding
Developing external relationship
Adding the respondents attributes
Rearranging the coding system
Searching for the code, texts and others
Developing models

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ATTRIBUTES

Both documents and nodes can have attributes

whose values can represent any property you
like.

e.g. 1. gender = female/male

2. age= 35/ 35-40
3. qualification= PMR/SPM/Diploma/Degree

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DONT FORGET

To arrange appointment according to

respondents convenience
Prepare letter/s for the gatekeepers

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COMPONENTS
SOURCES
Internal (It can be imported or created in the Nvivo editor)
Eg:
Focus Group Interview Transcriptions
Individual Interview Transcriptions
Pictures
Texts
Documents
Social Media
External
1. Other related documents
2. It may not be imported
3. We could use hyperlink to the targeted file
Memos
Important notes in the observations

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NODES
TREE NODES
Notes which are already established in the
hierarchy (e.g.: parent node and child note)
CASES
Notes which could be associated with other
attributes such as gender and age. They could be
established in the hierarchy
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NODES

RELATIONSHIPS
Nodes which have relationship with other projects.
(e.g: relationship between two cases and two nodes)
MATRICES
A group of nodes which is the product of matrix
coding query
QUERIES
Places that we keep our queries
MODELS
Illustrations about a project or an analysis

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LESSON 1

HOW TO
CREATE A
PROJECT
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1. CLICK NEW PROJECT

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2. Fill in the title box

3.

Fill in the description box

(e.g: date, location, people involved)

4. Click OK

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.
YOU WILL SEE A WINDOW APPEARS
WITH THE LAUNCH PAD

TITLE OF YOUR PROJECT

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LESSON 3

CREATING AND
IMPORTING DATA

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NAVIGATION VIEW

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COMPONENTS
SOURCES
Internal (It can be imported or created in the Nvivo editor)
Eg:
Focus Group Interview Transcriptions
Individual Interview Transcriptions
Pictures
Texts
Documents
Social Media
External
1. Other related documents
2. It may not be imported
3. We could use hyperlink to the targeted file
Memos
Important notes in the observations

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IMPORTING DOCUMENTS
You can import files in the following formats into
Nvivo 10:
Microsoft Word (.doc and doc.x)
Adobe Portable Document Format (.pdf)
Rich Text Format (.rtf)
Text (.txt)

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IMPORTING DOCUMENTS OR PDF FILE

1.

2.
3.
4.
5.
6.
7.

In Navigation View, click the name of the sources

folder that you want to import the document into.
On the External Data tab, in the Import group, click
Documents or PDFs.
The Import Internals dialog box opens.
Under Import from, click the Browse button and
then select the file you want to import.
Click the Open button.
Click OK. The Document or PDF Properties dialog
box opens.
(Optional) Change the name or description of the
new document source.
Click OK.

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You could click Shift and Pg Dn buttons

simultaneously to get all the files
Press OK

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IMPORT POWERPOINT
1. If you have digital content
formats that you
PRESENTATIONS
AND in
OTHER
cannot directly
into NVivo (for example,
MATERIAL
AS import
PDF SOURCES

PowerPoint presentations), you may be able to

save or export the content to a PDF file. You
may also be able to print the material to a PDF
file, if you have installed a PDF printer driver
on your computer.

2. Once the content is in a PDF file, you can import

it into NVivo in the usual wayrefer to
Import a document or PDF file for more
information.
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INSERT A FOLDER
Click INTERNAL
A dialogue box will appear
Fill in the NAME

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NAME : NAME OF THE FOLDER

DESCRIPTION: PROVIDE A BRIEF
DESCRIPTION OF THE DOCUMENT
PRESS OK TO PROCEED WITH THE
INSTRUCTION
PRESS CANCEL TO TERMINATE THE
INSTRUCTION
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TRY TO CREATE 3 SUBFOLDERS IN

THE INTERNAL FOLDER

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VIEW YOUR PAD

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CLICK VIEW
GO TO NAVIGATION VIEW
CLICK DETAIL VIEW
CHOOSE RIGHT OR BOTTOM

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VIEW YOUR PAD

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VIEW RIGHT

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VIEW: BOTTOM

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INSERT A FOLDER FOR PICTURES

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IMPORT PICTURE/FILE

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PRESS BROWSE
SEARCH FOR THE FILE AT PICTURE
FOLDER
IMPORT INTERNAL
YOU CAN EDIT/CHANGE THE TITLE OF THE
FILE NAME
YOU CAN FILL IN THE DETAILS IN THE
CONTENT COLUMN
YOU COULD CHANGE THE BRIGHTNESS OR
ROTATE THE PHOTO

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EDIT/CHANGE THE SUBFOLDERS

NAME

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EDIT/CHANGE FILE NAME

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PUTTING A FEW FILES IN THE SAME

SUBFOLDER

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INSERT INTERVIEWS/SONGS &

OTHERS

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IMPORT AN AUDIO OR VIDEO FILE

1.

In Navigation View, click the name of the

sources folder that you want to import the audio
or video into.

2.

On the External Data tab, in the Import group,

click Audiosor Videos.

3.

The Import Internals dialog box opens.

4.

Under Import from, click the Browse button,

and then select the file you want to import.
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IMPORT AN AUDIO OR VIDEO

FILE
5. Click OK. The Audio/Video Properties dialog box
opens.
6. (Optional) Change the name or enter a
description of the audio or video source.
7. Click OK.

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WHAT TYPE OF MEDIA FILES CAN I

IMPORT?
You can import media files in the formats listed
below:
Audio:
MPEG-1 Audio Layer 3 format (mp3)
MPEG-4 audio format (m4a)
Microsoft Windows Media formats(wma, wav)

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WHAT TYPE OF MEDIA FILES CAN

I IMPORT?
Video:
MPEG formats (mpg, mpeg, mpe, mp4)
Windows Media formats ( avi, wmv)
QuickTime formats (mov, qt)
3G Mobile Phone format (3gp)
AVCHD High Definition Video formats (mts,
m2ts)

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HOW TO TRANSCRIBE AUDIO MATERIAL

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HOW TO TRANSCRIBE AUDIO

RECORDINGS
1.
2.

Go to MEDIA
Press PLAY symbol

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MANAGING AUDIO RECORDINGS

YOU WILL FIND MEDIA AT THE MENU BAR
PRESS PLAY IF YOU WANT TO LISTEN TO
THE AUDIO
TO INCREASE OR REDUCE VOLUME PRESS
VOLUME
TO CONTROL THE SPEED
PLAY SPEED (FAST, NORMAL, SLOW)

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TRANSCRIBING

Press CLICK TO EDIT

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TRANSCRIBE IN THE CONTENT BOX

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SAVING YOUR FILE

DONT FORGET TO SAVE THE FILE AFTER A
FEW MINUTES TO AVOID LOSING ANY DATA
PRESS SAVE
YOU CAN ALSO COPY THE FILE INTO YOUR
PEN DRIVE
GO TO FILE
GO TO MANAGE
COPY PROJECT TO (eg: Pen Drive)
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HOW TO SAVE YOUR PROJECT

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REMINDER: REMIND YOU TO SAVE

YOUR FILE AFTER 15 MINUTES

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THE END

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