Bank Stmnts & Recs in Cash Management Webcast - Final

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Oracle Advisor Webcast
How to Create Bank Statements &
Reconciliations in Oracle Cash Management
Daniela Bobolia
Principal Technical Support Engineer
October 28, 2015

Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
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Oracle Advisor Webcast
How to Create Bank Statements &
Reconciliations in Oracle Cash Management
Daniela Bobolia
Principal Technical Support Engineer
October 28, 2015

Objectives
• Be able to setup Oracle Cash Management (CE)
• Learn how to manually create manual bank statements & reconciliations
• Know how to import bank statements & run AutoReconciliation
• Understand the data flow behind bank statements & reconciliations
• Debug bank statement issues

Agenda
1 Set up Cash Management to use with Oracle Receivables

2 Manual Bank Statement Creation & Reconciliation
3 Import Bank Statement & Automatic Reconciliation
4 Data Flow
5 Debug Bank Statement Issues
6 Demonstration

Prerequisite Setup
• Define users and responsibilities for Cash Management
• Assign profile options to Cash Management responsibilities
– GL Ledger Name
– MO: Security Profile or MO: Operating Unit
– Sequential Numbering
– CE: Bank Account Security Access
– CE: Mask Internal Bank Account Numbers
• Setup Applications for Oracle Cash Management Integration
– General Ledger – Receivables – Payables
– Payroll – Treasury

System Parameters Setup
Navigation: Setup > System > System Parameters

Define Banks
Navigation: Setup > Banks > Banks

Define Bank Branches

Define Bank Accounts
Navigation: Setup > Banks > Bank Accounts

Bank Account Information

Bank Account Access
Doc ID 1489005.1 provides details on Banks,

Branches & Bank Accounts setup

Define Bank Transaction Codes For Each Bank Account
Navigation: Setup > Banks > Bank Transaction Codes

Define Bank Statement Mappings & SQL*Loader Scripts
Navigation: Setup > Banks > Bank Statement Mappings
• Seeded mapping templates:

– BAI2
– SWIFT940
• SQL*Loader scripts exist in $CE_TOP/bin

folder:
– BAI2.ctl
– SWIFT940.ctl

Manual Bank Statement Creation – Header
Navigation: Bank Statements > Bank Statements and Reconciliation
• Enter required fields

– Account Number
– Date
– GL Date
– Account Name
– Statement Number
• Optionally
– Control Totals

Manual Bank Statement Creation – Line Details
• Enter required line details

in Amounts tab
• Enter optional fields in

Exchange, Reference &
Description tabs

Manual Bank Statement Reconciliation

Manual Bank Statement Reconciliation

Bank Statement Line After Reconciliation

Create Transactions From Bank Statement Lines Form

Create Miscellaneous Receipt From Bank Statement

Manual Unreconciliation – Select Line

Manual Unreconciliation

Unreconcile Bank Statement Request

Complete Bank Statement

Import Bank Statements – Prerequisites
• SQL*Loader script exists in $CE_TOP/bin

• Define mapping template for bank statement file format
• Define Transaction Codes for import statement bank account
• Place bank statement file in a folder on server

Bank Statement Loader
Navigation: Other > Programs > Run

Bank Statement Interface

Bank Statement Import
Two requests available:

– Bank Statement Import
– Bank Statement Import & AutoReconciliation

Search Imported Bank Statement

Submit AutoReconciliaton Using Bank Statement Form

Submit AutoReconciliaton Request

Useful Reports in Cash Management
• Transactions Available for Reconciliation Report

• Batches Available for Reconciliation
• Bank Statement Detail/Summary Report
• General Ledger Reconciliation Report

Data Flow For Imported Bank Statements
Process Tables
CE_STMT_INT_TMP
Submit Loader CE_STATEMENT_HEADERS_INT
CE_STATEMENT_LINES_INTERFACE
CE_STATEMENT_HEADERS
Submit Import CE_STATEMENT_LINES
Reconciliation CE_STATEMENT_RECONCILS_ALL

Data Flow – Receipts
Example: Single bank statement line
• Receipt created in status=Confirmed
• Remitted
• Reconciled
• Unreconciled
• Reconciled a second time
REFERENCE_ID is:
CASH_RECEIPT_HISTORY_ID for
receipts
CHECK_ID for payments
JE_LINE_NUM for GL journal lines
STATUS_FLAG = M – reconciliation event;

STATUS_FLAG = U – unreconciliation
event;

Debug Bank Statement Issues
• When debugging bank statement import issues:
– Run each step in separately
– Verify data in tables before submitting the request for next step
– Review log files for errors/exceptions
• Verify setup involved:
– System Parameters
– Bank account
– Transaction codes
– Mapping and SQL*Loader used
• Apply the latest Recommended Patch Collection (RPC) available to prevent all known
issue (Doc ID 1367845.1)

