Professional Documents
Culture Documents
OF
PROJECT
MANAGEMENT
AND LIFE CYCLE
THE TWO END POINTS IN A
PROJECT
Inspiration
Operation
A miracle occurs
What Is A Project
“ A project is a unique endeavor to produce a set of deliverable
within clearly specified constraints of time, cost and quality.”
Testers
PMs
Programmers
Art
Project Life Cycle
Project Life Cycle
PROJECT LIFE CYCLE
• The steps an organization performs to build
the product, service or result
• A series of phases a project passes through
from its initiation to its closure
• Phases Are Generally Sequential
• Their Names And Numbers Are
Determined By The Management And
Control Needs Of The Organization And
Its Area Of Application 9
PROJECT LIFE CYCLE OR PHASES
• May be divided by functional or partial
objectives, intermediate results or
deliverables, specific milestones within the
overall scope of work or financial availability
• Are generally time bounded with a start and
ending or control point
• A life cycle can be documented within a
methodology
10
PROJECT LIFE CYCLE OR PHASES
• The project life cycle may be shaped by the
unique aspects of the organization, industry
or technology employed
• While every project has a definite start and
end, the specific deliverables and activities
in between will vary widely with the project
• The life cycle provides the basic framework
for managing the project regardless of the
work involved 11
DIAGRAM OF PROJECT LIFE
CYCLE
INITIATION AND THE BASIC
PROCESSES
• The initiation phase is the 1st phase, it involves
starting up a new project.
• It is the most crucial phase in the project life cycle, as
it's the phase in which you define your scope and hire
your team.
• Only with a clearly defined scope and a suitably
skilled team, can ensure success.
• The activities identify in this phase:
a)Develop a business case (project document)
A business case justifies the start-up of a project. It
includes a description of the business problem or
opportunity, the costs and benefits of each alternative
solution, and the recommended solution for approval.
Involving two major types of activities.
- Contracting
- Sub-contracting (where applicable)
Engineering and design
- Two stage involved as follows:
i.Preliminary engineering and design
ii.Detail engineering and design
b)Undertake the feasibility study (project feasibility document)
A project feasibility study is an exercise that involves documenting each of
the potential solutions to a particular business problem or opportunity.
Feasibility studies can be undertaken by any type of business, project or
team and they are a critical part of the project life cycle.
The purpose of a feasibility study is to identify the likelihood of one or more
solutions meeting the stated business requirements.
In other words, if you are unsure whether your solution will deliver the
outcome you want, then a project feasibility study will help gain that clarity.
During the feasibility study, a variety of 'assessment' methods are
undertaken. The outcome of the feasibility study is a confirmed solution for
implementation.
The elements of this phase include:
- Conceptual analysis
- Technical and economic feasibility
- Environmental impact assessment reports (EIA)
- Socio economic impact on the community
- Traffic impact assessment (TIA)
c)ESTABLISH THE PROJECT CHARTER
• Is a statement of the scope, objectives and participants in a project.
• It provides a preliminary of roles and responsibilities, outlines the
project objectives, identifies the main stakeholders, and defines the
authority of the project manager.
• It serves as a reference of authority for the future of the project.
• The terms of reference is usually part of the project charter.
d) FUND ALLOCATION
Company fund or loan from financial institution.
e) RISK MANAGEMENT
Risks can come from uncertainty in financial markets, project
failures (at any phase in design, development, production, or
sustainment life-cycles), legal liabilities, credit risk, accidents,
natural causes and disasters as well as deliberate attack from
an adversary, or events of uncertain or unpredictable root-
cause.
f) PROCUREMENT PLANNING
Procurement planning is the process of identifying and
consolidating requirements and determining the timeframes for
their procurement with the aim of having them as and when
they are required.
