FACILITY / EQUIPMENT CARE, REPAIR AND MAINTENANCE

1. Know your local- facilities, machineries, equipment

Floor plan
List of electro-mechanical equipment, including location
Operating procedures of equipment and machineries
History of equipment ( purchase date, repairs date,
Frequency of maintenance)
Equipment & machine Manual/ modules
Accredited suppliers and contractors
Material Data Safety Sheet (MSDS)

2. Keep an archive for equipment /machine related documents

Logbooks
Contract Agreements
Service Reports
Photocopy of Official Receipts
Warranty
MSDS
Permit to Operate (as required by government)
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3. Checklist for daily walkthrough inspection

Electrical, breaker, meters

Genset
Water pumps
Pipes, Plumbing
Cooling equipment
Safety Devices- fire, kitchen, emergency devices, cctv
Communication devices- telephone, cable, internet, handheld radios
Equipment checklist – completeness of parts

4. Schedule periodic maintenance work

Daily, weekly, bi-monthly, monthly, quarterly, bi-annual, annually

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5. Checklist for Periodic Maintenance Work
which includes areas to check, clean, repair during PM schedules

6. Assessing status of facility, equipment and machineries

Minor repairs- in-house repairs
Major repairs- in-house/contact Suppliers/ Contractors
Restoration- in-house/Suppliers/contractors
Replacement-
Renovation-

7. Technical consultation with Authorized Personnel/ Project Engineer/GM/Consultants

8. Comparative analysis for repairs to be done

- includes computation for activities to be done
- after repair maintenance procedures and its cost

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9. Project proposition- PSB submission
Timetable for the activity
Contractor sourcing ( if applicable)
Supplies and supplier canvassing
Budget requisition
Accounting and audit processes

10. On-going projects handling/ management –

Procurement of supplies
Safekeeping, issuance & inventory of supplies
On-site inspection
Punch listing procedures
Turn-over procedures (from Contractor to Operations)
Back job findings, rectification procedures

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11. Providing Training
• Training will be provided how to maintain specific equipment and machineries.
• Proper renovation process.

12. Preventive Maintenance

• Preventive maintenance being done check the equipment status to prevent any
untoward incidence or early breakdown of equipment.

12. Corrective Maintenance

• Proper procedure.
• Schedule of corrective maintenance.

13. Emergency Maintenance

• Proper response to Emergency incidence.

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ORGANIZATIONAL CHART FOR R&M

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