Debug Bank Statement Issues
Symptom What to Verify Reference
Data not uploaded in interface, Test the process with seeded
Doc ID 1548087.1
uploaded incomplete or incorrectly mapping and loader script
Error raised when import bank Search Latest How to Load, Import
Doc ID 1548087.1
statements Bank Statement Data note for issue
Suspect incorrect setup or Run diagnostics available for
Doc ID 1393113.1
transactions with incorrect data Application=Cash Management
Error code is raised when working Enable FND Debug and Trace and Doc ID 433199.1
in Cash Management replicate the issue Doc ID 296559.1

Common Issues
Issue What to Verify
Cleared Receipts or Void Payments are not Show Cleared Transactions and/or Show Void
available for reconciliation Payments should be selected in System
Parameters
Some transactions are not available for Begin Date setup in System Parameters form is
reconciliation before Transaction date
AutoReconciliation is not reconciling bank Transaction Code must be entered for all
statement lines statements lines
Receipts created from Cash Management Profile option Sequential Numbering =
responsibility do not have sequence assigned Partially Used or Always Used
Bank Statement Loader program does not Data file, mapping and SQL*Loader script used
import data as expected

Demonstration
Copyright © 2015 Oracle and/or its affiliates. All rights reserved. |

Summary
What we covered today
Cash Management setup steps
Manual & Imported Bank Statement
Reconcile & Unreconcile Bank Statement
CE Interface & Bank Statement tables
Debug bank statement issues

Top Articles & Community Links
 R12: Cash Management Recommended Patch
Collection (RPC) (Doc ID 1367845.1)
 R12: Master Troubleshooting Guide: Oracle
Cash Management (CE): Internal Banks,
Branches, and Bank Accounts [VIDEO] (Doc ID
1505348.1)
 R12: White Paper: Bank Reconciliation in Oracle
Cash Management through a Case Study (Doc
ID 1969727.1)
 R12: CE: Oracle Cash Management (CE) Setup
Guide (Doc ID 1486053.1)
 R12: Master Troubleshooting Guide: Oracle
Cash Management (CE): Reconciliation and
Clearing [VIDEO] (Doc ID 1489997.1)
Top Articles & Community Links
 R12: AP/CE: Setup Guide for Internal Banks,
Branches, and Bank Accounts (Doc ID
1489005.1)
 R12: Latest How to Load, Import Bank
Statement Data (Doc ID 1548087.1)
 R12 CE Diagnostics BAT, Cashflows, Payment
and Receipt (Doc ID 1393113.1)
 How to enable and retrieve FND debug log

messages (Doc ID 433199.1)
 FAQ: Common Tracing Techniques in Oracle E-

Business Applications 11i and R12 (Doc ID
296559.1)
Session Related Community Links
 Questions? For follow up questions on

topics covered in this webcast connect
via this Receivables Community
thread:
https://community.oracle.com/thread/3817474
 This thread will link to a copy of the

presentation, the webcast recording
and will include the Q&A from the
webcast.

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ATTENTION – AUDIO Options

Option 1: Voice Streaming Audio Broadcast Option 2: Teleconference (Dial In)

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 2

 Select your area of interest

 Scan through the list of Current Topics

 Register for the session of your interest

 For upcoming Oracle E-Business Suite

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 3

October 28, 2015

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 4

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 5

October 28, 2015

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 6

• Learn how to manually create manual bank statements & reconciliations

• Know how to import bank statements & run AutoReconciliation

• Understand the data flow behind bank statements & reconciliations

• Debug bank statement issues

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 7

1 Set up Cash Management to use with Oracle Receivables

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 8

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 9

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 10

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 11

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 12

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 13

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 14

Doc ID 1489005.1 provides details on Banks,

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 15

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 16

• Seeded mapping templates:

• SQL*Loader scripts exist in $CE_TOP/bin

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 17

• Enter required fields

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 18

• Enter required line details

• Enter optional fields in

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 19

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 20

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 21

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 22

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 23

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 24

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 25

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 26

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 27

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 28

• SQL*Loader script exists in $CE_TOP/bin

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 29

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 30

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 31

Two requests available:

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 32

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 33

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 34

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 35

• Transactions Available for Reconciliation Report

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 36

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 37

STATUS_FLAG = M – reconciliation event;

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 38

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 39

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 40

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 41

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. |

Bank Stmnts & Recs in Cash Management Webcast - Final

Bank Stmnts & Recs in Cash Management Webcast - Final