Professional Documents
Culture Documents
1. Types of payment
2. Movable assets
Group members:
baiza
syifa
Siti Nur Diyana binti Zulkepli GS42684
SCHOOL BACKGROUND
Name : Sek Keb Desa Tasik, Bandar Tasik Selatan, KL
Teachers : 88
Students : 1140
Staffs : 13
METHODOLOGY
Method : Interviewing
PART DESCRIPTION
A DEMOGRAPHIC
Payment
School principals will determine which existing stocks , the average use
per month of school , frequency of use, so that the purchases made by
the needs of the school and can benefit to the whole school.
FINDINGS
School must comply with all rules set by the school circulars such as
purchase listed in centre contract.
For goods or services which are not listed in the contract , the purchase
must be made from suppliers who charge reasonable prices and quality.
Retail purchases should use Local Order. Cash purchase can not
exceed RM50 for every purchase at a time and must be done in petty
cash .
FINDINGS
Petty Cash
May only be used for purchases not exceeding RM50 for every purchase
and can be spent on all types of funds.
Payment Voucher
Before making any payment , principal will ensure the provision of each
fund was sufficient and appropriate.
To corrects the errors in terms of the amount and the name of the company,
the school makes a cancelling payment check , then make a new check by
writing the amount or the proper name of the company in the invoice .
Check that has the wrong amount required to be submitted as the evidence
of the mistakes.
In case of purchase of the company name does not exist , schools have to
cancel the transaction.
RECOMMENDATION
Have specific individual that handle issues related to payment.
Moveable assets
For the admission process , schools have followed the steps for the
admission procedure correctly.
The school will check the details and documents while receiving asset.
After that , the school finance will inspect and test all the inventory
immediately before make a confirmation of the receipt.
FINDINGS
Then , the school will provide the financial report of KEW.PA-1 Form
and the Head of Department will sign the form before it is send to the
shipping agent or the company that supplies inventories.
For the registration process , the parties will submit a copy of the school
KEW.PA - 4 and KEW.PA -5 annual basis through the three stages of
registration at PTj , registration at Department level, and registration at
the Ministry.
FINDINGS
In the storage process , the school will ensure that asset is always kept
in a safe place and will be controlled by the officer on duty . For the high
value asset , the school will make sure it is always under the maximum
control by the officer in charge .
After performing maintenance , the school will record all the information
in the Form List Maintenance of Capital Assets ( KEW.PA - 14 ) . While
maintaining , if the inventory already damaged , the inventory need to be
included in the items that need to be written off .
FINDINGS
School will apply for the disposal form for the items lost. For example, If
the radio or television was lost, the security will be responsible for these
items because it is under his care when lost. The security officer needs
to pay compensation using their own money or through monthly payroll
deductions .
If there are other items that are lost when held by a teacher or staff , the
teacher or the staff should be the one who is responsible and they will be
subject to disciplinary action by the school.
FINDINGS
Issues
There are goods that are maintained but was not recorded in a
maintenance card . Problems will arise if the audit data is created, no
maintenance records were reported.
The annual audit will be made once each year , or will be increased two
to three times if the school has serious problems involving the transfer of
asset management .
RECOMMENDATION
Have specific individual that handle issues related to payment.