Professional Documents
Culture Documents
Presentation Software
A computer program used to
organize and present information
Powerpoint
Used to present information in on-
screen presentations, notes,
audience handouts, slide show
broadcasts and outline pages.
Uses of Powerpoint
◦ Business Presentations
◦ Sales Presentations
◦ Lectures
◦ Homework
◦ Church
◦ Information Stations
◦ Internet Presentations
Different Types of Media
◦ Computer Screen
◦ Big-screen TV
◦ Computer Projector
◦ Webcast
◦ Printed Pages
◦ Overhead
Transparency
Powerpoint Start Screen
Powerpoint Main Screen
The Ribbon
Adding a new slide
• On the Home tab, click the New Slide button in
the Slides group.
• Press Ctrl+M.
• Right-click in the Slides pane on the left and
then choose New Slide.
Choosing a Design
Text Object
Cut, Copy & Paste
• Cut Ctrl + X
• Copy Ctrl + C
• Paste Ctrl + V
Duplicating Slide
• Open the Home tab on the Ribbon, click the
arrow at the bottom of the Add Slide button in
the Slides group, and click the Duplicate
Selected Slides button.
• Select the slide in the Slide Pane then press
Ctrl+D
Find and Replace
Rearranging Your Slides in Slide
Sorter View
◦ Click the Slide Sorter button at the right side of
the status bar
◦ Select the View tab on the Ribbon and then
click the Slide Sorter button in the Presentation
Views group.
Rearranging Your Slides in Slide
Sorter View
Outline View
Outline View
• The outline is comprised of the titles and body
text of each slide.
• Each slide is represented by a high-level
heading in the outline.
• Each text line from a slide’s body text appears
as an indented heading.
• An outline can contain subpoints that are
subordinate to the main points on each slide.
Outline View
• Promoting and Demoting Paragraphs
oTo promote a paragraph, place the cursor
anywhere in the paragraph and then press
Shift+Tab or click the Decrease List Level button
in the Paragraph group on the Home tab.
oTo demote a paragraph, place the cursor
anywhere in the paragraph and then either press
the Tab key or click the Increase List Level button
in the Paragraph group on the Home tab.
• Using the mouse
oMove the cursor over a bullet (or the Slide
button), the pointer changes from a single arrow
to a four-cornered arrow.
oUse the mouse to promote or demote a paragraph
along with all its subordinates by dragging the
selected paragraph left or right.
Outline View
• Collapsing and Expanding the Outline
oTo collapse the entire presentation, right-click
anywhere in the outline and then choose Collapse
⇒ Collapse All or use the keyboard shortcut
Alt+Shift+1.
oTo expand the presentation, right-click and choose
Expand ⇒ Expand All or press Alt+Shift+9.
oTo collapse a single slide, right-click anywhere in
the slide and then choose Collapse ⇒ Collapse
from the menu that appears.
oTo expand a single slide, right-click the collapsed
slide and choose Expand ⇒ Expand.
Notes
Notes
Adding Notes to a Slide
1. In Normal View, move to the slide to which
you want to add notes.
2. Click and drag the Notes pane border, if
necessary, to bring the notes text into view.
3. Click the notes text object, where it reads
Click to add notes.
4. Type away
Notes
Displaying Notes on a Separate
Monitor (Presenter View)
Slide Show
◦ Set up Slide Show
Slide Show
◦ Configure the presentation
◦ Loop through slides
◦ Simplify the presentation
◦ Disable hardware graphics acceleration
◦ Select pen and laser pointer color
◦ Select slides
◦ Set up custom shows
◦ Choose to change slides manually
◦ Select a monitor
Slide Show
• Starting a Slide Show
F5
◦ or
Slide Show Tab > Start Slide Show Group > From
Beginning/From Current Slide
◦ or
Status bar > Lower Right > Slide Show
Working on a Presenter View
Mouse Tricks for your Slide Show
WordArt
1. Select the text you want to apply WordArt
formatting to.
2. Click the Drawing Tools Format tab.
3. Click the More button found at the bottom of
the scroll bar to the right of the predefined
WordArt styles.
4. Select the WordArt style that most closely
resembles the formatting you want to apply.
WordArt
WordArt
Theme
A set of design elements that are applied to
one or more slides in a presentation. Each
theme includes several basic components:
A set of colors that work well together. Each
theme has four colors that can be used for text or
backgrounds and six colors that can be used for
accents.
A set of fonts that looks good when used together.
Each theme has a font used for headings and a
font used for regular text.
A set of background styles, which are a
combination of background colors and effects
such as patterns or gradient fills.
A set of design effects, such as line and fill styles
and line styles.
Color Scheme
consists of sets of colors chosen by color
professionals.
Creating your own color scheme
1. Select a color scheme that’s close to the one
you want to use.
2. Select Customize Colors from the bottom of the
Colors drop-down menu.
3. Click the button for the color you want to
change.
4. Pick a color you like.
5. If you don’t like any of the choices, click the
More Colors button
6. Click the color that you want and then click OK
7. Click Save.
Color Scheme
Transition
how PowerPoint gets from one slide to the next
during an onscreen slide show.
1. Move to the slide to which you want to apply
the transition.
2. Select the transition you want to apply from the
Transition to This Slide section of the Transitions
tab on the Ribbon.
3. Use the Effect Options drop-down list to select a
variation of the transition effect you selected in
Step 2.
4. If you want, use the Sound drop-down list to
apply a sound effect.
5. Use the Duration drop-down list to control how
fast the transition should proceed.
6. Use the On Mouse Click or After options to
indicate how the transition should be triggered.
Animation
Entrance and exit effects called the build
effect because it lets you build your points one
by one. To add an effect:
1. In Normal View, call up the slide that contains
the object you want to animate and then click
the object to select it.
2. Click the Animation Pane button.
3. Click the Animations tab on the Ribbon.
4. Click the Add Animation button and then select
the effect you want to create from the menu
that appears.
5. (Optional) Use the Effect Options control to
select additional options for the effect.
6. To preview the animation, click the Play button
at the bottom of the Custom Animation task
pane.
Animation
Make text Jiggle
1. Type the text that you want to jiggle and use
the Font drop-down list to choose an
appropriately silly typeface.
2. On the Animation tab, click Add Animation and
then choose Custom Path from the Motion Paths
section of the gallery.
3. Draw a tightly knit scribble pattern directly in
the center of the text.
4. In the Custom Animation task pane, click the
arrow next to the animation you just created
and then choose Timing.
5. Change the speed to 2 seconds and the Repeat
drop-down to Until End of Slide. Then click OK.
6. Run the slide show to check the effect.
Animation Painter
1. Select the object you have animated.
2. In the Custom Animation group of the
Animation Ribbon tab, click the Animation
Painter button.
3. Click the object you want to apply the animation
to.
Master
Each presentation has at least three Masters:
1. Slide Master: Dictates the format of your slides
2. Handout Master: Controls the look of printed
handouts
3. Notes Master: Determines the characteristics of
printed speaker notes