Youngone Group - Chittagong

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 What is Excel

Excel is an electronic
spreadsheet program that can be
used for storing, organizing and
manipulating data.

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 Training Contents for Level -2
 Formatting Worksheet  Upper/ Lower/ Proper function
 Paste Special  Count and Counta function
 Filling cell / Autofill  Logical Function – IF / AND / OR
 Absolute and Relative Cell  Using Vlookup
reference  Camera Tools
 Name Range  Datedif
 Sum and AutoSum option  Remove duplicates
 Setting a Print Range  Find Duplicates
 “Z” System print setup
 Using Page Break
 Creating Header and Footers
 Rows to repeat at top
 Freezing Panes
 Protect worksheet
 Data Sorting
 Data Filter
 Month, Date and Time Function
 String Function – Left / Right / Mid
/ Concatenate
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 Objective

After complete the training trainee will able to -

• Formatting a worksheet
• Sorting and Filtering Data
• Understanding formula and Function
• Advance level printing
• Freezing Panes and protecting worksheet
• Using of Vlookup funtion
• Find & Remove Duplicates

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Text / Number / Date Formatting
Click Font / Alignment/
Number or Right click then
format Cell

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 Paste Special
 Select the cells you want to copy.

 Choose Copy and Select the cell where you want to the copied data to appear

 Choose Paste Special a dialog box will

appear

 Select an option in the PASTE section of

the dialog box to choose what will be
pasted into the Destination cells

 Select an option from the OPERATION

section of the dialog to choose the
mathematical operation you want to
perform on the copied data.

 Check the SKIP BLANKS box to suppress

empty cells being pasted.

 Check the TRANSPOSE box to change the arrangement of the copied cells from column to
row and vice versa.
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Filled Data in several cell

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 Auto fill
1. Type the first cell entry that is part of a series,
such as January or 1 Aug 2015, and press Enter.

2. Select the cell and position the mouse

pointer on the small black box at the lower-right
corner of the cell.
The small black box is called the AutoFill handle.
When you point to this handle, the mouse pointer
turns into a small black cross

3. Drag the AutoFill handle across the cells you

want to fill.
You can drag up, down, left, or right, through adjacent
cells.

4. Release the mouse button.

5. To change how you want to fill the selection,

click Auto Fill Options , and then click the option
that you want.
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 Relative vs Absolute references
What is a reference?
A reference in excel lingo “identifies a cell or a range of cells on
a worksheet and tells Microsoft Excel where to look for the
values or data you want to use in a formula.”

So what is the difference between relative and absolute references?

When you say a reference is relative, you are telling excel to
adjust that reference in formulas based on where you move or
copy the formula. For eg. if you have a formula in cell B1 as
=a1*2 and now if you copy paste this in another cell, lets say,
C1, the new formula would read like =b1*2

When you say a reference is absolute, you are telling excel not to
adjust that reference in formulas when you move or copy them

while editing the formula you can use F4 function key to change
the reference of a cell on which cursor is focused.
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Range Names

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Advance printing Option

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Page Break Preview

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Freeze Panes

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 Protect a worksheet
If you Protect a worksheet; all cells will be locked by default. Users cannot make any
changes to a locked cell. For example, they cannot insert, modify, delete, or format
data in a locked cell.
To Protect a worksheet:
1. Go to Home tab
2. In the Cells Group
3. Click Format
4. Select Protect Sheet…

Note: You will not be able to change any of the cells in the worksheet.

To turn off Protection:

1. Go to Home tab
2. In the Cells Group
3. Click Format
4. Select Unprotect Sheet

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 Data Sorting
To sort in alphabetical order:
1. Select a cell in the column you want to sort by. ...
2. Select the Data tab, then locate the Sort and Filter group.
3. Click the ascending command to Sort A to Z or the descending command to Sort Z to A. ...
4. The data in the spreadsheet will be organized alphabetically.

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 Filter Data
1. Click any single cell inside a data set.
2. On the Data tab, click Filter.
Arrows in the column headers appear.

Filter by Numbers /Text or Color

 Click the arrow in the table header of the column you want to filter.
 If the column has numbers, click Number Filters. If the column has text entries,
click Text Filters, if the column has color click filter by color
 Pick the filtering option you want, and then enter your filtering conditions.
 For filter by Color pick the cell color or font color you want to filter by.
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Auto Sum

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SUM

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Month

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DATE

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TIME

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LEFT

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RIGHT

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MID

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CONCATENATE

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UPPER, LOWER & PROPER

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PROPER

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COUNT

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COUNTA

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IF

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AND

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NOT

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OR

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VLOOKUP

1
2
3
4

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VLOOKUP

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 Camera Tool
For using this feature, select the portion of the datasheet for which you want
to take a snapshot of, and click the Camera button.

Camera
Button

Now you are ready to take a

snap, just click on the location
where you want to show the
image.

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 DATEDIF
To get the number of days, weeks or years between two dates, use the DATEDIF function.
The DATEDIF function has three arguments.
1. Fill in "d" for the third argument to get 4. Fill in "yd" for the third argument to ignore years
the number of days between two dates. and get the number of days between two dates.

2, Fill in "m" for the third argument to get the 5. Fill in "md" for the third argument to ignore months
number of months between two dates. and get the number of days between two dates.

3. Fill in "y" for the third argument to get the 6. Fill in "ym" for the third argument to ignore years
number of years between two dates. and get the number of months between two dates.

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DATEDIF

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Remove Duplicates

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 Find Duplicates
1. Select the range 3. Select a formatting style and
click OK.
2. On the Home tab, click
Conditional Formatting, Highlight
Cells Rules, Duplicate Values...

duplicate names.
Result. Excel highlights the
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