Professional Documents
Culture Documents
and Development
Ram Singh
JRF
Department of Business Administration,
University of Lucknow
Lucknow
Training
It is the systematic development of
knowledge, skills and attitudes required to
perform a given task or job successfully in
an individual. It includes
To identify the trainig needs of the individual
To design the suitable training programme to
eliminate the gaps in knowledge, skill or
attitude.
To conduct training programme
To evaluate the effectiveness of the training
programme and making necessary changes.
Objectives of Training
To impart the basic knowledge and skill to the
new entrants and enable them to perform their
jobs well.
To equip the employees to meet the changing
requirement of the job and the organization.
To prepare the employees for higher level tasks
and build up a second line of competent
mangers.
To teach the employees the the new techiniques
and ways of performing the jobs or operations.
Purpose of Training
Increasing Productivity
Improving quality
Help a organization to fulfil its future
personnel needs.
Obsolescence Prevention
Personal Growth
BENEFITS OF TRAINING
workers can work more efficiently
There are less chances of accidents
Trained workers require less
supervision
They can turn our better quality
goods by putting the materials, tools
and equipment to use.
TRAINING NEED
ASSESSMENT
Whether the training need exist and
if it does, what training require to fill
the gap.
Purpose of TNA
To determine
needed?
To determine
performance
To determine
of training
To determine
outcomes
whether training is
the causes of poor
the content and scope
desired learning
Individual Analysis
It analyses how well the individual employee is
doing the job and examines that what kind of
training which employee needs
Sources of information to conduct Individual
analysis are
Performance evaluation
Performance problems
Observation
Work samples
Interviews
Attitude surveys
Checklist
Organizational Analysis
It identifies the effectiveness of the organizations
and finds out where and under what conditions
the training may be conducted.
The sources of information for organizational
analysis are
Organization goals, objectives mission statement and
strategic plans.
Staffing inventory, succession planning log term and
short term staffing needs.
Annual reports
Audit exceptions
Employee attitude and satisfaction
Task Analysis
It provides data about a job or a group of jobs
and knowledge skills attitudes and abilities
needed to achieve optimum performance.
Sources of information to conduct task
analysis are :
Job description
KSA analysis (knowledge, Skills and Attitude)
Performance Standards
Job Inventory Questionnaire
Analysis of operating problems.
Competency Mapping
It is used in self and multi rater
assessments in identifying the area of
strength and the need for improvement .
These are identified behaviors, knowledge,
skills and abilities that directly and
positively impact the success of employees
and the organization.
It can be measured enhanced and improve
through coaching and employee
development opportunities.
Core Competency
Competency Model
Basic Level
Someone new to a skill or area performs
Intermediate Level
Someone with detailed knowledge in the
area
Advance Level
Specialised knowledge and Specialised
area
Action Perspective
Planning the specifications
Introduction
Learning Component
Warp up and Evaluation segment
Written Training Design
Prepare Participants Evaluation forms
Follow up
Performance Appraisal
Performance appraisal is the
systematic, periodic and an impartial
rating of an employees excellence in
the matters pertaining to his present
job and his potential for a better job.
-Fillipo
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Performance Appraisal
It is a powerful tool to calibrate,
refine and reward the performance of
the employee. It helps to analyze his
achievements and evaluate his
contribution towards the
achievements of the overall
organizational goals.
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OBJECTIVES OF Performance
appraisal
To review the performance of the employees over
a given period of time.
To judge the gap between the actual and the
desired performance.
To help the management in exercising
organizational control.
Helps to strengthen the relationship and
communication between superior subordinates
and management employees.
To diagnose the strengths and weaknesses of the
individuals so as to identify the training and
development needs of the future.
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OBJECTIVES OF Performance
appraisal
To provide feedback to the
employees regarding their past
performance.
Provide information to assist in the
other personal decisions in the
organization.
