INTEGRATED MANAGEMENT SYSTEM

AWARENESS

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 Objectives
After this discussion, you should be able to:
 Appreciate the importance of IMS
 Define the various terms used in HSE MS
 List the requirement of EMS / OHS MS
 Understand the role of top management
 Developing an HSE policy
 Benefits of HSE implementation & certification

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 What is
Management System?
• The part of the overall management system
that includes organizational structure,
planning activities, responsibilities,
practices, procedures, processes and
resources for developing, implementing
achieving and reviewing the policy.

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 ENVIRONMENT
Surroundings in which an organization
operates, including
air, water, land, natural resources,
flora & fauna, humans and their
interrelation.

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 PREVENTION OF POLLUTION
Use of
processes, practices, techniques, materials,
products
that
avoid, reduce or control pollution,
which may include
recycling, treatment, process changes,
control mechanisms, efficient use of
resources and material substitution. 5
 ENVIRONMENTAL
ASPECT AND IMPACT
Environmental Aspect
Element of an organization's activities, products or
services that can interact with environment.

Environmental Impact
Any change to the environment, whether adverse
or beneficial, wholly or partially resulting from an
organization's environmental aspects.

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Environmental Aspects and Environmental Impacts
Environmental aspects and environmental impacts exist in a “Cause and Effect”
relationship with each other.

Aspect (Cause) Impact (Effect)

Waste generation Land pollution

Paper consumption Resource depletion

Pesticide applications Soil, water quality

degradation
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 DEFINITIONS
HAZARD
source, situation or act with a potential for harm in terms of human
injury or ill health, or a combination of these

INCIDENT
work related event in which an injury or ill health (regardless of
severity) or fatality occurred, or could have occurred.

OCCUPATIONAL HEALTH & SAFETY

conditions and factors that affect or could affect, the health and safety
of employees or other workers (including temporary workers and
contractor personnel) visitors or any other person in the workplace.

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 OHS HAZARDS
o Exposure-weather, temperature, noise, chemicals, open water
o Falling objects
o High pressure
o Hot work
o Mobile equipment
o Repetitive work
o Rotating equipment
o Working at height
o Electrical
o Fire / explosion
o Slip/ trip / falls
o Confined spaces
o Exposure-radiation
o Terrorism
o Industrial Hazards

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 INCIDENT RATIO

1 – Major injury

10 – Minor injury

30 – Property damages

600 – Incidents/Near Misses

Our efforts should be directed to the many significant

opportunities of near misses for control of accidental losses

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 DEFINITIONS
RISK
combination of the likelihood of an occurrence of a hazardous event or
exposure and severity of injury or ill health that can be caused by the
event or exposure (s)

SAFETY
freedom from unacceptable risk of harm

ACCEPTABLE RISK
risk that has been reduced to a level that can be tolerated by the
organization having regard to its legal obligations and its own OH&S
policy

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 OHS RISK MANAGEMENT

THE ESSENCE OF
RISK MANAGEMENT IS
TO AVOID HIGH RISKS,
MANAGE MEDIUM RISKS AND
LIVE WITH LOW RISKS
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 SAFETY DEPENDS ON
 HARDWARE :Plant & up keep – planned
inspection, Engineering & change, procurement,
Maintenance
 SOFTWARE :Organization – procedures,
recruitment, accident reporting & analysis, rules &
work permit, emergency preparedness, materials &
services management
 HUMAN WARE :The People – Leadership,
Training, Task observation, PPE, Communication,
Health & Hygiene
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 EXERCISE

• Identify the hazards / risk as well as the

environmental aspects and impacts while
driving a vehicle

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 An HSE MS is Management

• Must have commitment of top management

• HSE MS is owned by facility manager
• Define approves policies, and objectives
• Must be consistent with other management
systems

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 An HSE MS is a System

• Requires creation of a formal structure

• Addresses management programs to
achieve the improvement objectives
• Operational control procedures to address
maintenance objectives
• Doesn’t specifically address compliance
components
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 POLICY & OBJECTIVE

Policy - Overall intentions and direction of

an organisation related to its HSE
performance as formally expressed by top
management.

Objective - Overall HSE goal, consistent

with the environmental policy, that an
organization sets itself to achieve.

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 Environment target &
Performance

Target - Detailed performance requirement,

applicable to the organisation or parts thereof,
that arises from the HSE objectives and that
needs to be set and met in order to achieve
those objectives.
Performance - Measurable results of an
organization's management of its HSE aspects

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 Benefits of an HSE MS
• Helps maintain compliance
• Reduce operating costs
• Integrate Environmental Health and
Safety programs into mission
• Increase employee involvement
• Reduce HSE Impacts / Risk of the
organization
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 What’s Missing?
• Structure
• Continual improvement
• Top level management commitment
• Management review or ownership
• Formal awareness of “system”
• Or is it something else?

