BID EVALUATION

Principles of Bid Evaluation

(a) Confidentiality of Procedures
• After the public opening of bids, no
information relating to the examination,
clarification and evaluation of bids, and
recommendations concerning awards, shall
communicated to any person not officially
concerned with these procedures until the
announcement of the award of the contract to
the successful bidder has been made.
(b) Clarifications and Alterations of Bids
• No bidder will be permitted to alter its bid
after the bids have been opened.
(c) Rejection of Bids
• All valid bids received shall be evaluated in
accordance with the terms and conditions of
the bidding documents, and only those bids
which do not substantially meet
(d) Extension of Bid Validity Period
• The Executing Agency shall make every effort
to complete bid evaluation and contract
award before the expiration of bid validity.
(e) Rejection of All Bids
• The rejection of all bids is justified when the
bids submitted are not substantially
responsive or where none of the bids
received meet the specifications or where
there is evidence of lack of competition
(f) Currency of Bid Evaluation
• For bid evaluation and comparison purposes,
all bid prices shall be converted into a single
currency, using the selling exchange rates
officially prescribed for similar transactions on
the date specified in the bidding documents.
(g) Provisional Sums for Contingencies
• Provisional Sums for Contingencies are budgetary
items only, and are not bid competitively.
(h) Evaluated bid price
• The financial evaluation and comparison will be done
on the basis of quoted bid price plus minus
aceptable adjustment for deviations.
• BUT evaluated bid price is not the contract price just
basis for evaluation
 Evaluated Bid Price
• The bid price should be adjusted for following
differences:
• Adjustment for technical deviations
• Adjustment for differences in delivery schedule
• Adjustments in payment terms
• Differences in maintenance and operation cost
• Adjustment in any deviations incurring burden to
buyer
 Final selection approah
• Identify substantially responsive least
evaluated bid
• Identify the bidder offering highest value of
money