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OBJECTIVES OF Performance
appraisal
Provide clarity of the expectations
and responsibilities of the functions
to be performed by the employees.
To judge the effectiveness of the
other human resource functions of
the organization such as recruitment,
selection, training and development.
To reduce the grievances of the
employees.
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Step 4
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ESTABLISHING PERFORMANCE
STANDARDS
The first step in the process of
performance appraisal is the setting
up of the standards which will be
used to as the base to compare the
actual performance of the
employees. This step requires setting
the criteria to judge the performance
of the employees as successful or
unsuccessful and the degrees of their
contribution to the organizational
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COMMUNICATING THE
STANDARDS
Once set, it is the responsibility of the
management to communicate the standards to all
the employees of the organization. The
employees should be informed and the standards
should be clearly explained to the. This will help
them to understand their roles and to know what
exactly is expected from them. The standards
should also be communicated to the appraisers or
the evaluators and if required, the standards can
also be modified at this stage itself according to
the relevant feedback from the employees or the
evaluators.
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DISCUSSING RESULTS
The result of the appraisal is communicated and
discussed with the employees on one-to-one
basis. The focus of this discussion is on
communication and listening. The results, the
problems and the possible solutions are discussed
with the aim of problem solving and reaching
consensus. The feedback should be given with a
positive attitude as this can have an effect on the
employees future performance. The purpose of
the meeting should be to solve the problems
faced and motivate the employees to perform
better.
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DECISION MAKING
The last step of the process is to take
decisions which can be taken either
to improve the performance of the
employees, take the required
corrective actions, or the related HR
decisions like rewards, promotions,
demotions, transfers etc.
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TRADITIONAL
METHOD
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ESSAY METHOD
In the essay method the rater must
describe the employee within a
number of broad category such as:
The raters overall performance
The promotablitiy of the employee
The jobs that the employee is now able
or qualified to perform.
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Ranking method
In this the superior ranks his or her
subordinates in the order of their
merit sarting from the best to the
worst.
All that the HR department knows is
that A is better than B, then there is
now question of how and why.
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Checklist Method
In this method the rater doesnt evaluate
employee perfromance he supplies reports
about it and the final rating is done by the
personal deaprtment.
A series of question are presented
concerning an employee to his behaviour.
To value of each question may be weighed
equally or certain questions may be
weighed equally or more heavily than
other.
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Rating scales
This is the simplest and most popular
technique for appraising employee
It consist of several numerical scales
each representing job related criterion
such as dependability, initiative output
attendance, attitude etc.
Each scale ranges from excellent to poor
The rater check the employee
performance on each criterion.
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Modern Method
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Self appraisal
Superiors appraisal
Subordinates appraisal
Peer appraisal.
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MANAGEMENT BY OBJECTIVES
Clarity of goals With MBO, came the concept of SMART goals i.e. goals
that are:
Specific
Measurable
Achievable
Realistic, and
Time bound.
The goals thus set are clear, motivating and there is a linkage between
organizational goals and performance targets of the employees.
The focus is on future rather than on past. Goals and standards are set for
the performance for the future with periodic reviews and feedback.
Motivation Involving employees in the whole process of goal setting and
increasing employee empowerment increases employee job satisfaction
and commitment.
Better communication and Coordination Frequent reviews and
interactions between superiors and subordinates helps to maintain
harmonious relationships within the enterprise and also solve many
problems faced during the period.
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Assesment Center
It is mainly used for executive hiring,
assessment centers are now being
used for evaluating executive or
supervisory potential.
An assesment centre is a central
location where manages may come
together to have their participation in
job related exercises evaluated by
trainid observers
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Performance Management
System
It is a set of techiniques and procedures
fro improving organizational perfromance
Main features of PMS are
Focus on objective settings.
Develop system for ongoing review of
objectives
Develop personal improvement plan
PMS align with training and development
Develop competence based organizational
capablity.
Customer perspective
Focus on customer satisfaction which is
the indicator of corporate success.