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 Continual Improvement
Cycle
Etc.
Plan
Implement

Implement
Plan

Review Implement Check

Check

Review
Plan
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 HSE MS Frameworks

• ISO 14001 or OHSAS 18001 Standard

• Code of conduct are the Management
Principles the basic PDCA
• Compliance-Focused HSE MS
• Eco & Health and Safety Management
• Audit Scheme to monitor and measure the
performance
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HSE MANAGEMENT SYSTEM MODEL

5 1
Management Policy
Review
2
Planning

3
Implementation
4
and operation
Checking

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 ISO 14001 / 18001 Elements

Management HSE
Review Policy

Continuous Planning
Checking/ Improvement
• Measurement and Monitoring • Aspects / Impacts
• EMS Nonconformance and •Hazards / Risk
Corrective / preventive
Actions • Legal Compliance
• Records • Objectives and Targets
• EMS Audits Implementation • HSE Mgmt. Programs

• Roles and Responsibilities

• Training and Communication
• EMS Document Control
• Emergency Preparedness
and Response
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 The management System 4.1
• Establish
• Document
• Implement
• Maintain
• Continual Improvement
With in the scope of the HSE management system

• Health and safety within the boundary for OHS MS

• Impacts outside for EMS
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 The 5 Components

• Policy
• Planning
• Implementation and Operation
• Checking
• Management Review

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 HSE Policy 4.2
• Issue a policy statement signed by facility
manager
• At a minimum, commit to
– Address the significant environmental aspects
– Address the high risk hazards
– Continual improvement
– Prevention of Pollution / injuries
– Environmental, health and safety compliance
• Identifies HSE MS framework
• Publicly available

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 4.2 HSE Policy
We are committed to

• Optimal usage of resources in all engineering drawings and

documents generation processes.

• Prevent pollution and comply with legal and other corporate

requirements

• Continual improvement of HSE performance of the

organization

• Ensure safe and healthy environment to its employees at the

work place.
Date: June 1st 2007 Chief Executive
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 Planning EMS 4.3
• Identify aspects and impacts from facility
activities, products, and services
• Review legal requirements - pollution
control boards
• Set objectives and targets
• Establish formal EMS program

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 Planning OHS MS 4.3
• Identify Hazards and analyze the risk with
respect to the source / assets, situations and
the activities
• Review legal requirements factories act
• Set objectives and targets
• Establish formal OHS MS program

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 CONTROL MEASURES

• Terminate
• Treat
• Tolerate
• Transfer
Noise control measures

Soil erosion control measures

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 Implementation and
Operation 4.4
• Define roles and responsibilities
• Provide EMS training
• Establish internal and external communication,
mechanisms
• consultation and participation added for OHS
• Establish document control system
• Establish operational controls
• Integrate with or establish emergency preparedness
procedures

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 Checking 4.5

• Conduct periodic monitoring of

environmental performance
• Identify root causes of findings and conduct
corrective and preventive actions
• Maintain environmental records
• Conduct periodic HSE MS audit

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 LOSS CAUSATION MODEL

Lack of Basic Immediate Incident

Loss
Control Causes Causes

(system/
system (Personnel, (Sub
standards & system & standard (Event) (harm
compliance job factors) Conditions and/or
to & damage)
standards) practices)

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 Management Review 4.6
• Periodic review of the management system by the
top management team
• Inputs process owners for discussion
• Decision on system changes & resources
• Performance analysis and preventive action
• Address all escalations from the middle
management
• Ultimate responsibility and authority for
implementation of IMS
• Revise policies and objectives as needed
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 How to implement a
Management System?

An HSE management system brings

together the people, policies, plans, review
mechanisms, and procedures used to
manage the HSE issues at a facility or in an
organization.

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 OHSMS vs EMS

OHSMS EMS
OHSAS 18001 ISO 14001
Issues Within premises Outside premises

Measurement 8 hr data 24 hr data

Improvement PDCA PDCA

Model 5 principles 5 principles

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 ISO 14001 REQUIREMENTS
1. Scope
2. Normative reference
3. Terms and definition
4. Environmental management System
4.1 General Requirements
4.2 Environmental Policy
4.3 Planning
4.4 Implementation and Operation
4.5 Checking
4.6 Management Review
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