School Form 5 (SF 5) Report on Promotion and Learning Progress & Achievement

Revised to conform with the instructions of Deped Order 8, s. 2015

Region Division District

School ID School Year Curriculum

School Name Grade Level Section

GENERAL
Did Not Meet Expectations of the
LEARNER'S NAME AVERAGE ACTION TAKEN: PROMOTED,
LRN ff. Learning Area/s as of end of
(Last Name, First Name, Middle Name) (Whole numbers for CONDITIONAL, or RETAINED
current School Year
non-honor)

Incomplete
SUMMARY TABLE

STATUS MALE FEMALE T OT AL

PROMOTED

*Conditional

RETAINED

LEARNING PROGRESS AND ACHIEVEMENT (Based on Learners' General Average)

Descriptors &
MALE FEMALE T OT AL
Grading S cale
Did Not Meet
Expectations
( 74 and below)

Fairly S atisfactory
( 75-79)

S atisfactory
( 80-84)

Very S atisfactory
( 85 -89)

Outstanding
( 90 -100)
T OT AL MALE

PREPARED BY:

Class Adviser
 Composition of the School Checking Committee (SCC)

At the school level, a checking committee shall be created with

the school head as the Chair. As SCC Chair, the school head shall
determine the membership of the SCC. There will be two (2) Vice
Chairs at the SCC. The LIS Coordinator for LIS/EBEIS shall serve
as the Vice Chair for Enrollment Counts and Learner Profile. The
school head shall also appoint the most capable school personnel
as Vice Chair for Curriculum and Assessment.
 Composition of the School Checking Committee (SCC)

The school Monitoring and Evaluation (M&E)

team shall be included in the membership of the
SCC. In large schools, a sub-committees per
grade level shall start the school-level checking.
 Initial Tasks of the Adviser

1. At the BoSY, the adviser shall collect

supporting documents
- BC, SF 9 , SF 10
14

Basic Profile and Eligibility

15
Academic Performance
16
Certificate of Transfer
 Initial Tasks of the Adviser

2.Generate SF 1 using his/her LIS

system account.
 Initial Tasks of the Adviser

3. Download SF 2 in the LIS

SF 2 reference for SF 4
 Initial Tasks of the Adviser

4. At the EoSY, computation of grades

using the ECR (Electronic Class Record)
for Summary of Grades & Final Rating
shall transfer these grades from his/her
class record into SF 10 and SF 9
For printing,
- legal size white bond paper
- forms shall be printed using black ink
- margins, font name and font size
- ALL CAPS
 FINAL GRADES AND GENERAL AVERAGE
REGION DIVISION SCHOOL YEAR

SCHOOL NAME SCHOOL ID GRADE & SECTION

ADVISER: FILIPINO ENGLISH MATHEMATICS SCIENCE AP TLE MAPEH ESP

GEN.
QUARTER FINAL QUARTER FINAL QUARTER FINAL QUARTER FINAL QUARTER FINAL QUARTER FINAL QUARTER FINAL QUARTER FINAL
NAMES OF LEARNERS AVERAGE
1 2 3 4 GRADE 1 2 3 4 GRADE 1 2 3 4 GRADE 1 2 3 4 GRADE 1 2 3 4 GRADE 1 2 3 4 GRADE 1 2 3 4 GRADE 1 2 3 4 GRADE

MALE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
 Initial Tasks of the Adviser

5. Generate SF 5
SF 5 reference for SF 6
The SCC shall focus on the accuracy of the learners
profile and enrollment eligibility using reliable
references such as but not limited to the Birth
Certificate, SF 10 formerly Form 137 or appropriate
certifications.
The findings of the SCC should be communicated to
the concerned class adviser in order to improve his or
her preparation of reports. Commendation should also
be given when it is due.
The format and content of system-generated SFs are
considered final and official. To ensure that only SFs
generated from the LIS are being presented during the
checking of forms, the designated LIS Coordinator is
required to sign or initial each SF.
SF 10 and SF 9 shall be manually updated and must be
consistent with the SF 1 and other documents.

The arrangement of learners’ name in the SF 9 should be

written the way it was generated in the SF 1.

The system-generated SFs print the name of learners in this

order: LN, FN, Ext. name (if any) and MN
Chairman shall focus on the following:
1. Availability of supporting documents for entry
Grade levels (Grade 7) and learners who
transferred in or moved in for other grade
levels.
Grade 7- Elementary Completion Cert. or SF10-ES
and BC/equivalent document
Transferred In/Moved In for other grade levels –
SF 10 with attached birth certificate/equivalent doc
For accelerated/ DepEd assessment passers-
PEPT/ PVT Rating or ALS A & E Equivalency
Certificate/ Certificate of Recomputed Grades for
Summer Class
Chairman shall focus on the following:

2. Correctness of the following school forms and

certificates for exiting grade level (Grade 10).
Grade 10
- Information in the SF1 is consistent with what is
written in the Birth Certificate
- The applicable policies on promotion, retention,
awarding of honors, and acceleration should be
strictly observed.
- LRN printed in the Moving-up Certificate, SF 5,
and SF 10- JHS should be consistent with the LRN
in the SF 1
The DCC shall conduct Division checking of
forms
- Grade 10 (prior to moving up ceremony)
- Grade 7-9 (after 4th quarter test until the 2nd
week of April)
Grade 7 and Grade 10 shall be the priority grade
levels for checking. Classes that shall undergo the
checking of forms shall be determined through
drawing of lots.
For grade 8 and 9, the classes will be subjected for
checking shall also be determined through drawing of
lots as proportioned.
The number of Quantity of
male, female, and learner records
total learners that have
examined/reviewed insufficient
based on the EOSY supporting
count of SF 5 documents
and
inconsistent
and/or
erroneous
information
Temporary
enrolled- learners
A narrative of the
who are not Quantity of learner
checking
officially enrolled records that have
committee’s
due to deficiencies inconsistent and/or
observations,
in submission of erroneous
comments, or
documentary information
technical
requirements
assistance provided
The results of the checking as obtained from the
SFCR may be used as reference or means of
verification (MOV), whenever appropriate, in
accomplishing relevant information in the IPCRF
of teachers.
Findings, observations, and recommendations
from the DCC recorded in the SFCR 1 may be
included in the agenda for the next school-based
Learning Action Cell (LAC) session.
The school head, with the technical assistance of
the LIS coordinator, shall ensure that all
adjustments made during the checking are
reflected in the LIS.
Within 5 working days after the checking conducted by
the DCC, the school shall submit one duly signed
original copy of the SF4, SF5 and SF 6. No additional
report other than what has been stipulated shall be
required from the school for submission to the DCC.
The adviser with The other committees
The assigned
the assigned assigned in checking of
SCC chairman
committee in the forms will read the
shall assess the
summary of LRN (12 digits), Basic Accomplish
SF 10 in terms of
grades will read profile (LN, FN, Ext. N the SFCR
the consistency
and check SF 9 (if any), MN), final
and accuracy of
and Summary of rating, general average
learner’s record
Final Grades and status of learners

School Forms to
School Forms to be checked: School Forms to
be checked: SF 10, SF 1 and be checked: SF 1,
SF 9 and SF 1 Other supporting SF 5, SF 9 and SF
documents 10
Always note for
discrepancy/ies Always note for Always note for
discrepancy/ies discrepancy/ies
2.1-61