Vitafoam-Plc

Abhimanyu Singh Chaudhary 2015002

Abhishek Tripathi 2015004
Achyut Razdan 2015005
Milind Singh Chauhan 2015025
Madhur Rathi 2015023
Samarth Srivastava - 2015044

Introduction

Vitafoam Nigeria Plc founded in August 1962

Vita international ltd.

CWA holdings ltd.

Major products Foam products (polyether, rigid etc), Adhesive

Ownership change in 1978 (60% to Nigerian investor), CWA gave 20% to Vita
international.

1998 Vita gave share to employees (final 31%)

550 employees

IT system in Vitafoam (1982)

Data center consisted of Mainframe computer with financial applications and

ops.

Business systems:-

Saga line/200 finance and distribution system.

HR plus v2.5 for HR dept.

Network and comm.

LAN and VSAT based internet connectivity

IT dept. with 3 people including unit head and 2 support

Responsible for system maintenance, data entry, report printing, user support and
vendor relation

IT - Finance and accounting dept.

Initial problem

Suggested changes

Terta accounting system upgraded to Saga line/500

Utilization was minimum

Only General ledger, account rec., acc. payable modules operational

Manual financial entry, causing time lag

Collaboration of all dept. with finance dept.

Implement onsite data entry system, dept. wise.

Real time access of info to finance dept.

IT Engineering dept.
Initial problem

Suggested changes

Inventory level tracking issue

Implementation of a central ERP system, which would track the

inventory level at different plant.

Issue with scheduling preventive maintenance

Implementation of PLC /SCADA(supervisory control and data

acquisition), to help record real time data

IT Production dept.
Initial problem

Suggested changes

Implementation of an intranet connecting all the vendors, suppliers

and warehouses.

No automation support, which caused lack to optimum production

Manual communication to related units.

Production scheduling issues

access to real time data from the sales and marketing dept. for
production forecast.

IT - Logistics and purchasing

Initial problems

Suggested change

Logistics work was conducted manually

Central inventory management system to be installed.

Delay of raw material from international suppliers can be met through

domestic suppliers

IT Sales and marketing

Initial problems

Suggested changes

Lack of information of the finished goods

Records of payment, freight charges are not easily consolidated

Warehouses will be connected using the online network

ERP module will help maintain proper log of payment details.

The online system connected with wholesaler will help do sales
forecast

IT HR dept.
Initial problem

Suggested changes

Management payroll is outsourced

ERP system can be used to manage business commitments like payroll

Manual HR administration

Unstable system in place and lack of knowledge about the system

Training should be provided to employees to make its use easy

Performance evaluation tool can also be deployed using the same

Effect of new IT implementation

Improved efficiency across the organisation

Proper system for resource utilisation

Transparent and unbiased appraisal system

Better decision making through collaborative inter departmental work

Central data base repository to record data at both department and

organisation level

CRM system enabled with customer feedback system.

Cost implication of IT system

Maintenance Cost the system implemented will require maintenance from

time to time.

Operational Cost Initially it will be high and will be almost constant in future

Training Cost the ERP system will require initial training of staff

Infrastructure cost - The initially implementation of the system will be high

but in the long run it will be recovered.

Up gradation Cost upgradation of the system to utilize the technology to the

fullest

Thank you