A good procurement plan will describe the process in the
identification and selection of suppliers/contractors/consultants
IMPLEMENTATION ACTIVITIES
AND BASIC PROCESSES
a)EXECUTION OF PROJECT PLAN
c)PROJECT CONTROL
28
PROJECT LIFE CYCLE EXAMPLES
30
THE CHARACTERISTICS OF
EACH PROCESS GROUP
REFLECTS:
• THE LEVEL OF A PROJECT’S COSTS, STAFFING, CHANCES
OF SUCCESSFUL COMPLETION, STAKEHOLDER INFLUENCE
AND PROBABILITY OF RISK
31
PROJECT LIFE CYCLE
CHARACTERISTICS
Generic Life Cycle Structure
32
PROJECT LIFE CYCLE
CHARACTERISTICS
33
PROJECT LIFE CYCLE
CHARACTERISTICS
Cost of changes/correcting errors increases significantly over
time
34
CLOSE-UP ACTIVITIES AND
BENEFITS OF EFFICIENT PROJECT
CLOSURE
• A project closure process indicates the formal closing of a
project, and lists the key activities required to be undertaken
at this stage of a project to your sponsor.
• Commencement of the project closure process prevents the
occurrence of additional expenditures by the project.
• Project closure involves handing over the deliverables to your
customer, passing the documentation to the business,
cancelling supplier contracts, releasing staff and equipment,
and informing stakeholders of the closure of the project.
• After the project has been closed, a post implementation
review is completed to determine the projects success and
identify the lessons learned.
• It is extremely important that you list every activity required
to close the project within this project closure report, to ensure
that project closure is completed smoothly and efficiently.
RESOURCES IN THE PROJECT
MANAGEMENT
• In project management terminology, resources are required to carry out the
project tasks. They can be people, equipment, facilities, funding, or anything
else capable of definition required for the completion of a project activity.
• The lack of a resource will therefore be a constraint on the completion of the
project activity.
• Resource scheduling, availability and optimisation are considered key to
successful project management.
• Allocation of limited resources is based on the priority given to each of the
project activities. Their priority is calculated using the critical path method.
• For a case with a constraint on the number of resources, the objective is to
create the most efficient schedule possible - minimising project duration and
maximising the use of the resources available.
PLANT & EQUIPMENT
Plant covers equipment, hardware, machinery and equipment
required for the construction project.
Transportation
Value of Money
waste
OVERHEAD COST AND PROFIT
OVERHEADS
• Overhead includes a large number of types of indirect
costs
• Direct cost are identifiable to cost units, but overhead
which are often considerable, cannot be related directly
to cost units
47
There are, two types of OH costs in construction Company ie; OH costs
and Project OH costs.
Company OH cost ,is also called general and administrative OH, includes
all costs incurred by the construction firm in maintaining the firm in
business and supporting the production process, but are not directly
related to a specific project.
Company OH costs differ significantly from time to time but vary from 8
to 15% of the total construction volume.
Project OH cost is also called job site overhead or general condition are It
is the cost specific to a project, but not specific to a trade or work item.
If there are not enough new projects, then the level of
competition among contractors becomes seriously sharp, which
not only reduces profit margin but also makes contractors delay
the issue of recovering company OH costs hoping for another
chance to recover them.
Again, this cause may not lead to a direct increase in company
OH costs but it makes existing OH costs more damaging to the
company.
Nevertheless, lack of new projects may directly lead to an
increase in company OH costs because lack of projects strongly
affects the decision of down-sizing and its accompanied costs.
One important example in this situation is the financial loss
accompanying a contractor's decision to liquidate his assets such
as equipment, camps, or workshops
Cost Inflation
Government Regulation
size of project
Situation construction sites
Information from clients in the tender
documents
PLANT & EQUIPMENT
• Bulldozer
• Scrapper
• Grader
• Backactor
• Dragline
• Face shovel
• Skimmer
• Tractor shovel
• Trencher
• Clamshell
• Harrow
BULLDOZER
SCRAPPER
GRADDER
BACKACTOR
TRENCHER
DRAGLINE